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Okay, let's call the May 22, 2017 Public Utility Board

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meeting to order.

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Our first item is our consent agenda.

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We have three items on the consent agenda.

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Would any member like to pull any of those items for

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individual consideration?

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Hearing none then, is there a motion to approve the consent

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agenda as presented?

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Motion from Lillian?

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Second.

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Second.

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Any discussion?

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All in favor say aye.

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Aye.

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Any opposed?

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Same sign, consent agenda passes.

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Next we have the Public Utility Board meeting minutes of

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May 8, 2017.

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Those have been distributed prior to.

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Any corrections, amendments to those?

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Any one?

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Hearing none then those will be approved as submitted.

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Item B, and I think Dr. Banks is going to do the

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presentation on this.

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Good morning everyone.

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I can't think of a more exciting topic to have on a Monday

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morning than to talk about

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fire sprinkler tap fees and tap and meter fees.

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So I hope you all enjoy the ride.

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This is a topic that has a little bit of history associated

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with it that I think is important

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to this discussion.

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And so I want to talk a little bit, talk about what a fire

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sprinkler tap fee actually is

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and then give you a little bit of that history to kind of

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show you what led up to the point

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that we're at.

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So a fire sprinkler tap is just a water line tap fee.

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It is usually a larger line than you'll see for a service

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tap.

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That's really about the only distinction there.

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The tap is made on the line itself.

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A gate valve is installed and then the person that's

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requiring the fire sprinkler tap is

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responsible for the expenses of extending that service to

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their facility.

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The fees do depend on tap size and then the installation

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type, whether it's a paved or

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unpaved situation.

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Fees are based on our average installation cost, which is

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always we try to base our fees

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on cost of service.

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And so these are no exceptions.

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We take a look at the cost and every year we put together a

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cost of service analysis

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that will show what these fees actually are.

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This is included in the utility fee schedule that you'll

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see every year at the end of

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the budget process and then it goes on to be adopted by

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ordinance by the city council.

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And if site conditions differ substantially from average

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conditions or if we have a specific

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requirement that's requested by fire, charges are based on

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the actual cost of the installation

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itself.

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So a little bit of history on this.

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The fees were charged for fire sprinkler taps just like any

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other tap prior to 1991.

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And in '91 there was a new fire sprinkler system ordinance

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that was adopted citywide.

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And at the time that was a much more stringent ordinance

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than existed in the DFW Metroplex.

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And so there was discussion and ultimately an agreement by

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council to waive these fees

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for a temporary but unspecified period of time.

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So basically the language that you see in the utility code

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of ordinances stated upon

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written request to the superintendent, the utility

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department shall waive the installation

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charges for water taps exclusively dedicated to fire sprink

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ler taps.

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The superintendent shall have sole discretion in the

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application of this subsection.

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Similar language was actually included in the water rate

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schedules and has been in place

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since 1992.

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That language is in there today.

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And around 2000 there were conversations between fire and

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water department staff that indicated

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that the Denton sprinkler ordinance was consistent now with

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other Metroplex cities.

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In other words those Metroplex cities had caught up with

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our code.

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This prompted in 2001 the water department to survey 41

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cities, 21 were from Texas,

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9 were in the Metroplex, 20 from around the United States

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and tried to determine whether

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fire tap fees were actually charged by these entities.

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All of them required the developer or building owner to pay

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a fire tap and connection fee.

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And this prompted an item to be brought to the public

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utility board in March 2001 recommending

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charging for the fire sprinkler taps.

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And based on the PV direction at the time staff began to

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assess fire tap fees in 2001

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and have been doing so since that time.

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However, that language was not changed in either the code

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of ordinances or in the rate

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schedule itself.

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And that has caused some confusion through the years as to

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why that language still exists.

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We were asked to bring this information to the council on

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February 14th and that was

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a request by the mayor.

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And in April this item was brought forward as a part of

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bringing this information forward

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as a work session to council.

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We conducted a survey of 19 area cities in March of 2017.

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We felt that the previous 41 city survey was quite dated

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and we wanted to be sure that

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this information that we were bringing forward was as

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current as possible.

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18 of these cities charged fire tap fees as a part of the

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regular tap fees.

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One charged a separate fee for the water line tap for a

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fire tap plus a one-time demand

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charge that was based on the tap size.

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So they all charged this one was just did it in a little

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bit of a different way.

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So as I stated, we had a request to bring this forward in

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February.

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We ended up having a work session on April 18th with the

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council.

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The council was direction from that work session was to

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remove references to waiving fees for

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fire sprinkler taps from 26-126-1 of the code of ordinances

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and to remove that language

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from the water rate schedule and continue to collect fire

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sprinkler tap fees as we have

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been since 2001.

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We did get into a discussion about clarifying what is

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included in the standard water tap

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and meter fee.

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The council felt that our rate schedule needed some

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additional language so that the applicants

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would understand exactly what the fee they were paying

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actually went towards and what

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the applicant was responsible for.

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And so we were asked to clarify what was included in the

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standard water tap and meter fee and

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clarify when a special price quote to perform nonstandard

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work would apply.

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So exhibits two and three of your agenda information sheets

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show the changes that we have made

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in response to the council request.

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We removed the 1991 language about waiving fire tap fees

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from the code of ordinances and

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from the current and future water rate schedules.

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We are looking at clarifying language for the rate schedule

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itself.

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And all of these will have to be taken forward to the city

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council with an ordinance to enact

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these changes.

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So right now the current water rate schedule, if the board

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direction is to move forward

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with this, will be modified outside of our normal sequence.

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We'll try to get that done as quickly as we can with the

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council.

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So that will happen before it would usually happen at the

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end of the budget cycle when

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we adopt the entire rate schedule.

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Real quickly, I know this is a bit tedious because it's

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code language, but I wanted to

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be sure that we worked through the additions that we have

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made to the rate schedule.

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For the water taps with meter section, we added the text

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that you see on the screen

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to the beginning of that section basically explaining that

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the installation of the water

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main tap, service line from the main to the water meter,

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the meter box and the water meter

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itself are actually included in those fees.

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Water impact fees are not included.

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And for situations where portions of the installation

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requires a pavement cut or the repair or water

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service line has to be bored underneath the street, the

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paved street fee shall apply.

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We do have a nuance with some of our streets that are

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constructed of full concrete panels.

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Those panels are weakened if you just cut them and patch

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them.

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And so what we are requiring on those is a full concrete

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panel section replacement.

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And so in that particular instance, if you've got a meter

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that's larger than two inches

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or a full concrete panel section that has to be removed,

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that takes you to the special

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price quote section which is called fees for installations

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not listed.

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Water meter fees, just the meter itself, this would be

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installation for water meters for

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new developments and existing properties that are

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requesting a larger water meter as long

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as they have an adequately sized water tap and service line

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.

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This fee would include the installation and setup of a new

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meter, new water meter box

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if required.

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Impact fees are not included.

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And again, for those meters that are larger than two inches

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, we would provide a special

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price quotation.

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For the relocates, this is for relocating an existing water

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meter to remove them from

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a conflict like if someone wanted to put in a driveway or

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sidewalk or other type of surface

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obstruction.

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This fee would cover relocation of the meter box itself and

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the water meter, water service

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line up to 10 feet.

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It does not include pavement removal or replacement.

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And for distances longer than 10 feet, we'll provide a

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price quotation in increments of

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10 feet.

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The taps themselves, one of the things that we've done that

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was causing a little bit of

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a confusion was that the water line tap section currently

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has taps for one inch and two inch

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lines.

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Those are covered elsewhere in the fee schedule, so we

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simply removed those from the -- from

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this section.

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This will cover larger than two inch diameter service lines

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and those fire lines that are

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installed by a private contractor.

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The fee includes the tapping sleeve itself and the

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isolation gate valve, the installation

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of the tap and removal and restoration of the pavement for

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water tap installation only.

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The contractor in this case is responsible for installing

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the main line extensions, service

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lines, and fire lines from that tapping sleeve isolation

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valve to its point of service.

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As I stated, we removed the one inch and two inch taps.

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And for those taps that impact a concrete pavement that

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require a full panel removal

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and replacement, we'll provide a special price quote.

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We did want to put in there -- this is asked of us on

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occasion -- we can offer to make

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a short extension of the main or service line to the

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backside of the street curb.

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That makes it a little bit easier for the contractor to

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pick that up and take that on

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to the point of service.

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And so while we're out there doing that, if they so choose,

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we can provide a special price

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quote for doing that activity.

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And then for the fees for installations, not listed section

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, we modified this to make it

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consistent with 126.1.

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It was a little bit different in the fee schedule requiring

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a 50% upfront.

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That was inconsistent with 126.1, which required an upfront

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payment based on an estimate and

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then the final payment based on the actual cost of doing

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the work.

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So we made that change.

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So I know that was a bit tedious and a lot of information,

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but those are the changes

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that we're proposing as staff to address the council

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00:13:46,659 --> 00:13:47,639
concerns.

272
00:13:47,639 --> 00:13:50,240
And I'll be happy to answer any questions anyone has.

273
00:13:50,240 --> 00:13:53,879
I have one on this last slide.

274
00:13:53,879 --> 00:13:58,200
The change is from paying 50% upfront to the entire amount.

275
00:13:58,200 --> 00:13:59,200
That's correct.

276
00:13:59,200 --> 00:14:00,200
Right.

277
00:14:00,200 --> 00:14:02,730
And that is currently what is required in our code of ordin

278
00:14:02,730 --> 00:14:03,240
ances.

279
00:14:03,240 --> 00:14:09,080
Barbara, thank you for the question.

280
00:14:09,080 --> 00:14:13,799
You mentioned on page two, there are a couple of terms on

281
00:14:13,799 --> 00:14:16,519
page two and page seven talking

282
00:14:16,519 --> 00:14:22,240
about average conditions and nonstandard.

283
00:14:22,240 --> 00:14:24,240
Are there definitions for that?

284
00:14:24,240 --> 00:14:28,240
How does one know?

285
00:14:28,240 --> 00:14:32,750
What we do when we set a meter fee cost of service is that

286
00:14:32,750 --> 00:14:35,159
we are, when we're going out

287
00:14:35,159 --> 00:14:37,720
there and doing the work, we're actually collecting

288
00:14:37,720 --> 00:14:40,080
information on the cost of materials, the

289
00:14:40,080 --> 00:14:45,720
cost of labor, what it takes to do a line bore, anything

290
00:14:45,720 --> 00:14:47,840
that goes into it.

291
00:14:47,840 --> 00:14:51,289
And we come up with a standard fee or an average fee that

292
00:14:51,289 --> 00:14:53,799
actually goes into the rate schedule.

293
00:14:53,799 --> 00:15:01,659
And so that is based on our normal conditions of installing

294
00:15:01,659 --> 00:15:03,159
a meter.

295
00:15:03,159 --> 00:15:09,610
We look at that every year and base our fees on that actual

296
00:15:09,610 --> 00:15:10,679
cost.

297
00:15:10,679 --> 00:15:17,379
And so what we will look at is basically are we going to be

298
00:15:17,379 --> 00:15:21,440
within the range of that cost?

299
00:15:21,440 --> 00:15:26,110
And we have a tendency to deviate maybe 10% on either side

300
00:15:26,110 --> 00:15:27,279
on average.

301
00:15:27,279 --> 00:15:30,990
And so if we're substantially above that, that kind of

302
00:15:30,990 --> 00:15:33,480
pushes us into that nonstandard realm.

303
00:15:33,480 --> 00:15:36,700
And so what we're trying to do is we're trying to set a fee

304
00:15:36,700 --> 00:15:38,840
that makes it easy to administer

305
00:15:38,840 --> 00:15:42,559
and that everybody understands what that fee is.

306
00:15:42,559 --> 00:15:46,730
But at the same time, if we've got an installation that is

307
00:15:46,730 --> 00:15:49,919
much more expensive than the established

308
00:15:49,919 --> 00:15:53,769
fee, then the cost of service approach would indicate that

309
00:15:53,769 --> 00:15:55,600
we need to do a special price

310
00:15:55,600 --> 00:15:56,840
quote.

311
00:15:56,840 --> 00:16:01,309
And the person that would be in that position would know

312
00:16:01,309 --> 00:16:03,919
before they began how much they

313
00:16:03,919 --> 00:16:05,200
were going to have to pay?

314
00:16:05,200 --> 00:16:07,750
As a part of the development review process, what they're

315
00:16:07,750 --> 00:16:09,139
proposing, we'd be able to go

316
00:16:09,139 --> 00:16:13,690
out there and take a look at the situation and come up with

317
00:16:13,690 --> 00:16:15,799
if they're in a situation

318
00:16:15,799 --> 00:16:18,740
where we have a nonstandard, they would know that

319
00:16:18,740 --> 00:16:19,720
beforehand.

320
00:16:19,720 --> 00:16:20,720
Okay.

321
00:16:20,720 --> 00:16:21,720
Thank you.

322
00:16:21,720 --> 00:16:22,720
Any other questions?

323
00:16:22,720 --> 00:16:27,000
No?

324
00:16:27,000 --> 00:16:31,279
Okay.

325
00:16:31,279 --> 00:16:32,279
Thank you, Kenny.

326
00:16:32,279 --> 00:16:33,279
Appreciate it.

327
00:16:33,279 --> 00:16:34,279
Thank you.

328
00:16:34,279 --> 00:16:35,279
Is there a recommendation?

329
00:16:35,279 --> 00:16:36,279
Yeah.

330
00:16:36,279 --> 00:16:38,960
I was about to get to that.

331
00:16:38,960 --> 00:16:45,309
Is there a, excuse me, a motion then for recommendation on

332
00:16:45,309 --> 00:16:48,600
to adopt this as presented?

333
00:16:48,600 --> 00:16:49,600
Second.

334
00:16:49,600 --> 00:16:50,600
Okay.

335
00:16:50,600 --> 00:16:51,600
First and second.

336
00:16:51,600 --> 00:16:52,600
Any further discussion?

337
00:16:52,600 --> 00:16:53,600
All in favor say aye.

338
00:16:53,600 --> 00:16:54,600
Aye.

339
00:16:54,600 --> 00:16:55,600
Any opposed?

340
00:16:55,600 --> 00:16:56,600
Same sign.

341
00:16:56,600 --> 00:16:57,600
Okay.

342
00:16:57,600 --> 00:16:58,600
Motion passes.

343
00:16:58,600 --> 00:16:59,600
Item C is a matrix.

344
00:16:59,600 --> 00:17:00,600
And AC, or excuse me, ACM report.

345
00:17:00,600 --> 00:17:01,600
I don't know.

346
00:17:01,600 --> 00:17:26,119
I think the only thing...

347
00:17:26,119 --> 00:17:31,920
Okay.

348
00:17:31,920 --> 00:17:35,799
Yes.

349
00:17:35,799 --> 00:17:38,799
Barbara?

350
00:17:38,799 --> 00:17:41,799
Are you ready for us to add something?

351
00:17:41,799 --> 00:17:42,799
Sure.

352
00:17:42,799 --> 00:17:43,799
Absolutely.

353
00:17:43,799 --> 00:17:48,509
I'd just like an update on the sale of the coal plant and

354
00:17:48,509 --> 00:17:51,240
where we are on our electrical

355
00:17:51,240 --> 00:17:52,240
work.

356
00:17:52,240 --> 00:18:00,099
I'm seeing the lot on 288 grow void of equipment and

357
00:18:00,099 --> 00:18:01,079
materials.

358
00:18:01,079 --> 00:18:05,519
And I just, if you could bring us up to date on how close

359
00:18:05,519 --> 00:18:08,079
we are to being done, how much

360
00:18:08,079 --> 00:18:09,079
is left?

361
00:18:09,079 --> 00:18:12,079
All the transmission is still going.

362
00:18:12,079 --> 00:18:13,079
Okay.

363
00:18:13,079 --> 00:18:18,839
I guess that'd be two separate items then.

364
00:18:18,839 --> 00:18:19,839
Yes, sir.

365
00:18:19,839 --> 00:18:20,839
Okay.

366
00:18:20,839 --> 00:18:22,559
Any other additions to the matrix?

367
00:18:22,559 --> 00:18:23,559
Questions?

368
00:18:23,559 --> 00:18:26,559
Would like to see for future agendas?

369
00:18:26,559 --> 00:18:27,559
Okay.

370
00:18:27,559 --> 00:18:32,559
Hearing none, then nobody here.

371
00:18:32,559 --> 00:18:37,880
Looks like the seats are empty, so no public comments.

372
00:18:37,880 --> 00:18:39,519
So is there a motion to adjourn?

373
00:18:39,519 --> 00:18:40,519
So moved.

374
00:18:40,519 --> 00:18:46,359
We don't even let you do it, Brendan.

375
00:18:46,359 --> 00:18:47,359
Second.

376
00:18:47,359 --> 00:18:48,359
And Brendan?

377
00:18:48,359 --> 00:18:49,359
All in favor say aye.

378
00:18:49,359 --> 00:18:50,359
Aye.

379
00:18:50,359 --> 00:18:51,359
Thank you.

380
00:18:51,359 --> 00:18:51,359
I think that's a record, by the way.