WEBVTT 00:00:00.000 --> 00:00:24.000 [PAUSE] 00:00:24.000 --> 00:00:28.969 Okay, I'd like to call to order the March 27th, 2017 Public 00:00:28.969 --> 00:00:31.000 Utility Board meeting. 00:00:31.000 --> 00:00:38.060 We have a quorum present and we would, our first item is to 00:00:38.060 --> 00:00:42.000 go into work session on an item to hold a discussion 00:00:42.000 --> 00:00:47.750 concerning TMPA transmission line on the premise of medical 00:00:47.750 --> 00:00:49.000 city health care. 00:00:49.000 --> 00:00:53.500 So, we have Elizabeth Ruiz who's going to make the staff 00:00:53.500 --> 00:00:55.000 presentation. 00:00:55.000 --> 00:01:00.000 Okay. 00:01:00.000 --> 00:01:01.000 Good morning. 00:01:01.000 --> 00:01:12.000 Good morning. 00:01:12.000 --> 00:01:16.560 So, this morning I will be seeking direction from PUB 00:01:16.560 --> 00:01:21.060 regarding a project that involves TMPA and Medical City 00:01:21.060 --> 00:01:26.760 Health Care, formerly known as Denton Regional Medical 00:01:26.760 --> 00:01:28.000 Center. 00:01:28.000 --> 00:01:32.000 We'll start out with the location of the transmission line. 00:01:32.000 --> 00:01:35.659 The reason that we're here, which is a vertical clearance 00:01:35.659 --> 00:01:39.519 violation that exists at the moment, responsibilities of 00:01:39.519 --> 00:01:41.000 each party's involved. 00:01:41.000 --> 00:01:47.000 And then staff options. 00:01:47.000 --> 00:01:52.659 This is Medical City's property on the corner of Mayhill 00:01:52.659 --> 00:01:56.000 Road and Colorado Boulevard. 00:01:56.000 --> 00:01:59.000 Mayhill is right there to your right. 00:01:59.000 --> 00:02:05.000 Colorado Boulevard would be on the north side of that. 00:02:05.000 --> 00:02:12.520 The transmission line are what is, or the lines, it's what 00:02:12.520 --> 00:02:15.000 's colored right here across the property. 00:02:15.000 --> 00:02:19.840 What's in that square or that rectangular box is where the 00:02:19.840 --> 00:02:24.009 vertical violation is, vertical clearance violation is for 00:02:24.009 --> 00:02:25.000 the transmission line. 00:02:25.000 --> 00:02:30.240 And I have a survey that will follow that up, but I just 00:02:30.240 --> 00:02:35.840 wanted to show you guys where exactly we're talking about 00:02:35.840 --> 00:02:39.000 on Medical City's property. 00:02:39.000 --> 00:02:45.889 So, in 1994, the design for the transmission line was done 00:02:45.889 --> 00:02:51.000 by National Electric Safety Code standards. 00:02:51.000 --> 00:02:55.080 The vertical clearance at that point was 25 feet from the 00:02:55.080 --> 00:02:57.000 ground to the first line. 00:02:57.000 --> 00:03:02.650 While DME and its contractors were working on the Pokrus 00:03:02.650 --> 00:03:07.000 Spencer CIP project, they resurveyed the area. 00:03:07.000 --> 00:03:10.969 They realized that there was a part under the transmission 00:03:10.969 --> 00:03:14.830 line that was in violation, which was what was in the 00:03:14.830 --> 00:03:18.000 rectangular box in the previous photo. 00:03:18.000 --> 00:03:22.439 It's supposed to be 25 feet clearance, and right now the 00:03:22.439 --> 00:03:26.919 ground is elevated by five feet, so right now there's only 00:03:26.919 --> 00:03:29.000 20 foot clearance. 00:03:29.000 --> 00:03:33.000 Grading is going to be required under that area. 00:03:33.000 --> 00:03:37.979 We're looking at removing five feet, which is about 4,400 00:03:37.979 --> 00:03:41.000 cubic feet, cubic yards, sorry. 00:03:41.000 --> 00:03:44.889 And just to put that in perspective, it could fill 00:03:44.889 --> 00:03:49.909 potentially 200 dump trucks with the dirt that needs to be 00:03:49.909 --> 00:03:51.000 removed. 00:03:53.000 --> 00:03:58.000 This is a survey that was performed. 00:03:58.000 --> 00:04:01.849 This is the entrance to the hospital, so this would be the 00:04:01.849 --> 00:04:03.000 Mayhill area. 00:04:03.000 --> 00:04:09.520 The red vertical line, the first one is the first pole that 00:04:09.520 --> 00:04:12.000 is on the Mayhill side, 00:04:12.000 --> 00:04:15.210 and then the second vertical line is the pole that's on the 00:04:15.210 --> 00:04:18.000 Colorado Boulevard side of it on that corner. 00:04:18.000 --> 00:04:24.800 This solid line that follows the ground elevation was the 00:04:24.800 --> 00:04:29.000 original elevation in '94. 00:04:29.000 --> 00:04:32.259 The dotted line, I'm not sure if you guys can see it very 00:04:32.259 --> 00:04:35.000 well, but there is a dotted line right here. 00:04:35.000 --> 00:04:41.750 That is the additional five feet that was found, bringing 00:04:41.750 --> 00:04:46.000 that into a clearance violation. 00:04:46.000 --> 00:04:50.069 We took our DME model out to the area and wanted to take 00:04:50.069 --> 00:04:54.000 some pictures just for some more perspective. 00:04:54.000 --> 00:04:59.199 This is right under the line where that five foot is, so 00:04:59.199 --> 00:05:05.000 you can see where the truck ends and where the line begins. 00:05:05.000 --> 00:05:09.160 And then these are the two areas where if you were standing 00:05:09.160 --> 00:05:13.800 at the pole that's off of Colorado Boulevard facing 00:05:13.800 --> 00:05:15.000 southeast, 00:05:15.000 --> 00:05:21.879 you can see how the elevation increases and likewise from 00:05:21.879 --> 00:05:29.000 the pole on Mayhill looking northwest how it decreases. 00:05:29.000 --> 00:05:31.000 So responsibilities on this project. 00:05:31.000 --> 00:05:36.000 TMPA owns the rights of the easement or to the easement. 00:05:36.000 --> 00:05:42.180 DME is responsible for all the operations on TMPA lines 00:05:42.180 --> 00:05:44.000 within the area. 00:05:44.000 --> 00:05:47.259 And Medical City, because they own the property, is 00:05:47.259 --> 00:05:51.329 responsible for the costs associated to bring this line and 00:05:51.329 --> 00:05:55.000 the clearance back into compliance. 00:05:55.000 --> 00:06:01.379 We've had some discussions and this is where we really need 00:06:01.379 --> 00:06:03.000 direction. 00:06:03.000 --> 00:06:05.000 There's really two parts to this project. 00:06:05.000 --> 00:06:10.509 One would be the execution of the work and the other is the 00:06:10.509 --> 00:06:13.000 reimbursement of it. 00:06:13.000 --> 00:06:18.899 We feel because DME has the experience and is able to do 00:06:18.899 --> 00:06:22.000 the outages, all the work period, 00:06:22.000 --> 00:06:26.250 that we would be able to perform that while our contractors 00:06:26.250 --> 00:06:30.000 would and then Medical City could reimburse us. 00:06:30.000 --> 00:06:35.199 So on the execution side of it, what we're thinking or one 00:06:35.199 --> 00:06:39.000 of the options are to use an existing contractor 00:06:39.000 --> 00:06:44.199 that is already working on the substation transmission 00:06:44.199 --> 00:06:46.000 parts of the CIP. 00:06:46.000 --> 00:06:51.000 We could use a contractor that already has an existing and 00:06:51.000 --> 00:06:55.910 open contract within the city of Denton that would be able 00:06:55.910 --> 00:06:59.000 to do the excavation of it. 00:06:59.000 --> 00:07:02.300 I'd also like to keep in mind that there is a high pressure 00:07:02.300 --> 00:07:06.069 gas line, sorry I forgot to mention that before, that runs, 00:07:06.069 --> 00:07:08.000 that's pretty important, sorry about that. 00:07:08.000 --> 00:07:11.000 That runs in the easement also. 00:07:11.000 --> 00:07:15.000 So we'll need a contractor that has that experience also. 00:07:15.000 --> 00:07:20.139 Another option is to issue an RFP with a new contractor, go 00:07:20.139 --> 00:07:26.350 through purchasing protocols and have it specific for this 00:07:26.350 --> 00:07:28.000 grading. 00:07:28.000 --> 00:07:33.000 And the last thing would be to delay work until fall. 00:07:33.000 --> 00:07:37.959 Our timeline is pretty short right now for reliability 00:07:37.959 --> 00:07:39.000 issues. 00:07:39.000 --> 00:07:42.939 We wouldn't be able to do any of the work after mid or late 00:07:42.939 --> 00:07:47.000 April because of the summer loads. 00:07:47.000 --> 00:07:52.629 And we would still need one of these options, but it would 00:07:52.629 --> 00:07:57.000 have to be after or at fall or afterwards. 00:07:57.000 --> 00:08:01.329 The reimbursement part of it, we were thinking about 00:08:01.329 --> 00:08:05.000 executing a letter of agreement with Medical City, 00:08:05.000 --> 00:08:12.000 whether to do a payment plan or a lump sum payment. 00:08:12.000 --> 00:08:17.579 If for any reason Medical City is unable to pay the lump 00:08:17.579 --> 00:08:18.000 sum, 00:08:18.000 --> 00:08:23.000 maybe do a letter of agreement with TMPA to where they 00:08:23.000 --> 00:08:26.000 would reimburse DME. 00:08:26.000 --> 00:08:30.230 Or perhaps maybe seeking a prepayment before the work is 00:08:30.230 --> 00:08:34.000 done, which would also delay it into the fall. 00:08:34.000 --> 00:08:37.929 We have had discussions with Medical City, they are willing 00:08:37.929 --> 00:08:39.000 to pay for it. 00:08:39.000 --> 00:08:42.000 Their preference is a payment plan. 00:08:42.000 --> 00:08:47.039 But again, we are seeking direction to see what you guys 00:08:47.039 --> 00:08:51.000 think would be the best way to go about it. 00:08:51.000 --> 00:08:52.000 Any questions? 00:08:56.000 --> 00:08:58.539 What's the estimate of how much it's going to cost to do 00:08:58.539 --> 00:08:59.000 that? 00:08:59.000 --> 00:09:05.000 It will be about $88,000, a little bit more than $88,000. 00:09:05.000 --> 00:09:08.000 And Medical City, they want a payment plan? 00:09:08.000 --> 00:09:13.000 I mean, is that a five-year deal, a ten-year deal? 00:09:13.000 --> 00:09:17.730 We were discussing a five-year deal, maybe adding that 00:09:17.730 --> 00:09:22.000 amount to their electric account. 00:09:22.000 --> 00:09:25.659 I forgot the amount right now, but I think it was somewhere 00:09:25.659 --> 00:09:29.000 around $1,300 monthly for five years. 00:09:29.000 --> 00:09:32.649 That was their preference because they had not budgeted the 00:09:32.649 --> 00:09:38.000 $88,000 in this year's budget process. 00:09:38.000 --> 00:09:42.000 So they're not completely opposed to paying lump sum. 00:09:42.000 --> 00:09:45.000 They would just need more time in order to do that. 00:09:45.000 --> 00:09:51.000 >> Would there be a penalty? 00:09:51.000 --> 00:09:56.000 >> A penalty for them to pay out interest or some sort of? 00:09:56.000 --> 00:09:57.000 >> Carry costs. 00:09:57.000 --> 00:09:58.000 >> Carry costs. 00:09:58.000 --> 00:10:02.000 >> No, no, this is a straightforward cost for them. 00:10:02.000 --> 00:10:04.000 Whatever it costs, the ME will cost them. 00:10:04.000 --> 00:10:07.000 It's what will charge them. 00:10:07.000 --> 00:10:11.169 >> Is there any specific deadline that we have to have this 00:10:11.169 --> 00:10:12.000 done by? 00:10:12.000 --> 00:10:17.000 >> We wanted to do it by, have the work done by mid-April 00:10:17.000 --> 00:10:19.399 because we wanted to avoid any outages during the 00:10:19.399 --> 00:10:20.000 summertime. 00:10:20.000 --> 00:10:25.820 But there's nothing really that stops us from delaying the 00:10:25.820 --> 00:10:27.000 project. 00:10:27.000 --> 00:10:29.000 Of course, this is a safety issue. 00:10:29.000 --> 00:10:30.000 >> Right. 00:10:30.000 --> 00:10:34.000 >> If for whatever reason there was work to be done and 00:10:34.000 --> 00:10:39.009 whoever it is that's doing it didn't let Medical City know 00:10:39.009 --> 00:10:44.049 or DME know and somebody hits that line, then it will cause 00:10:44.049 --> 00:10:45.000 some issues. 00:10:45.000 --> 00:10:47.000 >> Okay. 00:10:47.000 --> 00:10:50.000 >> So how long do you think it will take to do the work? 00:10:50.000 --> 00:10:53.000 >> To do the work? 00:10:53.000 --> 00:10:54.000 Two weeks? 00:10:54.000 --> 00:10:55.000 Two weeks. 00:10:55.000 --> 00:10:59.000 >> And how long would it take to do an RFP and get somebody 00:10:59.000 --> 00:11:00.000 engaged? 00:11:00.000 --> 00:11:02.000 Does that push you into fall? 00:11:02.000 --> 00:11:03.000 >> Absolutely. 00:11:03.000 --> 00:11:09.409 If we have to do an RFP, there's no way we can hit an April 00:11:09.409 --> 00:11:11.000 timeline. 00:11:11.000 --> 00:11:14.230 >> But if we use existing, we could get it done by the end 00:11:14.230 --> 00:11:15.000 of April? 00:11:15.000 --> 00:11:19.820 >> Right. If we were to use the contractors that we have 00:11:19.820 --> 00:11:23.679 that are already working on CIP, we could go ahead and have 00:11:23.679 --> 00:11:25.000 that completed. 00:11:25.000 --> 00:11:29.000 It was through the CIP that we found this issue. 00:11:29.000 --> 00:11:34.460 And it is for a project involving the POCRAS substation to 00:11:34.460 --> 00:11:36.000 the Spencer. 00:11:36.000 --> 00:11:43.000 So it could potentially fall under that project altogether. 00:11:43.000 --> 00:11:46.539 >> Do we know if they have the experience to work with the 00:11:46.539 --> 00:11:47.000 extra? 00:11:47.000 --> 00:11:48.000 >> The high pressure? 00:11:48.000 --> 00:11:49.000 >> The contractors that we have? 00:11:49.000 --> 00:11:53.000 Yes, we did an RFP, I think it was last year. 00:11:53.000 --> 00:11:56.580 And they all qualified, they've been doing our substation 00:11:56.580 --> 00:12:00.000 transmission work for the past couple years or last year. 00:12:00.000 --> 00:12:01.000 >> More than that. 00:12:01.000 --> 00:12:02.000 >> More than that. 00:12:02.000 --> 00:12:03.000 Well, on this RFP. 00:12:03.000 --> 00:12:04.000 >> On this RFP. 00:12:04.000 --> 00:12:05.000 >> On this RFP, it's one year. 00:12:05.000 --> 00:12:11.000 But before that, we have contracted with them prior. 00:12:11.000 --> 00:12:16.269 >> I guess that the staff would have an idea if the 00:12:16.269 --> 00:12:21.000 estimate that you've given would be a reasonable estimate. 00:12:21.000 --> 00:12:24.000 >> To charge them? 00:12:24.000 --> 00:12:25.000 Yes. 00:12:25.000 --> 00:12:28.289 As a matter of fact, Medical City decided to do their own 00:12:28.289 --> 00:12:32.000 RFP process to see if it would be more cost effective for 00:12:32.000 --> 00:12:36.000 them to do it on their own and just coordinate with DME. 00:12:36.000 --> 00:12:38.000 Their price was much higher. 00:12:38.000 --> 00:12:40.000 They came back to us. 00:12:40.000 --> 00:12:43.000 Part of that is the coordination. 00:12:43.000 --> 00:12:46.100 They would have to pay extra money for the coordination, 00:12:46.100 --> 00:12:49.000 but also they would have to pay to remove the dirt. 00:12:49.000 --> 00:12:52.659 And with the CIP project that DME has going on, we have 00:12:52.659 --> 00:12:57.000 plenty of areas where we could use that dirt. 00:12:57.000 --> 00:13:01.000 And so that's a discount to all of us. 00:13:01.000 --> 00:13:05.220 Since we know the vendors that have qualified for similar 00:13:05.220 --> 00:13:09.230 type things to the CIP, it would seem reasonable to use 00:13:09.230 --> 00:13:10.000 them. 00:13:10.000 --> 00:13:16.690 And that way it could be accomplished in a more expeditious 00:13:16.690 --> 00:13:18.000 manner. 00:13:18.000 --> 00:13:21.000 >> I agree. 00:13:21.000 --> 00:13:23.000 >> Any other questions? 00:13:23.000 --> 00:13:24.000 >> Just some additional background. 00:13:24.000 --> 00:13:27.220 The vendor that we're talking about, the vendor we use in 00:13:27.220 --> 00:13:30.000 all other CIP projects for all the dirt work. 00:13:30.000 --> 00:13:33.539 We have a multi-million dollar contract with them to do all 00:13:33.539 --> 00:13:36.000 the dirt work on all our substations. 00:13:36.000 --> 00:13:39.379 And so that's why they can be much more economical than any 00:13:39.379 --> 00:13:41.000 one-off vendor could. 00:13:41.000 --> 00:13:45.919 And they've identified or identified that needed dirt for 00:13:45.919 --> 00:13:48.000 another substation. 00:13:48.000 --> 00:13:50.309 So we just moved the dirt from this point to that and be 00:13:50.309 --> 00:13:52.409 part of that substation project, part of our capital 00:13:52.409 --> 00:13:53.000 improvement program. 00:13:53.000 --> 00:13:57.240 Just one other thing to point out is there are a couple of 00:13:57.240 --> 00:13:59.000 consent agenda items. 00:13:59.000 --> 00:14:05.000 And if you decide to go forward with using this contractor, 00:14:05.000 --> 00:14:07.000 agreeing with Medical City to let them pay it out, 00:14:07.000 --> 00:14:12.230 and then agreeing to agree with the TMPA that in the event 00:14:12.230 --> 00:14:17.179 that Medical City didn't pay for this, that that's a TMPA 00:14:17.179 --> 00:14:18.000 expense. 00:14:18.000 --> 00:14:21.090 And so those items are also, just want to point out those 00:14:21.090 --> 00:14:24.000 items where you can see if we agree to go that way. 00:14:24.000 --> 00:14:30.000 Phil, if we, I mean, how quickly can we get that from TMPA? 00:14:30.000 --> 00:14:33.000 Is that, they already approved it? 00:14:33.000 --> 00:14:34.000 Yeah, I think so. 00:14:34.000 --> 00:14:37.000 I think I read that somewhere. 00:14:37.000 --> 00:14:40.360 Excuse me, I spoke with Carl Shehady, the TMPA lawyer. It's 00:14:40.360 --> 00:14:41.000 done. 00:14:41.000 --> 00:14:43.570 We already went through the agreements with him and we've 00:14:43.570 --> 00:14:45.000 already got it documented. 00:14:45.000 --> 00:14:47.000 So we didn't have to do an agreement. 00:14:47.000 --> 00:14:50.000 Okay. 00:14:50.000 --> 00:14:52.000 All right. 00:14:52.000 --> 00:14:56.000 Very good. Any other questions? We do have a couple of 00:14:56.000 --> 00:15:02.000 consent agenda items that follow this. 00:15:02.000 --> 00:15:03.000 Do you need a motion? 00:15:03.000 --> 00:15:10.000 No, we'll take action in the meeting here. 00:15:10.000 --> 00:15:12.000 Okay. 00:15:12.000 --> 00:15:13.000 Thank you. 00:15:13.000 --> 00:15:21.000 Thank you. 00:15:21.000 --> 00:15:26.000 Okay, we do have consent agenda. 00:15:26.000 --> 00:15:29.000 Items number A, B, C, and D. 00:15:29.000 --> 00:15:35.279 Is there any member who would like to pull those for 00:15:35.279 --> 00:15:38.000 individual consideration? 00:15:38.000 --> 00:15:40.000 A, please. 00:15:40.000 --> 00:15:44.000 Item number A. 00:15:44.000 --> 00:15:45.000 It's pulled. 00:15:45.000 --> 00:15:49.000 Any others? 00:15:49.000 --> 00:15:53.230 Okay, then is there a motion to approve consent agenda 00:15:53.230 --> 00:15:56.000 items B, C, and D as presented? 00:15:56.000 --> 00:15:57.000 So moved. 00:15:57.000 --> 00:15:59.000 Motion from Lillia? 00:15:59.000 --> 00:16:00.000 I second. 00:16:00.000 --> 00:16:01.000 Second. 00:16:01.000 --> 00:16:03.000 Charlie? Any discussion? 00:16:03.000 --> 00:16:05.000 All in favor say aye. 00:16:05.000 --> 00:16:06.000 Aye. 00:16:06.000 --> 00:16:07.000 Any opposed? Same sign. 00:16:07.000 --> 00:16:09.000 Okay. 00:16:09.000 --> 00:16:11.000 Okay, item number A. 00:16:11.000 --> 00:16:13.000 Barbara, you had a question? 00:16:13.000 --> 00:16:19.480 My question for Larry is Dodd-Frank, that's mentioned in 00:16:19.480 --> 00:16:30.220 the backup, how do they enter into this disagreement? I don 00:16:30.220 --> 00:16:32.000 't understand. 00:16:32.000 --> 00:16:36.080 Dodd-Frank, there are minimal compliance issues with that 00:16:36.080 --> 00:16:40.000 and we wanted David Portz to vet that out, particularly as 00:16:40.000 --> 00:16:43.840 we get into the ISTA contracts, and that's part of what he 00:16:43.840 --> 00:16:45.000 's working on. 00:16:45.000 --> 00:16:50.840 My familiar Dodd-Frank is that it deals with banking 00:16:50.840 --> 00:16:54.000 primarily, so I didn't. 00:16:54.000 --> 00:16:56.929 With some of the derivative contracts that DMA will be 00:16:56.929 --> 00:17:00.259 executing, particularly regarding gas, there may be some 00:17:00.259 --> 00:17:02.730 issues that come up on that. I've spoken with him about 00:17:02.730 --> 00:17:03.000 that. 00:17:03.000 --> 00:17:05.869 It's going to be minimal, but it's going to be a 00:17:05.869 --> 00:17:09.000 documentation issue on our side, primarily. 00:17:09.000 --> 00:17:11.000 Thank you. 00:17:11.000 --> 00:17:13.000 Okay. 00:17:13.000 --> 00:17:17.559 Okay. Motion to approve item number A. Is there a second 00:17:17.559 --> 00:17:18.000 for that? 00:17:18.000 --> 00:17:19.000 Second. 00:17:19.000 --> 00:17:26.000 Second from Susan. Any discussion? All in favor say aye. 00:17:26.000 --> 00:17:27.000 Aye. 00:17:27.000 --> 00:17:33.000 Any opposed? Same sign. Motion passes. 00:17:33.000 --> 00:17:36.140 Other items for individual consideration, we have the 00:17:36.140 --> 00:17:40.599 minutes of the Public Utility Board meeting of March 13, 00:17:40.599 --> 00:17:42.000 2017. 00:17:42.000 --> 00:17:46.900 These have been distributed in advance. Are there any 00:17:46.900 --> 00:17:52.440 questions, additions, corrections to those minutes as they 00:17:52.440 --> 00:17:54.000 were sent out? 00:17:54.000 --> 00:17:59.000 Seeing none, then those will stand approved as submitted. 00:17:59.000 --> 00:18:03.849 Item number B. We have a consider recommending approval 00:18:03.849 --> 00:18:08.700 authorizing city managers to execute a First Amendment to 00:18:08.700 --> 00:18:14.460 the Professional Services Agreement with T. Ignal and Per 00:18:14.460 --> 00:18:18.000 kins. 00:18:18.000 --> 00:18:21.000 We have William A. Bunselmeyer to make this presentation. 00:18:21.000 --> 00:18:30.000 Good morning. 00:18:30.000 --> 00:18:32.890 This morning we're going to talk about the Professional 00:18:32.890 --> 00:18:36.000 Services Agreement for Engineering and Surveying Services. 00:18:36.000 --> 00:18:41.000 This will be the First Amendment to that contract. 00:18:41.000 --> 00:18:46.250 We'll give a little background, some current status, staff 00:18:46.250 --> 00:18:51.000 recommendation, and our next steps going forward. At the 00:18:51.000 --> 00:18:51.000 end of this we will be asking for a recommendation. 00:18:51.000 --> 00:18:55.250 A little background is the Engineering Services and Surve 00:18:55.250 --> 00:18:59.680 ying contract is inextricably linked to our Capital Improve 00:18:59.680 --> 00:19:01.000 ment Program. 00:19:01.000 --> 00:19:03.869 As you've seen in your backup, there are a lot of things 00:19:03.869 --> 00:19:06.869 that these people will do for us, but this contract, the 00:19:06.869 --> 00:19:09.920 important parts are, as they work as our go between for the 00:19:09.920 --> 00:19:14.000 city's platting process, which is a big part of this. 00:19:14.000 --> 00:19:19.069 We pre-plat. We have permitting, special use permitting, 00:19:19.069 --> 00:19:23.730 text dot, building plans, building permits, special use 00:19:23.730 --> 00:19:27.000 permits, the environmentally sensitive areas. 00:19:27.000 --> 00:19:30.920 People will take care of the land, the construction staking 00:19:30.920 --> 00:19:32.000 and support. 00:19:32.000 --> 00:19:35.369 The big part at the end is, it's a catch all, serve as DME 00:19:35.369 --> 00:19:39.210 's professional representatives in all capacities needed for 00:19:39.210 --> 00:19:43.000 support development, design, construction support. 00:19:43.000 --> 00:19:48.470 This is a very big part of what our Capital Improvement 00:19:48.470 --> 00:19:50.000 Program is. 00:19:50.000 --> 00:19:54.490 A little more background, on August 6th of 2013, the T.G. 00:19:54.490 --> 00:19:58.069 Nolan Perkins contract for Engineering Services and Surve 00:19:58.069 --> 00:20:02.000 ying Services was approved for $4,160,000. 00:20:02.000 --> 00:20:07.470 To date, major CIP projects completed is 15. There's 22 00:20:07.470 --> 00:20:12.440 that are partially completed and there are nine to be 00:20:12.440 --> 00:20:14.000 started yet. 00:20:14.000 --> 00:20:17.079 It's important to note that this professional services 00:20:17.079 --> 00:20:21.000 agreement is not linked to the Denton Energy Center and 00:20:21.000 --> 00:20:25.000 another important note is $272 million is our 2017 00:20:25.000 --> 00:20:30.000 transmission substation CIP budget. 00:20:30.000 --> 00:20:33.450 Now you see on the left, this is the list of the capital 00:20:33.450 --> 00:20:37.309 improvement projects that we've been working through that 00:20:37.309 --> 00:20:39.000 are completed so far. 00:20:39.000 --> 00:20:43.069 Like we said a while ago, there are 15 of those that are 00:20:43.069 --> 00:20:46.000 complete. There are 22 that are partially complete. 00:20:46.000 --> 00:20:48.200 That's this row all in the middle. You can see they're all 00:20:48.200 --> 00:20:51.000 between 10%, 80%, 90% complete. 00:20:51.000 --> 00:20:55.000 That's where we are so far with that $4 million contract. 00:20:55.000 --> 00:20:59.420 To be started yet, we still have nine more projects on the 00:20:59.420 --> 00:21:01.000 right hand side. 00:21:01.000 --> 00:21:08.299 Now, to switch engineering firms, our concern, well I'm 00:21:08.299 --> 00:21:14.029 just going crazy here, is we want to continue with our 00:21:14.029 --> 00:21:16.000 engineering services contract that we have now. 00:21:16.000 --> 00:21:18.640 That's why we've asked for an amendment as opposed to 00:21:18.640 --> 00:21:21.000 starting over with a new engineering firm. 00:21:21.000 --> 00:21:25.630 We feel that there is benefits to not switching firms and 00:21:25.630 --> 00:21:30.160 this list in the middle, some of that will be redone by a 00:21:30.160 --> 00:21:34.000 new firm that might come in to take this place. 00:21:34.000 --> 00:21:36.730 And so there's benefits to staying with the same 00:21:36.730 --> 00:21:38.000 engineering firm. 00:21:38.000 --> 00:21:43.200 So our recommendation is for the approval of a $4.36 00:21:43.200 --> 00:21:49.309 million contract amendment totaling $8.52 million with T. 00:21:49.309 --> 00:21:51.000 Ignal and Perkins. 00:21:51.000 --> 00:21:55.000 And that would get us, finish us out over the CIP hump. 00:21:55.000 --> 00:21:58.650 So we can see we're over halfway done almost. Once we get 00:21:58.650 --> 00:22:02.220 through a little bit more of this column in the middle, it 00:22:02.220 --> 00:22:06.000 looks like it's downhill from there. 00:22:06.000 --> 00:22:10.089 Our next step would be to go to City Council on April 4th 00:22:10.089 --> 00:22:13.000 for an approval of this amendment. 00:22:13.000 --> 00:22:17.000 And you have any questions? 00:22:17.000 --> 00:22:23.000 Questions? 00:22:23.000 --> 00:22:25.000 I've got a question. 00:22:25.000 --> 00:22:30.000 When we did the agreement back, how long ago was that? We 00:22:30.000 --> 00:22:30.000 did the 4.3. 00:22:30.000 --> 00:22:31.000 13. 00:22:31.000 --> 00:22:35.670 Did we, I mean, did we only do 4.3 because we thought that 00:22:35.670 --> 00:22:39.000 's what it'd be or just because that carried us out? 00:22:39.000 --> 00:22:41.000 I think it's a work in progress. It gets us started. 00:22:41.000 --> 00:22:44.000 The capital improvement programs continue to grow. 00:22:44.000 --> 00:22:47.970 We've identified more locations, more sites like the Eagle 00:22:47.970 --> 00:22:51.000 substation, splitting that transmission line in half. 00:22:51.000 --> 00:22:52.000 Yeah. 00:22:52.000 --> 00:22:59.000 It's all part of the process, I believe. 00:22:59.000 --> 00:23:03.109 Yeah, I agree that, I mean, there's change in engineering 00:23:03.109 --> 00:23:06.000 firms is not what you do at midstream. 00:23:06.000 --> 00:23:10.339 That's not good. I would just want to make sure this is 00:23:10.339 --> 00:23:12.000 going to finish it up. 00:23:12.000 --> 00:23:14.410 We're hoping so. We've gone out and we've worked 00:23:14.410 --> 00:23:18.599 extensively with this company, a great group, on where we 00:23:18.599 --> 00:23:21.000 think we'll be over the next few years. 00:23:21.000 --> 00:23:26.000 I think this is a really good number. 00:23:26.000 --> 00:23:28.000 Don't find any more new projects, right? 00:23:28.000 --> 00:23:33.000 You just keep approving. You approve them. 00:23:33.000 --> 00:23:37.000 Okay. All right. Any other questions? 00:23:37.000 --> 00:23:42.519 This is an action item, so we'll need a motion on this item 00:23:42.519 --> 00:23:43.000 . 00:23:43.000 --> 00:23:44.000 Move. 00:23:44.000 --> 00:23:48.000 I have a motion to approve from Allen. Second from Barbara. 00:23:48.000 --> 00:23:52.000 Any discussion? All in favor say aye. 00:23:52.000 --> 00:23:53.000 Aye. 00:23:53.000 --> 00:23:57.000 Any opposed, same sign. Okay. Thank you. 00:23:57.000 --> 00:24:00.000 Thank you. 00:24:00.000 --> 00:24:04.000 Okay. Brings us to our ACM update. 00:24:04.000 --> 00:24:07.119 Yeah. Chair, members of the board, we have several items 00:24:07.119 --> 00:24:09.000 for you in your update this week. 00:24:09.000 --> 00:24:12.259 The first item is a recap and an update as to what staff is 00:24:12.259 --> 00:24:15.509 doing to address the dumpsters and the location of dump 00:24:15.509 --> 00:24:17.000 sters on the square. 00:24:17.000 --> 00:24:20.299 We, for some time now, have been trying to co-locate as 00:24:20.299 --> 00:24:22.000 many as we possibly can. 00:24:22.000 --> 00:24:24.819 We provided you a report that gave you kind of a summary of 00:24:24.819 --> 00:24:27.589 where we are today and a little bit of background on this 00:24:27.589 --> 00:24:28.000 issue. 00:24:28.000 --> 00:24:31.000 And so we wanted to provide that to you. 00:24:31.000 --> 00:24:34.809 The second item that we've provided is a memo that gives 00:24:34.809 --> 00:24:39.000 you an update on the landfill gas production situation. 00:24:39.000 --> 00:24:41.539 As you know, we're doing a little more flaring than what we 00:24:41.539 --> 00:24:43.000 would like to do at the landfill. 00:24:43.000 --> 00:24:47.119 And we're currently in process of trying to work through 00:24:47.119 --> 00:24:51.690 some contract issues with a current electric generator, DTE 00:24:51.690 --> 00:24:55.000 , at the landfill to see if we can make some improvements to 00:24:55.000 --> 00:25:00.000 their collection of the gas that's coming off the landfill. 00:25:00.000 --> 00:25:03.000 And the final item, of course, is the business matrix. 00:25:03.000 --> 00:25:05.460 And we have, I think, after today we'll have one 00:25:05.460 --> 00:25:08.519 outstanding item related to some staffing comparisons that 00:25:08.519 --> 00:25:11.000 we'll try to have to you in the very near future. 00:25:11.000 --> 00:25:12.549 If there's any questions about that, we'd be happy to 00:25:12.549 --> 00:25:19.000 discuss it. If not, that's the report. 00:25:19.000 --> 00:25:21.000 Any discussions? Barbara? 00:25:21.000 --> 00:25:26.000 I wish we talked a lot about the dumpsters downtown and 00:25:26.000 --> 00:25:28.000 about encasing them. 00:25:28.000 --> 00:25:31.420 And there's so little room where they are now to encase 00:25:31.420 --> 00:25:34.000 them. It just takes more room. 00:25:34.000 --> 00:25:38.839 Has anybody, I mean, we're an art city, has anybody thought 00:25:38.839 --> 00:25:43.490 about any type of decorating or painting or using, we paint 00:25:43.490 --> 00:25:47.000 curves throughout the city that look quite attractive? 00:25:47.000 --> 00:25:50.150 And I understand there'd have to be some standards, but 00:25:50.150 --> 00:25:53.369 perhaps we could just, if you can't hide them, decorate 00:25:53.369 --> 00:25:54.000 them. 00:25:54.000 --> 00:25:58.000 Well, I can't put some lipstick on the pig, so to speak. 00:25:58.000 --> 00:25:59.000 Put some lipstick on the pig. 00:25:59.000 --> 00:26:01.460 I don't know if we've had any, I'm not aware of any 00:26:01.460 --> 00:26:04.470 discussions we've talked about actually allowing the dump 00:26:04.470 --> 00:26:07.000 sters to be used for art purposes, as you say. 00:26:07.000 --> 00:26:10.069 But I can tell you that when we have consolidated dumpsters 00:26:10.069 --> 00:26:13.430 most recently, William Strait Square, for instance, we did 00:26:13.430 --> 00:26:15.000 build a revetment. 00:26:15.000 --> 00:26:18.109 The site that we've located, which used to be in the former 00:26:18.109 --> 00:26:21.089 central fire station location, we hope to have another 00:26:21.089 --> 00:26:24.000 consolidated site there that will include a revetment. 00:26:24.000 --> 00:26:27.539 So our plan has been to, when we consolidate these dumpster 00:26:27.539 --> 00:26:30.000 locations, is to build a revetment. 00:26:30.000 --> 00:26:34.329 So while there may be some challenges we have and some quad 00:26:34.329 --> 00:26:37.299 rants of the square, there might be something we could look 00:26:37.299 --> 00:26:38.000 at in the future. 00:26:38.000 --> 00:26:41.140 But right now our plan has been to try to provide a full 00:26:41.140 --> 00:26:44.000 revetment and just cover them completely. 00:26:44.000 --> 00:26:49.339 I guess my concern there is if you have kind of simple 00:26:49.339 --> 00:26:53.000 located ones, no one's responsible for them. 00:26:53.000 --> 00:26:58.000 It's not mine, it's theirs, and you run into that type. 00:26:58.000 --> 00:27:02.089 As well as for some businesses, they're going to be hauling 00:27:02.089 --> 00:27:06.000 their trash and that's going to be amazing. 00:27:06.000 --> 00:27:10.400 I mean, in reading the backup about at night when they're 00:27:10.400 --> 00:27:14.000 trying to do that, it may not be the safest. 00:27:14.000 --> 00:27:16.450 Well, it's certainly something we want to monitor as we go 00:27:16.450 --> 00:27:17.000 forward. 00:27:17.000 --> 00:27:20.349 I would say that there was some initial reaction to the 00:27:20.349 --> 00:27:23.609 consolidation at Williams Trade Square, but now that folks 00:27:23.609 --> 00:27:24.000 are using it, 00:27:24.000 --> 00:27:28.000 I'm not aware of any issues or concerns that have arisen. 00:27:28.000 --> 00:27:30.450 And there may be out there, but we're certainly not aware 00:27:30.450 --> 00:27:31.000 of them. 00:27:31.000 --> 00:27:33.000 But it seems to be working well. 00:27:33.000 --> 00:27:36.170 Well, I can tell you where there's a dumpster, even though 00:27:36.170 --> 00:27:40.000 you may pay for it, everyone feels like it's theirs to use. 00:27:40.000 --> 00:27:41.000 That's a problem across the city. 00:27:41.000 --> 00:27:46.000 Yes, it is. 00:27:46.000 --> 00:27:50.000 Okay. Well, and I think you're exactly right. 00:27:50.000 --> 00:27:56.990 I mean, you monitor the situation and all the vendors and 00:27:56.990 --> 00:27:59.000 just kind of watch it. 00:27:59.000 --> 00:28:02.000 And I don't know that you talked about decorating them. 00:28:02.000 --> 00:28:09.589 Maybe this is something the public art committee could look 00:28:09.589 --> 00:28:13.000 at as part of their deal. 00:28:13.000 --> 00:28:17.240 Okay. Any other questions on any of the other ACM items or 00:28:17.240 --> 00:28:20.000 any updates to the matrix, 00:28:20.000 --> 00:28:24.869 anything to add to the matrix of items that you'd like to 00:28:24.869 --> 00:28:29.000 see discussed or reported on in the future? 00:28:29.000 --> 00:28:38.130 Okay. If not, is there any other item that needs to be -- 00:28:38.130 --> 00:28:41.000 any member would like to see on future agendas? 00:28:41.000 --> 00:28:46.000 No. Hearing none. 00:28:46.000 --> 00:28:48.000 Okay. Is there a motion to adjourn? 00:28:48.000 --> 00:28:54.000 Oh, I'm sorry. 00:28:54.000 --> 00:28:56.000 Oh, I'm sorry. Okay. 00:28:56.000 --> 00:28:59.000 You did. You pointed that to me. 00:28:59.000 --> 00:29:05.569 There's a little clarification on item number B on the 00:29:05.569 --> 00:29:13.000 consent agenda for repayment with Medical City Health Care. 00:29:13.000 --> 00:29:20.000 And that is that -- was it the TNPA part? 00:29:20.000 --> 00:29:24.000 Yes, it's the payment plan with Medical City. 00:29:24.000 --> 00:29:27.779 There was a few options provided to the members of the PUB, 00:29:27.779 --> 00:29:29.000 the staff report, 00:29:29.000 --> 00:29:32.650 and just one confirmation that the five-year plan be made 00:29:32.650 --> 00:29:35.000 part of the motion, that that is acceptable. 00:29:35.000 --> 00:29:37.339 And then I think the other question is with or without 00:29:37.339 --> 00:29:38.000 interest. 00:29:38.000 --> 00:29:41.480 So we're being advised by our legal counsel that the motion 00:29:41.480 --> 00:29:44.000 needs to be a little bit more specific. 00:29:44.000 --> 00:29:49.000 Okay. And that was approved under consent. 00:29:49.000 --> 00:29:59.400 So let's -- reconsideration of item number B, which is on 00:29:59.400 --> 00:30:01.000 consent. 00:30:01.000 --> 00:30:04.000 Would anybody like to talk about that or you want to -- 00:30:04.000 --> 00:30:06.000 Can we talk about it first? 00:30:06.000 --> 00:30:08.000 Sure. 00:30:08.000 --> 00:30:13.650 Would it be appropriate -- I raised the question about is 00:30:13.650 --> 00:30:17.000 there any carrying costs or whatever. 00:30:17.000 --> 00:30:24.400 And if it makes sense not to do that, could it be a best 00:30:24.400 --> 00:30:28.220 effort to try to get the payment up front with approval to 00:30:28.220 --> 00:30:33.500 finance it over a five-year period if it comes to that, or 00:30:33.500 --> 00:30:37.000 are we really down to over time? 00:30:37.000 --> 00:30:40.000 I think the answer to that question is that it's really -- 00:30:40.000 --> 00:30:42.890 it's been our practice historically, as far as I understand 00:30:42.890 --> 00:30:44.589 , to try to work with our tenants, especially our large 00:30:44.589 --> 00:30:45.000 customers. 00:30:45.000 --> 00:30:48.000 This was a request that they had had. 00:30:48.000 --> 00:30:52.220 In terms of the carrying costs or the interest costs, it's 00:30:52.220 --> 00:30:55.410 not going to be a whole lot of money on $88,000 over five 00:30:55.410 --> 00:30:56.000 years. 00:30:56.000 --> 00:30:59.039 However, the question really is should the city be made 00:30:59.039 --> 00:31:00.000 whole on that. 00:31:00.000 --> 00:31:06.500 So the staff's recommendation is to go along with the five- 00:31:06.500 --> 00:31:09.000 year payment plan. 00:31:09.000 --> 00:31:12.960 But the question about interest being charged was not 00:31:12.960 --> 00:31:15.000 necessarily answered. 00:31:15.000 --> 00:31:17.000 There was not a specific recommendation from staff. 00:31:17.000 --> 00:31:19.000 We feel it needs to be clarified. 00:31:19.000 --> 00:31:20.000 Okay. 00:31:20.000 --> 00:31:23.000 Historically, how has that been taken care of? 00:31:23.000 --> 00:31:31.000 I'll defer to Mr. Williams. 00:31:31.000 --> 00:31:34.589 So historically, within our rate structure, we have a 00:31:34.589 --> 00:31:38.339 special facilities rider, and we've utilized that in the 00:31:38.339 --> 00:31:41.000 past for situations similar to this. 00:31:41.000 --> 00:31:45.769 If a customer required special equipment for their services 00:31:45.769 --> 00:31:49.700 , then we would work with them and add that on to their bill 00:31:49.700 --> 00:31:53.000 and let them pay it out over the bill for that. 00:31:53.000 --> 00:31:55.569 So it's not unusual we do this for large commercial 00:31:55.569 --> 00:31:57.000 industrial customers. 00:31:57.000 --> 00:32:01.289 It's unusual for our residential customers if a residential 00:32:01.289 --> 00:32:06.849 customer came in and was behind on their bill or suddenly 00:32:06.849 --> 00:32:10.660 required additional deposit that we'd work out a payment 00:32:10.660 --> 00:32:12.819 plan for those residential customers to pay that out over 00:32:12.819 --> 00:32:13.000 time. 00:32:13.000 --> 00:32:16.920 And then for commercial industrial, same thing on credit 00:32:16.920 --> 00:32:21.000 issues or in this situation, if there's additional service 00:32:21.000 --> 00:32:24.519 issues, they need an automatic throwover switch or 00:32:24.519 --> 00:32:28.529 something like that, then we would incur that cost but then 00:32:28.529 --> 00:32:31.000 pay it out over a short period of time. 00:32:31.000 --> 00:32:32.000 Without charging interest? 00:32:32.000 --> 00:32:33.000 Yes. 00:32:33.000 --> 00:32:35.000 For both residential and commercial? 00:32:35.000 --> 00:32:36.000 Yes. 00:32:36.000 --> 00:32:37.000 Okay. 00:32:37.000 --> 00:32:39.000 I just wanted to make that clear. 00:32:39.000 --> 00:32:40.000 Thank you. 00:32:40.000 --> 00:32:44.000 I would clarify though just Mr. Bishop's point. 00:32:44.000 --> 00:32:47.559 This is an easier staff recommendation with our interest 00:32:47.559 --> 00:32:50.000 income averaging about 1% today. 00:32:50.000 --> 00:32:53.359 So it might be a very different conversation down the road 00:32:53.359 --> 00:32:55.000 to pay on interest rates. 00:32:55.000 --> 00:32:57.000 No, I'm not trying to make it an issue. 00:32:57.000 --> 00:32:59.000 I just wanted to... 00:32:59.000 --> 00:33:00.000 Just clarification. 00:33:00.000 --> 00:33:01.000 Clarify. 00:33:01.000 --> 00:33:02.000 Okay. 00:33:02.000 --> 00:33:04.000 Thank you for saying that. 00:33:04.000 --> 00:33:06.829 I was going to ask how much do we make off of our 00:33:06.829 --> 00:33:08.000 investments? 00:33:08.000 --> 00:33:10.000 We're all finding 1%. 00:33:10.000 --> 00:33:14.000 That's what I was thinking. 00:33:14.000 --> 00:33:19.000 I guess I shouldn't answer that. 00:33:19.000 --> 00:33:24.069 Yeah, it sounds like we have a precedent of facilities 00:33:24.069 --> 00:33:27.000 charge or that we've done before through DME. 00:33:27.000 --> 00:33:30.049 I don't know that we want to reset precedents by trying to 00:33:30.049 --> 00:33:33.160 figure out what the rate's going to be and how that's going 00:33:33.160 --> 00:33:34.000 to be done. 00:33:34.000 --> 00:33:36.000 So I mean that's my opinion. 00:33:36.000 --> 00:33:38.000 No, I agree. 00:33:38.000 --> 00:33:45.400 I would recommend that we five years no carrying costs and 00:33:45.400 --> 00:33:48.000 stick with precedents. 00:33:48.000 --> 00:33:50.000 Relative to that item. 00:33:50.000 --> 00:33:53.539 I don't know how we need to redo the whole thing or just 00:33:53.539 --> 00:33:55.000 clarify that item. 00:33:55.000 --> 00:33:56.000 Clarification. 00:33:56.000 --> 00:33:58.000 Clarification. 00:33:58.000 --> 00:34:01.369 So the clarification is that item number B was approved 00:34:01.369 --> 00:34:04.980 assuming there'd be no carrying costs associated with the 00:34:04.980 --> 00:34:06.000 repayment. 00:34:06.000 --> 00:34:08.000 Okay. 00:34:08.000 --> 00:34:10.000 All right. 00:34:10.000 --> 00:34:13.000 Very good. 00:34:13.000 --> 00:34:15.000 Oh, we did have a closed session. 00:34:15.000 --> 00:34:16.000 And we can't adjourn yet. 00:34:16.000 --> 00:34:18.000 We've got a closed session. 00:34:18.000 --> 00:34:19.000 Okay. 00:34:19.000 --> 00:34:20.000 Okay. 00:34:20.000 --> 00:34:21.000 Okay. 00:34:21.000 --> 00:34:25.000 At this time then we will adjourn the regular meeting. 00:34:25.000 --> 00:34:30.000 It's nine thirty five and we have a close close meeting. 00:34:55.000 --> 00:34:56.000 Okay. 00:35:25.000 --> 00:35:26.000 Okay. 00:35:55.000 --> 00:35:56.000 Okay. 00:36:25.000 --> 00:36:26.000 Okay. 00:36:55.000 --> 00:36:56.000 Okay. 00:37:25.000 --> 00:37:26.000 Okay. 00:37:55.000 --> 00:37:56.000 Okay. 00:38:25.000 --> 00:38:26.000 Okay. 00:38:55.000 --> 00:38:57.000 Okay. 00:39:25.000 --> 00:39:26.000 Okay. 00:39:55.000 --> 00:39:56.000 Okay. 00:39:56.000 --> 00:40:16.000 We'll go back into regular session at ten o'clock. 00:40:16.000 --> 00:40:20.219 And the only thing we have on the agenda are our concluding 00:40:20.219 --> 00:40:21.000 items. 00:40:21.000 --> 00:40:23.750 So is there any any inquiries from the public or from any P 00:40:23.750 --> 00:40:34.690 .B. member as to any kind of policy or anything we have or 00:40:34.690 --> 00:40:44.000 is there any other items be brought before the meeting. 00:40:44.000 --> 00:40:45.000 Okay. 00:40:45.000 --> 00:40:46.000 Well, hearing none. 00:40:46.000 --> 00:40:49.000 Then is there a motion to adjourn. 00:40:49.000 --> 00:40:53.000 Motion for Barbara second second and second. 00:40:53.000 --> 00:40:55.000 All in favor say aye. 00:40:55.000 --> 00:40:56.000 Any opposed. 00:40:56.000 --> 00:40:57.000 Same sign. 00:40:57.000 --> 00:40:58.000 Thank you. 00:40:58.000 --> 00:40:59.000 So.