Nov 07, 2016 Public Utilities Board on 2016-11-07 9:00 AM

Meeting Summary: Public Utilities Board Date: November 7, 2016 Time: 9:00 AM Location: Service Center Training Room, City of Denton, TX

Key Topics and Discussions The meeting was structured into closed and regular sessions. Closed session deliberations addressed Denton Municipal Electric (DME) competitive and financial strategies, including generation system improvements and purchased power agreements with Santa Rita Wind Energy, LLC and Las Majadas Wind Farm, LLC. Additional closed session items involved real property acquisition strategies and legal consultations for transmission line corridors (North Lakes to Denton North, Spencer to Pockrus, and FM 2181 Utility Relocations). The regular session covered a consent agenda of equipment purchases, software maintenance, and service contracts for DME, Solid Waste, and Water Distribution departments. Individual consideration items included approval of prior meeting minutes, a substation construction services contract, a compensation and classification study report, a fleet management software pilot, and an Assistant City Manager update regarding Hurricane Matthew recovery operations and Santee Cooper correspondence.

Motions, Votes, and Outcomes The provided materials contain only the meeting agenda; a transcript or official minutes recording specific motions, vote counts, and final outcomes are not included. The agenda indicates that consent agenda items were recommended for approval via a single motion, with provisions to withdraw items for individual discussion if requested by Board members.

Decisions Made Per the provided agenda, the Board was scheduled to consider and approve the following items. Final recorded decisions are not available in the source material: - Adoption of ordinances authorizing contracts for a SCADA system upgrade ($527,365), refuse compactor ($894,714), refuse trailer ($68,200), backhoe ($123,972.77), IVR software maintenance ($176,500), disaster recovery hardware ($152,209.11), and pipeline assessment services ($592,740). - Ordinances authorizing property and easement acquisitions for electric transmission lines and utility relocations, including authorization to file eminent domain proceedings if negotiations are unsuccessful. - A substation construction services contract with Can-Fer Construction (not to exceed $17,620,000). - A 60-day pilot program for Routeware Fleet Management Software. - Approval of the October 10, 2016 meeting minutes.

Action Items or Next Steps - Assistant City Manager of Utilities or designee to implement approved consent agenda items per staff recommendations. - City Manager and City Attorney to proceed with property/easement acquisition negotiations and initiate eminent domain proceedings if required. - Initiate 60-day Routeware software pilot and evaluate integration capabilities with the existing Paradigm information management system. - Proceed with substation construction procurement per Can-Fer Construction contract terms. - Staff to continue monitoring compensation study recommendations and ACM operational updates.