WEBVTT 00:00:00.000 --> 00:00:14.460 >> Good morning and welcome to the City of Ditten Public Utility Board meeting for Monday, 00:00:14.460 --> 00:00:25.280 August 9th, 2021. It is 9.02 a.m. We would like to see if there are any public comments. 00:00:25.280 --> 00:00:29.220 Anybody on the phone? >> Not today. Thank you. 00:00:29.220 --> 00:00:34.240 There's nobody here in the work session room. So we're going to rearrange things a little 00:00:34.240 --> 00:00:46.640 bit this morning and go straight into our closed session. And let me read this officially. 00:00:46.640 --> 00:00:52.720 Now we will convene the closed meeting under Texas government code sections 551.086 and 00:00:52.720 --> 00:00:59.880 551.071 to receive public power information from staff and consult with the city's attorney 00:00:59.880 --> 00:01:18.480 as reflected on the agenda. Okay. Anybody not having anything to do with the closed session? 00:01:18.480 --> 00:01:28.160 Okay. That marks the end of the closed session. We will convene into open session. It is 9.38. 00:01:28.160 --> 00:01:38.320 And would any board member like to pull any items from the consent agenda? Mr. Jumper? 00:01:38.320 --> 00:01:54.320 >> Yes. Item D. >> D is in dog. I would like to pull item E. Would anybody like to make 00:01:54.320 --> 00:02:01.960 a motion to approve items A, B, and C? >> So moved. 00:02:01.960 --> 00:02:07.360 >> Second. >> Motion from Lee and a second from Devin. 00:02:07.360 --> 00:02:10.400 All those in favor, please say aye. >> Aye. 00:02:10.400 --> 00:02:17.400 >> Any opposed, sign the same. Pass unanimously. Ben, what would you like to -- questions on 00:02:17.400 --> 00:02:23.120 D? >> Yes. So let me pull this up here. All right. 00:02:23.120 --> 00:02:30.640 So it says we're -- I just want a little clarification. It says we're wanting to purchase a new machine. 00:02:30.640 --> 00:02:36.020 I was wondering details about that machine. What is it -- is it a quick Google search 00:02:36.020 --> 00:02:40.520 makes it look like it's mounted on a truck or trailer or something. But then what kind 00:02:40.520 --> 00:02:47.800 of warranty does it have? What's the lifetime? How long would it last? Things of that nature. 00:02:47.800 --> 00:02:51.640 >> Good afternoon. This is Brian Burner, director of solid waste and recycling for the city 00:02:51.640 --> 00:02:56.840 of Denton. Appreciate your question regarding the hydro mulch machine. This actually pairs 00:02:56.840 --> 00:03:03.560 with item C, which goes before this. On June 15, the city council approved a settlement 00:03:03.560 --> 00:03:08.780 agreement with the two protestants to our landfill expansion permit. As part of that 00:03:08.780 --> 00:03:18.460 settlement agreement, a specific landfill alternate daily cover material was required 00:03:18.460 --> 00:03:24.400 to be used, which was the item C. As part of the application of that material, the machine 00:03:24.400 --> 00:03:30.840 in item D is required to apply that material to the working face. Additionally, we're able 00:03:30.840 --> 00:03:43.600 to use this machine to also apply hydro mulch to our existing slopes to increase the vegetative 00:03:43.600 --> 00:03:50.280 cover and reduce erosion that we are experiencing potentially at the landfill. So at the end 00:03:50.280 --> 00:03:56.760 of the day with the increased vegetative cover, we would have less maintenance on the slopes. 00:03:56.760 --> 00:04:06.280 With regard to the warranty, it's standard warranty that, you know, any wearable parts, 00:04:06.280 --> 00:04:12.080 that is our responsibility, but failure of the equipment as a result of production, that 00:04:12.080 --> 00:04:21.040 will be the responsibility of new waste concepts. In addition, these materials or these units 00:04:21.040 --> 00:04:27.760 when they're maintained have a significant lifespan. We try to get, along with all of 00:04:27.760 --> 00:04:35.320 our equipment, on a five-year rotating schedule, but if it's maintained and operated in the 00:04:35.320 --> 00:04:42.000 right manner, along with the preventative maintenance that our employees provide as 00:04:42.000 --> 00:04:48.280 well as fleet maintenance, we can get, you know, five to 10 years out of this machine. 00:04:48.280 --> 00:04:59.120 Thank you. You're welcome. Any more questions on item D? If not, would anyone like to make 00:04:59.120 --> 00:05:09.400 a motion to approve item D? So moved. Second. Motion and second from Lee. All those in favor, 00:05:09.400 --> 00:05:17.360 please say aye. Aye. Any opposed? Sign the same. Passes unanimously. Item E. My question 00:05:17.360 --> 00:05:27.000 is, we got somebody there? Yes, Mr. Chairman, I think we have Stephen Gay. Okay. Yes, I'm 00:05:27.000 --> 00:05:34.440 here. Okay, there you go. All right. Sorry for the delay. So you went, your bids came 00:05:34.440 --> 00:05:38.620 in really a lot higher than what you budgeted and you say you're going to use two, I'm assuming 00:05:38.620 --> 00:05:47.400 these are existing employees? Yes, sir, they are. So I appreciate the fact that you're 00:05:47.400 --> 00:05:51.480 watching your budget. That's very important, obviously, but what were these two guys doing 00:05:51.480 --> 00:06:01.000 before they're going to be doing this? Hi, this is Preetan, Assistant Director, Water 00:06:01.000 --> 00:06:08.880 Utilities, Vice Chair. This particular item, there were a couple of things happened in, 00:06:08.880 --> 00:06:15.300 this item was advertised, RFP was advertised back in May. There were a lot of items included 00:06:15.300 --> 00:06:22.040 on this particular contract and there was another contract that we were looking at, 00:06:22.040 --> 00:06:30.160 line locate contract. And then the other thing that was happening in parallel were some readjustment 00:06:30.160 --> 00:06:36.400 and reorganization of staff to move people around. Between all of these things happening, 00:06:36.400 --> 00:06:43.920 I believe at this time, we want to move ahead and reject this bid as we have repurposed 00:06:43.920 --> 00:06:50.280 the people that were being used for the line locate. Now that we have a contract, we're 00:06:50.280 --> 00:06:55.840 going to repurpose the staff that's allocated there for this particular job, maintaining 00:06:55.840 --> 00:07:04.800 fire hydrants. Well, perfect. That answers that question easily. Appreciate that, Preetan. 00:07:04.800 --> 00:07:12.960 Any more questions on that item that answered mine? If not, I'll entertain a motion for 00:07:12.960 --> 00:07:24.240 approval. So moved. Lee and Karen, thank you for the second. All those in favor, please 00:07:24.240 --> 00:07:31.600 say aye. Aye. Any opposed, sign the same. Passes unanimously. Okay, that's consent agenda. 00:07:31.600 --> 00:07:37.360 Now we'll go on to items for individual consideration. Tony, I guess you present the minutes. Are 00:07:37.360 --> 00:07:45.080 there any adjustments to the minutes? If not, I guess we'll entertain a motion to approve 00:07:45.080 --> 00:07:55.880 the minutes. So moved. A motion. Second. And a second from Lee. All those in favor, please 00:07:55.880 --> 00:08:02.720 say aye. Aye. Any opposed, sign the same. Passes unanimously. Tony, management reports. 00:08:02.720 --> 00:08:10.160 That's you. Yes, sir. So, Mr. Chair and members of the PUB, we have a memo from the finance 00:08:10.160 --> 00:08:15.620 department. Nick Vinson is here with you on a couple of follow up items that, some questions 00:08:15.620 --> 00:08:21.640 that you had that provided the responses. If anyone has any questions, Nick is here 00:08:21.640 --> 00:08:29.720 available to you to respond. Mr. Chairman, just a reminder, we have about 15 minutes 00:08:29.720 --> 00:08:33.200 left, so. I think we're going to make it, Lee. There's anything we need to take action 00:08:33.200 --> 00:08:39.800 on. So, okay. I want to give you a heads up again. Thank you. Mr. Taylor. I just wanted 00:08:39.800 --> 00:08:51.240 to thank staff for the added detail on my question. Thank you. So, going on to the future 00:08:51.240 --> 00:08:58.800 agenda items, you know, we do have on August 23rd, intending to bring back to you the utility 00:08:58.800 --> 00:09:06.720 rate ordinances. I will point out that that will not include the DME rate ordinance since 00:09:06.720 --> 00:09:14.160 we're not proposing any rate increase there. That will remain as it is today. And so, there's 00:09:14.160 --> 00:09:19.480 no reason for us to bring that back for approval. But the finance will be bringing back the 00:09:19.480 --> 00:09:25.800 other rating rate ordinances that you've already seen previously for your approval or your 00:09:25.800 --> 00:09:30.880 recommendation to the council. And then on September 13th, we do have a plan to bring 00:09:30.880 --> 00:09:35.480 to you the solid waste management strategy discussion. I know that's been on our radar 00:09:35.480 --> 00:09:43.280 here for a while. So, then moving on to new business action items, we have a couple on 00:09:43.280 --> 00:09:50.400 here. The first one is related to the solid waste management strategy that Brian will 00:09:50.400 --> 00:09:59.000 be bringing back to you. DME is working on an ISR that will be, it's an informal staff 00:09:59.000 --> 00:10:04.080 report that we'll be providing to the board and to the council to respond to the question 00:10:04.080 --> 00:10:09.040 that Mr. Soaff had. And I've assured Mr. Soaff that we've not forgotten about his question. 00:10:09.040 --> 00:10:16.120 And so, and then obviously the last item is just the legislative updates. As you know, 00:10:16.120 --> 00:10:22.120 the governor did call a second special session. We'll see kind of where things land on that. 00:10:22.120 --> 00:10:28.100 But we are planning to at least bring you back some information on items that did pass 00:10:28.100 --> 00:10:33.500 the legislature during the regular session. But again, we'll keep you up to date on any 00:10:33.500 --> 00:10:38.480 activity going on. And there's a lot of activity going on as a result of that special session, 00:10:38.480 --> 00:10:44.600 certainly PHCT and RCOT as well. But with that, I'm happy to answer any questions if 00:10:44.600 --> 00:10:49.920 there's any other item that we need to add. I'd be happy to do that as well. 00:10:49.920 --> 00:10:57.080 Is there any future action, future agenda items any board members would like to add? 00:10:57.080 --> 00:11:01.200 Not at this time, Mr. Chairman, but I would like to ask for definition of ISR because 00:11:01.200 --> 00:11:06.640 I forgot. Informal staff report. Thank you. 00:11:06.640 --> 00:11:15.120 Okay. If there are no more questions, Lee, would you like to propose that we shut this 00:11:15.120 --> 00:11:20.260 down? Mr. Chairman, I would be pleased to propose 00:11:20.260 --> 00:11:22.160 we adjourn the meeting. Second. 00:11:22.160 --> 00:11:26.320 All those in favor to shut down, say aye. Aye. 00:11:26.320 --> 00:11:31.880 Thank you so much, everybody. Have a good week.