1 00:00:00,000 --> 00:00:14,460 >> Good morning and welcome to the City of Ditten Public Utility Board meeting for Monday, 2 00:00:14,460 --> 00:00:25,280 August 9th, 2021. It is 9.02 a.m. We would like to see if there are any public comments. 3 00:00:25,280 --> 00:00:29,220 Anybody on the phone? >> Not today. Thank you. 4 00:00:29,220 --> 00:00:34,240 There's nobody here in the work session room. So we're going to rearrange things a little 5 00:00:34,240 --> 00:00:46,640 bit this morning and go straight into our closed session. And let me read this officially. 6 00:00:46,640 --> 00:00:52,720 Now we will convene the closed meeting under Texas government code sections 551.086 and 7 00:00:52,720 --> 00:00:59,880 551.071 to receive public power information from staff and consult with the city's attorney 8 00:00:59,880 --> 00:01:18,480 as reflected on the agenda. Okay. Anybody not having anything to do with the closed session? 9 00:01:18,480 --> 00:01:28,160 Okay. That marks the end of the closed session. We will convene into open session. It is 9.38. 10 00:01:28,160 --> 00:01:38,320 And would any board member like to pull any items from the consent agenda? Mr. Jumper? 11 00:01:38,320 --> 00:01:54,320 >> Yes. Item D. >> D is in dog. I would like to pull item E. Would anybody like to make 12 00:01:54,320 --> 00:02:01,960 a motion to approve items A, B, and C? >> So moved. 13 00:02:01,960 --> 00:02:07,360 >> Second. >> Motion from Lee and a second from Devin. 14 00:02:07,360 --> 00:02:10,400 All those in favor, please say aye. >> Aye. 15 00:02:10,400 --> 00:02:17,400 >> Any opposed, sign the same. Pass unanimously. Ben, what would you like to -- questions on 16 00:02:17,400 --> 00:02:23,120 D? >> Yes. So let me pull this up here. All right. 17 00:02:23,120 --> 00:02:30,640 So it says we're -- I just want a little clarification. It says we're wanting to purchase a new machine. 18 00:02:30,640 --> 00:02:36,020 I was wondering details about that machine. What is it -- is it a quick Google search 19 00:02:36,020 --> 00:02:40,520 makes it look like it's mounted on a truck or trailer or something. But then what kind 20 00:02:40,520 --> 00:02:47,800 of warranty does it have? What's the lifetime? How long would it last? Things of that nature. 21 00:02:47,800 --> 00:02:51,640 >> Good afternoon. This is Brian Burner, director of solid waste and recycling for the city 22 00:02:51,640 --> 00:02:56,840 of Denton. Appreciate your question regarding the hydro mulch machine. This actually pairs 23 00:02:56,840 --> 00:03:03,560 with item C, which goes before this. On June 15, the city council approved a settlement 24 00:03:03,560 --> 00:03:08,780 agreement with the two protestants to our landfill expansion permit. As part of that 25 00:03:08,780 --> 00:03:18,460 settlement agreement, a specific landfill alternate daily cover material was required 26 00:03:18,460 --> 00:03:24,400 to be used, which was the item C. As part of the application of that material, the machine 27 00:03:24,400 --> 00:03:30,840 in item D is required to apply that material to the working face. Additionally, we're able 28 00:03:30,840 --> 00:03:43,600 to use this machine to also apply hydro mulch to our existing slopes to increase the vegetative 29 00:03:43,600 --> 00:03:50,280 cover and reduce erosion that we are experiencing potentially at the landfill. So at the end 30 00:03:50,280 --> 00:03:56,760 of the day with the increased vegetative cover, we would have less maintenance on the slopes. 31 00:03:56,760 --> 00:04:06,280 With regard to the warranty, it's standard warranty that, you know, any wearable parts, 32 00:04:06,280 --> 00:04:12,080 that is our responsibility, but failure of the equipment as a result of production, that 33 00:04:12,080 --> 00:04:21,040 will be the responsibility of new waste concepts. In addition, these materials or these units 34 00:04:21,040 --> 00:04:27,760 when they're maintained have a significant lifespan. We try to get, along with all of 35 00:04:27,760 --> 00:04:35,320 our equipment, on a five-year rotating schedule, but if it's maintained and operated in the 36 00:04:35,320 --> 00:04:42,000 right manner, along with the preventative maintenance that our employees provide as 37 00:04:42,000 --> 00:04:48,280 well as fleet maintenance, we can get, you know, five to 10 years out of this machine. 38 00:04:48,280 --> 00:04:59,120 Thank you. You're welcome. Any more questions on item D? If not, would anyone like to make 39 00:04:59,120 --> 00:05:09,400 a motion to approve item D? So moved. Second. Motion and second from Lee. All those in favor, 40 00:05:09,400 --> 00:05:17,360 please say aye. Aye. Any opposed? Sign the same. Passes unanimously. Item E. My question 41 00:05:17,360 --> 00:05:27,000 is, we got somebody there? Yes, Mr. Chairman, I think we have Stephen Gay. Okay. Yes, I'm 42 00:05:27,000 --> 00:05:34,440 here. Okay, there you go. All right. Sorry for the delay. So you went, your bids came 43 00:05:34,440 --> 00:05:38,620 in really a lot higher than what you budgeted and you say you're going to use two, I'm assuming 44 00:05:38,620 --> 00:05:47,400 these are existing employees? Yes, sir, they are. So I appreciate the fact that you're 45 00:05:47,400 --> 00:05:51,480 watching your budget. That's very important, obviously, but what were these two guys doing 46 00:05:51,480 --> 00:06:01,000 before they're going to be doing this? Hi, this is Preetan, Assistant Director, Water 47 00:06:01,000 --> 00:06:08,880 Utilities, Vice Chair. This particular item, there were a couple of things happened in, 48 00:06:08,880 --> 00:06:15,300 this item was advertised, RFP was advertised back in May. There were a lot of items included 49 00:06:15,300 --> 00:06:22,040 on this particular contract and there was another contract that we were looking at, 50 00:06:22,040 --> 00:06:30,160 line locate contract. And then the other thing that was happening in parallel were some readjustment 51 00:06:30,160 --> 00:06:36,400 and reorganization of staff to move people around. Between all of these things happening, 52 00:06:36,400 --> 00:06:43,920 I believe at this time, we want to move ahead and reject this bid as we have repurposed 53 00:06:43,920 --> 00:06:50,280 the people that were being used for the line locate. Now that we have a contract, we're 54 00:06:50,280 --> 00:06:55,840 going to repurpose the staff that's allocated there for this particular job, maintaining 55 00:06:55,840 --> 00:07:04,800 fire hydrants. Well, perfect. That answers that question easily. Appreciate that, Preetan. 56 00:07:04,800 --> 00:07:12,960 Any more questions on that item that answered mine? If not, I'll entertain a motion for 57 00:07:12,960 --> 00:07:24,240 approval. So moved. Lee and Karen, thank you for the second. All those in favor, please 58 00:07:24,240 --> 00:07:31,600 say aye. Aye. Any opposed, sign the same. Passes unanimously. Okay, that's consent agenda. 59 00:07:31,600 --> 00:07:37,360 Now we'll go on to items for individual consideration. Tony, I guess you present the minutes. Are 60 00:07:37,360 --> 00:07:45,080 there any adjustments to the minutes? If not, I guess we'll entertain a motion to approve 61 00:07:45,080 --> 00:07:55,880 the minutes. So moved. A motion. Second. And a second from Lee. All those in favor, please 62 00:07:55,880 --> 00:08:02,720 say aye. Aye. Any opposed, sign the same. Passes unanimously. Tony, management reports. 63 00:08:02,720 --> 00:08:10,160 That's you. Yes, sir. So, Mr. Chair and members of the PUB, we have a memo from the finance 64 00:08:10,160 --> 00:08:15,620 department. Nick Vinson is here with you on a couple of follow up items that, some questions 65 00:08:15,620 --> 00:08:21,640 that you had that provided the responses. If anyone has any questions, Nick is here 66 00:08:21,640 --> 00:08:29,720 available to you to respond. Mr. Chairman, just a reminder, we have about 15 minutes 67 00:08:29,720 --> 00:08:33,200 left, so. I think we're going to make it, Lee. There's anything we need to take action 68 00:08:33,200 --> 00:08:39,800 on. So, okay. I want to give you a heads up again. Thank you. Mr. Taylor. I just wanted 69 00:08:39,800 --> 00:08:51,240 to thank staff for the added detail on my question. Thank you. So, going on to the future 70 00:08:51,240 --> 00:08:58,800 agenda items, you know, we do have on August 23rd, intending to bring back to you the utility 71 00:08:58,800 --> 00:09:06,720 rate ordinances. I will point out that that will not include the DME rate ordinance since 72 00:09:06,720 --> 00:09:14,160 we're not proposing any rate increase there. That will remain as it is today. And so, there's 73 00:09:14,160 --> 00:09:19,480 no reason for us to bring that back for approval. But the finance will be bringing back the 74 00:09:19,480 --> 00:09:25,800 other rating rate ordinances that you've already seen previously for your approval or your 75 00:09:25,800 --> 00:09:30,880 recommendation to the council. And then on September 13th, we do have a plan to bring 76 00:09:30,880 --> 00:09:35,480 to you the solid waste management strategy discussion. I know that's been on our radar 77 00:09:35,480 --> 00:09:43,280 here for a while. So, then moving on to new business action items, we have a couple on 78 00:09:43,280 --> 00:09:50,400 here. The first one is related to the solid waste management strategy that Brian will 79 00:09:50,400 --> 00:09:59,000 be bringing back to you. DME is working on an ISR that will be, it's an informal staff 80 00:09:59,000 --> 00:10:04,080 report that we'll be providing to the board and to the council to respond to the question 81 00:10:04,080 --> 00:10:09,040 that Mr. Soaff had. And I've assured Mr. Soaff that we've not forgotten about his question. 82 00:10:09,040 --> 00:10:16,120 And so, and then obviously the last item is just the legislative updates. As you know, 83 00:10:16,120 --> 00:10:22,120 the governor did call a second special session. We'll see kind of where things land on that. 84 00:10:22,120 --> 00:10:28,100 But we are planning to at least bring you back some information on items that did pass 85 00:10:28,100 --> 00:10:33,500 the legislature during the regular session. But again, we'll keep you up to date on any 86 00:10:33,500 --> 00:10:38,480 activity going on. And there's a lot of activity going on as a result of that special session, 87 00:10:38,480 --> 00:10:44,600 certainly PHCT and RCOT as well. But with that, I'm happy to answer any questions if 88 00:10:44,600 --> 00:10:49,920 there's any other item that we need to add. I'd be happy to do that as well. 89 00:10:49,920 --> 00:10:57,080 Is there any future action, future agenda items any board members would like to add? 90 00:10:57,080 --> 00:11:01,200 Not at this time, Mr. Chairman, but I would like to ask for definition of ISR because 91 00:11:01,200 --> 00:11:06,640 I forgot. Informal staff report. Thank you. 92 00:11:06,640 --> 00:11:15,120 Okay. If there are no more questions, Lee, would you like to propose that we shut this 93 00:11:15,120 --> 00:11:20,260 down? Mr. Chairman, I would be pleased to propose 94 00:11:20,260 --> 00:11:22,160 we adjourn the meeting. Second. 95 00:11:22,160 --> 00:11:26,320 All those in favor to shut down, say aye. Aye. 96 00:11:26,320 --> 00:11:31,880 Thank you so much, everybody. Have a good week.