Jul 18, 2017 City Council on 2017-07-18 12:00 PM

Welcome everyone to this meeting of the Denton City Council on Tuesday July the 18th 2017. We are all present and do have a quorum. We'll move on through our agenda. Agenda item number one is citizen comments on consent agenda items. I see no cards. So we'll move on to agenda item number two, request for clarification of agenda items listed on the agenda for today July the 18th 2017. Council Member Gregory. Thanks. On items 5D and 5E, it's first readings for annexation. Am I right in understanding that those do not require any action on that part tonight? That is correct. Thank you. Okay no action. Okay. Council Member Briggs. I would like to request to pull item D from the consent agenda for an individual vote so that I may recuse myself. And on consent agenda I can someone explain to me what exactly that means and if it passes what what it means for that easement. Agenda item high. Yeah the Wells Fargo parking lot. Okay. Vacating the easement. Who will be addressing that issue? Agenda aye. Easement. Oh yeah. I'm not sure if you heard that or that's great timing. I'm not sure which one but I'm gonna give you the benefit of the doubt. The question about the what happens going forward on that. What exactly can you just explain that to me what's going on there? Well there the city acquired an easement many many years ago for basically it was for an electrical transformer bank and when the square was reworked back in the 90s where it went to underground electric that bank was relocated to another location and so right now when when the current owner of the property which is Jack Bell owns that now he before he bought the property had a title report done in it that evidence that easement showed up as an encumbrance and so once he bought the property he petitioned for that easement to be abandoned. Okay so it's just an old easement that is no longer needed and will not be needed in the future. No. Okay thank you. Can I get clarification on item N on the consent agenda? Maybe just a quick staff briefing. That's the authorization to purchase the Eugene Pichalsky survey. Is that the scripture street property? Yes. I'm sorry Councilmember what was your question please? If you could just give a very short explanation of what item N is. It's really an advanced purchase of a property track that's slated for partial acquisition in a future phase of the Bonneberry widening project and so we were contacted by the landowner who was putting her house up for sale and was notified or knew by some of her neighbors that it was a part of the project and so what we're trying to do right now is just if possible work out an advanced purchase ahead of the project. Okay and that's the property if you're going on south on Bonnie Bray and there's the park on the left hand side and kind of takes a turn there's a house right in the middle of the street and then scripture starts after that and there's two houses so it's a second house. Yeah it's there's you know there's the house at the southeast corner that's you know it's got some elevation to it it's got that retaining wall that usually has some kind of mural on it there and then it's the house just to the east of that house. So is a part of the road construction that house with a mural on it would have to will be in the way of the street and then the house with that's kind of on its own on a little peninsula if you will that will also be removed. Correct. Okay thank you. Anybody else? All right thank you. We'll go on to our work session reports agenda item 3a. Receive report hold the discussion and give direction to staff and Springstead and Waters I guess I need to start saying the Springstead of the Springstead and Waters. On the city attorney recruitment process. Good afternoon mayor members City Council Carla Romine director of human resources. As you know we contracted with Springstead Waters to conduct our city attorney search. Chuck Moore with Springstead Waters had the opportunity to meet and speak with all of you the week of June 26th and based on information he obtained during those discussions he developed a brochure and made some recommended edits to the job description both of which been included as part of your backup. So today we're here to seek your approval on those two documents. While we 're here we'd also like to kind of go ahead and get your input on the interview process you'd like to utilize so we can start logistically preparing for that. I do have Chuck here if you have specific direction for him or questions for him and with that I guess we can start talking about the different documents first. Okay any other any questions before we proceed at least up to this point? All right go ahead. So I guess the first document job description. Any questions on the two documents what you're asking for is direction on is the brochure and the document. Okay yes. Are we ready to move forward with advertising? I see no opposition so I think that's I think that's good. Okay we 'll start the process. Also as part of your backup I included a timeline that Chuck prepared. It's kind of a tentative timeline obviously subject to council availability but what again what we'd like to do is go ahead and start getting your input on what the interview process would look like. Do you want the community involved or do you want to do something more similar? Along the lines what we did with the auditor where there was a luncheon with the executive staff, city manager's office, and then the interviews with the council. Any council observations questions on the timeline? I think you're asked yes. Councilmember Os borne. Thank you Mayor. I think yes me personally I would like the community involved in some fashion I don't know how we're going to ultimately how that process plays out but I think that is important. And if I may. Sure. In my meeting I mentioned it and so I'm gonna ask each time anyway so I'll just give you a heads up. I want to know trial experience so if that could be just written in the corner something or just in those notes I'm gonna ask once we get down to the those individual considerations. I think Mayor Pro Tem and then Council member Briggs. I'm comfortable proceeding the way that we did with the auditor simply because the public had an opportunity to attend our meetings with the auditor but I'm also open to doing one of the evening meetings like we did with the manager. I think either way the public gets an opportunity it's just a matter of timing. Councilmember Briggs. I'm okay with the timeline and it's fine with me if we want to have an evening with the public as well. I'm not against it. Would that be in the similar vein as we did with the city manager candidates where is that what you're referring to as far as an evening type of. It could be with a community reception. Where yeah where you have different finalists or however we label them. Right with a survey that they can . Sure. I mean we can find a way to incorporate the public that would be commens urate with the with the position so I'm not opposed to that obviously. Any other comments or observations? So it sounds like adding the public component sort of similar to what we did either with the city manager city auditor and just bring back a recommendation you think would best fit this particular process. Any other questions at least? Does that give you an input direction? Thank you. You bet thank you. Agenda item 3B. The city report hold discussion give staff direction regarding the preliminary fiscal year 2017-18 proposed budget capital improvement program and five-year financial forecast. Mr. Springer good news I present. Thank you mayor. What I'm proposing to do today is to go over two of the budgets that have been recommended by the Public Ut ility Board two of the four utility budgets water and wastewater and then at the next meeting I will go over the other two so we can go through those and prior to the overall proposed budget coming to the City Council to go over these in a little bit more detail. So I'm going to start off with the water budget and I've get kind of a brief presentation I've shortened it a little bit from what PUB saw but I put in your backup the full detail in terms of all of the financial numbers. Let me start off with talking about the rates they're based on cost of service with our utility funds we try to recover the full cost through the rates. Debt service coverage ratio even though we issue certificates of obligation for the utilities now other than the one issue of revenue bonds we did for the electric utility we still want to meet what's called a coverage requirement which is after some of the costs are backed out we can cover our debt service with a cushion even though there's certificates of obligation it's not required under the bond ordinance we still have that goal for all of our utilities. Chuck real quick question on that and it's my understanding that this isn't split out per specific utility that the 1.25 debt coverage ratio isn 't that sort of utility wide or do you analyze it on a utility by utility basis based upon their costs and their revenue? We try to analyze it on a utility by utility base just for internal goals under the prior revenue bond ordinance if you remember we refunded all of that there was a one and a quarter covenant that was a combined covenant of all the utilities. Thank you for the clarification. We also do revenue funded capital for water and wastewater and what we try to cover by this is the distribution system replacement at a hundred percent so that's not debt funded but by cash funding and then the target is 25% of treatment plant infrastructure and that's really replacement not expansion but replacement. Yes Councilmember Gregory. And on that one that one two three bullet pointed on treatment plan when you say 25% revenue and 75% debt when is 25% revenue do you mean cash that's coming in that goes straight to retire the debt and then and then 75% is just a revenue that's paying the debt? No 25% would be cash that's contributed to the capital project so it's lump sum and when I go through I'll show where the revenue funded capital is budgeted in each of the funds so that's really just cash on an annual basis to goes to revenue fund projects the 75% debt would be paid as a debt service payment which is also one of the items that I'll show in the summary. But the debt service payment comes from what source of revenue? It comes out of the water utility. Okay. It comes out of the water utility. Mayor Pro Tem. I have a question about the related the utility revenue bond reserve funds when we refunded those revenue bonds. I seem to remember an audit finance committee that the idea was that some of those funds would be used to place in reserve and another portion of the funds would be used to help fund a rate reduction. I just remember a rate reduction discussion and audit finance. And apologize for my memory but I know what we had budgeted them for last year was to contribute that cash toward the revenue funded capital. In prior years those two goals I had shown of a hundred percent of the distribution system and 25% of the plant infrastructure we weren't we hadn't reached those goals yet so what we were doing was using additional cash that was released from those reserve funds to increase that to meet those full targets and then to try to meet those going forward. So I've got a couple I've got on a slide in here where I can show kind of that large draw down fund balance because those release of revenues happened in 15-16 so in the water and the wastewater fund you'll see some kind of use of reserves that was budgeted and that's really transferring that cash that was in the fund balance over to the revenue funded capital. Okay I'll wait patiently for your slide. Okay the reserves for the water utility the reserve policy is 120 to 180 day range if you notice this one will be higher than the wastewater and really that's because of the volatility of the revenue stream in the water system. For those of you who've been enjoying the rain for the last month or so and mowing your lawn like me once or twice a week that's not good for water revenues. A lot of water revenues in Texas are really based on summertime usage. Wet summers will depress those revenues so one of the things is you have a higher range in terms of the reserves because of the volatility of the revenue stream. Chuck on those distribution and treatment plant infrastructure where it says target. Am I correct in hearing that for this budget that let's say distribution system that we're going to try as much as we can that if we have a distribution waterline replacement that we will fund that from reserve cash instead of issuing debt. Correct. And so in the same for the treatment then we've got that 25% cash contribution of the total of the project and then the rest is by debt. Okay I just want to make sure because target is we're trying to get there but that's really what we're anticipating is we will at least get to that or very close to it. Yeah and that's what's budgeted. Okay thank you. And then using just multi-rate financial planning like we do for all of the major funds in the city. In terms of cost containment one of the emphasis this year on the budget process has been cost containment so here's some of the changes we've made in order to bring down you'll see the proposed rate increases no rate increase this year. There's some elimination of some FTEs and an intern and in customer service with some savings. We began budgeting salary savings if you remember in the general fund we have a budget salary savings due to turnover so we've done that for all of the utilities this year so we've budgeted salary savings due to turnover at about a hundred and seventy five thousand. We went through kind of on a line item basis through each of the divisions to look at what we've been actually spending versus what we've budgeted. For the water utility we kind of have to budget on what's called a normalized year. We talked about wet years like this year or very hot dry summers we try to budget on a normalized year so we've gone through all the line items and at least from what was budgeted in fiscal year 17 to fiscal year 18 reduce that budgeted amount by about six hundred and fifteen thousand and I'll point some of those out as I as I go through there. Councilmember McGregor. On that my concern was is that that might reflect an attempt to defer some maintenance in order to keep from raising rates. I'm all for keeping from raising rates but not at the expense of deferring maintenance so that down the road it actually cost a lot more so I understand that you're going to highlight some of the the things that that have happened. Yeah and we'll kind of look at actuals compared to the 17 budget on the next few slides on the detailed slides to kind of look at those areas that we've we've cut back on. So you're saying that the actuals versus what's budgeted was smaller? Correct when we looked historically what we did to analyze this was we kind of went back at the last three or four years and looked historically at actuals compared to the 17 budget to look at areas we thought we could cut back on and and just just kind of as a caveat to this if we do have a very dry year we budgeted for a normalized year we would probably see our revenues go up but we would probably have to come back to the City Council for a budget amendment to say we're having an abnormally dry year so therefore some of our costs are higher our revenues are going to be higher but our costs are higher so we've kind of set forth let's budget it a little bit more conservatively with the understanding if we have a very hot and dry summer we can come back to the City Council to amend the budget to have enough authority to do whatever is necessary to maintain the system. What we've also done is we've looked at the debt service and the issuance of debt to make sure that we're issuing debt kind of just in time before it's needed for the capital projects and we don't issue any too early for example this year in the wastewater I'll get to we didn't issue any COs this year for wastewater we delayed that until the upcoming fiscal year because of the timing of projects. We've also the revenue funded capital historically that's the contributions to capital that we've been talking about historically we based that on whatever's in that capital budget what we did with this is tried to level it out over the five-year period so we don't have spikes up and down to level out rates and I'll show you that on a future slide also these reductions equated to about two and a half percent on rates. In terms of kind of future risk what we're doing to mitigate these but I like to bring these up because there can be some unknowns that come about that could impact rates especially in the future the wall raw water transmission lines that run from Lake Louisville one of them we've had a study done and have an estimate of cost as to what's needed to do some partial repairs along that line but we have a second line that will go through that process again in the upcoming year so those are very expensive assets so if there's a necessity or that second line has more difficulties than we anticipate that's just a risk going forward. The city is responsible for a portion of the repairs for the Louisville dam due to the flooding a few years ago we have an estimate from the Corps of Engineers and sharing with that and we've budgeted that but that's not a project we're in control of so there's always the risk that that could go higher there's always transmission line replacement funding we've budgeted what we think is necessary but there's always risk you can have additional failures the age and condition of the Lake Louisville pump station and let me touch on this last one in this budget at least beginning in 2020 we've started to reduce the revenue estimates based on per capita water usage I know in the past the water utilities talked to the council about declining per capita usage really that's based on efficiencies mainly within homes and businesses to reduce water usage and we're starting to see over the long term that we think you're going to see a declining per capita usage so we're starting to build that into the five- year forecast and this may be for another time but it's my understanding that and somebody can speak to this that 80% or some high percentage of our water usage in the summer is irrigation is that the most of its sprinklers and things such as that do we have an idea on that yeah just real quick if you've got a number off the top of your head winter flows versus summer flows which is a way to estimate that you look at about a tripling between your base winter but the window of time is narrower so on an annual basis it's about 25% of your volume okay but with the conservation pricing you bring in more revenue off them okay all right okay thank you because I find it you know as you think through this when you talk about declining water usage which is declining revenues that we could conserve really well but that doesn't mean that necessarily our rates would reflect that because there comes a point where your fixed costs you have to pay for the maintenance and whether you've got so many gallons running through or you know half of that you still and that I just find that very interesting that we can conserve but that doesn't mean that we're still we still have all those fixed costs in the ground and the maintenance requirements so the fixed costs are somewhere around three-quarters of your cost if you think of having to have a treatment plan and the lines to serve everyone and all of that if you just flow less water through those lines the incremental cost is it not a 75% reduction somewhere around 75% yes thanks regarding future risks it seems that I was expecting to see something there about zebra mussels I know that we're having to deal with that and cleaning the raw water lines going from like Ray Roberts to the water treatment plant but my understanding is is that we the water raw water transmission line from Lake Louisville is miles and miles maybe 20 miles worth of line and when zebra mussels get into that that could it would seem to me present a much more costly problem for that length can you tell me what we're doing to address that have we seen any issues with zebra mussels at Lake Robert Lake Louisville yet in our water pumping station yeah we have done a zebra mussel investigation study we completed that about a year ago and it has caused us to revamp a little bit of our capital program which we're in the process of implementing and is embedded in our capital project budget as far as monitoring basically we did the condition assessment of one of the two pipelines coming up from Louisville we actually included TV inspection of that and we found very little evidence of infestation we found a few debris pockets in some low areas so right now we feel that right now we're not having at least a problem in the pipe system but you are very correct if we get an infestation the biggest issue will be the lifecycle of the zebra mussel in the die-off and the accumulation of debris in the low line spots but right now so far so good is there have we found any mitigating opportunities so that as as they the waters pumped out of Lake Louisville that there can be something a pretreatment done that would eliminate or reduce absolutely in fact that's some of the recommendations in the zebra mussel study that we've done and those are some of the capital improvements programmed into our capital improvements program is some chemical feed systems one is a sodium perm anganate which is used as a deterrent if you will for them to colonize and then another one is a very very very low feed of copper so you're saying that is programming for future CIP yeah in fact I think we're right now soliciting the RFP to do the phase two upgrade of the Louisville plant that includes the zebra mussel component capital components at both facilities so that's within the cert the current CIP yes sir okay but it is a fair statement that there are always risks associated with the mitigation and management of it and so but right now we feel that we have that properly monitored and have some form of a plan to try to dress up okay thank you in terms of forecast for all the utilities we really looked at kind of like what we called a baseline budget where we had no rate increase during the five-year period and let me point out a couple things here that I'd mentioned before when we talked about the planned use of reserves and the drawdown of those funds from the utility refunding you can see there where we've got some drawdown in terms of planned use of reserves this option 2018 and 2019 on the recommended budget option are going to be the same and I should highlight we show the five-year forecast and a recommended five-year forecast but really what the Council's adopting is just fiscal year 2018 just adopting the one-year budget but you can see with this one we start having losses in fiscal year 2020 and going forward with our options if we had zero rate increases we saw our reserves go down by about five million we've given another option which is the recommended option for 2% future year increases and again these are just estimates out in the future years the Council simply adopting the first year of the budget well it's informational but it's probably what we'll put in in the adopted budget we always put a five-year forecast in for all the major funds it's kind of just best practices in terms of looking forward as trying to give an idea of what we anticipate so this is what we'd recommend putting in the adopted budget in terms of a five-year forecast but what the council will be voting on on the budget in September is simply 2018 so I wanted to bring that up let me bring up another couple of items if you look at debt service we talked about trying to kind of keep that level and match with the capital program and you can see debt service goes up but kind of levels out in fiscal year 2020 and then 21 and 22 goes down a little bit and also point out that we are making transfers to capital if you look at this revenue funded capital line right here where it jumped up in fiscal year 17 kind of the use of those one time we've tried to normalize it if you notice we've got about eight million eight point two six nine million for the five years we've kind of taken the revenue funded capital over the five years and averaged it out we have enough in fund balance to be able to mitigate any peaks there and with this option we would still keep the working capital within that hundred and twenty to hundred and eighty day figure. This gives the budget highlights in terms of revenues if you really look at water sales residential and commercial we're estimating in the proposed budget about the same level as we have in the current year budget you can see the estimate is less and we did this estimate a few months ago so it might even be a little bit lower with the rain we've had lately those cost of service for the different utility funds the customer service operation is housed in the water fund so they charge out proportionally for all the billing and services they provide to the other utilities and you can see that that large and 15 16 other transfers is that's the reserve fund release coming into the water utility from from that and then the impact fee utilization impact fees are utilized as part of this budget on an annual basis. In terms of the expenditure highlights and Councilman Greger I try to point out some of the areas here the personnel services again we've projected some savings there from vac ancies and you can see where that's from down from the budget here to there mainly because of the savings and a few reductions and then if you look at like materials and supplies the actuals what was budgeted we brought that one down a bit the maintenance and repairs the actual what was budgeted what we brought that down to kind of compared to the estimate for this year. The return on investment and franchise fees is simply a proportion of revenue and I pointed out the debt service where we've tried to level that out and stabilize it cost of service to the general fund and to the internal service funds and then this transfer to capital projects is the revenue funded capital. You mentioned and had some discussions in terms of here's the five-year capital plan in terms of and in the next slide I've got a little picture on it but in terms of the total capital plan but if you go down to the bottom there's a couple things some of the projects take more than a year to complete so if you see existing CEOs that's where we have debt available to pay for that project that we've already issued and that revenue line down at the bottom below eight in construction that's revenue funded capital so that's capital that's been built up in that fund plus what we're contributing so that's the cash funding and the bottom line there is new certificates of obligation so you can see over the five-year period we're talking about issuing forty eight point five million but about fifty seven point eight million in revenue funded capital during that period. So Chuck on I'm sorry go back to that slide real quick so let's go up into the categories where it says replace lines and go over 17 18 you have a separate line for transmission line so I'm assuming those replace lines are those distribution lines? Yes. Okay so that's the line where you're saying we have a hundred percent target of funding of cash funding those particular replacement lines if their distribution based upon your previous slide and so where that revenue line is there of 19 or basically 20 million dollars that's part of that cash funding so what is the rest of that revenue cash funding? In terms of the 19.8 million right yes for this year I'm gonna look at the budget staff that has the books. Well you can just send that out I mean that might be too much detail I just just curious just the memo will be great on that yeah just curious because that's quite a bit. And this just gives a depiction in terms of some of the major projects by year which is the for 2018 is the red lines you can see that Lake Louisville raw transmission line where I talked about doing an analysis that's in red and that's planned within the capital budget this year or for 2018 and you can see that the blue line on the other side is planned in the future too and you can see some of the other major projects including one that Southwest booster pump station supply line down on the southwest portion of town. And I've just got some comparisons these are given usually every year this is where our rates for 2018 would fall in relation to these comparison cities and communities and we usually do this and then come back after everybody passes their budget and update it because this is prior to any movement by any of the other cities in terms of rates. And so with the proposed no rate increase for 18 and then the year after do you see us kind of getting closer to the other cities with them lower cost? I would guess not knowing exactly what they're gonna do but I would guess we would probably move down the curve a little bit I don't know how far down the curve but move down a little bit over the next couple of years. But that no rate increase hasn't been added to this chart yet so it's possible? Well no I mean for us we've said this is what are the rates are proposed for 2018 but what I'm saying is none of the other communities have adopted their rates yet so once they adopt them with their budget they may move . Okay. Up or down? Up or down? Got you. Thank you. Is 9,200 gallons the per capita average? I think it's an average residential user throughout the 12-month period if you think of this summer being higher and the winter being lower. Monthly average? Yes. Wow. Okay. Thanks. And we've just got a couple tables that shows it on the commercial this is an average user at 50,000 gallons with a 2-inch meter you can see where we're there on that rates and this is 200,000 so the same meter but a heavier commercial user kind of where they fall. So all of them kind of in the middle there. With that I'll take any questions before I go over to the next. Any questions on the water utilities? I won't go over all the assumptions a lot of the assumptions are similar to what we had for wastewater in terms of replacement it's called the collection system instead the distribution system but the same type of targets you notice their reserves are lower their revenue stream tends to be a little bit more stable because of the for residential customers it's based on the winter months average so you average your three winter months and you build that throughout the year so the summer usage doesn't impact them as significantly as the water so their reserves range is is lower. In terms of the cost containment for wastewater we reduced some FTEs the savings about a hundred thousand some departmental reorganization with Dr. Banks being over that area with some savings again we budgeted salary savings due to vacancies and we went through the same exercise as we did with water in terms of the O&M budget line items and reduce some of those one of the reductions was in chemicals and we kind of had a full year of what's necessary for those changes for the phosphorus limits how much it was going to take in chemicals so we have a little bit better idea of that one. We did the same type of thing to try to balance their debt service to their capital projects and we leveled out their their revenue funded capital in the same manner. I do want to point out historically I know some of the council wasn't around we went through a process with EPA where they've gone through this process with other communities where they really looked at the sewer overflow problems in other communities and went through a process where we were able to enter into a consent decree or avoid that and really entered to a letter agreement and from their initial kind of their initial look at the city in the quest we estimated over the long term that would save about a hundred million in capital projects by our kind of aggressive program in terms of maintenance in terms of cleaning the system and reducing overflows. Yeah if I could just address that every chance I get when I hear this what a great job that PS and your staff did and the legal team to truly save a tremendous amount of money not only save it but almost set dentin up as an example of the type of ongoing maintenance and innovative programs to avoid these sanitary sewer overflows because and I've talked to many other mayors who are under these kinds of decrees and judgments and it's it's staggering so again for those who weren't here it was quite a really Herculean effort and very proud of the work that we do here in that regard so I just want to take an opportunity every can to give that feedback. In terms of risk that we have something I've been noticing really all across the city but a risk is is the contractor costs for capital projects gone up significantly I think really good part of that is this the demand for construction within the Metroplex has gotten so high that especially on on kind of marginal or smaller jobs it can be really tough to get good cost. There 's always discussions of reducing discharge limits for additional chemicals I think right now they're evaluating sulfate and chlorides the TCEQ that could be a cost driver the O&M cost again we mentioned the asset management program and the reduction in overflows and there's always the risk of additional regulatory requirements especially environmental requirements for the the wastewater utility. In terms of their budget highlights in terms of revenues you can see that the revenues they're projecting for 17-18 with no rate increase or a little bit higher or a little bit lower for residential a little bit higher for commercial based on growth and our customer base and I will point out I'll have a slide but within the wastewater utility budget our drainage fees are collected and I'll show how the drainage fees kind of come in and are used for drainage purposes and there's kind of a net zero to the to the wastewater fund but to let you know that that is a portion of this fund and then we had like we did with water the large transfer in that's from the release of reserve funds due to that refunding and then you'll see this use of reserves is really transferring that money over to revenue funded capital. In terms of proposed for 17-18 and I'll try to highlight a few of these where we've reduced it a little bit you can see like maintenance and repair here was the actual here was the budget and that's been reduced in the proposed budget from what was budgeted last year operations a little bit of a reduction there also and then the debt service you can see how this is holding pretty level in terms of the timing of when we do that and this transfer for capital projects that 's the revenue funded capital. Again the two scenarios for the five-year the zero rate increase you can see what's highlighted in yellow where we begin having losses and the working capital would fall below in those out years again we're just budgeting for 18 but want to look at that. I will point out we had estimated to use about 4.3 million to transfer to revenue funded capital you see we've reduced that estimate but that drawdown that 793 drawdown in 2018 is really the rest of that contribution to revenue funded capital so the the estimate for 2017 of the 33 plus about the 800,000 is is relatively equal to the 4.3 that we received from that refunding and again the two options no rate increases and what we're proposing is just a 2% rate increases beginning in 2020 and again this is just a projection for the five-year. And again the revenue funded capital is level you can see on this the debt service over time actually begins declining so you know one of the real positives about using that revenue funded capital instead of debt services over time you kind of level out your debt service or even with a wastewater it's declining in the long term so that helps helps control rates on a long-term basis. I did want to point out drainage because it is a part of the Wastewater Fund and you can see the portion for 2018 total revenues we 're estimating about 5.14 and expenditures the O&M is for personnel and the maintenance of the drainage infrastructure and they also pay some debt service on some outstanding bonds issued for drainage purposes that's declining significantly by 2022 and that revenue funded capital is really money that's put away to do drainage capital projects so how this fund or this portion of the fund is balanced each year is whatever is remaining at the end of the year in terms of revenue net expenses we move that and use that for capital for drainage projects. This is their five-year capital plan and again like the others we have the use of revenue funded capital here over the five-year period about 34.2 million you can see new CEOs is only about 7.7 million so not a significant amount of debt to be issued and I've also got a same type of map in terms of the projects by by different years the projects in red or what's planned for the upcoming year and then I've got comparison of rates this is the residential this is about an average residential customer in terms of their winter usage at about 6,000 gallons you can see we're right about in the middle a lot of cities right together there for commercial we're a little bit higher this is 50,000 gallons and then this is 200,000 gallons. And with that I'll take any questions I also put kind of a lot of numbers back up in your packet so if you have any questions on those you get a chance to look at it let us know. Councilmember Hussbett. Thank you Mayor. Do you reconcile in I know back when I was on the community development advisor will you get the block grant money I know we replace some sewer lines in those low and moderate income areas do you factor that in or do y'all do the two departments kind of communicate if those grants are one are they requested regularly to if they're granted does that factor into the budget to the general budget? I'm looking at Dr. Banks to see if he wants to come up and answer that one. We do work closely with community development and the frequency by which those those grants are submitted they're submitted through community development and so I'm not certain of the frequency I know that they go after them often they are put into the budget and they are used as a source of revenue for completing projects so when we receive them we filter them in supplement them as we need to and they're just another component of our budget. Okay thank you. Sure. Any other questions? Wastewater utilities? Seeing none thank you Chuck. We'll move on to agenda item 3C receive a porthole discussion receive departmental presentations in preparation for the FY 2017-18 proposed budget capital improvement program and five-year financial forecast. We want you to sing your presentation. It's gonna take too long for that. Good afternoon I'm Emerson Borle director of Parks and Recre ation thanks for the opportunity to run through the budget with you today I'll try to be brief. Our 17-18 budget starting with general fund FTEs you'll see a couple of reductions up there those relate to an admin two of our positions went to facilities management to help us handle our CIP projects in the future we move that over to facilities to take advantage of their skill one of those positions went back to park maintenance that's the increase that you see there in park maintenance and also see a reduction in aquatics we actually had retirement of custodian out at the water park and we elected to contract that position instead of refilling it so that FTE the funds from that FTE are used to to contract that out and there's a savings here that we'll get to as we progress organizational chart Parks and Recreation split up pretty much three ways on the left park maintenance 46 full-time 1.36 temp seasonal positions our admin there in the middle with six full-time positions and a half of a temp seasonal position and then on the leisure services side 31.5 full-time positions and a whole bunch of temp seasonals that's 72.37 most of those folks do not work for us year-round that's how we get to between 200 and 300 folks that we hire every summer to work our summer camps and to work at at the aquatic facilities some accomplishments that we've already been able to complete this year of course we opened the wave pool a couple of weeks ago we've completed a departmental strategic plan Pat Smith from serve Denton was kind enough to help facilitate we replaced a playground at Evers Park we replaced a playground at the north end of South Lakes Park Londonderry playground we've installed some shade at the golf driving range one of our folks Chris Iscato won a regional award from traps a horizon award traps is our state Recreation and Park Society we also won a regional award for excellence and in programming design award for the work that was done last year at Civic Center pool we won a media award at the state level for the work that we did on Eureka - a good one fun one that we did this year we we partnered for the first time with AmeriCorps summer Vista program that allowed us to add some staff positions to our summer camps allowed some folks to also to get some work and some employment this summer this year that was free to us I'm not sure we're going to be quite that fortunate next year but it was a great program it's been a great program it's worked very well for us it allowed us to put some more hands and some more eyes on our summer camp programs at no additional cost so that's been a good one for us a couple of things that we want to try to still accomplish this year we're going to complete construction of the concession stand at Waterworks Park we're hard at it with that one the construction of the 9/11 firefighters memorial in front of Fire Central that's in progress replace is probably the wrong word at this point launch the new registration software for our department we're real excited about this one there's been a ton of work that's gone on behind the scenes anytime you make a shift in software there's a lot of data that has to migrate from one system to the other and we're just about ready to go live with that we'll talk a little bit more about that we'll get the spray ground completed at Carl Young we broke ground for that the other day we'll get that completed in September and we have a athletic field that will be playable in Carl Young Park I'm sorry Fred Moore Park this September time for some football goals for 1718 we want to complete construction of the trail that we've been working on that was a 1.3 million dollar grant about a 1.6 million dollar project that trail extends from Evers Park all the way up to UNT and then ultimately over to North Lakes we want to start construction the Vela soccer complex out at North Lakes also on the south side of the McNatt animal adoption facility we want to build the city's second dog park we are funded in the CIP to start design work for the city's new tennis center with rec fund money we're going to replace marquees at all four of our recreation centers and the Civic Center they have timed out they're not functional anymore we use some funds to do that with the funds that council has given us and some C IP money we'll make improvements at Oakwood and IWF cemeteries we're going to build a restroom at Carl Young Park that will be in conjunction after we build the spray ground we'll come back and build that restroom and in the C IP we are funded to replace playgrounds at Dena and Fred Moore parks well that would be a part in the presentation where we can ask specifics about these items listed or is now the time to do that okay about the dog park because I have had it's been on people's radar for a long time yes ma'am and I've had questions from my constituents in anticipation about when it's going to be open so do you have any more specific information on a complete estimated completion or start or I don't at this time we initially thought we were going to jump out and do that project in-house and as we did a little bit more homework on it we decided because the parking lot and the lighting involved that it would be best if we took that through the planning process did a site planning and all the approvals that would go with it so we're right now we're waiting on a proposal from Tignall Perkins to help us with that part of the process and I'm going to hold off on comments on timing until we see that from them yeah I can tell you it's moving forward you just not seeing any dirt turning that's all okay thank you thank you mayor we acquired some property on industrial Street for a pocket park yes sir do we have any goals for that in the coming year there are no funds identified for that at this point I have been meeting I've had some requests I've been meeting with folks over there on industrial Street the industrial Street guild talking about some potential designs but at the moment there are no funds identified I did get a form today to talk about the the talks about the TIF and maybe requesting some funds from the TIF that could be applied toward that along those lines did we use money from the parks dedication fees yes sir development fees to purchase that property that property was purchased with with park dedication fees and so have we basically exhausted that money for for that sector of town well I'll jump ahead here a little bit if you recall there are there are two fees park dedication and park development the dedication is supposed to either the developer would give us property or give us cash in lieu of the park that's dedication the development fee are the dollars that we use to construct the parks there are some park dedicated park development dollars that are available to use all those dollars have geographic restrictions on them currently they must be expended within a mile of where those dollars were generated and we're actually in some discussions right now with our legal staff and to look at maybe making some changes to that to expanding that a little bit so that some of those dollars could be more readily used well we've received some of those fees from apartments that have been built in the desert we have used but we've also used some within a mile of that park Fred Moore Carl Young parks are both within that distance so you know some of those dollars have been used and just along with that in terms of money to do those kinds of things at the present time do we have any policies in place if a major donor if a corporation or a foundation wanted to donate you know a hundred thousand or two hundred fifty thousand or a million dollars for for a park development do we have any policies in place that would allow a recognition by naming the facility or naming it for a limited period of time after the donors the city has a naming policy and I'm fond of saying it goes through all of the text and the last line says basically council can do whatever they choose to do so should that person with a million dollars come forward it would wind up in your laps to make a decision on that okay thank you question about some of the different park funds so for instance I know with the splash park we utilize some of the recreation funds to pay for the overage over what was fundraised and the bond and so we have about five hundred thousand left in the recreation fund what are some of the things that can be used with the recreation fund well the rec fund and I don't know that we used a lot of rec fund to do the splash park okay there's a couple other funds if you want to go through them okay and I'm gonna get to those okay later in the presentation the let's hold off on the rec fund I've got a slide on that I'll speak to that in a minute here I'll hang tight then we get to this slide thank you Mary I have a question about the Legion Hall is that is that gonna be in this presentation this will not be in this presentation okay that's a capital I'm sorry it's a supplemental that I think you're gonna see and I'm gonna look for a head nod from Chuck that's gonna show up when Chuck addresses supplemental packages with y'all at a future date okay good it is in the mix I can tell you that much for sure sure no problem thank you you bet okay some of our performance measures that we've used in the past acres of park property per a thousand population satisfaction rating of good or excellent for our programming the programs that we offer as a ranked as a percentage of the number of ratings that we receive percentage of programs offered that actually made participate participation requirements sometimes there's a minimum number of folks that we need before we actually offer the program and we'll offer the program but if two people shine sign up for it then it'll get canceled and funds would be refunded number of trees planted and total numbers of pedestrian trails pedestrian trails consistently the number one requested project whenever we talk to the citizens our proposed performance measures as we try to upgrade and get a little bit more current the percentage of population within a half mile of a recreational amenity that gives a good indication of how well spaced our park properties are how close they are to our to our good citizens maintenance cost per acre by park classification class a being the highest level that's an athletic field it's irrig ated it's lighted it's mowed a lot of times during the season two times a week the highest level of maintenance class B is usually your neighborhood parks non irrigated mode every other week class C or the areas that get mowed once a month that would be maybe right away some areas that are not highly used and class D or the areas that get mowed maybe once a year if at all those would be the natural areas in our parks we track attendance by category the number of rentals what types of rentals attendance would be rec passes aquatic admissions any of our registration based programs we could use our new software to track attendance for those and then the final measure that we would use would be the number of special events actually hosted by the Parks and Recreation Department those are internal events not events that our community events coordinator helps coordinate from outside folks but the events that we actually put on the Easter egg hunt the 4th of July Halloween harvest reindeer romp MLK haunted house those type programs so on the the attendance by category it says proposed but don't you already keep track of some of those things like the aquatic admissions and we keep we currently keep track of them they're going to become our performance measures okay good thank you cost containment strategies this is the first year and years that we've we have not been responsible for the summer food program this year it was offered we partnered it was offered by a local nonprofit so we were able to reallocate seventeen thousand dollars worth of staff time this summer we reached now important to note that the summer food program is still taking place the kiddos are out there getting fed it 's just that the responsibility for administering that program is no longer with the Parks and Recreation Department it's with a private nonprofit we rest ructured our free summer camp program thereby eliminating one van that we would rent for the summer so that's a five thousand dollar fifty two hundred dollar savings our CIP project management as I showed you earlier has been shifted to facilities management we eliminated printing and mailing of the summer play guide at a savings of fifty five hundred dollars we still do spring and fall play guide which gets mailed out to every household in the city but more and more as you can imagine social media and the electronic media is where folks are going to get their information we purchased purchased a boom mower to attach to one of our pieces of equipment as we continue to annex additional property especially on the ETJ we get some of those roads that are a little bit more on the rural side the park staff is now responsible for keeping some of that brush pushed back on the side of those roads to keep it from encroaching this piece of equipment and allows staff then instead of going through and three or four person crew having to do it all by hand we can run a machine down there and greatly reduces the amount of time involved with that so on the the summer play guide I'm curious how that one was how you decided to eliminate that one instead of the other two is it because of the attendance that is received during summer or we just we had the opportunity to coordinate all of the information that used to go out with the summer play guide coordinate that into the spring play guide so it's not lost it's not lost no ma'am it's just not a separate issue correct okay thank you thank you regarding that boom mower yes sir I think I've seen those it looks sort of like a brush hog on a big arm yes sir and and after it goes through a bunch of trees it looks pretty mangled yes sir do in case there's a property owner who you know their trees are hanging out into the roadway do they get a chance do we notify them and give them a chance to to go in there and clear that out on their own in a way that might do less harm and damage to the trees we typically have not I will say and please understand this is not something that we run down the residential streets here in town this is out in the more rural areas what have been county roads in the past but no we do not okay thanks that's my husband I just I just want to say I think that's a great idea excluding the summer adding that information earlier I just think me personally when my kiddos you know you're playing in summer so early I mean it's it's it's top priority so you're more you're playing in that further in advance you don't need a guy to say hey I have some new roommates that need somewhere to go during the day you know so thank you okay I spoke earlier about contracting out the custodial services at the aquatic complex reduction to FTE is there and then we restructured our field allocation with our sports associations and basing that on enrollment numbers this allows us then to use some of the fields as rental fields what we've seen this is a huge shock that some of the youth sports have seen some fairly significant reductions in numbers from what they what they peaked at not as many kiddos playing ball as we used to see a little bit too much electronics not enough baseball and football that was my soapbox for the day but what we've done is reduce the field allocations available to those associations those fields now come back under our control and we can rent them out there's a demand for it so you can see here we've generated an additional $1,500 in revenue through field rental some process improvements that we've completed we did some renovations our administrative offices are up on the second floor City Hall East we share that floor with community development and community improvement services we did a lot of moving around up there got everybody's staff coordinated and everybody's staff moved around and located in the same area that's helped us with records retention and a lot of club collaboration with our folks being literally next door to each other and a better usage of office space staff this year did a seasonal hiring day as I said earlier we can hire anywhere between 2 and 300 seasonals for the summer this year we got smart and worked with HR and did a big seasonal hiring day they conducted 82 interviews in the course of four hours those were not speed interviews a lot of those were done as group interviews it was real interesting they did some interaction with youngsters as well had one or two candidates as soon as we said okay now you're going to interact with the kids here they come a couple of the candidates excused themselves and we're never seen again so we weeded them out early we've done some staff empowerment we've allowed them some some training some JD Edwards is our financial system training we're allowing them to do some more refunds with approvals access to some of the purchasing cut out a level of management to expedite keep things moving more quickly more more smoothly and one more thing that we've done we reclassified attempt seasonal staff member to a permanent part-time position out at the golf driving range we realized that because that was attempt seasonal position that individual did not have the ability other than spending their own money and asking for reimbursement to get things like ice that they might need on a weekend or anything else any other supplies that they might need on a weekend to operate out there so we made that change and it like once again it improved our operation future process improvements implementing and implementing an automated phone system on the part main lines and be called three four nine park that rings at the front desk here at the Civic Center kind of an auto answer system on the real commonly asked questions it'll give you an opportunity to mash a button and get the answer to what's the rain outline number calls repetitive calls that we get with easy answers to help get those calls answered more quickly at our peak times we're looking at contracting out our athletic concess ions currently at Dina and at North Lakes we operate those concessions internally we're looking at go ahead and contracting those out let's staff do some other things implementing the new registration software that we're about to go live with staff is very excited about it's going to allow us to do rentals online it's going to allow us to do reservations online with this new software it is absolutely the best thing since sliced bread they tell me like I say a lot of work has gone into the selection process and the behind the scenes work on this one partnering with the city auditor on cash process improvements and especially out of the aquatics concessions where there's a lot of cash handling out there we're looking at some staggered shifts for park maintenance possibly reduce some overtime doing it that way here we come back to the park dedication park development fees again those geographic limitations we're working with GIS to develop some systems that would allow us to quickly identify where those funds were generated where those funds can be used as opposed to getting out of compass and drawing a one-mile circle on a map which is about what we're doing at the moment in addition we also streamlining our fitness equipment maintenance contract you can imagine all the fitness equipment at our centers and the pounding that it takes go to one vendor one contract one vendor that will work also with police and fire and their fitness equipment as well make that a little bit a little bit faster better I have a question so regarding the athletic concessions being contracted out is there a reason that aquatic concessions weren't contracted out simultaneously I suppose we can look at it there I don't think there is a reason at the moment we can certainly look at that let's get the concession stand open first and then right then we'll look at it well I just want to say thanks for partnering with City Auditor on the cash processes I know that parks handles a lot of cash so it's very helpful yes as soon as he landed we were meeting with him so great every year we publish and as part of the budget process council approves our schedule of fees one of the adjustments that we're going to make the new software is going to allow us to on our shelters out in the parks shorten up the time frame for rentals adjust that there will be no change in the cost but instead of renting it for four hours and you would have the ability to rent it for two hours that'll open up some more opportunities some more time slots for rotation we've had some fairly lengthy conversations about the cemeteries we're going to we've recommended that we increase those cemetery plot fees by 50% moving forward the other item that you will see included in our schedule of fees we're going to lay out all of our very specific marketing discounts in discussions that we've had we want to get those discounts in front of council and make sure that council approves those which means staff is figuring out now the discount programs that they're going to offer marketing programs that they're going to offer for next summer at the wave pool but that way all of those will have council approval the other item that we're moving forward with is including fitness memberships will now be included well fitness memberships will include rec pass privileges those have been two different passes in the in the past two different purchases to make and there will be a transfer from the rec fund to the general fund to help make up for the difference in that the lost general fund revenue by doing it this way but it'll be much more customer friendly budget highlights primarily some reallocations are the changes that you see here in some of the line item adjustments you see it jump between 15 16 17 that was the staffing up of the new wave pool and the concession out at the water park that's part of the jump there the increase questions yes last year during the supplemental process we had a discussion about the parks foundation and we increased the amount of money that we give to the parks foundation for I think it was another half full not a part-time person remember correctly so it went up from like 30,000 to 70 yes something like that where in this line item would that particular expenditure be in the operations line okay and then along those lines what has been we have a unique relationship with the parks foundation and done that a lot of other cities don't have which is that we actually fund their their labor and so in return for that we we get funding from them so for this prior fiscal year what was the funding that we received from them and where would we find that in there well you wouldn't see the funding in here it wouldn't be called out in here I can tell you well I would prefer to give that to you just so that I'm accurate I prefer to send you all a report on that one so that I give you good accurate information you're asking for the last fiscal year or for the current fiscal year the current fiscal year okay we'll be glad to send your report on that okay thank you so where does the replacement of equipment park equipment which does that come out of materials or maintenance at the at the moment if it's not a capital item it's not identified in the CIP it's it would come out of either maintenance or operations one of those accounts I just want to be be clear about that the playgrounds for instance there are in the last CIP there were some playgrounds identified for replacement there were seven of them but what we're what we run into and there's a package again when we talk about the supplemental packages we've had discussion so far I can I can say this Chuck about stealing all your thunder there's some discussion about capital maintenance some funding for park operations we run into things the the parks buildings you had a presentation by facilities management sometime in the last couple of weeks if you go out to the parks and you look at the shelters out there if you look at the soccer building or the restroom concession buildings facilities managed does not maintain those buildings they maintain the recreation centers for us but not those smaller out buildings if you will so when it comes time comes time to re-roof one of those buildings it's got to come out of this budget we've got some pavil ions out there some lovely V shaped pavilions out there that I think were probably installed when I was in third grade we've got some facilities that are that are due we need a capital capital maintenance program similar to what facilities management uses now our ball field lights our fences our sidewalks our shelters all of those have have a lifespan and need to be on a cycle and need to be replaced the same as the park equipment yes ma'am right and just a question so and does parks parks takes care of the medians right yes ma'am and where would the flowers and plants and things like that that you you replace if you have to come out of which usually that's going to come out of operations operations okay thank you moving along the recreation fund the rec fund covers it includes our fee based programs so if you take a dance class or karate class an art class anything where there's an additional fee when you come into the center that goes into the rec fund those programs are intended to be self supporting that means that the fees collected for that class are going to pay for the instructor of the contract instructor if there are supplies involved with that class it's going to cover a hundred percent of the cost of those supplies any of the direct costs associated with that programming that means it doesn 't cover the building it doesn't cover the walls those are those are included in the general fund the rec fund ties to those specific fee based programs so the rec fund for instance well you can see highlights of percentages collected and you can see our rec fund balance at the end of last year was four hundred ninety eight thousand dollars last year this current year I'm sorry what that those rec fund dollars were used to replace fitness equipment at all of the rec centers if we use the rec fund dollars exclusively to purchase the shade the new shade structures over the golf driving range we use those dollars to buy a kayak trailer for our outdoor programming and we have also used it then to replace the marquees on the front of our rec centers in the front of our Civic Center the rec fund again up on the up on my soapbox number one it turns all of my center managers into entrepreneurs if the programs that they offer generate fees above the cost of the program it goes into that into that fund balance and it allows us to do projects like this not just cover the direct cost of that program but to do projects that now we don't have to ask for supplemental programming for we don't have to go up against whether fires going to get new bunker gear or police are going to get something else this allows us to support our programming internally but I do feel that the the biggest advantage is is it turns all of my staff all my rec staff into entrepreneurs and they're all out there hustling and trying to generate revenue rec fund budget highlights if the personnel services have increased that means we've added programming plain and simple because that 's where those dollars go that's our summer camps after school action site and then like I say a lot of the the fee based programming in our centers questions on the rec fund thank you mayor in this could you email me I have a question about one of the feet they after school program yes sir the then turns into the summer program yes sir I just want to see what that looks like if we were to normalize that across the year because just me personally when I have my kiddos it was 200 a month let's say yes sir during the school year and then the summer it's 200 a week and sometimes that's hard to now I know it's it's all fee based and so I just want to see what it looks like and see how what that does to things so maybe you can just email me later certainly and just a couple of points to make right here one of them is recall that that the after school action site is going to take care of those kiddos when schools out until mom and dad get home so it's a rather short period of time and it all happens right there at the rec center with our vans go out and pick up the kiddos take them to the rec center help with their homework give them some physical activity the summer camps are all day and our summer camps we have to rent vans to accommodate all of the kiddos that participate in that and those kiddos are going all kinds of fun places all summer long we don't want them to be bored so we incur the expense of the entry fee wherever it is we're taking them so there are there are a lot more expenses involved and plus the kiddos involved all day long as opposed to just after school but we'll send you that information sure no thank you that parks and recreation is also benefits from and involved in a couple of other different funds I'll go through these one at a time for you the tree mitigation fund number one it's not administered by us okay so we're just a received some benefit from it it's we're using it to purchase plant maintain trees on public property in 1516 excuse me we planted 650 trees on public property it's been a little over $300,000 doing that 1617 we planted 500 trees with irrigation about $250,000 year-to-date we've planted 422 of those 500 trees you can see the parks where we've planted them we 're also working on some tree identification signage to be placed down some of the parks we've got a lot of folks ask us about what is that that you're planting and why some real good-looking signs that will be placed out in the parks proposal for 1718 will be to plant another 450 three inch caliper trees so it's a good size tree we're asking for $225,000 we plant at North Lakes and Whe eler Ridge in South Lakes the West Trail in South Lakes Park the University med ians which are bare at the moment and the Northwest Trail that I talked to you about earlier will do some planting up there as well. Councilmember Briggs. So what would you do or what do you do if you you know of an area or a park that has been mentioned by constituent who could benefit from say tree planting or there's an area where a lot of trees are are dying how would you get on the proposed list or how do those parks get on the proposed list? We just go through and pick locations that we know would benefit to date we've done a lot of work on the trails trying to shade trails that's been a huge request from the citizens and very well received thus far I might add but if there are places that anybody would like to see some in public places right that somebody would like to see some more trees give us a call. Okay I'm talking about little pocket neighborhood parks some of the older parks that don't really get that much attention in the neighborhood. I mean we're only three years into this we're working our way around. Well it's been lovely I've really enjoyed seeing all the trees go in. Thank you. Gregory. There was some regarding the trees there was a discussion at some time about planting some trees that people could harvest items from and I was wondering have there been any plans to plant any for example pecan trees that are grafted for self-shelf pecans or things like that? We have not planted pecans we have planted an orchard understanding that when you go out and buy fruit trees there they you buy fruit trees about this big around there they are not nearly the size of the shade trees that we purchase but that has been planted in Bowling Green Park. Oh good. Yes sir. The parkland dedication we talked about briefly again it's our preference that a developer would give us the give us the dirt as we call it give us property to build a park on a lot of the developments are not large enough we would prefer that the parks neighborhood parks be a five acre park that's a good size to start with for a neighborhood park a lot of the developments that get done aren't big enough to support a five acre park in those cases we run the numbers to a formula figure out what the property is worth and then they put cash into the parkland dedication fund with the intent that will combine those dollars and go out and use those dollars to buy additional park property again and one of the important factors is that those dollars have got to be expended no more than a mile from where they're generated you could see the numbers of where we are at the moment there's a 1.8 million dollar balance in that fund I said we're working with GIS mapping one of the properties that we're working on right now is 10 acres that in the villages of Carmel that's partial dedication partial purchase we'll wind up with another park out that way if you're not familiar with that down 35 to bill utter Ford and it's in the neighborhood north there and then we've also identified $ 400,000 for acquisition of prospective property we put that in as a placeholder because sometimes opportunities present themselves as we work our way through the year we have a piece of property that hopefully will be bringing to y'all in the next month or so that's being appraised right now so we can bring it forward y'all in close session and talk to you about it so those opportunities come along park development fund same thing when the developers pull the permit there's a fee a tower of residential building permit their dollars attached to that they go into the development fund there's currently a 3.5 million dollar balance in that fund highlights from the current year we did amenities at Avondale Lake Forest Ernest Dallas Milam Fred Moore and London the London area playground was done out of this fund we set aside $500,000 for 1718 for building parks and putting amenities into McKenna North Lakes Avondale Carl Young Fred Moore and Sequoia Park parks gas well fund we do not drill gas wells in our parks we have in the past had the in the past some gas wells have been drilled close enough to the parks that they drilled under the parks and we collected some revenue from those parks there are some restrictions on those and that the if those gas has drawn out the revenue that's drawn out from one of the park it's got to be placed back into the park system for use in the park system which is why there's a parks gas well fund the funds that we have allocated and the monies that we will collect in the next year will all be put into the pool to be used for the Vela soccer complex to help fund that so which parks in the city are we talking about when we talk about North Lakes Park North Lakes yes ma'am okay and have you seen the I guess the revenues decrease significantly massively yeah there's been somebody from South Lakes Park to write no we have never received dollars from South Lakes okay what about the my kids call it the rainbow park and the one over by Presbyterian Hospital with the the well like razor-wrench McKenna McKenna no no it doesn't go they didn't pool we didn't didn 't get revenue from that one okay that's my presentation any questions questions answer for y'all all right thank you thank you let's take about a five- minute break come back and pick up the other two budget presentations yes thank you mayor my name is Craig Hamet I'm the city auditor I'm here to present to you the internal audit budget here you see got one person in this department this here is the organizational chart for internal on okay in the four months out here these are my accomplishments recommendations made on improving internal controls for organizational excellence implemented anonymous reporting mechanism for fraud waste and abuse added value by advising departments on various issues market the department by presenting at the citizens Academy and these are some goals I have for 17 and 18 I'd like to complete at least 85% of the audit plan I'd like to gain concurrence on at least 80% of the recommendations that I make like to maintain at least 85% audit to available time ratio and I'd like to develop and present a fraud training class okay current performance measures for this year that are in the budget book primarily dealt with the outsource audits for internal audit I'd like to go into what I propose for performance measures for the coming year and that would be dealing three of them with recommendations three dealing with time and two dealing with cost okay the cost containment strategies reduce inefficiencies for internal audit we would have to do that by working on multiple projects at one time reducing costs what we're trying to do is establish this department in the most cost-effective way possible as far as eliminating duplication of services to collaborate with management on work assignments okay process improvements for this year for an auditor you want to use technology particularly for field audit audits it does save time the future projects that I've listed here would be a time analysis to eliminate as much admin time as can be possibly eliminated okay then we go into expenditure budget highlights and you see here for 1415 15 16 and part of 1617 we have outsource consultant fees make up a large part of those three years I believe in 1617 we had about 101 was budgeted for consultant fees and so then in 2017 18 you see the baseline budget for this coming year for internal audit and so we look at this we see this operations number here sixty four thousand two seventy three I have a supplemental for a staff auditor I'd like to see if I can move that into that particular position is operations is that where we pay for our external audit for the CAFR I know this would be just for internal audits that we had okay external that would be outside of this department okay that's a different budget thank you yes okay so that is the budget highlights for the last four years you see there and so I'll be happy to take any questions that you may have you've had a lot of different projects to work on that have taken you away from it but how far are you on the audit plan and risk assessment for FY 18 no for 17 well 17 I have presented the audit plan I'm sorry for the risk assessment for the risk assessment I 'm very close to being finished with that okay that was my question thank you okay very good good afternoon my name is Karen Smith I'm the purchasing manager today we're going to talk about materials management so our department is comprised of 17 we have 17 employees we have on the in the blue it's kind of hard to see well actually it's easier to see if there we have seven employees that work at the distribution center and we have ten that work in the purchasing department so we have two distinct areas that we kind of manage in the distribution center our core business is the inventory system and managing goods and services for our field crews and on the purchasing side is a solicitation process which is where you see me the most and we do a lot of other things and we have after-hours support we have the equipment and the docs to unload materials we do business mail and we also have a courier so you see them on Fridays they come by and visit you on the purchasing side we also have contract management we process requisitions for goods and services and make sure that they meet all of the policies and procedures and statutes before we issue purchase orders we administer a p-card program and then we also dispose of surplus goods some of our accomplishments that we've had over the past year we've developed a standard quotation template the goal here is to make sure that we're getting apples to apples and comparisons when we're getting quotes for goods and services we develop a new RFP timeline planning tool the goal here is to help our departments understand the when you need the goods and work backwards so to understand the timeline it's going to take and the milestones that they need to hit in order to be successful we conducted organization wide procurement training we've also done department training as well and then we also there's a lot of items that are in trend transmission and substation and we've taken those into the inventory system so that we can track those some of our goals is to improve our division culture and reputation we want to make sure that people see us as a resource and the organization and help them get through the system we also want to community improve our communication and accessibility so we're working on some tools to help create visibility of the process and we want to establish some KPIs and operational reporting as well so our current performance measures are really activity based you can see them here we're tracking what we're doing and how we're doing it and and what we're going to work towards is more a balanced approach we're looking at finances efficiency customer focus and cost containment measures what we want to do is deliver good customer service manage our cause and be good stewards to the public so that's what we're working towards we currently don't have that information but we're working towards that some of our process improvements we've completed is that we've streamlined the electronic contract storage and laser fish it was a very manual process and we 've automated that we standardized pick lists for project goods in the distribution center and the goal here is to get the field crews back out into the fields quickly so we're trying to work on that in the in the future we currently have a consultant that's helping us streamline our solicitation process our contract retainer to release process and our vendors set up so we're going to use laser fish for that we also are working with our customers to streamline our requisition to PO process and we're looking at maybe outs ourcing some of our auction duties and insurance verification the goal there is to make sure that we're using our resources properly so our budget most of our budget is actually for the purchase of the inventory the distribution center as you can see here so we work with our customers and we look at prior sales to help develop that and the majority of our other expenses are just personal services one on the previous slide and then a couple on this slide all right one of the previous slides you were talking about you don't have to go back to your customer service right who are your customers our customers are actually we have internal and external customers so our internal customers are DME and all of the service the departments that you see but also we want to make sure that we're getting a good pool of bidders and vendors to want to do business with us okay I noticed on the inventory line from the 14 15 year up to 16 17 that line increased significantly not so much between last year and this year but tell us about why that increased so much all right actually five years ago it was only about four million so we've seen quite an increase over time and that's due to the CIP improvement at DME DME is 75 to 76 percent of our business and so as they're increasing construction on the transmission and distribution side we're seeing an increase here also regarding inventory at one time we were we were contracting out with fascinol correct and are we still doing that where they are actually providing those machines right we've kind of moved away from that our customers we listened to what they had to say and that it was cumbersome and challenging to work with so we're kind of moving away from those okay and then the cost of services line has dropped significantly from 16 17 to 17 18 can you talk about that sure so we have a we're undergoing a three hundred thousand dollar improvement to our distribution center to add a storage can area the goal there is to protect our assets so wire is our number one asset and we want to make sure that it's covered and protected from theft and from the elements so that's that's one of the the largest cost of service transfers that we had and we've also seen a reduction from the general fund thanks that was actually my question about the cost of service any other questions questions all right thank you very much moving on to the next agenda item which is agenda item 3d is receive report and hold discussion give staff direction regarding two programs recommended by the city's 2017 leadership excellent and enhancement program thank you mayor in 2014 we partnered with the University of North Texas to develop a leadership development program for our city of Denton employees and the program was as a 12 to 18 month commitment and there's about a hundred and four classroom hours that are led but mostly by the university professors there 's also a project component where we ask the participants to identify a challenge or a problem that the city is facing and come up with some recommendations on how to address those we've had two classes so far the second class completed its coursework late last year they've been working on two projects document didn't and the volunteer impact program most of the participants are here today I am going to invite Tyler heard from solid waste up he's going to be the lead for the document didn't presentation and then he'll be followed by Tiffany Thompson from customer service who's going to lead the presentation on the volunteer impact program and I believe they'll be introducing the lead participants during the question their presentation good afternoon mayor and council the library has had this picture in his collection for decades it's been known as unidentified woman in the water lab in our recent trash to treasure event mr. Alberto Lopez gave us this picture and identified the woman as a thala Williams with her name we were able to do a little research and found out that she was quite a remarkable woman miss Williams began a career at the water plant in August of 1957 she was the chemist for both the water filtration plan and the wastewater treatment plant as well as the supervisor for the environmental laboratory in 1974 she was the first recipient of the woman of the year awarded by Texas Water Utilities Association miss Williams held a double a rating in both water and sewer certificates one of the only women in Texas to do so there are many other unnamed faces and behind each of these faces are the stories that make up Denton's history these stories are told using a wide variety of mediums photographs documents reports maps charts studies and and more who are these individuals how did they contribute to Denton's history and how can we learn more about them I do not want my group to become one of the unnamed faces so allow me to introduce the people that I've had the pleasure of working with over the past 18 months in the leadership excellence and enhancement program Laura Douglas with libraries is unable to be here with us we have Rebecca Hunter with purchasing Cassandra Ogden with water wastewater Rafael Hernandez with water administration Billy Matthews with DTV and I am Tyler heard with the solid waste and recycling department the objective of the leadership excellent enhancement program was to find an area of weakness that existed throughout the organization and develop a project to provide a solution during the tour of the Emily Fowler library then director of libraries Terry Gibbs told us that she thought she would like to see a municipal archive for the city of Denton so that became the focus of documentant so what is an archive an archive is a division with an organized within the organization responsible for maintaining the organization's records of enduring value to begin our research we looked at other cities throughout the Metroplex that had an archive the city of Dallas has a municipal archive under the city secretary's office it has two full-time employees and was established in 1985 the city of Fort Worth's municipal archive is under the library system and it has six full- time employees the city of Irving municipal archive is again in the library system it was established in 1981 and has two and a half full-time employees interestingly the archives in Irving are funded by the hotel occupancy tax funds our goal is for the city of Denton to establish a municipal archive as part of the library system as part of our research research we took tours of the University of North Texas Texas Women's University Denton County and the city of Dosting in a better understanding of what it would take to establish and maintain an archive each of these archives had dedicated and trained staff to properly preserve organize and make available for the public the historical documents as we walked through the city of Dallas the archivist had an incredible amount of knowledge he would tell us interesting stories about the artifacts as we walked through it was very interesting to see him and it's these type of little stories and details that would be lost within an archive again our goal for document Denton is to establish the foundation for a municipal archive within the library to support the goals of the city of Denton and its citizens by effectively documenting preserving and making accessible the city's historical records so what is a historical document we had to answer this question several times the answer is relatively simple it depends the historic value of a document depends on the ongoing usefulness or significance of the document based on legal physical administrative or intrinsic value historic documents provide answers to questions that have not yet been asked today's documents will allow future generations to understand today's decisions let me illustrate the need the city didn't admit yes yes question on the previous slide were those images of city of didn't offices or I think I'm gonna have to plead the fifth on that one yes there yes there what you would you would call historical document how they're stored at the moment that's our preservation method for some of our documentation yes so let me illustrate the why the city of Denton needs a municipal archive by sharing a few stories Laura Douglas one of our team members grew up on Bolivar Street she remembers that most of the time it was under construction however one of the greatest days of her life was when she was five years old she woke up looked at her front window inside mountain of sand out there so excited she ran out there only to find that it is yet again another road construction project so if you want to look up a project that happened on Bolivar you have to be really good because it could be if you're lucky it might be under the street name Bolivar or you may need to look up utility CIP projects which are done by year and not by street name or might be in one of the subdivision as builds or you may even find it under a large project name so you almost need a masters in Bolivar to be able to locate the information that's required from time to time an archive could streamline the process by creating a standard naming convention for the projects this standard naming convention could be used for historical projects as well as current projects that are being done throughout this city and would greatly simplify the process of finding this information another example Elizabeth Ruiz of DME was asked to assist with asked to assist this UNT student with a project she was asked to compile the previous 50 years rates for electricity she realized that she only had the rates back through 1999 and knowing that we were doing this project she called on us to assist her and after much time and labor we were actually able to help her get the information that was required again an archive would provide a place for the citizens to be able to go and to find answers to their questions and do the research that they need I know we've talked about this previously but the cemeteries have been mentioned today so how many of you have done or do family history or genealogy okay the city maintains the ledgers for the cemeteries but that's maintained by the Parks Department when you think of family history or genealogy do you think about going to the Parks Department to find that information it just doesn't intuitively make sense right an archive would be a place where you could go and find those documents if we had a centralized archive that's a place where you could find that type of information documents of intrinsic or historic value are just documents that are just kind of interesting they're not really all that critically important but they're interesting the ones you'll see up there you have that we sold shares for Denton Water Light and Power Company and then the one on the left is a coupon for an ice delivery system we had in Denton at one time again the archive would be able to decide which of these documents is actually historical and going to benefit the community and which ones would not. As we got farther into our project we decided we would do an employee survey to find out is the organization is this something really this the employees within the organization want to do and 85% of them agreed that a centralized point for customers both internal and external to have access to the city of Denton records would be an asset and then we decided to really put it to the test we went on worked a little bit we did a trash to treasure day co-hosted that with the senior with the not senior center the service center and our group assisted the the employees at the service center to declutter their offices of any unneeded items with the hope of recovering some jewels and we were able to find a few of those jewels we recovered the plans for Elm Street for Avenue B some of the fire stations drawings of proposed buildings by O'Neill Ford and photographs of employees one of those photographs was misseth all at Williams that we talked about in the print in the presentation earlier this event was extremely successful not only for educating the employees but also for finding a few of those jewels items without efforts like trash to treasure historical items like these may not have been recovered this event further confirmed our assumptions however that there is a large quantity of historic records being stored in closets in desks and on shelves so an archive is the key to properly preserving these historical documents an archive would provide a central location where people could go to find and research this will go documents this would also assist in capturing some of the institutional knowledge that may be lost as people turn over throughout the city as we were going through the the project we did receive several things from departments so we've had contributions from the city manager manager's office engineering the library parks and rec department planning purchasing water and wastewater I'm sure you can appreciate this statement on the screen information not communicated is val ueless and data than that cannot be found is similarly worthless document didn't envisions the creation of a municipal archive that will store and manage the historical documents that are generated throughout the city of Denton the archive may serve as the official memory for the city of Denton it will create a centralized location where the departments can feel confident in knowing that the information is provided will be property index and filed so that if they ever need the information in the future they will still be able to access it we feel that an archive will contribute to an accountable and transparent government provide faster resolutions to problems effectively provide access to information for citizens and city employees improve customer service create a file name convention for both historical and current documents and establish one location as a final repository for the historical documents that exists throughout to create an archive is going to take a lot of effort and a lot of time so we've created an implementation plan some of what's listed up there in year one has been done or we are currently working on again if this gets approved we would like to put the library as the lead obviously you can see that there is some organizational need for an archive again kind of further refine and define what historical criteria means to make it a little bit more easier to understand I think councilmember Briggs had a question I see host trust to treasure events does that include the citizens is that what that is or is that just within internal it would be with internal departments just like go out to their site and have them you know go through their stuff and see what kind of jewels we can find that just like we did at the service center would there ever be a call out to citizens if they had something they thought was relevant to the city or departments to bring in sure absolutely I don't see that we would ever turn that away yeah but right now there's not really a place for them to bring that to where they gonna yeah where are we gonna start where they gonna put it this point okay sorry yeah again we do need to locate some storage space and we would want to come back probably an annual basis you'll see this in each one probably an annual basis just some sort of a progress update just kind of keep you guys informed of the types of things that we're receiving and how it's working how it's being received throughout the city and then like like we mentioned the trash to treasure you'll see that on every year so year two we feel that it's very important and something that needs to be included in the strategic plan if we don't have it in the plan it's gonna be really hard to get the city to focus on an archive and to be able to drive that bus so again year two we would develop performance measures to say okay what is it that we're looking for that 's going to define success how do we define success with an archive what are we looking for and kind of you guys would play a large part in setting those measures we would leave it up to the library to launch an internal awareness campaign so that they can let the other departments and the others throughout the city know that we now have an archive and if they have things that are of historic value they could know where to take them and drop them off and how to how to be able to find those once they're filed again for this you can see on your one in your two there's a zero dollar down there we are not anticipating any additional costs for that because we are hoping to use as it says in year two utilize practicum students from UNT and TWU who are looking for this type of internship or being able to use their skills that they're learning in school in the future phases we would need to do a full inventory of the records that exist throughout the city again we would continue to host the trash to treasure events I think it's great I did to include the public in that continue to provide a progress report and then ultimately it's develop a citywide system to identify digitize and preserve historical documents in a centralized location managed by a certified archivist so ultimately what the goal is is to have an archivist in here who can help us do this work for now it's it's we're able to do with practice students but in the future we would definitely need someone here to be able to drive that bus so you remember those unknown faces at the beginning these photographs means so much more when there's a name to go at the face appreciate that for questions if there are questions yes yes okay as a document hoarder and saver of all things paper and photograph I 100% approve of this project that's the lawyer and we can 't can't throw anything away have a question for you about San Antonio they have an archive they use the National Historic Publication on Records Commission to fund or at least partially fund their archive project has there been any discussion of grant funding for this project yes we did look into grant funding so we are looking at other options to be able to fund this yes yes customer breaks and then council member Ryan are we looking for direction to do this because I'm in support of this project as well didn't know if that was sure we were looking for I think I think that's part of that yeah hold us go ahead I'm in support as well you on one of the slides you talked about locating a place to store these documents has there been any talk is to where that might be any ideas thrown out there currently we don't have a spot we we had initially worked on something in City Hall West thank you I was like City Hall West but that has since fallen through so we're now currently looking for a place to store this document so go ahead customer Gregory thank you here yeah I support this too this is a great idea I think the thing that we missed was how did this initiative get started to begin with how did you all end up working on this what was the what was going on with staff that caused this to happen well as part of the LEAP program we were supposed to come up with projects right so in our one of our tours we were over the library and Terry Gibbs said I mean this block I would be really interesting so that's how we actually got started with it is is we took that and we ran with so you had been in a training program yes and that was how many days of training I think it was two or three days we went toward the entire city so we got some really intense tours of the city to see what was going on we had the opportunity to talk with the directors there and that was just one of the things that stuck out in our mind that that would be a good project so you're in one of what department are you in I'm in solid waste you're in solid waste so if you want to talk trash we can do that all right and had you as a person in solid waste and we're all trash talkers up here by the way had you spent much time in a lot of the other departments in the city no I've spent very little time in the other departments so so what was this overall helping you to get a better picture of the city is all oh yeah the leap program is a very good way to like get a good breadth and depth of what we do in this city and we've really got to go see some really really critical pieces that are done we talked with parks we talked with water wastewater drainage all of that we got to talk with the directors it was very interesting to understand what all the city doesn't and the things that we perform thank you my question is have you talked to Emily Fowler do they have room just ignore that Emily Fowler has a limited amount of space they are currently storing the stuff that we have but again I do believe some of those pictures that the councilman Briggs was talking about we're taking an Emily Fowler library just because we don't have a lot of space to store this stuff so it makes it very difficult to move this project for because we don't have the storage space at this point well but I think ultimately you wanted to house it you said it could be housed at a library you're saying it's currently housed at a library the process will be housed by the library it will be run through the library right so that's my question do they have room currently they don't have much room for you to run the right to run things through that's my point that we would you know we would need a space to store it and don 't you have some you have some rental property it's too hot it's too hot I tell you as somebody that spent a great deal of time rumm aging through libraries I think this is a very good idea for historical purposes great great past let's see I think there's a gentleman in the audience with some sort of document he keeps standing up I think he's wanting to share so I'm up here right now if you could get behind the mic please that'd be great thank you these are documents that we found I'm working with what is with wastewater these documents we found in that pictures that you saw with before those are documents that is still in use those are easement maps some people are using it those are from 1954 those are type of pipes that we use showing the proof that some of the pipes need to be replaced 53 or something like that so we have several documents like that the volume of these documents is these are the small ones let me bring one that is mayor yes say these are things that are still in use yeah I think I think that's yeah yeah okay like that is a real example the grid map you can you see the map you could stand yeah because so the people on the TV can hear yes first time yeah that's okay thank you the grid map that Rebecca has is pretty much the base for them up that you see at the corner these are maps pretty much from everything of the city has great so there are several maybe hundred maps like that that you can great thank you was there Councilman Gregory I was in the public the Emily Fowler Public Library about two weeks ago looking for an old map of the city to find out where the city limits were and they were using was a 1957 or 56 map and it was based on utilities expansion that was going on it was great to see that the Western City limits was Bonnie Bray all right any other questions comments it sounds like the direction and not certainly we 'll find a place to put it I mean we've got a building that's vacant right now that we still got to figure out what to do with over City Hall West make great museum piece there and I think I've mentioned it before I like this picture because this is what we used to do with City Hall West during the holiday season so I think I've asked that we look at maybe revising that at some point to add to the festivities of the holiday lighting ceremony so that's still posting we're still talking about our timing talking about a picture sounds like the direction is to move forward with the first two phases of the implementation it sounds like you've already got phase one almost a lot of that done and the city manager will continue to look for space that we can identify for placing these documents and creating this particular archive situation if I could mayor since sure I've heard you very loudly three times today yes we we have actually we're in the process of identifying an architect I think Mark Nelson's actually working with with that person at this point who specializes in restoring historical buildings such as the City Hall West and so the idea would be to eventually bring some type of a proposal to the council to bring someone with that kind of an expertise that can see past all the renovations that have been done and how that building could be restored and it's very possible that there could be a museum component to it if you'd like to have that direction and but I really thought it was important that we find somebody that has got a proven track record and being able to work with buildings like that it's been modified so many times I'm not sure that the average lay person go and tell you what the building used to look like so I do think it's part of a bigger program and we've definitely heard you that in the council that that's something you'd like us to look at and we should have something to you relatively soon thank you three times loud and clear I haven't been screaming today I wanted to acknowledge that I can if you need me to I do have a question this picture about the City Hall West with the lights do you know about approximately what year that is do we know what year that is it's good though that 's that's a good because I've heard that and and plus maybe in this archival search for these documents we can find some old plans sure of City Hall West where all these renovations have taken place over the years so that might be something that's very helpful so appreciate it very good very good report very good project look forward to moving forward with that and thank you you're welcome any any other questions all right thank you very much I appreciate it I just wanted to invite Tiffany Thompson up she's going to be leading the volunteer impact program presentation good afternoon mayor council city manager our lead project is the volunteer impact program and our team consists of Leo Bon anno from community improvement services Elizabeth Reese from electric Drew H uffman from wastewater and myself Tiffany Thompson from customer service we also have some special friends in the audience that I wanted to acknowledge Courtney Martin from didn't independent school district and also Sherry G ideon from Casa and I'm going to talk a little bit about them later on thank you ladies again for being here before I get started I wanted to introduce to you a very good friend of ours Frank and he's given me permission to share a little bit about his story today I met Frank ten years ago in our customer service lobby and he was gone through a lot of struggles and challenges and he just needed someone to spend some time with him and and get to know what resources were available to him through conversation I found out that he lives with several several disabilities and he just needed help connecting with the resources and knowing again what's available to him so over the last ten years Frank and I talk on almost a weekly basis we're pretty much best friends at this point and through the process I wanted our project team to also get to know Frank and so we invited him out to a lunch and when I called him I said Frank we want to take you to lunch and his first question to me was Tiffany have you ever had spaghetti and I said yes I love spaghetti so he wanted to go out for a spaghetti lunch and so this is a picture after our spaghetti lunch where we had a great time and we actually framed this picture and gave it to Frank for Christmas and whenever he opened it you can see him getting emotional and he said you guys are my good friends at the city you're my only friends and I bring up that story because when we talk about volunteerism and programs sometimes we forget about the people and the faces that it actually helps and so I just challenge everyone in this room today as I talk about the volunteer impact program just to remember Frank and what the potential of this program can do. Our definition of the program is a program designed to allocate a certain amount of hours for employees to be able to get out and volunteer in the community. We want to create meaningful opportunities for us to be able to get out in the community that we already serve. Whenever we started this program we wanted to make sure that there was a genuine need in our community so we did research and this is research from the Census Bureau. As of 2015 we had over 131,000 residents over 11,000 of our residents are living with some type of disability including children. We have 6,800 veterans and 21.3% of our Denton population lives below the poverty line and so this showed us that there is a need for a program like this that could potentially help it help our community. How's the program going to work? We have established set criteria and policy that our employees will need to make sure that they meet in order to be eligible for the program. One of those criteria is they need to ensure they're meeting their performance standards in their jobs. They'll also want to make sure that they're seeking approval from their supervisor and their manager before going and volunteering because we want to make sure that we 're able to maintain our current service levels by also ensuring that we can do that and before letting someone go on volunteering so we want to make sure we maintain those levels and then also we established criteria for the organizations that we plan to partner with. One of the big things is we want to make sure that they're helping meet a Denton community need for that so we have established all the criteria and policy for the program. We did an extensive amount of research throughout this process one of which was we wanted to gauge an interest in the organization to make sure that there was a genuine appetite for a program like this. So we did a city survey with our staff we got over 500 responses across the organization from different departments and discipline. It was one of the biggest response rates from an employee survey ever given out and the results were incredibly enthusiastic employees were excited about the program they thought that it would provide value not only to them but the organization in the community that we already serve and throughout the process you're going to see a program pardon me presentation you're going to see pictures of us doing different type of events and so this here is the adorable Levy and Drew the adorable one's the dog Drew's the human and sorry anyway Levy was in her kennel and did not want to come out and Drew was not going to tolerate that and was able to get the dog in the courtyard and obviously they hit it off pretty well and a great little fact is Levy was adopted two days later and that's one of the things we found out through this process when we went out to Admiral services as they said that the animals that are interacted with by volunteers are adopted the soonest and so again it was another reason why we did all these different volunteer events throughout the process is we wanted to come back and take inventory you know how we felt what was the emotional deposits that we got throughout this process other information that we glean ed from the city survey is that they think their city staff think that it will help us understand both sides of the fence you know what's going on in the community and how we can address those things this here is Leo and Zachary from McNair McNair Elementary and this is at the Dr. Seuss reading day and here Zachary is telling very intently to Leo how he's going to be a paleont ologist when he grows up so these two were two peas in a pod with that others research that we did was we wanted to see what other organizations offer volunteer programs like the one that we're wanting to introduce and so we really wanted to align ourselves with the best of the best and so we looked at the Fortune 500 companies and specifically focused on the top 100 88 out of the top 100 have some type of paid volunteer program and one of the other interesting things that we that kept coming up is they want to attract the newer generation coming into the workforce and what charges up the newer generation or what they're looking for in the workforce is they want to find organizations that create that sense of purpose and provide that meaningful work and we're already doing that here at the city and this is just another way to cultivate that and further enhance that so that was the survey results we got back from the those organizations lastly we wanted to survey and take information from all the help organizations in the city and so we reached out to the help organizations together what is the community need and what do they need help with we got back over 40 responses from those places we surveyed food banks shelters United Way their partner agencies with that and one of the things that we we were asking them is do they need more volunteers do they think that this program would provide value to them in the community and they just kept coming back with a hundred percent yes we want to collaborate with the city on this program we would we think that it would help you understand what's going on in the community and also just again be able to have a deeper understanding of the needs in the community we also as soon as we sent out that survey to two ladies that reached out to us immediately one was Courtney Martin she's the community engagement specialist for didn't independent school district and she said I'd like to have a meeting with you guys immediately to talk to you about what the needs are just with DISD specifically and they have a goal to partner a mentor with every one of their students so they can have that consistent relationship and I think they want to do that with every student which is almost 10,000 but if they can't meet that goal then they at least want to get with the at-risk students with them and so she was very enthusiastic and asked us how she could help with that another friend of ours was Sherry Gideon with CASA and incredibly supportive and really just asking how can we help we think that if the city implements a program like this we could be the leader in the community and other businesses and organizations would follow suit with that what is the program investment this program will be housed under the Human Resources Department we are seeking 24 hours a year to be able to volunteer in the community this equals out to about 1.2 percent of a full-time and full-time employees time on an annual basis the program does not require any new staff or cost but it's rather just a reallocation of time and so here we have different adoption or participation rates we have 20 30 40 percent the range it there through our research we found that organizations that have a volunteer program usually saw about a 20 percent adoption rate just so you know where we may land with this program the expectations the benefits of volunteering have been researched for decades today's volunteer is tomorrow's leaders it helps you develop skills and new talents it improves our visibility in the community that we already serve now so in conclusion before I bring the team up to fill any questions or comments that you have I wanted to share something that happened to me personally at the beginning of this year I was driving home late one night with both of my young girls in the car and I saw a man on the corner of the road in a wheelchair with an oxygen tank with what looked like everything he owned on the corner we pulled over and got him some dinner and sat down and talked with him my girls were playing with his dog and cat that he had there and through conversation I found out that he had just suffered a series of unfortunate events that none of us are exempt from and he had lost his home two days later two days earlier pardon me six hours earlier in the day his wife that was with him had been transported to the hospital and for a heart problem but he wasn't able to go because he had all the stuff in his pets and so he also wasn't able to know how she was doing because he didn't have a phone so I was able to get him connected with his wife and I was listening to the conversation and she's sobbing on the other side and he's crying and this is very difficult for my children and I to see this this man going through this and so what I told him is I said let me go home and get a bigger vehicle and I'll come back and I can at least get you to the hospital so you can be closer with your wife and he was just like you would do that and I was like yeah let me go home so I went home dropped off my kiddos got my husband got a bigger car and on the way there to pick him up my husband was like Tiffany what are you doing and I was like just was the strongest conviction I remember saying him that everyone can't help someone but someone can help this part of me everyone can't help really what it is is I'm sorry it's just that moment whenever that happened I just knew that we had the ability to help that man and so we went there he got on board with me pardon me he got on board with me we got there and got everything loaded up got him to the hospital he connected with his wife and there my husband got with the nurse who was able to say that she was going to get resources to him the next day to help them out and I got home to tuck in my kiddos and I'll never forget what my oldest daughter said to me she said mama I don't know how to explain the way helping that man made me feel it made me feel good but it made me feel better than good and I'm positive that that moment and that encounter happened because earlier in the week I had volunteered to this program and because I had done that I was more aware of my community I was more aware of a need when I saw it and I was more aware of my ability to be able to help and that's powerful and so with that this is why we're seeking your approval to move forward with this program and I like to bring up my team if they come up and we'd be happy to answer any comments or questions that you may have thank you that was pretty emotional I'm sorry I got caught up with myself there I do have a couple of questions first I wanted to know about the logo who did the logo that's really great we actually partnered with solid waste there's a gentleman at solid waste his name's Stuart bird's eye and he helped us with that so yes very cute I like that okay so being on PTA I know that volunteers are really hard to come by especially now I mean you have a lot of parents that work and can't get away and so that brings me to my my next question is there a a group of participations that would be a places that would be approved for employees or is that something on down the road once this program gets approved to look into we've actually the team actually drafted an entire policy for the program and it identifies which organizations are appropriate for a city employee to participate with essentially any program has potential as long as it doesn't discriminate against those that serves so in your example there's no reason why you couldn't volunteer for school for example as long as the function is serving everyone not just your child so attending a PTA meeting for your child for your family would not be appropriate under the program but you could certainly volunteer for the school in general and serve all the children the same goes with any other kind of organization so that's really the key question when participating here is who does this serve and if the answer is everybody then your chances are good yeah thank you any other questions comments this is a posted for direction so I think that's great it's wonderful it's great it's so good to hear the good things that staff is doing initiatives staff is taking ways to serve the community I can't imagine anybody in this room saying no don't go forward with us it's wonderful and and one of the things that could happen is a department within the city could adopt a particular organization or a particular school an elementary school so that there could be three or four or five people working in that school with with students and things so I think it's great it's a great story that you shared with us thank you yes I just think we need this program so I appreciate you guys putting it together that's my right yeah I'd like to see the program move forward as well and I think what you're gonna find because I noticed in your criteria you said you've got to keep up with your duties here in order to people are gonna work harder to get stuff done quicker to be able to go out and volunteer more and they're gonna put in their own time as well I think this program was forward yeah so if you didn't notice by my emotion I am in favor I just wanted to go in or you're making me like I was watching you and like I'm about to break down yeah we had that same feeling yeah no any other comments I mean obviously I think it's one that very worthy of moving forward and certainly we'll get the staff engaged with the community and and stories like that will be repeated and it just it's just didn't just a great community full of really compassionate people so thank you for sharing that story yes council member Hathaway thank you mayor I think one thing that I saw at a at Southwest at their campus because they they do a lot of that as well as they they take those pieces of arts you volunteer with a kid and the kid may send you a thank you and kind of use that to decorate along the campus so that may be something also to kind of stir interest as we get thank thank you cards back and different artwork to kind of kind of display it around the city hall buildings that sort of thing and so someone may ask hey where did that come from or how do you participate in that type thing is to kind of spread the word great thank you you had the comments questions thank you all so much thanks both groups for great presentations and great projects thank you all very much all right I believe that's the conclusion of agenda item D so we'll move on to agenda item 3e which is receive report hold discussion to give staff direction regarding the schedule of water rates for tap water taps and meter fees we go from that story to water taps and meter fees good luck I was thinking that when I was sitting over there good afternoon council mayor this is a follow-up topic to a presentation that was had earlier with the City Council we've received some direction at that point and then we brought the item to the public utility board for their recommendation I thought a little history might be in order there we have some new council members and so I would like to take just a few moments to kind of give the genesis of how this project came about fire sprinkler taps are a type of water line tap fee and basically what we're doing is we 're making a connection to a water line for the purposes of serving the fire suppression system of a facility the fee amounts do depend on the tap size and the installation whether it's involves payment pavement or if it's unpaved the fees are based on the average installation cost which is our cost of service approach and we include those fees in the utility fee schedule every year which is adopted by ordinance as a part of the budget the site conditions if they differ substantially from average conditions or if there are specific requirements requested by fire we will base our charges on the actual cost of the installation the mayor actually requested a work session on this item back in February of 2017 and that work session was provided to the council on April 18th of 2017 we received some direction from the council at that point we want we were directed to remove references to wa iving fees for fire sprinkler taps from section 26 that's 126 one of the code of ordinances and from the water rate schedule this is a historical carryover it was put in place in 91 with the adoption of a new fire code which at the time was a very stringent code and the intention was for that that fee to be waived for a period of time but that period of time was never specified around 2000 there were conversations that were had between the water department and the fire department about whether our code was still substantially above what you would see in the metroplex at that time we were informed by the fire department that the remainder of the codes had caught up and we basically took an item forward in early 2000 to the public utility board and during that meeting the public utility board recommended the collection of fire sprinkler taps we had done an extensive survey at that time of approximately 42 individual municipalities that provided water and wastewater services and all of them charged a tap and meter fee of some type including to fire tap fees we were directed to continue to collect fire sprinkler tap fees as we had been doing since 2000 but we were also directed to clarify what was included in the standard water tap and meter fee the current ordinance just basically has the fees listed and it tells you what type of fee it is but it doesn 't have any language that will tell you exactly what that fee pays for and so one of the directions that we were were given was to add that language to the code and then to try to clarify when a special price quote was needed to perform that non-standard work for in other words those fees for installation is not listed and how that would apply so our responses were to do those those items we removed the 91 language about waving fire tap fees from 26 - 126 one and we added language to clarify what is included in the standard fees and when a special price quote is needed for non-standard work and we presented that item to the public utility board on May 22nd and the board recommended approval 7-0 at that time those items are provided as as exhibits and red lines in your in your backup the language is is pretty dry and lengthy and so based on my experience with the public utility board I've tried to summarize so I don't put everyone to sleep and so on the water tap and meter fee it covers the the water main tap the service line from the main to the water meter the meter box itself and the water meter itself the water impact fees are not included if a pavement cut or boring under the street is required the paved street section will apply and then you will have a specific price for a full concrete panel section of pavement removal that's an important consideration you it is not recommended when you have a concrete panel based street to actually perform a cut and so those panels have to be broken up and a new panel put in place for that type of of installation yet question on that water impact fee not included right is there an impact fee for a if it is strictly for fire suppression system I believe that there is not for fire suppression so you would be looking at just a just what's included in here that's correct okay in terms of water meter fees existing tap and service line has to be a sufficient size to install the the water meter that's being requested it includes that meter installation for new development and also existing properties that are requesting a larger water meter we do give credits if they have an existing meter so that they're not charged the full price for the larger meter fees include the installation and a setup of a new water meter and a new meter box if it's required again water impact fees are not included and you have a specific price quote for meters that are greater than two inches those those meters that are of larger size are fairly uncommon keep in mind that our larger size lines tend to be those that are associated with fire suppression systems and those are not metered systems and so we do not carry meters that are larger than two inches in our in our meter shop and so when there is a specific request for a meter that is of the larger size we basically charge the cost of the meter and recommend certain meter types water meter relocations basically this is a relocation for an existing water meter it will cover the meter box the water meter and water service line up to 10 feet and then for distances that are greater than 10 feet we'll do a specific price quote and increments of 10 feet for whatever distance they want to to move the meter water line taps we all taps that are above two inch and fire lines are installed by a private contractor keep in mind that what we're doing here is basically putting in just a tap itself there is no meter associated with it this includes a tapping sleeve the isolation gate valve the installation of the of the tap and the removal or restoration of the pavement from for the tap installation the contractor is responsible for installing everything else from that isolation valve to the actual connection of that service to the to the facility we did remove the one and two inch taps because they don't really apply in this situation and a specific price quote for full concrete panel section removal is was also clarified to point out that if you had to have a full panel removed you would have a specific price quote for doing that activity we can make short extensions of the main or the service line to either the backside of the street curb line or a street wide right-of-way line if requested if we have all of the equipment out there and we're performing that service that's oftentimes requested because it just makes it easier to carry that stuffed out line forward to the to the business itself basically if you if you're if you're tapping into the water line itself you're putting a saddle on and you're putting an isolation valve if you have a sidewalk that's sitting over here or you have a you have a street area that's here we can extend that to where it goes past that sidewalk or that street right-of-way and stub it out so that basically the contractor that's extending it the rest of the way to say a building we'll pick it up from that stub out and take it to the building so it's just a convenience so they don't have to mess around with the street right-of-way or the or the sidewalk is that is that included in the price that is included in the little extension you're not talking about going across the street you're talking about yeah stubbing out on the same side if it's just a little street right-of-way or sidewalk getting it past a small distance we're already there so is that back to the side of a street curb line okay it's probably overkill but I would probably in the language where you talk about that where it says to the backside of a street curb you just may put on the same somewhere that it states it's on the same side of the street no where somebody can't come in and argue oh we can make we will think this we're gonna interpret it as you can take it which which backside are you talking about that seems little redundant but yet it does provide some clarity that there's gonna be no mistake or ambiguity on that for the fees for installations not listed we basically just did a little bit of a cleanup on that on that language so it basically states for the installation of a tap loop or meter for which a fee is not specified the requestor shall pay in advance based upon the estimated cost of such an installation plus an administrative cost of 20% the the practice that had been in place was they paid a an upfront fee that was 50% we would we would do the installation and then we would we would basically come back and build them for the rest that became pretty untenable and we got much better at being able to program the the cost associated with it and so this is just an easier way based on cost of service to do it for both the city and for the requester real quick question of clarification and this goes back to my previous question when I asked would that little short extension be included in the tap feed and so correct me for my thoughts you said it may be but in here it says it will be a special price okay so it's it's an additional cost depending on it depends yes it could be an additional okay okay here we're saying it's an additional cost so if you want to say it's part of the tap at least it gives the city the opportunity otherwise you're all you're doing is for that tap thing you're putting the sleeve on you're putting the gate valve in right and if they want it to extend to just a little bit past the side if we already got it out there maybe if not okay right is that is that okay for you to have that kind of I mean here it's it's definitely a chart it's a special price quotation but I guess it could be zero yes that's correct okay all right okay fantastic yeah I had a question about the the pay versus unpaved and how the structure of pricing works for example on the waterline tap fees on four inches $1,500 difference then you go to 16 17 and then back down to 1500 as opposed to just a straight 1500 because if you got a patch that street back it's I could see where it would actually increase if you went to the larger line and then the same thing on water tap with the meter it's you know 800 in the beginning up to a thousand at the end I would think that paid versus unpaid wouldn't matter on what size line it is because you're gonna you're not gonna be cutting that one inch wide path in there it's gonna be a let me see if I can pull up that red line and we can you're on the red line I'm on the red line yeah yeah so can you can you see that you were looking at yeah if you look on that particular one you're you're $800 difference between paved street unpaved street in the beginning and then on the last few you end up at a thousand dollar difference and then when you go down to just the water tap fees it goes up with each one and then comes back down on the last one on the difference your $1,500 difference than 1600 and 1700 and then 1500 again and your question is what's the rationale yeah what's the rationale behind that I could see where this one would keep increasing because you are a much wider line so you're gonna have a wider trench as you go along right in which case I would think that the 12 inch wouldn't have been less of a change you know that it might have been you know you're looking at the scenario there $1,800 difference right but on the on just the water meter part why we are 800 on the one inch taps and a thousand on the two inch taps because the trench is going to be the you know which have to patch back is going to be the same okay sure please several years ago when we first set these up we did have somewhat of a very consistent Delta but what happens is is every year we just look at actual costs on installations and what happens on particularly some of the bigger taps there's just not that many of them so some of them may be in asphalt some of baby in concrete so the work tickets have a little bit of variation so that type of anomaly just shows up in the methodology so that answer your question yeah I mean it it partially makes sense on on this part but why why do we drop on the 12 inch line for a paved street the increase in cost for it may have been there was only one or two of those in the last three years and the actual costs on those work tickets came in closer to that number okay and so there's there's this lot of variables I think it's more of the methodology how we come up with this it's not a theorized situation it's a what did the actual work ticket say and the numbers that we're working with as far as the number of instances are pretty limited in the recent years that we try to look at okay so it's based completely on the average cost of installing these not on like a mechanics time that says fix this in a half an hour but the book says it should take so it's really just more of the methodology on how staff puts these numbers together and the information they use I believe that it was Councilman Ryan I do have that the information on the numbers that we said and percentage wise how close we tend to get we're we're looking on the on the fire taps at a deviation of actual cost versus billed cost of around 3% and that's been pretty consistent for the last several years I have a listing we've done since January of 2015 to when these numbers were pulled in May we have only done three 12 inch taps so that I think just cost cost us for us yes that's correct that's correct the intention is if with the council's recommendation for approval that I will bring those items back as a consent agenda item on July 25th the next council session with the change that you suggested okay all right we'll do thank you turn my mic on before they come in here and get me agenda item F receive report hold discussion give staff direction regarding the Charter Review Committee recommendations Mayor and Council Brian Langley deputy city manager I want to spend a little bit of time with you this afternoon talking about the Char ter Review Committee recommendations and continuing some of the discussion that we had just a few weeks ago as a reminder back in October of 2016 the council approved a resolution forming a Charter Review Committee this was made up of 21 citizens across the community and from December 2016 through May of 2017 the committee held a number of different meetings eight different committee meetings were held they formed three subcommittees to study three specific issues stipends recall and ethics and they held the total of ten subcommittee meetings and they created a final report on May 17th and as you may recall back on June 27th Chairman Mulroy came and presented the committee's recommendations and findings to you so just very quickly there were seven different charges that the council gave the Charter Review Committee the first was the subject of district should the composition of the council change to six single-member districts and one at-large mayor mayoral district they did not recommend any revisions to that for terms the question was should the the committee consider current three consecutive two-year term limitations be changed they did not recommend any changes to that and there were also some some recommended changes for district residency should the question on residency was should the current one-year district residency be changed and instead of residents it was chain recommended to be changed to domicile and then on the recall city auditor ethics and stipend there were some revisions recommended to that to the council and there were some questions that the council had so I'm going to go through those in a little bit more detail with you and try to get some direction from the council on how you want to proceed so the the council discussion that we had back on June 27th really didn't have any at least as we heard it did not have any concerns with recommendations for charges one two and three want to confirm that today but I think that was the direction that we heard from the consensus of the council members again charges four five six and seven of the ones that we did see some comments on so going to charge number four was the recall petition is as you may recall the committee's recommendation was to increase the signature requirement for the recall petition from 25% of votes cast to 35% there were some various reasons for looking at that they looked at the number of cities that that had those kind of provisions what was the really kind of the averages that they saw in some of those communities and they recommended 35% we did have some discussion with council back on June 27th or who were the the comparison communities that were there there about 12 different cities that we looked at those are included in exhibit three of your packet these are typically the cities around the Metroplex that we also compare with for a variety of different issues including compensation so the options that are available for the council is is to change the recommend to the voters that the recall petition requirement be changed to 35% of voters votes cast to modify that recommendation to some other percentage that you feel is appropriate or to simply leave as is in the current charter we're looking for today's some discussion some direction of how you want to proceed with this yes sir if we could and what the intent is that we would bring these forward to you for the ballot language so you could exactly see how that would look like on August 1st and then ask the council to officially call the election on August 16th I believe that I may have been the only one that had an issue with this I'm not quite sure the the 35 I thought was pretty high and I was I would prefer no change but would be willing to do 30% just to kind of modify that recommendation okay is there a direction from the council on that thank you mayor I'm okay with the either the 35% increase as they have it stated or if we're depending on wherever Wells Falls there if not that then there needs to be some tie-in to coming from a district I don't know how that worked that large the two at large seats have two districts if that applied to them because what you do see is a lot you know you go grab a whole bunch of voters that don't have a say so in it to get to meet that threshold to then trigger that recall versus having those you know those that those that are have a vested interest should be utilized for this for this mechanism but if you're not going to because if you look at the comparables that they provided most have that they either have a floor of one city had a floor 500 no matter what or they tied it to the actual that I'd say just a guess 80% of the comparable city said hey you've got it it's got to come from that pool of people that are affected or that elected that individual so one of those two mechanisms 35 from anywhere or if we're talking 25 or some number from an actual district that would be affected I think that's going to be important yes yes could we have some help from our staff I think mr. Hudson is talking about is already the case for example if it's a if it's a person in the district race in the district that it that the petitioners have to the people that sign have to be from that district but but I'm is that what you're saying yes sir I don't think that I could be wrong I think that's what the rule is but let's get from work from staff to see for sure I pulled up the Charter provision in connection with the number of signatures that would be needed the way it's based that 25% is based on the number of votes cast for that council member and all of his or her opponents in the last preceding general municipal election yes so it's wide open that that just triggers a total number but anyone can sign it doesn't restrict you to only those voters for the at-large yes for the district it would be only the district voters it's for all the votes cast for that particular district council member so in the case of council member Duff and district 3 that recalls me based on district 3 voters let me let me clarify sure district 3 vote total so district 3 vote total percentage of that yes but the people that signed the petition aren't it is it stipulated that they have to come from district 3 yes well you get in the we had that there's other people that will actually sign it and we've done that when we have the district 4 recall a couple years back you know that was signed by majority people from district 4 at the same time we had people who did not live in district 4 who signed it and their signatures were excluded from the right total percentage calculation right that's excluded because they weren't needed or excluded because they're not a district for anybody can sign it but whether they're their signature counts towards whatever percentage it is is if they live in that district if it's a district race but at large you're absolutely right can you read me that language again or can you email it to me sure yeah please thank you any other comments I mean I'm okay with the committee's recommendation on that so I'm okay with the committee's recommendation also I'm okay with this committee's recommendation because this is going to the voters to decide right anyhow so if they feel like they'd rather stay at the 25th and these will be split out on the ballot it's not one for all and all for one. Yes sir there will be seven separate propositions it will bring those forward to you so you can see those on August 1st. Okay. I'd like to see it at 30%. Looks like the okay I've got from what my calculation is Council Member Hussard were you at 35 or what you said 35 if it's yes I'm at 35 okay that's what yes and then if the citizens don't want that they can they can vote it down and it'll go back to 25% is that correct yes sir go back to the original chart either to go to 35% or to not yeah okay all right okay great got some direction on that the next charge charge number five was related to the city auditor and you may recall this language at the top hopefully is readable this is currently what's in the charter after a lot of discussion the committee had recommended that this underlined section be added it detailed the responsibilities of the auditor and it also tried to talk about that the auditor was a full-time continuous position this sentence here on an interim basis the City Council may engage external independent auditing resources to accomplish the internal audit function I believe that was kind of the discussion that took place at the council so I wanted to talk to you about the discussion points and some options one of the questions also was how are the interim responsibilities handled for other appointed officials in the charter and that is silent in the charter for other officials and there was a question about should there be a time limit so the options that we developed for you is to adopt or recommend that the CRC recommendations be brought forward to the voters to adopt those or to modify that language and try to give you just a couple of options for that certainly there's others but one of those could be to strike that last sentence that I read for you on an interim basis the City Council may engage external internal auditing resource to accomplish the internal audit function just be silent to that piece or to define that specific time frame for the interim basis I think that was some of the conversation that the council had for example not to exceed 18 months 12 months six months whatever that that was that the council wanted to proceed with so trying to give you just a couple of options to think through that issue as you're looking at that but wanted to get some discussion today and try to get some direction of how you wanted to proceed forward. Comments? Questions? I believe I also on this one wanted to modify the language because of the last sentence and I would be in favor of putting a time limit in there if the last sentence were to stay I would prefer to put the time in there. If I could Councilmember Briggs can I ask just a clarifying question if you were going to modify that sentence would it say on an interim basis not to exceed 18 months? Yes. City Council? Okay. I'd prefer to see the sentence struck but if we keep it in there I'd like to see the time limit placed in but I would say six months. Councilmember Ryan? Yeah I think I would be I'd be good with 12 months six months makes it pretty tight I mean it's kind of right in between six months is gonna make it real tight to try and hire as far as you know other positions that we use an interim you know quite often that does get into that period of into that length of time of six to nine months that that we are without but we have other people within the city that are capable of filling that job we've seen that with the city manager's position for a period of time right now our city attorney's interim that the city auditor there is not someone else within the city that can become our interim that can take over that position generally speaking that has that knowledge base. Okay Councilmember Gregory. Well let's let's keep it going I would recommend adopting the the committee's recommendation recommended language. Yeah yeah that's where I am only because you know when you start putting in time limits my first question was what happens if we don't meet it or we also if it's six months or if it's 18 months if we don't meet that timeline what happens if we violate the city charter? Secondly it this it secondly this was a committee that was appointed by the council now some of the council members here did not appoint members to that committee and I understand that some of us did and this is going to be something that's voted on by the community I I don't have a problem with not putting a time frame in there simply because I think part of the issue was the concern with the language originally was it wasn't very clear on whether this was a mandatory position. I don't know I think the committee's recommendation addresses that now you can say well it doesn't if it could go on on an interim basis forever well I mean there just comes a point where I mean if you're gonna do it I would be more in favor of a longer than a shorter but a lot of people spend a lot of time talking and I believe is a unanimous decision on the committee's yes sir is that correct? That's correct. So I'm okay with leaving it that because it's not ultimately our final decision it's the voters decision and so if somebody really feels strongly about that language being different they can certainly have an opportunity to try to garner support to you know vote it down if it gets voted down then it goes back to the original charter language that was in there before okay because we've got it all over the board we got six months we got 18 months we got 12 months I mean yes. I would be in favor of just striking the sentence altogether if there's a timing issue I mean because I would be afraid that it would if that was left in there without a certain time period it could be taken advantage of so. Okay. Council member Ryan. I brought up the 12 months kind of as a middle ground that if we had to put a time frame in there six months is way too short and 18 is probably a little too long but I just did not have the time length in there leave it has the committee recommended okay yes yeah I can't I can't see putting the time limit in there because I think it'll create more problem you know the truth is is that you know if you have an interim you're going to get it get the interim taken care of as soon as possible you have to you have to you have to assume that the City Council is going to do the job. And do the other council appointee sections in the charter have this sort of similar kind of language as far as a time frame I mean does the city manager position or the city attorney or municipal judge it no sir it doesn't it doesn't have that it doesn't have a time frame in there as far as okay silent to that okay. I'm not sure what the nod of the head is. Okay with the with the committee's recommendation correct I think the question is whether you at that point when you leave the the last sentence in or not is that what we are that's what I'm asking the direction of the council well yeah that would be a that would be a modification from the Charter committees recommendation okay then no I no I think whatever that they recommended I agree with you the the language up there requires a position strong enough that I don't I don't think we get back to square one and I think I think how we got to this point is a great example you know people were concerned about that about the ambiguity in the charter language originally and that we didn't have a internal auditor to begin with and it's certainly there was a large amount of community engagement on that and we have one now and we've got language that says you can't this is unambiguous you need to have one now there doesn't come sometimes where you're gonna be in an interim phase but just like the city managers and city attorney so yeah okay I think you have consensus on that I'm not consensus but we have enough consensus to move it forward okay that not everybody agrees with that though I just want to make sure that's that's five of the seven so that's good let's go to number six which is related to the ethics issue and as you may recall the committee recommended two components one was a change to the charter language and they recommended adopting the charter language that says the council shell adopted adopting ethics ordinance that addresses four ethics components at a minimum and I'll show you these in just a moment and then also they recommended in the ethics ordinance that there be several different components to that and again I'll show you that in a moment to you so the council discussion that we had back on June 27th one of the questions that came up was how does the charter language compared to the model city charter was a question that was there and should employees be included in the charter language was the questions that we kind of centered around so the charter recommended language is here at the top of this slide I won't read all of this but essentially the point was to to allow the council to or the voters to repeal some of the existing provisions in the charter related ethics and put this new language here which would which would require the City Council to approve an ethics ordinance and have these four different components to the to the ordinance that the definition of a prohibited improper economic interest and personal gain be defined definition of recusal and improper participation when a potential conflict of interest is present avoidance of appearance of conflict of interest and that the administration and force it enforcement of an ethics ordinance coupled with strong and meaningful remedies for infractions be addressed so the model city charter which is included also in your packet it contains a conflict of interest provision just like the recommendations of the Charter Review Committee they both have an enforcement mechanism the model city charter however contains language for the creation of an independent board the Board of Ethics and the Charter Review Committee's recommendation was that that be part of the ordinance so slightly different in terms of how that was presented has some of the same elements I think was the question that came up in the last discussion but it's one is in the charter one is in the ordinance so the options that we've come up with you up with you for to consider is the Charter Review Committee recommendations certainly can be recommended for voters or you can modify that recommendation any number of ways there's certainly a lot of opportunities to do that or some any other combination of things that you wanted to consider I do have for you as a reference just some of the different elements that were recommended to be there as part of the ethics ordinance I don't want to complicate matters by going through all of that but those are there and included as part of your backup thanks well I thought it was real helpful to get the model charter city information and the commentary that went along with it regarding the fact that many states already have interest in financial disclosure laws I think was helpful in most cases I'm going to be in favor of just going with the language as recommended but if I in this particular one I would be willing to add a sentence taken from the model city charter I don't need to do this but but I think it would be helpful to clarify and take that first sentence from the model city charter saying the use of public office for private gain is prohibited the city shall implement this probate prohibition by ordinance and that goes along with I think it's it's it but it it's it adds some clarity to what I think it's already clear what they're expecting us to do I think that that's already in there but if we wanted to to do anything else to the committee's recommendations I would be okay with adding that sentence it's that first sentence in the conflict of interest from the model the use of public office for private gain is prohibited the city shall implement this prohibition by ordinance I think that basically it's already contained in what's there I think this is just re- emphasizing it so I don't think it's necessary but I would be okay with adding that again I feel like for the most part we've had the 21 folks who worked really hard I think a total count of 18 meetings subcommittee meetings in the group together and and I think the message is loud and clear that that we need to proceed with an ordinance that fulfills the the information and I think that's where the real details are going to come out. Well I feel compelled to speak about this at length since one of my campaign promises was an ethics ordinance with teeth I was elected to try to put that into effect so I feel that I owe I owe people that the model city charter accomplishes that two ways first the conflict of interest provisions are far clearer than the language that we see here for instance in subsection one it says definition of a prohibited improper economic interest improper is a word that can mean so many things without a definition section we don't know what that means whereas the model city charter is very clear it's kind of I mean the best the best example I can give is reinventing the wheel like these people clearly put a lot of time into the model city charter and that's not to say that our our committee didn't put a lot of time there 18 people they went to work a lot on this however in this instance the model city charter is far more detailed and it has an enforcement provision which is the Board of Ethics and the terms for the Board of Eth ics are so clear that there really isn't any ambiguity whereas where I read when I read the CRC recommended language I see ambiguity frankly and that's not it that's just the nature of it I read that with ambiguity I don't read the model city charter with any type of ambiguity so my preference is for the model city charter the second the second thing that you asked for in the prior slide was if employees should be subject to it and that's my my position is yes they should be subject to it we have to present to the public that we are using their funds in an ethical manner and that we're not subject to influence and I think everybody here knows exactly what I'm talking about so yes employees need to be covered in the charter yes I feel the exact same way it has to say city officials and employees in the charter and then I also would prefer the model city charter as well and the enforcement mechanism having the independent ethics review board I think is is key here as well emails yes I would like to see us add something I know I wouldn't necessarily want to put the three-person panel as they put it I'm not sure if number four covers that enough to as far as an independent board that is is governing over the ethics but I do see this as if we aren't careful in how you wordsmith it you may be if you're trying to add the employees you might actually be excluding someone else I think that the way that I read this it the council creates the ordinance and based on the ordinance is to you it's it's not stating in the charter if this is adopted that the ordinance only covers council it's just that we adopted ordinance and from that ordinance we decide what and who is covered go ahead again I go back to the model model charter because it's clear in the model charter who would be covered so it kind of takes the wordsmithing out of it as I read it well to me this is a question of do you I mean from your position what I'm hearing is you want the charter to be the place where most of the language regarding the ethics provisions of the of the city are located and I can respect that okay well I apologize I'm not in favor of the model city charter I think we can do this as a council I think the recommend my biggest concern is where it says avoidance of appearance of conflict of interest I don't know how in the world you 're going to define that but I mean when you talk about definitions up there this is the CRC recommended charter language I mean somebody sent me a definition of that I'm okay with the recommended charter language because it simply says that council will pass an ethics ordinance because as far as the enforcement provision I don't know if I'm for an independent panel I don't know what that means I don't know what kind of power they're going to have I don't I want to have a lot more understanding of that from you know the enforcement you know I think the model charter provision said they can institute something on their own on their own initiative or if it's brought under a referral I don't know how these people get appointed as far as you know subpoena power anything such as that you're the model city charter is for a model which encompasses cities of 50,000 to cities of a million and so it is a starting point I totally agree and it's just some on this council's position that they just want to sort of import that whole provision in our charter and I just I don 't think that I can't agree with that I'm okay with the with the recommended language again this is going to go before the voters if the voters don't think it has enough teeth in it they'll send it back they'll vote it they'll vote it down and if it's voted if it's approved council's got to pass an ordinance and this council together with the community will decide what's in that ordinance and I just I don't think that an ordinance waters it down that somehow it makes it less effective than if it's in the charter so yeah let me catch him and then I'll catch you yes I think one of the most important things in the wording recommended by the committee that will allow what you're looking for which is an ordinance with more teeth is the line that says the council may adopt more stringent standards than those that appear in state law because according to our recommend our advice it's been given to us the way it currently stands we're limited to what it says in state law and this charter amendment allows us to adopt rules that are stronger more stringent than the standards by the state so I think it gives a lot of possibilities for the council to do what the council needs to do and after an ordinance is adopted if if it's found that something is not working we don't have to wait two years for another charter amendment to come up before we can change it we can make changes sooner than that and that's one of the things that we see in the commentary by the on the model charter city that that having the ordinance having the charter pointing to the ordinance then gives the council an opportunity to to craft an ordinance and then to make changes if the ordinance is not working as intended yes I had a point of clarification because the model city charter does not delineate the ordinance it says that the City Council shall and shall implement an ordinance so it's doing the function of it is the same as what the CR C recommends as far as the structure what's different is the definitions and the detail that we're talking about and the clarity I would say as well so one of the things that we talked about in the last three number charge number four and five was you know let's let let's let the people decide if they don't want it they can vote it down we're not even giving people an option to vote on the enforcement mechanism and to me that's a real shame the only way that that will actually happen is if the citizens get to vote on it if you don't if they don't want it they won't put it and we'll continue as we've been going which is that I sit on a three-person ethics committee with my fellow council members and I decide on the ethical behavior of other council members no that's not that's not I mean as it sits right now but we're we'd be charged with creating an ethics ordinance which would also have my hunch is a different and for well I can tell you right now the way it's set up is not acceptable to me so I don't I don't think it's acceptable to anybody sitting at this table so I'm not too concerned that we're gonna be sitting on an ethics panel judging our colleagues I agree with you obviously but I don't see how this prevents that from happening it doesn't stop it from happening either so these are two different things what I understand that mayor pro tem I guess the difference is philosophical difference is you want more detail in the charter regarding specifically that that situation as well and I'm just simply saying I don't know that I would want that kind of detail at the charter level I feel very comfortable with it being at an ordinance level understanding some of the concern is well councils can change that well I mean councils can change a lot of things so it's just it's just a philosophical difference I mean I'm not arguing or trying to change your mind I'm just it's just a philosophical difference yes council member so I I think that we could just say city council shall adopt by ordinance an ethics code applicable for city officials and employees and then on part a and then be established an independent ethics review board and then create an ordinance with all the details and specific specifics to back those up and so that allows the citizens to vote on those two main things without all of this and the definitions and all of those could be addressed by ordinance which makes the charter language simple okay yes thanks mayor yeah I'm along those same lines I I think in this instance obviously we all agree you can't just go with the the committee recommended because it's just too convoluted and again that avoidance of appearance of conflict so I think you're going to have to make you're gonna have to modify what they've given us anyway I do like the model city charter I I do need the employee provision covered because and I'm just looking I'm just looking at it from a nefarious standpoint if I'm if I'm a council person and I'm covered under this ethics ordinance then I can go to an employee and get them to do my bidding and then they're not covered under it and I can't you know the voters don't have a way a mechanism at what's to get to that employee directly you know whereas we talk about we're elected so I think it needs to include a couple of and I'd love to hear from the city manager because his he comes from that environment so there 's an experience level there that that could be that act act it's add some breadth to this but I think it is important to give the citizens especially the the current climate we're in I mean we need to go fairly above minimum because it's just we owe that so that's my thought I'm gonna so I count three close ish you know for and covering employees and for leaning more towards the model city charter language language and I think there's some additions there that again it's just clear it reads clearer that for me so I can tell you I'm not I mean I'm not gonna I'm not going to support importing the model city chart and model city charter provision in our charter I'm just not going to support it I mean if there's four people that do support that that's what we 'll put on the ballot I'm just not gonna do that I think it's I don't think it's necessary I think it's it's I think we can do we can tailor the ethics ordinance more towards our city instead of adopting that and as far as an independent ethics board I would have to have a lot more information of what that means because I think if you really want to create some situations in this community depending on how you develop that and how you create that it could be better just talk to San Antonio I mean just talk to the people down in San Antonio about that and we're just we're we're we can do the exact things we've been talking about doing and not because we don't want to create unnecessary unneeded kind of problems and issues when we can solve them and so I don't know if we've got four three two I mean are you saying so I want to make sure I get clarity you your preference is the model city charger import the whole thing and in the charge and have the citizens vote on it no I'm okay with that I just want to make sure that we get employees and city officials listed in the charter language I mean that is my firm stance right now okay your firm stance is add employees to the charter right okay yours is you want the entire model city charter provision in the charter for the vote I want the people to be able to vote on two things one what is the conflict of interest and two the Board of Ethics that's that's in here okay that's in the model charter so that's what I want them to be able to vote on and the employee portion is in here and it should be included in my opinion okay so help me clarify what you're saying you're just saying don't put you're saying take those components out of the model city charger the language for those and insert them into the the recommended language you're not saying pull all this off take the model city charter that we have and just put it in there no I don't I don't like the recommended charter language from the committee I don't think it's clear enough that's no I'm not saying that I'm to clarify I'm saying let the people vote on the model city charter make sure that employees are included that so you are saying put the model city charter in there yes but I think what you're saying was incorporate it into that I'm saying you want to replace it you want to totally replace it okay okay and so I think what I hear though is there so there's a modification in both ends and so I think that the components are employees covered and I think I hear the the board whatever that is here and and then so I think for me though I don't think anyone's saying just remove and replace I don't think we get it I think I'd love to have another week to everyone send their language side by side it or so I don't know what the time frame is but my thing is I'm not saying just directly you know switch them both of them need work to me just the neither of them include all three of those elements and I'm drawing a blank but it's employees covered it's the the Commission or some kind of body and of course third there's a third part so neither neither one of them have all that so both of them have to be in my mind I would like to add to both no matter which direction we go I don't find any of them complete sure as it's good observation any comment yeah I think employees need to be in it and I like to hear Todd's input on that if he has any you had four well I've certainly seen ethics ordinance written both ways the Charter is just a facilitating document so as long as you know I completely understand member Tim's concerns about the some of the vaguely the language appearance of conflict of interest is a great example I've dealt with that numerous times and it's really a value system call I absolutely would like to see the employees covered by the I'll take a little bit of a different approach I'd like to see the employees covered by the identical ethics ordinance that the council puts in place because I don't believe they should be subject to an independent Board of Ethics on ethics issues I think it's a personnel handbook issue and myself and the other three council appointees are held to the same standard you are and so I think it I think it can get to a point where it starts conflicting with the council manager form of government and your ability to hold one person accountable I absolutely believe the employees should be held to the identical standards and the identical ordinance however those same components in terms in terms of in terms of the language I don't think you're ever going to get to a point where you're all satisfied you know I'm kind of heading in council member Hudson's position here that it may make some more sense to try to to take a look at a few other charters that maybe if my fear is giving it you more time you're going to find these exact principles in almost every charter you see because typically what happens is these are guiding principles and then a council will go in and tailor them most most of the time it 's based upon historical incidents you're going to find and so I don't think you're going to find that silver bullet you're looking for I think these principles are fine if you want to if you want to try to put a little bit of definition meat on the bone that's fine you're never going to cover every scenario and that especially with number three you know we it's one of those things where culture starts developing it you know it when you see it you know but I think that that's handled through issues such as gift bands and you know and those sorts of things handled in your purchasing policies it's easier to once you have an ordinance on the books it's easier to start interweaving other policies into the to the ordinance but you know in typically it's your personnel purchasing type policies that you'll see that in this this is extremely common what you're seeing up here I think I think the consultant that talked to the counter talked to the committee was warning them against overly prescribing definitions up front because what's going to happen is if this charter provision passes there's going to be a lot of debate and amongst all of you in terms of you know how how you go in and start wordsmithing definitions how you go in and start wordsmithing where these principles are applied and I kind of feel like you're you're you're doing that work before you got a facilitating document so I think that my my advice to you would either way you want to go at the model city charter or this charter or this particular language I don't think it really matters at the end of the day because we're gonna end up bringing you several iterations of ordinances and I know that people are concerned about an ordinance can be changed and over time I've never seen an ethics ordinance changed it's one of those taboos out there where you start right you know good luck trying to loosen up an ethics ordinance and and so I guess that's kind of my in my opinion I've seen it both ways I don't think it works any better either way I think it really gets down to letting you all debate the merits of what's in that ordinance in really quite frankly your recent history on why you're making some of these decisions and in in taking in defining some of these areas is probably more important than anything because no two cities are gonna have the same type of issues and same type of histories and values there there's going to be different historical reasons that these things are brought forward and that's how these ordinances typically the iterations start some can I get a clarification from you yeah I heard you said that you would either suggest or that the employees be covered by the same ethical standards that the council is but that then you added a caveat that but that if they were but not subject to an independent board help me understand I think the council point is should be subject to the same process as the council and the council point is I'm sorry I'm sorry all of your council appointees and the city council members the I think the idea there should be identical ethics ordinance identical ethics I'm sorry language pertaining to ethics in the personnel handbook that is in the city charter however the personnel handbook should rule for employees in the the boards and oversight board for council appointees and the council so you're saying in order to integrity of the form of government enforcement mechanism whether it's a an independent board or if it's a three panel person three-person panel or whatever is decided that the city employees would not be subject to that they would be subject to the provisions in the city employee handbook under the ethics provision in the city which would be identical I can envision a scenario where there's somebody brought forward you know and there's there's ethical issues involved with the particular investigation and there could be areas where they break the law but they file an appeal to the to the board in order to go down dual processes for instance and which one takes precedence it can get really ugly really fast with employee with the way the charters are written yes I think the point with that is that if we if we made all of these provisions apply to all staff people we would start then then this part of the charter would be in conflict with other parts of the charter that defines the council manager form of government because the manager has responsibility for disciplining for dismissing staff members we don't yes mayor pro tem I'm understanding what you said correctly probably gonna have to go around and everybody repeats what you just said so you're saying all council appointees and council members are subject to the ethics ordinance yes there they would likewise be subject to the enforcement mechanism of the ethics ordinance which would be a board or yes or something but the employees would be subject to basically the personnel handbook and that administration of ethics issues is dealt with the department heads and city managers so here's my question for you so regarding the administration so what I when I when you first spoke what I heard you say was that employees would also be subject to the ethics ordinance however the enforcement should fall upon the manager did I understand that correctly and right now you're clar ifying I guess I need a clarification with the ordinance apply to employees or would there just be exact language in your mind in the handbook but the but the ordinance does not imply to employees that's a interesting subtle quite subtlety there yeah I think you can go I think it'd be handled both ways I think you can handle certainly charter language could include employees the in an ordinance could include employees the enforcement mechanism would just be different than cattle council appointees and elected officials that's what I understood you to say was that the enforcement mechanism has to be taken out which I completely agree with I just wanted to clarify yeah I agree too so but I again I've been through this conversation several times and I don 't think there's any one way there's any there's no facilitating language quite frankly it's gonna make everybody comfortable today I think banging that ordinance out is the only way you're gonna get you reach the consensus you're looking for if I could just enter interject I just want to mention I think that was the conversation a lot of the conversation at the committee level was about that particular issue and they added this this last bullet point to try to address that certainly could be done other ways but consideration shall be undertaken to include all city pool employees and the ethics ordinance and then the other pieces there were to make sure there wasn't a conflict with a council manager form of government to try to interface that with employee handbook those kinds of things certainly could be done other ways but I just want to make sure it's clear what the committee's recommendation was in that particular area what we're really looking at here is what they have the voters vote on it's basically an overall template to what we're talking about is that what I understand well you know basically because the City Council is going you know implement the ordinance right that's one train of thought there's some that may have a different train of thought that's kind of the way I'm looking at it I mean we're looking at something you know the voters are voting on we're not going to ask them to get down into the nitty- gritty of the thing it's the it's a it's an overall that's what I'm understanding your charter tends to be the facilitating directive yes you know thou shall have a net this ordinance and here that here are the minimum things that will be included yeah then the council works together and hammers out what the ethics ordinance specifics are that's that's what I'm understanding yes thank you and mr. Duff I think what it also does the new charter language emp owers an ordinance crafted by the council that that is more stringent than what the state rules are because right now our understanding is is that that we're really limited to the state rules and there's an interest on the part of council members who's an interest on the part of citizens of having a more stringent set of rules for for the Denton City Council members to follow and this charter language would allow that to happen yes one of the things that we are talking about is whether employees should be covered in the charter as or if they should be covered in the ordinance as well my understanding the conversation that that's one of the questions yes so I wanted to clarify that that's another particular point thank you I think for me though it's it goes beyond state versus city versus the fact of the matter is if you went to Austin or what I don't even know that anyone in this room going around the room would know the mechanism for reporting an ethics violation to the state and then I'm certain the state has 600 million other things they'd rather be doing than dealing with something that they would depending on the threshold for so I don't I don't see it as as a teeth in that aspect I see it as an actionable hey these people in my community and we can impound them and get up and running and in a moment's time as needed and I think for me I look forward and things that are not in the public sector will be in the public sector and I think there's going to be an accountability that it's coming and I think you have we can't ignore that I think the citizens have been asking for this and so for me I think more is better because of just the climate and so that's where I get and I just think I see it as a skeletal structure so that the the ordinance being a skeletal structure I think then you can add the details for what that that panel looks like in the ordinance and be okay just hey you have to have a panel I think that's important just because you'll have some people with different diverse experiences and and that's just that's an important component that's needed because you could have just a simple misunderstanding someone else has had an experience in that area and and and be able to to lend weight to that or credibility especially when we're talking about things that aren't definable you can't define like we said the the appearance of a conflict so I think in that instance it's important to have maybe a business owner that understands hey you're gonna have you know three DBAs and that's normal not someone being dubious or whatever that is I just think you need that panel of people to evaluate so that we're not giving people a hard time unnecessarily well and and this is my whole point and I mean I don't have a problem having that discussion I don't know if I agree necessarily off all of what you said that that's okay but what we're trying to decide is what we put on the charter that allows us and empowers the City Council to change the chart to change to create an ordinance which right now we cannot do outside of the conflict of interest in those kind of things because you know when when and so I think one of the more as far as employees we've already heard from this I don't think anybody here is going to have an argument that our should employees be subject to the ethics ordinance that is created I haven't heard anybody say that they're they're opposed to that am I incorrect in that now this next question is do you put it here or do you put it in the ordinance the third question is do you leave it in the purview of the management staff in the personal handbook for the enforcement mechanism of it so those are all details that I think require a tremendous amount of vetting this is my this is why I'm so passionate about that we get the enforcement mechanism correct number one it's a $500 fine and a class C misdemeanor I believe if somebody breaches one of our ordinances is that correct that's correct all right so my hunch is you don't have power to remove people from office is that correct correct all right so from an actual I'm gonna say punishment from an actual punishment perspective but that's that's minor compared to the perception and the proceedings and and and the the appearance if you will of what's happening that's and I take and I take that cue from the judicial system we have a very strong judicial system that has a presumption of innocence before guilt and there are all kinds of rules in place there are all kinds of procedures as count mayor pro tem knows to really protect the integrity of that process and so when you're talking about someone who can be called before whatever the panel consists of an ethics complaint you want to make sure that that process is above reproach because it has almost at least the same implications outside of incarceration I mean you know state law you can be incarcerated here class C misdemeanor you get a $500 fine and then if somebody makes it a recommendation to a prosecutor or something like that but let's face it I mean that's that's the small part of it because then you have to face what is the public perception and so you can go all through that process and what if it's found to not be valid I mean to me that is the we can figure out the ethics we can figure out the conflicts of interest we can figure out who it applies to we can figure out all those things but the most important part of our job is going to be how do we develop that enforcement mechanism and also that deliberative panel that deliberative process and we're not going to do that in a day and so we're asking people we're asking the community to vote on a provision that has some very specific language about subpoena power about all these other kinds of things when we haven't even talked about that I think that gets a little I think that can get a little sensitive I think I think we need to really think about that because we've been talking about this issue for how long the committee's been talking about it for for how long so employees I don't have an issue with that I don't have from what the city manager said I couldn't tell if you said it should be in the charter or put it in the ethics ordinance my understanding was so you I mean I'm okay with both okay fantastic I'm not gonna get anything else out of him he's not going he's not gonna make okay I get that so when is the timeline that this has to we have to determine what the ballot language is in order to get it on was it the November ballot yes sir be November I believe it's November 3rd but August 16th is the day that we would call the election and August 1st is when we would bring back the ballot language for you to consider to see if there's any options that you don't so we have the 25th yes sir and August the 1 st yes and we can certainly have additional meetings if you felt like you need to have a speaker isn't a meeting in between August 1st and the 16th so I want to make a suggestion on this issue because we had a couple mother other issues I think behind this one just one more council member husband he had a good suggestion and that is if each council member could write an email to assistant city manager Langley giving your preferences in terms of priority for the charter for the chart that's what we're talking about the charter ordinance we can talk about later so that we can at least get them up on the screen and we can try to figure out how we wanted it because we're all over the map and I obviously can't keep up with everybody's thoughts and I mean some people have started out with an aspiration but they've come down to well I could do with this if this is what is needed and I just want to be able to put it all together and take a look at it so we can make a decision on it because we are running it we don't we don't want to be making this on the final hour we'd be glad to put that together for you and put it on another work session for you to come back and have some additional discussion so if you 'll go back to the recommended language and is there any part of the recommended language from the committee that on this particular charge that we all can agree to today or is it just all are we basically gonna be rewriting this whole thing which I would hope not but yes counselor Briggs well that that the council can adopt more stringent standards for sure I'm in complete agreement of that and maybe the first part shall adopt an ethics ordinance or I mean do you have a question yes has our legal department looked over this wording because I am an agreement that some of it is a little bit hard to define and I mean I don't know how many lawyers or if any consisted on the the committee but that would be pretty important especially if it's in our charter and it's our law we did have some attorneys on on the committee and we have sent this to the city attorney's office for their for their review and comment okay and this is mr. Liao has any additional words we can this language was drafted by the committee I know that there this is the language that they preferred I'm I do agree that there may be some questions as to the wording that could be tweaked by the council but this was there's strong recommendation to you yes so to answer your question yes there's there's a component of this of the language they recommended that is that works for me I think what I'm going to send in an email is just bullets right so bullet-pointed yes thoughts and then you know in just so those can kind of be laid out but yes I think there's language in there that that works for me there's just okay adding some components I think and taking away three just because I think that's that's too wide open and and and doesn't really have a right mechanism to do anything with I think I don't know that conflict of interest interest I can't I kind of look at that as yeah that's something that's hard to divide divide but once you see it you know it is well okay anybody else everybody okay go ahead that's me no I just gonna say is everybody okay with the plan yes yes is everybody okay with the plan maybe we can have you come back on the 25th with some pretty solid work that we might be able to get this resolved on the 25th my hunch is on this particular charger yeah yeah yes um Aaron if you don't mind when I read the recommended charter language those two paragraphs conflict with one another as far as I read it the way that I read it so if you get a couple people in the office to look at it because in my mind it says that you shall incorporate at a minimum 171 of the Texas Lover local government code then the second paragraph says the ethics ordinance shall at a minimum include the following components well some of those components are not in chapter 171 of the local government code so what is it that were it allows us to adopt chapter 171 and to incorporate anything in my opinion beyond that yeah the council may adopt more stringent standards than those that appear in the state law which we just said we're going to incorporate in our but but the ethics ordinance shall at a minimum include the following components so I guess what I 'm saying is what are these minimum components in terms of if we're just adopting the 171 I'm really unclear on this maybe I'm the only one that's reading it this way but this makes absolutely no sense to me like I just do not understand the language so if any I'll have a private meeting with the legal office but this doesn't make any sense to me okay and I'd also like to point out show of hands who's been subject to an ethics committee violation right here so I take the whole enforcement mechanism very very seriously the idea that I agree with you mayor that frivolous complaints frivolous ethics complaints have a very serious ramification I think I probably know that better than everybody anyway I that's not a reason to not include an enforcement mechanism it's absolutely not a reason to not include it in the charter so that's my piece well may approach him and maybe if I've said that I'm not in favor of an enforcement mechanism then I have not done a very good job of communicating what I'm saying is the enforcement mechanism that is being advocated for in the model city charter the model city charter is the one that I that I have a problem with because it's so detailed we haven't even had a chance to discuss it so if you're saying do we put something in the charter that just addresses that we will have an enforcement mechanism that is that is outside of counsel of course I mean that's what I'm saying send in language but I'm just your recommendation was to import that entire paragraph into the charter recommended language and that's what I was having disagreement with so I'm not in disagreement with the principal it's just how does it look moving forward how do we tailor it to to our city because of the very thing that you are describing and it's and I was there so I understand yes yeah I guess that enforcement is kind of it's kind of one of the areas that that I'm really concerned about because we need to have it has to be something that's totally independent and it has to be above board and honest you know and how do you accomplish that well that's something that I believe we can talk about and come up with a solution for that I feel very confident of that so the plan moving forward is email to Brian your bullet points or however you want to present them and if you want to draft what you recommended language that's okay I mean if you want to take this and actually what what what is good for you that's fine because we're gonna have to come to a consensus somewhere down the line so that we can get it before the voters so none of us including myself will get what we want all what we want we're gonna have to find some collaborative groundwork some some common ground okay we got one more back yes sir I'm gonna run from those slides go to charge number seven and go into salaries or stipends so the committee's recommendation was a stipend of $750 a month for a council member and a thousand dollars a month for the mayor and then council could subsequent to the charter language being approved could vote to increase that on an annual basis up to a maximum of 3% annually so the council discussion that we had back on June 27th is how does the charter language compare to the model city charter so you have those provisions in your backup and then there was a general discussion about what amount should be there you know should the not be made named in the charter and what's the process to annually determine what that amount should be that was some of the discussion that we had last time so the model city charter it does not define an amount it does indicate annual salary should be determined by ordinance it states that the salary shall not become effective until after the next regular election and includes that the mayor and council members should be reimbursed for expenses incurred and performing their duties which we currently do with travel and those professional dues those kinds of things that we provide for you so the options that we've identified for you is to is to approve the Charter Review Committee recommendations again this would go to the voters of course or to modify that in some way based on all those factors so again trying to get some direction of how you'd want to proceed on this issue again this was brought forward by the committee and looking to see where the council is on this issue go and go with councilmember Gregory councilmember Riggs councilmember Husspeth adopt the committee's recommended recommended language that's my breaks I like the money model city charter okay language that's member that's what I think I'm out of so you're saying I like those ideas okay yeah so what the what the committee suggested and I want to add to that where I'm coming from with that because there's been a lot of stuff said about you know medium income and this that and the other and I think for me the key component is that I've not heard is I think everyone currently is able to manage their household but what I found in this position is aside from that there's events there's banquets there's things that aren't quote-unquote official capacity things that you go to and so I envision that to be it's just going to get rein vested into community right I mean it's just going to be it's going to be in some silent auction it's going to be in some breakfast a prayer breakfast that I normally wouldn't attend those type things so it's not taking away from someone's household budget but it's adding an ability to be a more effective council member in that way that it's not taken away so you're free to serve and you're currently managing your household and if you're on a tight budget it frees you up to be there and not feel excluded because you can't afford to do these things and so that's I think that's kind of short-sighted of some people to say oh well you need to have a salary or it's not going to divers ify things I think it absolutely will because there's people that are on a check-to-check budget but want to serve and can serve and then they can also benefit the community so you're going to you're going to have coffee meetings you're going to this that and the other and you're gonna so all that's gonna do is go right back into the community which I'm excited about and there's organizations that could will really benefit from it well said thank you thank you because my round thank you yeah I mean I'm fine with the way the the Charter Review Committee with their language but I think I would prefer that it were a percentage of median income rather than having the additional three percent you know ability to add the three percent that way it ties us to something or ties future councils to you've got to increase the local economy in order to increase what you're getting as a stipend it kind of sets more of a long-term standard as opposed to a short term that five years from now what's that 750 at three percent this year and two percent this year what did that number end up being how did you get there if you've tied to something locally like the median income it makes more sense I like the model city charter I mean if there's not a consensus for that then I like Councilman Ryan suggestion yeah I struggle with the specificity in the the Charter Review Committee's language I mean I think the basic principle is they felt that there should be some kind of stipend paid and that there should be some avenue for determining if there's an increase or not and there should be maybe some kind of benchmark on that or maybe four or ceiling on that I like the model city charter in the in the for the very reason of I've advocated for against it in some respects is this this is is not very specific it is more of a template it provides that control at the council level and which then council members are accountable to the voters during every election so are they going to continue to vote themselves sorry I mean Councilmember H uss but I really liked your your observation on that I mean I think I think that's very astute because I agree with you I think no matter what that amount is it provides an opportunity to become involved in more things that are non council related as far as officially that you're able to be out there more in the community and attend events that otherwise may be a little bit more problematic go back to the charge if you could please I have to go all the way back no no no that's no that's fine that's one recommendation I've made a mistake miscommunicated and I do have the specific language that's proposed okay you want to see that I can water tap these I want to go away yeah that's no sir I'm gonna run from the ethics one to you so here's the here's the stipend language hopefully that's clear for everyone but this is the actual language that was proposed okay so it does reference an ordinance yes sir this just sort of gives the starting point the idea was at least at the committee level it did start out with a median income level we looked at the poverty thresholds that were there tried to look at all kinds of different statistics about what that level would be that's how they arrived on a figure and then tried to have a mechanism that it could be language that would be in the charter for many years to come but it could be adjusted on an annual basis by councils requiring a certain two thirds vote okay so a lot of discussion about the amount and how to some ways it incorporates some aspects of the model city charter in that it's set by ordinance that you know the ordinance go back to the model city charter provision in the PowerPoint yeah next next one thank you okay so in the charter it defines an amount in the committee's recommended like defines an initial amount yes but then says by a separate ordinance that can change and so here in the model city chart states that shower not become effective until after next regular election that's in there includes that mayor and council members should be reimbursed for its expenses incurred and performing we're already doing that I believe it's not it's not included in the language but we 're already doing so the only thing that's really distinctively different is we 're setting an amount initially whereas the model city charter saying you can just set the initial amount in the ordinance okay what having looked at that I'm okay with the recommendations because I think it incorporates both of them I mean I don't think that that amount is either too high or too low I mean we may come up with a different amount somewhere down the line but if there's a starting point then as far as median income the reason I struggle with median and I don't know I'm assuming as you talked I thought well in other words you would tie that to some percentage of whatever that medium income is for that year based upon some objective standard like a census count or some kind of economic report that says here is Denton's median income for either a single person or a family of four or whatever my only concern with that is and so if I'm saying anything that doesn't comport with what you were saying just cut me off so it's like well if we made it 2% of median income so every year we would look at the median income as we defined in the ordinance to determine what 2% of that is and then we would say it's 2% for the City Council members and maybe 2 and a quarter percent for the mayor whatever that difference is my only concern is that that number one can fluctuate and right now can fluctuate it can really move up fairly quickly and if I don't know if I would want to have an automatic reass ignment of that amount based upon that you know we might could look at it and use that sort of as a benchmark but to make it the standard I struggle with that because that can be sort of unpredictable those are just my thoughts on that so I'm okay with the charter the way it is because I think it combines them both that's with the charter with the committee's recommended language okay anybody else okay with the committee's recommended language okay can you go with that yeah that's actually how I started is that my okay yeah sure sure that it was sure okay future councils weren't necessarily deciding what their percentage raise was it was based on the account the local account sure mayor pro tem yeah I have the same preferences Councilman Ryan okay well his preference was he was okay with the charter the Charter Committee language no he said he's okay with the Charter Committee and his preference was if I understood it correctly and your preferences to peg it right I'm okay with with the 750,000 and 3% but I would prefer that it was a percentage which would be roughly 20 and 25 percent of median income where there where we could remove that 3% to council would never be voting themselves a raise they would actually have to prove themselves a raise by increasing the local economy okay so the word prefer so if you had to say if it didn't have that you're okay with are you yeah I'm okay with that and since it's you know we're already at three to four council members that are that way then we will then we go that okay all right okay so I think the Charter Committee language I think I've got direction on six of the seven we'll bring back some additional discussion on the ethics for you just wrapping up again the timeline was August 1st we'd have the ballot language I think on next week we'll go ahead and give you the additional information on the ethics provision that you asked us for the 16th is when we look to call the election and the deadline to file with the county for that is the 21st and 16th with a very normal election of the half work or no item in the course of the whole conversation the only one really cause for pause that I have is that all of this language was completely drafted by the committee and while there are or a couple of lawyers on the committee some of those lawyers don't have any experience in municipal law or crafting legislation so I wonder if it would be okay for our legal department to review the ordinances the language and if they have minor recommendations for word smithing the the language in order to accomplish the spirit of what it is that the committee wanted to accomplish I would be curious to see if they would have any recommendations for edits that that don't put us in an awkward situation two years down the road when somebody looks at the ordinance and says oh I know that's not what they meant but right no I think and I think that's what mayor pro tem was was suggesting is that they somebody some legal eyes look at it and tweak it in a way that tightens it up makes it less susceptible to various interpretation now I've seen lawyers work on other lawyers work when it comes out looking nothing at all like what it originally looked like I under I know enough lawyers to understand how that works so it's just it's just you understand what I'm what I'm trying to get at yes I do councilmember well I'm not so sure that the lawyers of the committee were charged with drafting this language in totality so I think I think we need to have some our legal department look at so thank you for that I was thinking that was gonna happen anyway but I appreciate you expressly requesting that so there's no misunderstanding it's just one more area where the mayor pro tem baguera and I agree that's great okay okay got my direction yes respect to you thank you for your time all right let's take about your council members I'm Chad Allen from the capital projects department and my topic is the text out highway lighting agreement text is about to finish the 35 express project they were building three lanes in each direction from throughout the project limits for the city of Denton the north limits is highway 380 and the southern limits is the current city limit line and the south Denton city limits though one of the last things text out is going to do is they're going to install lighting along the highway throughout the project corridor and they need a decision from us about what kind of lighting to install for the project there's two scenarios they can install they can install safety lighting which is the minimum number of lights that text out is required to install or they can install continuous lighting which is a more uniform and thorough lighting throughout the project limits they need us to make that decision because it's preferential it's up to us which scenario we would like to install and they're asking us that but because there are costs associated with the safety lighting scenario and the continuous lighting scenario so I 'm going to describe those two scenarios and the costs associated with those on the upcoming slides and then on the 25th we're hoping to come back to City Council with either the safety lighting agreement or the continuous lighting agreement for for adoption and execution of one of those agreements question number one we're gonna have to pay for whichever one of these options we choose yes sir but it yes sir and then so each city along the corridor is having to make that decision so you could go from one city that has one type of lighting to the next city would have a different type of lighting you could okay okay so the lighting along the corridor is designed in accordance with a textile highway illumination manual and there's two two two scenarios safety lighting and continuous lighting safety lighting requires that lighting be installed in very specific locations and interchanges at on ramps and off ramps and at other places along the corridor where they might perceive hazards continuous lighting on the other hand provides uniform lighting for all the main lanes all the on ramps all the off ramps there's more lighting involved with the continuous lighting scenario and there's lighting at all the interchanges so safety lighting is basically looking for very specific spots to put the lighting and continuous lighting is more about overall uniform lighting of the main lanes text dot has provided us their plans their lighting plans for the 35 Express project and we've reviewed them for their safety lighting scenario they're calling for 114 lamps these are 50 foot poles with the overhangs with the light bulbs they're calling for 114 of those along the corridor for the safety lighting scenario they're also calling for 56 wallpacks these wallpacks are lighting underneath the bridges at underpasses there's going to be an underpass at Mayhill and an under pass at loop 288 and underpass at forward drive but all those underpasses there 's going to be lighting under the bridges and then those are called wallp acks. Chad I think we had a question Councilmember. Okay you said bulb what type of bulb? These are high-pressure sodium bulbs these are the typical bulbs that you see along the highway they're not LED lights. Thank you. Okay the safety lighting scenario is paid for by text dot this answers your question mayor the entire safety lighting scenario is paid by text dot they installed the lighting infrastructure the poles the overhangs the lights all the conduit and the wire underground they pay for all of that infrastructure and then they're also going to pay for the electricity bills the electricity costs associated with the safety lighting our folks in DME have estimated that the the electric costs are about ten thousand five hundred dollars per year to operate so to answer your question in the safety lighting scenario basically text dot pays for all of those costs. The continuous lighting scenario is optional it's chosen by a safety lighting is the minimum required by text dot continuous is optional chosen by us the text dot plan for the continuous lighting installs more street lights you can see there's 278 lights compared to the 114 in the safety lighting scenario there's the same amount of wallpacks under the bridges so in this scenario if we choose this we will pay for the electric costs which is estimated to be twenty thousand six hundred dollars per year and we'll also pay for the maintenance of these lamps did you have a question I'm sorry I didn't see you. So the continuous lighting is that we pay for everything or or is it that we just pay for the extra that's not covered in the safety lighting to get to the continuous lighting so it's not everything text dot pays for the infrastructure so they're gonna put in the conduits and the wires just talking the safety lighting scenario the poles the lights and in this case they're putting in more than double the amount of lights we've estimated that cost to be about seven hundred thousand dollars so text odd is putting in an additional seven hundred thousand dollars and improvements but after that yes in the future we pay the electric bills and we pay the maintenance of those lights and is the maintenance cost included in the twenty thousand six hundred no it is not this is just the electric bill do we have an idea of what the maintenance costs are but under the safety lighting tech stop pays the maintenance yes we under both scenarios we perform the maintenance and the safety lighting scenario text out reimburses us we send them a bill and then continuous lighting scenario we pay for the maintenance costs yes ma'am so we don't have any idea what that is I'm sorry I don't have that number right now we can I can definitely get back to you with those yeah that's gonna be that information that's gonna be an important part of the for me of the decision because this is looking at it like this is a no-brainer I mean you're talking about ten thousand dollars a year to get two and a half times almost the amount of lights that make that would make our city and the highway look very nice very safe but it's the maintenance costs that are there any negotiate because if they were willing to pay for the maintenance for a hundred and fourteen lamps why can't we just pay for the maintenance on the remaining hundred and fifty nine that makes a hundred sixty five that makes total common sense to me unfortunately it's either or for text so there's no there's no room for that no there is not they give they have two standard agreements okay all or nothing basically do do we Jerry I'm not sure about the maintenance cost is it relatively small compared to the electricity costs you bet for the first few years DME is actually gonna go out for an RFP to have a con hire a contractor to do all the maintenance for the textile lights because we have to do it whether it's continuous lighting or the safety lighting for the first few years you would expect that this maintenance cost would be very minimal because hopefully lights aren't the bulbs aren't failing and the only thing you have is the possibility of people knocking the lights down that would have to be replaced but I really don't have a good sense right now of how much that's going to cost on those things I know that the pole and the light itself is around forty five hundred dollars so if one gets knocked down there's gonna be forty five hundred dollars that we would be that we would pay to have that light replaced but as far as knowing what the contract costs or anything though so we don't have that information right now we're about to go out for RFP so the maintenance would typically be replaceable or if the ballast goes out yes so I mean if you 're talking about it's forty five hundred dollars to replace the whole pole and if somebody hits it will probably get some hopefully some kind of insurance so any idea what it costs of maintenance for our own city poles you're probably for the city poles you're probably looking because these are 50 foot poles or specialized posts for the city you're probably looking at about half that cost to replace a city pole we also have concrete poles in the city versus the steel poles that TexBot has so I think if you cut that in half you're being very conservative probably on the plus side of what it would cost replace one of the city poles. Well the replacement I'm not so much worried about I'm just trying to get an idea of you know to get out there and get a bucket truck to replace a light bulb or I mean it sounds like it's still fairly it's not gonna be hundreds of thousands of dollars a year I mean. Guestimate on my part is replacing the bulbs probably gonna be around 200 bucks. Yeah okay all right and there's no way if we choose the continuous lighting that we can ask them for LEDs that would put out the same amount of light? We did ask that they said no right now you 're gonna get high pressure sodium however what we can do is after all of it after the environment on the committee has actually charged us with trying to figure out what LED lights we can use in the city we can always approach TxDOT and say hey look can we change these ourselves can we change these LED lights and that's part of the plan right now okay that but right now high pressure sodium is what TxDOT said we could have. And that 's that sort of pinkish orangish light yeah yeah okay all right yes I'm sorry I just trying to crunch the numbers. Right so clarification I think you said if we went to the continuous it would just be ten thousand dollars a year but it would be twenty thousand because they wouldn't pay for that ten thousand. Oh I'm just saying ten thousand more yeah yes so it's zero it's nothing a year right that's just twenty thousand a year. That is correct yes that's okay. Thank You Jerry. Thank you . So here's some exhibits that show the difference between the continuous lighting and the safety lighting this is the actual project these are the TxDOT lighting plans the the top row shows the continuous lighting around Scripture Street you can see that there's lights on both sides of the centerline of the highway about every hundred and fifty feet I think it is spaced in a continuous manner throughout the area. The safety lighting is mainly focused on on ramps you can see that there's gaps in the lighting here and gaps in the lighting here it's not so really focused on lighting the main lanes but it's really on ramps and off ramps and places like that. Here's another example near US 380 continuous lighting is on top you can see that there's a greater number of lights safety there's there's fewer. There's two. There's also that that's correct and then here's another one by Brinker Road again the top shows the continuous lights on either side of the highway space is about 150 feet apart and then safety they're really focused on the on ramp for Brinker Road after it as it's connecting to the highway the lights are adjacent to that. Well I can tell you I'm I'm gonna say unless there's some maintenance cost that just comes and just waves over us that if TexDOT is putting in all of that infrastructure all of the conduit pour in the pier putting the initial pole up we would never do that as a city and this is the main thoroughfare coming through our city I mean this is it coming through our city and I think that's a that's a small price to pay for just even what's the difference between the infrastructure cost for the for the 114 and the 278 it's about so we calculated it's about $700,000 700 so that's $20,000 is 30 years or 35 years yes anyway that's that's sort of where I'm unless the maintenance cost is something that I don't think it's going to be but yes go ahead Councilmember Hudson. I think the the 200 per at 278 is 55,600 ish and then you know so round numbers but and so and on the map the the different placements so the light that's gonna be illuminated is this graph to scale like is that yellow dot? That yellow dot does not represent the light beam I'm sorry there are lighting designers create exhibits like that that is not what this is it's just so you can see it easier I'm sorry. Go to the 380 slide this is at US 380 and 35 which is one of the busiest I mean outside of Luke 288 this is this is a huge just interchange and there's two because it stops on the south side of 380 is that right I mean see there's no lights on the on the other side of 380. This might be a little misleading Jeremy Jerry tell me if I'm wrong there are lights along 380 so this just shows the I-35 lights. That's what I'm saying is long I-35 so when you go on 35 heading north past that interchange because it stops right there but here it shows that some of it continues out on the continue I'm okay with the continuous unless the numbers are just really outrageous okay so here's here's the final go ahead I'm sorry oh were you wanting input no wait I thought he was nevermind go ahead go ahead here's the final comparison the safety lighting we don't have to pay that 20,600 per year to textile basically pays for all the costs continuous does provide safer driver driving conditions there's increased visibility at night and there is a proven record of lower accident ratio the highway federal highway administration has performed studies that show that continuous lighting in the main lane areas compared to safety lighting where there's not any lighting it is safer also to answer your question earlier the city south of Denton like Lewisville we've actually gotten their lighting agreement they did choose continuous lighting through the Lewisville area so continuous also okay we just haven't received that agreement yet so we would sort of be continuing that scenario so what we're asking you to do is to consider continuous lighting and make that recommendation or safety lighting and make that recommendation we took this to the Public Ut ilities Board on July 10th and they recommended continuous I thought that was they voted seven out of ten minutes the date said yes sir thank you I would recommend a continuous lighting it's a safety issue that's what the city is here for I recall driving in Dallas at the exchange while they were doing some construction work and there was no lighting and it and there was no stripes at that particular time either because of the change it was a dangerous scary situation and that's going to happen on these roads at some point when they're doing some resurfacing or the stripes are going away we need to have continuous lighting I wish we had continuous lighting along University Drive the whole way through town and we don't because through the TWA you area where the golf course is there's no lighting and it's very dark there and occasionally there are pedestrians crossing the street because of the campus especially now that there's that parking lot so continuous lighting the way I understand we are going to be asked to make this decision for forward drive 2181 2499 loop 288 textile is going to be asking us to make this decision for other roadways in the area so does the city of Denton get a DME volume discount I'm just kidding I'm kidding anybody else wish to comment on this is any objections to the continuous lighting I guess seeing none okay and if you could though just bring us back and estimate not just simply a pole replacement but you know the bulb replacement or a ballast just so we'll have an idea and if you know what the LED equivalent light bulb would be that would be interesting to know the price of that as well all right well that brings us to completion of our work session we will convene in a closed meeting to consider specific items a list of blow so therefore I will now I could probably make it up but yeah I will convene the closed session at 4 45 we will consider the following items consultation with attorneys under Texas government code section 551.071 deliberations regarding real property under Texas government code section 551.072 deliberations regarding certain public power utilities competitive matters under Texas government code section 551 .086 [Music] at the Denton City Council it is 632 I'll call the meeting to order we do have a quorum my first item on the agenda is a pledge to the US and the Texas flag please stand with me if you're able to pledge allegiance to the flags agenda number two is proclamations presentations we don't have any at this time so we'll move on to agenda item three which is presentation from members of the public for if we will roll the review of procedures for the Denton City Council has adopted rules of procedure including a code of conduct which applies to citizens as well as council members these rules were enacted to promote an orderly process and to preserve decorum here is a brief review of the rules that apply to citizens reports citizens will have four minutes to give a report there will be an electronic beep when time has expired if the remarks are not concluded by that time the citizen will be asked to stop speaking if the citizen does not cease and a second request is made the mayor will request to have the citizen removed from the council chambers citizens are asked to not approach the dais if a citizen has papers or other materials to hand out to the council please let the city secretary know and she will have a staff member distribute the materials to the council the Attorney General has ruled that council members may listen to citizens speak and may ask questions of citizens for clarification of the issue council members will not engage citizens in discussion of a topic because to do so could potentially be a violation of the open meetings act when speaking to the council citizens are to direct all remarks and questions to the council as a whole and not to any individual member please refrain from making abusive personal impertinent profane or slanderous remarks anyone who violates this rule will immediately be removed from the council chambers citizens adherence to these rules will help make an effective presentation and will preserve the order and decorum of our proceedings copies of the rules of procedure are available from the city secretary we're going to agenda item 3b1 which is received scheduled citizen reports and members of the public first up is Deb Armatr regarding updating council procedures if you'll come down state your name and address your time will begin Deb Armatr 2003 Misty Woodland greetings everyone hello Jennifer sorry about your thumb accident hello Don Duff congratulations on your win Councilman Hudspeth congratulations on your win I'm so thrilled that you won Councilwoman Begarry I love your jacket you're one of the funniest people that I know and I'm so glad to know you mr. Howman I'm so glad you 're here with us thank you for conducting this invest investigation into DME mayor Watts keep up the great work mr. Leo thank you for agreeing to meet with me next week Councilman Gregory I had a great time making that video with you Councilman Ryan congratulations on your win and Councilwoman Briggs you're one of my heroes and and you're wearing my favorite color thank you for representing me in district 2 and finally greetings to the wonderful officer Brandon Hogan whom I consider a friend but who might be required by our current rules of procedure to cut my comments short and escort me out of the council chambers for having addressed individuals on the dais by name so anyway in case you need to do that I won't resist you smile chuckle but of course I 'm referring to the part in our long-standing procedures for addressing the City Council in open meetings in which the recording that we just heard which names the Texas open meetings act and the Attorney General's office states that quote when speaking to the council citizens are to direct all remarks and questions to the council as a whole and not to any individual member as I just did this rule is ridiculous unnecessary and against the principles of free speech on which our democracy in this country was founded it is high time for this rule to go I have taken a certified course in the Texas open meetings act or Toma with the freedom of information foundation of Texas a very well respected organization and I can assure you that there is nothing in Toma that prohibits citizens from addressing naming or asking questions of specific members of council in an open meeting as any Toma expert can tell you I'm not a Toma expert but I have learned from some this law was designed to protect citizens right to public information not to protect council members egos or to prevent them from being held accountable in public by citizens when you interview candidates for city attorney I encourage you to ask them what they think about this rule and if this rule is called for by Toma you can use their answer if you'd like as a litmus test as to their understanding of Toma's rules and purpose and to test their understanding of democracy in general why it is that you do what you do as public servants and how they are to serve you as attorney council members Briggs Mayor Watts and council member Gregory you probably remember when former city attorney Anita Burgess redlined council procedures in February 2016 this was I as I understand it her misguided response to complaints made by two former council members Johnson and Rodin and one current council member Gregory that certain members of the public who had spoken on controversial issues like Buckey's DME gas plant and certain council former council members decorum had been using this time to direct comments and questions to specific council members and to address specific council members by name hard questions were asked of council members and uncomplimentary remarks were made in decorum about certain former council members behavior towards citizens had those questions and comments complaints been heated we might not be in some of the masses that we're now in regarding DM E and Buckey's time to do away with this unnecessary part of council procedure and to get with the 21st century thank you very much I hope you will consider this and possibly call to look into it in your closing comments thank you thank you all right next speaker is a mod Rashad regarding introduction of nonprofit organization to the city of Denton mr. Rashad I've seen that mr. Bob next speaker is mr. Bob Clifton regarding a Texas open records request okay all right then we'll move into agenda item three portion number C which is the open mic portion this is where speakers can up to two speakers can fill out a blue card and speak on any topic but because of the posting council is unable to respond but wanted to make sure I just give those ground rules so we'll go ahead and call the first speaker mr. Robert Donnelly come up state your name and address and your time will begin my name is Robert Donnelly I live at 3900 Quail Creek Road Denton Texas I just wanted to give my opinion and give some information and so hopefully don't take any of this as criticism it's just just information that I think you all should have I watched the work session on the charter review about payment for City Council members and I wasn't real sure exactly why we're discussing payment for City Council members what I took away from it and I could have been wrong and I believe it was mentioned as diversity not only ethnic ethnicity but socioeconomic diversity and that 's what this was for was to help out I'm assuming that means more blue-collar workers so the money will help offset any losses they may have because you people certainly would earn anything you decide you earn it I don't care what I know there's been a lot of talk about the amount and whether it's fine but you earn whatever it ends up but the thing that I don't think was ever mentioned is if you go in that direction if that's if I'm correct and you're trying to have more blue-collar I looked at the first six months of agendas all 25 out of 26 were during business hours so a blue-collar worker is not going to be able to take off 25 times in six months to come up to and that's just council meetings I don't know what you do about it because y'all go very late sometimes whatever but the money may be there but it's not the problem that blue-coll ar workers are going to have about running for the council unless they've got awfully awfully nice employers some things that I also came to mind which I'm sure y'all have looked at one if you take a salary or stipend as it's called which is I had to look it up but is a kind of salary then you become employees and therefore instead of him listening to you you listen to him and I'm sure y'all can work that through in an ordinance or whatever but y'all would be employees of the city and therefore come under city managers it seems like control the only reason I think I'm against it is a for the reason I stated if you're looking for blue-collars if money's not going to do it and I prefer it changes the council from your many many hours of service because you want to be public servants to you're now you're still probably public servants but now you paid for it that today mr. Hudson's made a great comment about how it can offset the cost that y'all incur but I think that was well answered by you're entitled to be reimbursed for for any cost that you incur and then the terrible the timing is just terrible here you are talking an ethics thing and you're going to shut down personal gain and private interest and in the same meeting you're talking about starting to take payroll that's strictly appearance because I just doesn't fit but just keep that in your minds that there are going to be those who say okay we've cut out one source of revenue we 're just going to supplement it I guess that's about all I really had since I 've got 20 seconds I would ask that you do one other thing if possible look into when y'all have a special meeting or whatever and you have closed meetings or work session and it's not a regular session you just then convene and vote on things nobody knows what time it is I've been up here twice after some of those that I wanted to listen to your vote and that's my time and I do appreciate it a posted time would be nice thank you mr. Daly next speaker is Chris Martin who come down state your name and address your time will begin Chris Martin 313 Oregon Trail Argyle Texas I'm here on behalf of the Denton County Veterans Coalition mayor city council members thanks for the opportunity to address you tonight I wanted to inform you of some of the great work going on and didn't and didn 't County in support of veterans and an event that Denton County Veterans Coalition is hosting next week on Tuesday on that night at 6 p.m. at the American Legion building on Spencer Road we are holding a veterans forum in town hall our intent is to inform veterans and others about ongoing programs in Denton County and to provide veterans an opportunity to inform us and how well we're doing at communicating programs to the veteran community and provide feedback on the effectiveness of these programs we also want to hear veterans tell us where we are missing the mark in our programs and where we do not have a program in place to address veterans issues we're doing this because we believe that veterans issues are community issues too often people believe it is a veterans administration's responsibility to resolve veterans issues not realizing that many many veterans are not eligible for care through the VA this is where communities and organization and organizations step in to fill the gap and we have done that very well here in Denton the United Way continues to be an incredible partner for veterans the veterans community navigator program is the single most important veterans program in the county the VCNs have far exceeded their goal of assisting 200 veterans and their families in the grant year and they're still a month to go and now the United Way has set the kick off another program called project camo which has the goal of helping veterans with transitioning from the military to civilian life in addition this program will also provide budgeting and financial counseling to veterans and their families who need emergency financial assistance it will also provide a mental health first aid course to veterans and providers who routinely work with veterans we have also started a homeless veteran work group which meets on the first Friday of every month the program is helping us to aggressively address homelessness for veterans with the goal of reaching functional zero by the end of the calendar year at least as close to functional zero by definition as we can get finally I want to make sure you're all aware of the new Denton County Veterans Center located at 400 South Carroll this center was generalist generously donated by Bob Widmer at the low-income taxpayer clinic as well as Marcus Doyle at veracity research investigations and it allows us to consolidate multiple agencies that routinely provide assistance to veterans in the same building at our meeting next week our agenda is to provide an overview of what the Denton County Veterans Coalition is doing for veterans will allow our veterans community navigators to provide an update also receive an update on project camo and kind of explain what it's going to be about we'll have other organizations there we've invited them other nonprofits and organizations that work with veterans to give a two or three minute brief on what they do and how they provide services to veterans to inform them what's going on in the county and then finally the town hall and veterans form this is really the meat of the program and will allow vectors to provide input to us and how well we are doing at addressing their issues I realize the vectors form in town hall is on the same knot as the City Council meeting and you will not be able to attend however I'm asking that you have representatives present who can report back to you on the meeting and the issues that are brought up there thanks again for all you do to support veterans in Denton and for all you doing that allows us to say it's great to be a veteran in Denton County thank you thank you question clarification for city attorney and also mr. mark councilmember Hussbuth has a believe a question that's not necessarily pertaining to the presentation is that correct or go ahead yes and the reason I'm asking is are we able to based upon the posting are we able to have any dialogue with there there was no posting for the specific item and so any questions I would recommend that maybe they be addressed outside the meeting I'll leave cards up at the with the secretary of this so they could be distributed out and definitely content that would be acceptable yeah I know that seems a little harsh but based upon at least a especially after we've heard about different things that thank you very much thank you all very much thank you and of course you can ask any questions at the end for concluding items or anything like that so since we are moving on to the next agenda item which is consent agenda our comments only limited to consent agenda items mr. city attorney yes they would be okay okay yeah all right consent agenda item consent agenda chair would entertain action on the consent agenda mayor pro tem motion to approve the entirety of the consent agenda yeah well there's one poll I'm sorry accepting item D the correct yeah yes all right so we up councilmember Gregory so we have a motion and a second to approve the consent agenda item all the items listed in the agenda except for agenda item D which will be taken up in items for individual consideration let's vote on the board please motion carries 7-0 we will now take up agenda item D for item for individual consideration I believe councilmember Briggs has submitted the appropriate paperwork for recusal on this item and we will send someone out and inform her she can return once we've completed the item agenda item D is considered option of an ordinance of the city of Denton Texas author izing the city manager to execute a professional services agreement for architectural design services relating to the Hickory substation and gas insulated substation it's councilmember Gregory move approval council member Ryan I will second we have a motion and a second for agenda agenda item 4d right for yes yep all right let's vote on the board please Oh carry 6-0 we could ask councilmember Briggs to return to the desk moving on to items for individual consideration agenda item 5a consider appointing a nominating committee to recommend appointees to serve on the economic development partnership board good evening mayor and council members I'm Caroline Booth director of economic development and we are here this evening so that you may select two council members to serve as part of the three member nominating committee for the economic development partnership board and the city count I'm sorry the Denton Chamber of Commerce nominates the other the third person to serve and they have chosen Joey Hawkins as their representative this year so what we're asking you to do tonight is choose two among you and then confirm those three folks to serve as the nominating committee okay council any volunteers councilmember but Gary mayor pro tembe Gary I'll nominate Jared Hutzbeth do we miss city attorney do we vote on these or when we put the is it the complete slate or do we vote on each individual position can we just choose to and then vote on them together okay they're part of the package yes okay all right so councilmember Briggs I will nominate Sarah sorry mayor pro tembe Gary all right so question for both councilmember Hutzbeth and mayor pro tem willingness to serve in these capacities if so selected yes sir yes mayor okay all right mayor pro tembe do you have a you're listed as a movement do you want to defer that do you need me to modify my motion then sure just if you if you want to make a motion is that my motion to you you're you're one of the people that's going to be appointed so someone else should make the motion appointing both of you on that you're you mean okay all right we'll go to mr. councilmember Ryan thank you mayor I would like to nominate to move approval of a committee made up of councilman husband husband mayor pro tembe Gary and Joey Hawkins is the nominating committee for the economic development board councilmember Briggs I'll second and one clarification on it so mr. Hawkins is the chamber board representative or does it just have to be a chamber member in this case okay all right okay so we have a motion and a second for the nominating committee to comprise of mr. Joey Hawkins representing the chamber mayor pro tembe Gary and councilmember Hutzbeth is that yes yes sir question from a question for legal so I can vote you can vote what I was getting that was you two are part of the nominating committee to make the motion to appoint yourself would be out of order from the under Robert's rules procedure that's why I suggested that council mayor pro tembe removed the motion and allow someone else to make it yeah you can still vote yeah okay we have a motion a second on the floor let's vote please do we need to do something do we need to start over okay councilmember Ryan if you could maybe tap in as and then okay yes now we if it'll come up on the board we have a motion and second if not we'll take it by hand vote no it's not showing up the votes not showing up okay we'll go ahead and take a take a hand vote all in favor of the motion please sign ify by raising your right hand carries unanimously you may have to do all this by hand vote we'll move on to agenda item 5b which is considered option of an ordinance repealing ordinance number 2003 - 258 and subsequent amendments of ordinance number 2011 - oh four two etc etc and relating to the creation and replacing these ordinances with the ordinance clarifying the qualifications and limitation of board members hi I'm still Caroline yes still the director of economic development just to remind you of the background on this item on June 13th we had a work session in which the council directed staff to make changes to the economic development partnership board ordinance specifically regarding member qualifications and terms as well as the board's duties and responsibilities we went back and noticed that the original ordinance had already been amended four times so we thought that it would be wise to go ahead and draft a new ordinance that incorporated all of the prior amendments as well as councils current requested changes so that we had a clean ordinance to use going forward so what you'll see on the following slides are the proposed changes in underline and I'm not going to read everything word-for- word but just want to touch on each of these one thing that you all asked us to update was to clarify that members who have served three consecutive terms which is the term limit of six years they would be eligible for ren omination if they sit out for one year off the board so that's the first thing there the second thing is regarding the members of the EDP board who are members of City Council the change there is that if a an EDP board member who is a council representative is no longer on council their report appointment to that board is terminated and their unexpired term will be filled by a currently serving councilmember section 2c to the first bullet item there that's very similar to what I just covered regarding council members service on this board except this one deals with the members of the Chamber of Commerce board of directors who are on the EDP board same idea there if they're no longer on the chamber board then there they will be terminated from their board appointment and their unexpired term will be filled by a currently serving chamber board member then the next one there same thing but with our top 20 taxpayers they're no longer a top 20 taxpayer are employed by one their appointment is terminated and the unexpired term will be filled by someone who meets that qualification and then finally this last point is the removal of the board's duties involving the review and recommendation of city and chamber economic development budgets and work plans related to the budgets and the final thing that I do want to address there was a question about why the Denton ISD superintendent was on the board as an ex officio and what they prefer to be a voting member and I did speak to dr. Wilson and his preference is to remain an ex officio member so happy to take any questions that y'all have now but this is the end of my presentation any questions for staff councilmember Br iggs there was a section that was found redundant and the section 2c1 was that taken out oh talking about the addition of such members must be residents of the city of Denton talking about council members we can strike that if that's the council's direction I mean I guess mr. interim city attorney if there's a change directed to the wording during the individual consideration can we do that or will we have to bring it back again no we can do that it could be approved striking the particular change or changes that are made tonight okay so that's just this this sentence right here at the very end is what you're talking about is that is that change necessary you have the discretion to do that it's already by charter it all council members have to be residents of the city of Denton so it is surplus or redundant language it's not necessary if you choose to determine to delete it that's your prerog ative okay go ahead I'm sorry do you want us to take it out then if council if council if it matters to council I just wanted to bring that up here because it was a citizen that reached out and mentioned it so I wanted to give that a shot any other questions for staff seeing none chair would entertain a motion action on this item with any changes if desired councilmember husband I move approval as written council member Briggs I'll second okay so I want to make sure I have a clarification as written means that sentence is still in there the the requirement of I just want to make sure because there was a discussion right yeah me personally I'm fine okay as is but if if if someone tell me if I'm wrong I understand it's redundant but it's that's your motion I just want to make sure I had an understanding of it so we have a motion in a second for the ordinance is presented during the staff presentation with no modification let's vote on the board well we're not voting on the board all right we're just going to forget the board all in favor of motion on the floor signify by raising your right hand but passes unanimously seven zero thank you oh there it is but that's all right you know glad yeah we'll go ahead and vote let's go ahead and vote so we can have a good record of it sorry I was impatient motion carries seven zero move on to agenda item 5c consider adoption of an ordinance accepting competitive proposals and awarding a public works contract for the exca vation and construction of landfill cells 3b C&D at the city of Denton landfill good evening my name is Ethan Cox I'm the director of solid waste it's my pleasure to present this to the City Council tonight mr. mayor members of the City Council what you have before you is an agreement for Hammett excavation for the development of some landfill cells we'll just have a brief presentation for you this evening to give you a little bit of background on that item first an overview the city actually owns its own landfill facility located at 1527 South Mayhill we have about 152 acres at that facility that accepts solid waste as a disposed into the landfill and that acreage is divided into about six phases of land each of those phases allows us to have kind of an organized approach to waste disposal and each of those phases is further subdivided into cells typically two to three cells per phase of particular importance to this presentation the amount of waste coming into our facility really dictates the volume and how quickly we fill those cells up today or as of last fiscal year we processed about 250,000 tons of solid waste and that equates to about 380, 000 cubic yards of waste in that year and that's typically how we measure air space the landfill facility we have three cells that are currently in use the active cell capacity for those is 2.1 million cubic yards that's important because it looks like we're going to be exceeding 90 to 95 percent capacity for those cells and around the November to December time frame it's important to note that date because new cell development typically takes about 120 plus days give or take four to five months and so as we sit here today in the middle of July that's going to put us right on track to needing those new cells to be fully operational as these two or three that we're using close out when we ask a developer to come in and develop a landfill cell it really depends on the type of landfill that you're operating the cross section that you see on the board is very indicative of the types of landfill cells that we have at our facility this is from the National Waste and Recycling Association a lot of what you see labeled on this cross section is at our facility but it's not what we're going to ask the developer to do if you follow my mouse essentially what we're going to be asking the developer to do is to remove about 550,000 cubic yards of soil so dig down beneath the surface they're also going to be installing a compact clay liner a drainage layer and also a geo membrane liner because we operate enhanced leachate recirculation systems that's a fancy phrase for we allow our landfill to be have liquid in it it speeds the breakdown of waste it also allows for additional output of landfill gas because of that we're also going to be having them install sumps which are these little indentations right here there also be pumps along with this riser that have some ELR tanks that that allows that liquid to be redistributed on the working face so all that is really what we're asking for the developer to do for us there's three cells being asked to be developed that spans about 18.8 acres and will allow us about 2.4 million cubic yards of waste capacity at a current rate we estimate that will allow us about six plus additional years of waste disposal in addition in your AIS we basically state that it could be six to ten years once these cells are developed and accepting waste we do have some additional air space that we may gain because we run our phases parallel so there's additional air space in between the cells that we may be able to take advantage of we shoot a request for proposal this here is a picture that gives you just a bit more of a real-world indication of what a cell development looks like so you see the soil dug out also the drainage layer and the sumps being installed we issued a request for proposal to a few hundred different firms we had six qualifying responses of those Hammett excavation was deemed to be the best value not only did they have the lowest bid but they also represented or they also presented the timeline that best fit our needs it's 3.4 8 million 3.4 8 million dollar award and we're budgeted for 4 million dollars so all goes well we should be coming in under budget that's essentially it for the presentation I'll entertain any questions any questions staff councilmember Gregory so when the cells are done how much taller will they be than the surrounding area I know the cell height that we go up to is 620 feet but I may have to call on David Dugger our facilities manager to give us a little bit more explanation in terms of above actual how tall is pilot knob I wonder if this is gonna end up being taller than pilot knob that would be curious it we don't need to come in and I'm just curious is to the height and and how it's going to affect the surrounding area in the long run I believe in the permit we are allowed to go up to 680 feet we're typically around 620 feet on these now that's not above ground level David you want to come on down and kind of explain we also have the ability to go a little bit taller one of the changes that we have in an upcoming permit is to have some additional height one of the challenges with these cells is as we get taller these are basically sloped and so the ability to turn around once you get on top becomes restricted and so before we get to a certain height we try to have additional cells and then fill in that land airspace in between so currently ourselves are roughly at about 650 our ultimate height is 680 so we're still have about probably maybe 20 25 feet above that that we can fill this will be our first interior cell that we build so most of the cells that we've been building has been along the perimeter around the outside so this will allow us as Ethan said take advantage of space that we weren't able to get because the cells were too narrow for us to go up much higher and when you say when you say 680 you're talking about above sea level above sea level yes thank you you're welcome that's my breaks so we have a current mining operation going on right at the landfill we have not started mining as we have not okay all right because my questions were regarding that in the space that it would create so irrelevant we are actually working on some analysis and a pro forma for that and we plan to share that with council I believe that came up in one of the budget discussions so we will be providing some additional information regarding that the council thank you any other questions thank you any discussion chair would entertain a motion of action councilmember breaks a motion to approve councilmember Ryan second let's vote on the board yeah we have a motion to second all right it's working vote on the board please agenda item 5c passes unanimously we will now go on to agenda item 5d conduct the first of two readings of an ordinance of the city of Denton voluntarily annexing approximately 118.041 acres of land generally located north of McKinney Street and west of Trinity Road thank you mayor members of council members of staff city manager this property you've heard or seen before it's the first reading of the ordinance for a property 118 acres in size the proposed annexation is driven by the need to adhere to the non annexation agreement that is part of this property the proposed development is a manufacturer housing development which will require an initial zoning as well as a specific use permit this is again the first reading we will have a second reading which is scheduled for August 22nd which is in line with our Texas local government code meeting requirements so as part of the first reading I will read into record the ordinance as shown here an ordinance of the city of Denton annexing approximately 118.041 acres of land generally located north of McKinney Street and west of Trinity Road more specifically described in exhibit a and illustrated in exhibit B providing for a correction to the city's zoning map to include the annex lands providing for a savings clause and an effective date that concludes my presentation I'll be happy to answer any questions that you may have I have a question I know that in the presentation you talked about what the desired use would be after annexation but that that's a different process correct that's a rezoning or whatever that's a whole different process once it gets annexed right now we're just considering the process for an answer again into the city and it has a default zoning of our RD 5 rural residential 5 okay the city attorney any action required on this or the the conclusion of his presentation concludes this agenda item that is correct all right so we 'll move on then to agenda item 5e conduct the first two the first of two readings of an ordinance of the city of Denton for an involuntary annex ation of approximately six point seven acres of land generally located north of brush Creek Road and east of Fort Worth Drive thank you mayor members of council members staff city manager as read and by the mayor it's the first reading of the ordinance of approximately six point seven acres as shown here identified in the yellow boundary again the purpose of this annexation is as a result of a development proposed development for a mixed-use development which again not part of this proceedings but a follow-up would be an initial initial zoning as well as zoning change to facilitate this proposed development again the schedule for the annexation proceedings the first reading is tonight a second reading would be scheduled for August 22nd and again for the record I will read the ordinance as follows an ordinance of the city of Denton Texas annex ing approximately six point seven acres of land generally located north of brush Creek Road and east of Fort Worth Drive by the city of Denton more specifically described in exhibit a and illustrated in exhibit B providing for a correction of the city map to include an annex the annex lands providing for a saving clause and an effective date again that concludes my presentation I'll be happy to answer any questions I have a question the first one we had on agenda item 5d was a voluntary annexation correct this one if I remember correctly what is an involuntary annexation is that that right that's correct could you just explain why what the trigger for the involuntary annexation on this particular sure we we have this property that abuts the city property of course the proposed development came into the city and because it is adjacent to the city and it is going to be developed with in the city as well as outside this city we applied the annexation criteria we went through the exercise of identifying or analyzing this property and we felt that we should annex this property now we did notify the property owner the proposed developer as well they were not in favor of the annexation but again following our criteria and our procedures we went ahead proceeded followed the proper notification and is proceeding with an involuntary annex ation thank you and this concludes this agenda item as well so we'll move on to agenda item 5f consider adoption of ordinance of the city of Denton Texas authorizing the city manager or his designee to execute an advanced funding agreement in a form substantially similar to as a chat attached here to as exhibit 2 good evening mayor council members I'm Chad Allen from the capital projects department and this presentation is about the FM 2181 utility relocations advanced funding agreement text odd is about to start widen ing FM 2181 beginning at near FM 2499 in Corinth and going up to Wind River Lane in Denton as part of that project we have to move our utilities out of the text dot right of way or out to the edge of the text dot right of way and in order to do that we have to coordinate with text dot to enter an agreement with them an advanced funding agreement in order to move our utilities the agreement is between the city of Denton and the state of Texas working with it through the Department of Transportation it's about moving our utility lines and the draft form of the agreement was estimated we would owe we would be sending text ought a check in the amount of about 2.8 million dollars this slide shows a scope of the text up project the text up project begins down here near FM 24 99 in Corinth and extends to Wind River Lane and Denton text odd is widening the road from two lanes one in each direction to six lanes three in each direction they're going to conduct construct traffic signal improvements at many of the intersections and they're going to replace the roadside drainage ditches with underground storm drain improvements and then they're also building new sidewalks along both sides of the road throughout the project limits as part of the project we have to move our utilities out of the right of way or we have to move them to the edge of the right of way we have to move our water and sewer lines outside the right of way or to the edge we're also going to install some new crossings of water and sewer lines from one side to the other of the road we're also going to lower some of our water and sewer lines below the proposed storm drain improvements and as we've been coordinating with text dot to design our utility reloc ations we've identified reimbursable utility adjustments and we've identified betterments and I'll describe what those are in the next couple slides the reimb ursable improvements text on is going to pay us to move our utility lines and that situation is basically when we had put our utilities outside the text out right of way in easements that we had negotiated with property owners we acquired easements and we built our utilities outside the right of way and now text dot is widening the road and sort of overtaking our easements and causing us to move our utilities in that situation we get reimbursed by text dot for the design costs associated with moving our utility lines the new easement costs and the construction costs there's also non reimbursable utility adjustments and that's when our water and sewer lines were just in the middle of the road there were already in the middle of Teas ley Lane they weren't outside the right of way now text dot is widening the road and their new requirements say that we have to pay to move our utility lines outside the right of way those are non reimbursable costs text on won't pay us for any of those costs we have to pay those costs there's also betterments in some situations while we're doing this project we might want to make the diameter of a water line or sewer line larger or we might want to install a new connection across the right of way at a certain location we think it's a good time to do it now because we're going to be out there working in the road so we might as well do that now but really those improvements aren't really caused by the text dot project in those cases those improvements are called betterments and again text dot will not reimburse us the cost for those betterments there's a couple locations of betterments on this project and we estimated the cost of the betterments to be around 120 thousand dollars so we've coordinated with text out we've designed our utilities and we're entering into this advanced funding agreement these numbers are based on the draft which were based on estimated construction costs and the terms and conditions in the agreement although it was a draft agreement we've we've all agreed to the terms and conditions so according to the draft agreement we were going to owe text dot a check in the amount of about 2.8 million dollars we're going to pay for all the non reimbursable utility adjustment costs all the betterment costs and then they also add in these three items barricades mobilization and contingencies these are just standard items associated with construction projects that we have to pay for we pay for them on a percentage basis so the draft agreement was based on construction estimates and it was about 2.8 2 million dollars since then we have finalized the numbers in the agreement text dot received bids last week last Tuesday and we have final numbers based on contractors bids that we can enter into the agreement so that's what we've done we've worked for with text out for the last week to put the real numbers into the final agreement and that's the agreement that I've passed out to y'all that y'all have you have in front of you tonight the draft agreement was provided as part of your backup but we weren't able to put the the final agreement into the backup soon enough so that's why we passed out hard copies so the city attorney wanted me to make sure that you know that tonight we're asking you to approve the final numbers in the final agreement which you have in front of you and I can pull it up also on the screen yeah let's do that so originally the draft was based on construction cost estimates and we thought the agreement was going to be in the amount of about 2.8 million dollars we received the bits from contractors and the final totals after we coordinated with tech sought is more like 2.1 six million dollars so the construction cost numbers came in low we've recalculated the numbers in the agreement and the total the final number is two million one hundred and fifty nine thousand eight hundred and twenty nine dollars and three cents so in order to execute this agreement with text op we have to send them a check in that amount and that that pays for the non-reimbursable costs and the betterments and those those add-ons so we're asking you to not to approve that agreement so that we can execute it with text dot within the next few days and I'll be happy to answer any questions you might have about the agreement any questions for staff I have one we're looking at this description when I see total bid costs is that because you said the project is from Corinth up to Wind River yes the tech stop portion the road construction part that's correct is that the 3.5 or is that just the 3.5 for the water relocation and all that this is only about the utility construction costs okay so that number that you see at the top is actually for the water utility costs and then on this previous page the number at the top 1.3 is for the wastewater utility costs added together those are about 4.7 but then in the end after you take into account the betterments and other things and the reimbursable costs the grand total the we owe text dot is two million one hundred and fifty nine thousand eight hundred and twenty nine dollars do you know what the approximate cost of the construction project for the road is it's got to be pretty significant it is very significant I'm not sure what that number is honestly point being we're getting a major major mobility improvement we are in our portion at least from what I'm understanding is that two point one million dollars and some on change that is correct that's correct okay all right great thank you councilmember Gregory thank you mayor I move approval of item 5f with the revised ordinance as provided by staff mayor pro tem we have a motion the second for approval of agenda item 5s let's vote on the board please motion carries seven zero council members I have a question for you one of the speakers I'm not sure if they were downstairs or what but has shown up Mr. Rashad and has asked if he could still speak I know that it 's almost an hour past that close to an hour past that agenda posting but I wanted to ask you you all if you would want to hear him and speak council member husband I'm okay with it but can we put him can he stay till the end okay that would be my preference I'm okay with it but I don't want to keep all right so public hearing after the public hearing yes yes last item on the agenda all right I think I can agree to that yeah yeah that's a good idea thank you councilmember husband so if he agrees to that then that's fine if not he can res chedule for the next meeting you bet all right thank you okay public hearing we 'll go on to agenda item 6 which is public hearings 6a hold a public hearing consider adoption of an ordinance of the city of Denton Texas regarding a change in the zoning classification from regional center RCR 1 and use classification to a community mixed use general and I will go ahead and open the public hearing prior to staff presentation good evening mayor members of the council city manager the request before you is to request a change in zoning from R CC RCR which is regional center residential and RCC D which is regional center commercial downtown to a single zoning district of commercial mixed use general could you maybe just elevate my voice just a little bit thank you so the request is to consolidate the zoning on property that has a split zoning of RCR 1 and RCC D to CMG district you can see there in yellow bold where the subject property is located it has frontage a tad bit of frontage along I-35 Lakeview Boulevard and the rail I beg your pardon here we go I've mentioned the current zoning and what this map identifies for us is to give you a better glimpse of how much of the property is zoned in the RCR 1 district and what the ratio of is of the RCC district to that if we were to do a view of what is surrounding this subject site within 200 feet you can notice that the area to the green in the north is a planned development district for residential zoning it is building out and then we have a tad bit of residential development to the east of the property across Lakeview and then there's commercial development to the west which is in purple which you see the RCC district so the purple that is reflected with magenta on the map which is RCC D to the west is mimicked a little bit to the property the subject southern end of this subject property and then the remainder of it is RCR 1. If we were to zoom out just a tad bit more to 500 feet or a 500 foot radii we get a glimpse of a not just the planned development district for residential development but also a single-family residential development as well that's the pocket in orange or yellow. Let's talk a little bit about the mobility plan and we do have our engineering team here present to discuss in more detail should there be questions during the course of the presentation as it relates to future expansion programs associated with right-of-way enhancement. We have the I-35 interstate that's reflected right there. We have Lakeview Boulevard which is also an arterial roadway and that there is also connectivity to a future right-of-way post oak Boulevard and we have the rails to trail system that almost buffers the property as a physical means between the planned development district and the subject site. As discussed in the material that's been provided to you the CMG the commercial mixed use general district is intended to serve the community. It requires access to major right-of-ways or intersections so that access to the development is easy. It's a transit is the last transitional commercial uses between high intensity development and zoning is often found on corridors such as 380 such as I-35 and what-have-you. There are physical barriers that buffer the site from the adjacent residential neighborhood as I mentioned earlier physical separation by Lakeview Boulevard and then the rails to trail system. I wanted to give you a better glimpse as it relates to the comprehensive plan the future land use plan. The mix of uses that you see in this are predominantly commercial typical development may include a grocery store a supermarket drugstore service stations those types of things midsize offices and moderate density housing and which ranges from high to moderate density housing and the uses in the CMG district align with the desired development for these areas and provides the necessary commercial uses for the growing population nearby. Growing population is also in reference to surrounding cities and what we see in the residential development makeup within our city. I also wanted to provide a little bit of a glimpse as to where do we have our pockets of CMG and are they on major arterials such as corridors that we've defined earlier and this map actually gives you a bit of an idea as to what we have in terms of CMG district along I-35 along the 380 corridor or University Drive and it's very indicative of where CMG districts and the associated districts are permitted uses within that district like to locate in terms of accessibility. I have also provided some considerations as it relates to the the permitted uses within the CMG district opposed to the two zoning districts on the property and I'll go through these rather quickly because what's really being proposed on the site is a grocery store but it does allow a myriad of more uses than what would be permitted in the RCR 1 obviously and of course it's pretty synonymous to RCCD. Wanted to talk a little bit about the development criteria associated with with the CMG district opposed to the zoning districts that are on the site. The minimum lot area is 2,500 square feet. There are no density thresholds or parameters in the CMG district but they do exist in the other two districts at 30 and 100. Maximum lot coverage the CMG district is is rather lenient but not as lenient as the RCC district which permits 90% of lot coverage and CMG permits 80%. Again the RCC district that we saw on the map is is a lesser area than the RCR 1 which permits 55% and then the landscaping parameters are already identified as well as the building height requirements. We did send out public notification and we have received one response in favor again the responses within the 200 foot radii there were 15 certified mail mailers that went out and then within 500 feet radii a courtesy notice was sent to 62 owners. We have received one in favor that is within the 200 foot radii. We also held a neighborhood meeting we had two neighborhood meetings to discuss this program and the associated infrastructure implications and also listen to what the concerns of the neighbor neighbors were. That being said the Planning and Z oning Commission recommended approval of the request unanimously and staff also recommends approval of the request. I've got a question could you go back to the map that sort of shows the uses and the just keep going I'll tell you. Bear with me. Sure. Oops. No no keep going. Backwards? Yeah it's a it's a it's an aerial yeah keep going it's it's I think it's one more. Go back back one more slide. No towards the front. There right there. And I may look for I guess my question is because as I look at that I just realized that you know refresh my memory that that green dotted line is the rails to trails I believe is that right? That is correct. So that's not a that's not a roadway. No it's not. So does this site have any access off to the service road of I-35 is the only ingress egress off of what is that Post Oak and then Lakeview that that right is that the only or do they have access to the shady shores right there that then connects to the service road? They would have access to shady shores actually it doesn't bifurcate the site but it traverses through the site or a portion of the site. Okay so they would have access to that. However in terms of the engineering and the design that would be forthcoming given some of the intricacies associated with the development of this program. Yeah because if I remember correctly that's a very odd elevation there's a lot of deep contours and things such as that is that correct? That is absolutely correct. So there will be some extensive engineering work that would be required and a lot of communication with staff to discern that we're not impacting any compromising any drainage parameters or requirements and making sure that there's no impact on ESA's as well if there are any on the site. Well and my only thought on that was just the traffic flow because if they were if their only if their only access was going to be off Parkview or Post Oak with not without access to shape that there's a lot of traffic coming down through there and so is it your understanding that the engineering will be such that they will have ingress egress off of shady shores? Again I haven't seen the layout of their foot building footprint but I do have a DRC engineering team here that Jim Jenks is available to address what potential requirements will be necessary to ensure that there is adequate access off of right-of-ways and a glut is not created at the intersections. Right okay all right okay and I'll ask about that later after we hear public comment. Any other staff questions before public comment? Councilmember Gregory. Thank you. It's noted that Post Oak is going to eventually be an arterial and that's going to go on up and connect I'm assuming all the way to 3 80. Yes. And as an arterial it would be how many lanes? As an arterial it would be bear with me one second and it would be 135 feet of right-of-way with three lab travel lanes in each direction. Thank you. Okay any other questions for staff prior to public comment? Seeing none. Thank you. This is a public hearing we do have a blue card wishing to speak and you don't have to have a blue card to speak but we'll go ahead and call the blue card. Michael Clark you'll come down and state your name and address your time will begin. Thank you good evening my name is Michael Clark I'm with Winkleman and Associates 67 50 come on stay up there. 6750 Hillcrest Plaza Suite 325 Dallas 75230. I'm here representing DI Realty. John Weber the the owner of DI Realty is with me here if I can't answer any questions. I think your staff report is very very thorough and I think Minal did a great job of explaining the the bulk of what's going on here so I'd like to add a couple things to that and be happy to answer any other questions that we don't answer. With regard to access to Sh ady Shores we do intend to access Shady Shores and it is on your thorough fare plan to be widened. It's widened partially through the site we'll take it all the way to 35 in that format and additionally dedicate the necessary right of way to make that widening. There's some additional right of way to be dedicated along Lakeview. I apologize I heard it called posto Lakeview. Yeah I apologize. Like lots of streets in Texas lots of different names. Yes. But we do and we do have plans that we've met with staff to dedicate the necessary right of way to meet the thoroughfare plan there as well. We've also had some discussions with with staff about constructing a signal with that intersection after warrants are met. All those are things that would come later in the process. We have we have done extensive research so far we've prepared our ESA and your staff has approved our our not any deviations from ESA but approved the ESA on the site. We met with staff on numerous occasions and we have an on the ground tree survey so we kind of know where we stand with that and we've done lots of preliminary flood studies so we know where we stand with that. The zoning allows us to to market to the retailers we're trying to put on the site and actually develop a plan that meets as many of your ordinances as possible so we're not up here asking for as many as many variations or variances as as might be necessary. So all that's in place and we'd respectfully request your approval and I 'll be happy to answer any questions. Any questions? Seeing none thank you. Appreciate it. Thank you. No more cards. I have no more cards but this is a public hearing. Anyone wishing to speak please come forward and state your name and address and your time will begin. Anybody wishing to speak? Yes. Please come down and state your name and address and your time will begin. My name is Jackie Bruce. I didn't plan to speak tonight but thank you for the opportunity. I did speak at the P&Z meeting and my concern is traffic and some of us are here and we already know what a bottleneck it can be and that's my concern. It's not about the development it's how are we going to get in and out of there and it's all and I know they're going to be lights but I just have a concern and I wish that could be addressed. I know that the previous speaker did say that they were talking about access but I don't know. We have 1,150 homes in that subdivision and we all have to get out and in so that's my concern. Thank you very much. Any questions for the speaker? Yes Councilmember Hudspeth. We have a question. Question? Yes, yes I'm sorry. Councilmember Hudsp eth has a question. Sorry I was slow pushing my button. Thank you Mayor. My question for you is so there's going to be a couple of changes right? The street will be a little wider because I'm assuming, well let me ask you, where do you see the backup most often you think? I think it will be on Lakeview. It will be getting in and out of that subdivision. At the full-way stop at a Lakeview and Sh ady Shores. Yes. So I think kind of what they stated it's going to be widen right there one thing and does that? It sounded as if it was going to go to six lanes. Yeah. And that it would tie into 380. I don't know. So does that make you feel a little better if it's going to be? I think then we'll have all the big 18 wheelers going through if it's six lanes and it cuts off the angle and it can go from 35E up to 380 instead of doing that right angle. Okay. They'll cut right through because we addressed this many years ago when Lakeview Boulevard was going to go to six lanes. Okay. And many many many of us came and spoke and it didn't happen. Okay and then also one another change that's coming is I think NCTC is going to end up opening another campus towards the interior of Denton which would cut off some of that traffic coming the back way to the school. Does that help at all for you? I honestly don't know. I mean there is a back way out on Edwards. Right. But there a portion of that is pretty skimpy. Yes. And we have a lot more houses being built all along there. Correct. So I think that will become a bottleneck too. I just feel as if we're going to be stuck in there. Okay. Okay. Very good. Thank you. Thank you very much for your insight. Thank you. This is a public hearing. Anybody wishing to speak please come down and state your name and address and your time will begin. Good evening. I'm Christine Hupmacher. You needing my address as well? Yes. 106 Waterwood Circle. I was a long time Denton resident recently moved to the Shady Shores space and one of the attractive features of Shady Shores is the illusion that we're in the country and I granted I know it's developers call to preserve some of that appearance like Sally Beauty's campus kept that corner there at Brinker with the post oaks in the in the retaining wall. So between that and my concern with light pollution that the development will create progress is change and not everybody likes it but that was one of the one of the attractions to moving out to the Shady Sh ores area was this granted illusion of being out in the country but another concern though too I had was with the Shady Shores Road. You're right that 's that's a major it's a little road but it's significant to get in and out of that space to 35 and I'm concerned that is the development going to consume that road as part of the parking lot will it be a real road so that I don't have to dodge somebody jumping across Shady Shores Road to get to the other side of the development you know those types of logistics as well as the traffic issues that you that you've mentioned as well and and the other concern I have is with the construction timing on all this right now that overpass bridge is frankly a nightmare with the while they're finishing out the expansion of those lanes so between it would just be incredibly annoying to have that development happening with that bridge still in the in the status and right now thanks. I have a question Councilmember Hudson. So regarding the bridge does it help at all if you if you knew that the bridge will be finished before they finish? Really? Just saying. Okay very good very good thank you. You're welcome. Can staff come up and explain Shady Shores again? Yeah I would like to get the public all the public comments so that we can address all the questions and I think there was a question about the the timing of the bridge completion and the construction so we want to make sure that that correct information gets out as well. Anybody else wishing to speak come down state your name and address your time will begin. Anybody else wishing to speak this is a public hearing. Final call everybody's stampeding down to the front. Okay we will now close the public hearing so we've got a couple of questions for staff and I think we want to maybe get some clarification from the representative of the applicant about the timing of the construction and everything so we can try to get some of those questions answered. So Councilmember Hussbett. Thank you. You have the floor. Thank you. Yeah if you could just walk us through what Shady Shores Road will look like and what that intersection of Lake View and and Shady Shores will eventually be right now it's a four-way stop and then also yeah if you could do that that'd be bad. Do you need the overhead on? Do you think that'd be helpful for the overhead? Yes. Yeah if we could have the overhead on I don't think we have to turn the computer off to do that. There we go. Okay could we zoom out just a little bit I think so we can get a little bit bigger picture. It'll kick in here in just a second. Is that enough for you Mr. Jenks? Yes. Okay. Good evening Mayor and Council and City Manager it's good to be with you this evening. I'm Jim Jenks. I'm with the city's Development Review Engineering Department trying to answer some of the good questions that have come up. What we have talked about with the applicant thus far is them installing a traffic light at the intersection of Lake View and Shady Shores where there is now a four-way stop. Also widening Sh ady Shores Road it it's there's a portion of it that's widened just west of Lake View but we have talked with the developer about widening it all the way to the service road the I-35 service road it would be 40 foot back to back back of curb to back of curb with that widening section. Mr. Jenks is that two lanes one lane in each direction or what is that kind of right-of-way configuration? That would be that would be one drive that would be enough room for one travel lane in each direction with room for parking on either side. We would classify it as a collector. Okay. The question about timing was certainly a good question and I brought with me here the schematic drawing from TextDots website. Basically their project involves as far as the overpass on the highway there would be two through lanes going in each direction and also two left turn lanes going in each direction and as you can see with the green here there would also be some transition paving involved. I did call TextDot yesterday inquiring about timing of course currently the overpass just has one lane open in each direction what they informed me was that they expect to complete the overpass project by mid-August certainly ahead of the applicant's project. And just a general statement we're at the zoning phase right now we've seen a couple different site plans from the applicant it's sort of the preliminary design phase we still have preliminary planning yet to go we still have final planning yet to go site plan so we will we will analyze their trip generation and distribution and so forth as design furthers. Councilmember Briggs has a question. So can you go back to the map? Yeah you want the computer? Right yeah. I also I'm curious about the shady shores as well somebody brought up so the site is in between shady shores and the the track but I thought that the zoning included the lot in front of shady shores as well so I'm just kind of can you help me understand is the grocery store I mean is it going or whatever is the development going to encompass the road or is it going to be divided into two different? Their property extends on the north and south of the road the road will stay however the road will not go away or not be absorbed in their development or will stay a public road. Okay all right. Councilmember Hesbitt. One last note if you could I would just ask you to note when you're considering the signal light that we work in a assuming it passes a flashing yellow left turn maybe each way because I think so that it doesn't back up because it as it's currently cut I think you can maybe get two three cars so I 'm hoping they're gonna back that up a bit that's Lakeview to that for that left turn it's a short turn only lane and then also if you're gonna get with a signal light I'd hate for people to be stuck there waiting for the green arrow if because I've seen it kind of a move towards more flashing yellows on the red to kind of keep things flowing understanding that intersection. Okay I will certainly relay that suggestion to our traffic engineer. Real quick question on the shady shores segment between I'm gonna call it Lakeview and the I -35 service road. Is that two-way right now? Yes sir. It's two-way with basically one one lane in each direction. But really coming eastbound I mean there's really I guess there's houses or something up in there that can that need to come that way. Now so when you said a collector road you're talking about one lane in each direction but then you said parking? With space for parking. You mean on street parking? Yes sir. Okay. It's a much wider much wider road section conducive to higher travel speeds. Would because I know if that's an ingress egress for either one of those developments on either side as far as a collector I guess my thought is the way like Eagle Drive is configured you've got one lane in each direction then you've got a center left turn lane that you can it's in the center. So if this is one lane each direction then you have parking on the side. If you're wanting to turn left you're gonna everybody's got to wait for you to do that. So I guess as the project moves forward is there some flexibility in street design, street configuration, those kind of things? Yes sir. Yes and I should have mentioned but besides just being wide enough for parking most sites it would be wide enough to allow for turn lanes where appropriate. Okay all right great okay all right any other questions for staff? And I believe that answered the timing question. I know there's a desire to answer the timing question from the representative of the applicant and I think that gives some real good ideas. So you're saying in August textodd is the overpass is due to be open in its full configuration and they're still having to go through planning and zoning I mean platting. Yes sir. Is there a traffic study required on this and a traffic impact study? Well really what the extent of the conversation was the developer so far is that we've said you know looking at it early on at this point it appears that you're going to need a traffic signal and the widening you need to widen Shady Shores Road and they have acknowledged that they would be agreeable to that. So since they're agreeable to that you don't necessarily need a traffic impact analysis to sort of yes sir. Encourage. Right. Okay. Okay any other questions for staff? Seeing none okay thank you very much Mr. King. Mayor Pro Tem. This is an action item yes? Yes. Item 6A public hearing 6A. Move for approval of item 6A. Councilmember Gregory. Second. Let's vote on the board please. Motion carries 6 to 1. Okay Mr. City Attorney I guess if we're gonna go back to agenda item the I think is agenda item 3 do I need to call that again do you think? And then just to go back to that place of the agenda. Yeah we'll go ahead and move back to agenda item 3B2. Mr. Rashad regarding introduction of a nonprofit organization to the city if you'll come down and state your name and address your time will begin and thank you councilmember Hussman again for that suggestion that's a good suggestion. Ahmaud Rashad founder of Power 77 Radio 1513 Mckenbird Aubrey Drive Texas. I have a radio voice. Good evening mayor council members city manager first sincerely want to apologize that we were late and disrupted the meeting agenda so please excuse us we thank you for the grace that you always name and address oh Taiopadaka 8605 Luzerne Drive in Kinney Texas. So the purpose of us being here tonight we have two universities 50 over 50,000 youth and students here within this particular area and we wanted to raise the level of awareness for one as well as ask the city for their support and also introductions to certain event planners when we do host city functions for Power 77. I'm going to turn it over to our chief creative officer and the visionary for this 501c3 Power 77 radio to tell you a little bit about it. That one pager will contain is going to be a little bit of information specifically about the company where it's at right now in its process and Ahmaud will really fill in the rest of the blanks. Thank you very much Tai. Even though I work with Millenn ials I still have a passion for hard copy so happy that you can actually be able to take that home. Power 77 radio is something that I developed about two years ago. I have over 20 years experience in radio. I've worked for numerous radio stations from the Ticket, the Wolf, KLIF radio, K-104, KRNB and there Mike Gallagher, Glenn Beck. I've been my journey in radio has been extensive so I've wanted to find a way to give back to the community. So again two years ago I decided to create a radio station. Online seems to be where things are going so I wanted to develop something that would touch the young people in the community. I focused on Christian hip-hop radio that is a new genre of music that is starting to sweep the not only the country but the world. Denton Texas is the heart of Christian hip-hop. If anyone is aware of the Grammys there is an artist named Lecrae who is being highly honored for his efforts in pushing the industry forward with Christian hip-hop. He went to UNT. There are several hip-hop artists that are in the Christian genre that went to the school down the street from here. It only makes sense that even though for some reason I live in Aubrey Texas just 15 minutes away I can actually start a Christian hip-hop radio station to continue the journey of this genre of music. There are several individuals that I am working with. I started working with the Freedom House. I've met with those individuals. They had an event for Father's Day. I network with them. They're excited about what I'm working with. I have several individuals that are a part of Power 77 that have attended UNT. So I have some connections that I can explore in that area. I've started working in my own neighborhood with my HOA and I have done some sponsorships with them. So essentially where I'm at now is developing, continuing developing the radio station, creating the laboratory where I want to teach individuals how radio operates. I want to allow them to learn how social media works, how does production work, move into the area of film, video. I'm working with iSchoolHi which is in Hickory Creek. The next meeting that we will be attending will be hopefully the mayor of Hickory Creek to let them know that we're looking at developing our radio studio in this area. So we want to just kind of let you know that we're wanting to be neighbors. We want to work with you. We want to ask if there's anything that we can do to serve you and your community. My contact information is on the hard copy that you can take home with you. Please feel free to have your event planners, administrators to reach out to me via email, call me. I'll be more than happy to work with you all as we move forward. Thank you. All right, any questions ? Thank you very much. Appreciate it. Thank you so much for coming down and sharing with us. All right, that brings us to our agenda seven which is concluding items. Mayor Potem? I have a few items. I'd like an informal staff report on the feasibility of commercial recycling. The presentation on the cell, additional cell opening up brought that to the forefront of my mind but it also came up during my own campaign and I guess it escaped my to-do list so I'd like that. I also spoke, I think Jennifer and I spoke yesterday about the personal financial statements since we submitted our campaign reports yesterday. I'd like to see those placed in easily located place on the website where anybody can just look those up. I know some cities have personal financial statements and campaign reports next to the name of the council member but as people roll off you still want to have those available so I don't know I'm thinking out loud here but it really would encourage us to try to get those online sooner rather than later. Since we're having our discussion, another discussion about charter changes, there were two charter changes that weren't considered by the Charter Review Committee that I'd like to have a council discussion about. One is the length of our PUB terms, our Public Utilities Board terms and the other is the possibility of changing our municipal election date from May to November so if we can add that to the agenda for the Charter Committee discussion or the Charter Review discussion I would appreciate that. That's all. Thank you. Council Member Briggs. I would like to request a review of our rules of procedure and see if there's anything that we can update or if there's things that we can change. I'd also like to request that the city send a representative to the veteran town hall and compile a report and send information to us because I know that if I wasn't here I would be there. That's it. I'm short tonight. Just two. Okay. Council Member Ryan. Thank you Mayor. I just have two items . One, we spoke in budget when we're talking about budget today about increasing the cost of cemetery plots and interestingly we have no zoning that allows a cemetery to go in anywhere in town so we are creating a monopoly and so we may need to look at some type of an SGP situation for that to allow those in some way and then the next item is my outdated code of the week and that kind of falls in line with our last speaker was speaking about film and our ordinance regarding movie permits dates back to 1994 where we had an exclusion for home movies and home videos. I think it's we may want to take a look at that and see if we can add some stuff to handle Facebook and YouTube and etc. Go ahead. Council Member Gregory. Two items. Hearing the report on Christian hip-hop there are two music groups in my Sunday school class. Well one group but we're debating on names whether we should be the arrhythm ics or the hip replacements. If you have any advice because we're trying to be cool. I'd like a work session on naming rights for city facilities in case that there are corporate donors or foundations or individual donations. I know that some cities maybe just do this by if the event presents itself in the way of a company coming forward but if there are any things that we could do to put some policies in place that might promote the idea of a limited term naming rights for a city facility if there was enough funding to justify that. And there are some examples out there of other cities that have done that including Louisville that has given the naming rights for their the theater and their art center. The Grand Theatre has become the medical center of Louisville Grand Theatre for a certain amount of donations. So if we could have that in some type of upcoming work session. All right any other concluding items? Seeing none then we will stand adjourned at about 8 o'clock.