May 11, 2021 City Council on 2021-05-11 3:00 PM

And good afternoon. Welcome to this meeting of the Denton City Council. It is May 11th, the times 3 0 7 p.m. Forgive me. We got getting started a little late. But I do want to congratulate those that were graduating the police academy today. So really good, good, good occasion. But so we do have a quorum, call this meeting to order and go straight to the first item under items for individual consideration. And that's item a ID 21741. Consider adoption of the ordinance canvassing the returns and declaring the results of the regular municipal election to elect four city council members to districts one, two, three and four of the city council of the city of Denton held on May 1st 2021, declaring that all candidates received the majority of votes for their respective districts with no runoff election being necessary and providing an effective date. Thank you, Mr. Mayor. My name is Rosa Rios and I am your city secretary. I will bring up the presentation. So I am here to present the canvassing results for the May 1 2021 general election held. The election was ordered on February 9 2021 for the purpose of electing members to city council districts one, two, three and four, all four full terms. For district one, we had three candidates, Matt Irvine, Berdia Johnson, who was our incumbent and Vicki Bird. For district two, we also had three candidates, Connie Baker being our incumbent, Daniel Clanton and Brian Beck. For district three, we had one candidate who was unopposed and that was Jesse Davis, our incumbent. For district four, we had two candidates, John Ryan being our incumbent and Allison McGuire. The unofficial general election result report will include, in accordance with state law, the sum of precinct totals tabulated per district and candidate and also the total number of votes received by each candidate in each precinct that applied to their specific district. City council does need to accept the unofficial results provided by Denton County in order to officiate the outcome and order a runoff election as applicable. And of course, city charter article two, section 3.04 B provides that the candidates receiving the majority of the votes cast for each place shall be declared elected. And if no candidate receives a majority or if there is a tie vote for any one place, the council shall order a runoff election. The unofficial results for the general election show that district one, the candidate did receive 50% plus of votes cast, therefore no runoff election is required. For district two, that candidate also received 50% plus of votes cast, so no runoff election is required. For district three, which was unopposed, the runoff election would not have been applicable. For district four, the candidate did receive 50% plus of votes cast, so no runoff election is required. As you can see here, the cumulative results show that for district one, Vicki Byrd received 421 votes of total cast being representing 51.40%. For district two, Brian Beck received 1,315 votes representing 60.18%. For district three, who was unopposed, Jesse Davis did receive 1,013 votes representing 100%. For district four, Alison McGuire received 1,426 votes representing 53.01%. The next few charts will represent by district, the by precinct report results. Again, Vicki Byrd received the majority at 421 votes. For district two, Brian Beck received the majority at 1,315 votes. For district three, unopposed, Jesse Davis received 1,013 votes. And for district four, Alison McGuire received the majority votes at 1,426 votes. So those are the results. And of course, the recommendation is to consider adoption of the draft ordinance. And I'll be happy to answer any questions that you might have. Let me just stop sharing my screen. Thank you. Okay, thank you very much. Any questions for staff? Seeing none, I'll take a motion. Councilmember Meltzer? I move we accept the results. Okay. Is there a second? Councilmember Armitter? I second that. Okay. We have a motion by Councilmember Meltzer, second by Councilmember Armitter. Any other discussion? Seeing none. I'm sorry, Mr. City Attorney? I just wanted to clarify that Councilmember Meltzer's motion also incorporates adopting the ordinance in addition to accepting the results. Is that correct? Yes. My motion, in addition to accepting the results, incorporates approving the ordinance. Thank you, Mr. City Attorney. And Councilmember Armitter, your second incorporates the same? Yes. Thank you. Okay. Any other discussion? Seeing none, Councilmember Meltzer, how say you? Hi. Councilmember Armitter? Yes. Councilmember Baker? Councilmember Johnson? Aye. Councilmember Ryan? Aye. Okay. And just for clarification, Aaron, is it that Mayor Pro Tem Davis is recused? I'm not aware that he's recused. Okay. Well, we'll just note that he's not present and may have recused. But anyway. Okay. Very good. So that passes six. No, and Mayor Hutsmith is an aye. Now it passes six to zero. Okay. So that concludes item A. Let's take a three minute break. It's so that we can transition to the other room to swear in the members. So it is 314. Let's come back at Easy Math 320 to get back started. Thank you. Welcome back to this meeting of the Denton City Council. It is now 319 and it is still May 11th and we do have a quorum. So I will call the next item, which is ID 21-742. Issue the following to newly elected council members, a certificate of election, statement of office of the statement of the officer and oaths of office. So, okay, very good. Well, congratulations on your victory. And so we have this plaque for you. Yes. And in a pen for your lapel. Again, congratulations to you and your family and very well done. Thank you very much. I appreciate it. Happy to have you a board. So thank God. Now. If you will raise your right hand and if you will repeat after me. Sure. Aye, Vicki Bird. Aye, Vicki Bird. Do solemnly swear. Do solemnly swear. That I have not directly or indirectly. That I have not directly or indirectly. Paid, offered, promised to pay. Paid, offered, promised to pay. Contributed or promised to contribute. Contributed or promised to contribute. Any money or thing of value. Or any money or anything of value. For the giving or withholding of a vote. For the giving or withholding of a vote. At the election at which I was elected. At the election at which I was elected. So help me God. So help me God. Aye, Vicki Bird. Aye, Vicki Bird. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. City of Denton council member district one. City of Denton council member district one. Of the state of Texas. Of the state of Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect and defend. Preserve, protect and defend. And will. The constitution and laws. The constitution and laws. Of the United States and of the state. Of the United States and of the state. So help me God. So help me God. Aye, Vicki Bird. Aye, Vicki Bird. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. Council member district one. Council member district one. Of the city of Denton Texas. Of the city of Denton Texas. And will to the best of my ability. Will to the best of my ability. Preserve, protect, and defend. Preserve, protect, and defend. The city charter. The city charter. Code of ordinances. The code of ordinances. And resolutions of the city. And resolutions of the city. Thank you and congratulations. Thank you. If you please go ahead and step over here, we'll have you sign your document. Thank you so much. And we appreciate your result. Thank you. Okay. Well, congratulations. Thank you so much. Well, congratulations. Brian, thank you very much for your service. And there you go. Thank you very much. Looking forward to serving with you. And again, congratulations to your family as well. It's quite the achievement and it's a family effort, group effort. So welcome aboard. Thank you. Appreciate it. Please raise your right hand. Aye, Brian Beck. Aye, Brian Beck. Do solemnly swear. Do solemnly swear. That I have not directly or indirectly paid, offered, promised to pay. Paid, offered, or promised to pay. Contributed or promised to contribute. Contributed or promised to contribute. Any money or thing of value. Any money or thing of value. Or promise any public office or employment. Or promise any public office or employment. For the giving or withholding of a vote. For the giving or withholding of a vote. At the election at which I was elected. Of the election of which I was elected. So help me. Aye, Brian Beck. Aye, Brian Beck. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. City of Denton Councilmember District 2. City of Denton Councilmember District 2. Of the state of Texas. Of the state of Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect and defend. Preserve, protect and defend. The constitution and laws. The constitution and laws. Of the United States and of the state. Of the United States and the state. So help me God. So help me. Aye, Brian Beck. Aye, Brian Beck. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. Councilmember District 2. Councilmember District 2. Of the city of Denton Texas. Of the city of Denton Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect and defend. Preserve, protect and defend. The city charter. The city charter. Code of ordinances. Code of ordinances. And resolutions of the city. And resolutions of the city. Thank you and congratulations. Thank you so much. We may have you sign the documents and we'll officiate your becoming a councilmember. Awesome, thank you so much. Well, Councilmember Davis, it is, well, Mayor Pro Tem Davis, it's an honor. Thank you very much and thank you for, it's, you know, you were, ran the race just like everyone else for the most part. And so really appreciate your efforts and look forward to continuing to serve with you and just all the best to you and your family, of course. But it's a great support system you have there and we're big fans of them. So thank you very much and look forward to continuing this journey together. Yes, sir. Yes, thank you. Hi, Jesse Davis. Hi, Jesse Davis. Do solemnly swear. Do solemnly swear. That I have not directly or indirectly. That I have not directly or indirectly. Paid, offered, promised to pay. Paid, offered or promised to pay. Contributed or promised to contribute. Contributed or promised to contribute. Any money or thing of value. Any money or thing of value. Or promise any public office or employment. Or promise any public office or employment. For the giving or withholding of a vote. For the giving or withholding of a vote. At the election at which I was elected. At the election at which I was elected. So help me God. So help me God. Hi, Jesse Davis. Hi, Jesse Davis. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. City of Denton Councilmember District 3. City of Denton Councilmember District 3. Of the state of Texas. Of the state of Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect and defend. Preserve, protect and defend. The constitution and laws. The constitution and laws. Of the United States and of the state. Of the United States and of the state. So help me God. So help me God. Hi, Jesse Davis. Hi, Jesse Davis. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. Councilmember District 3. Councilmember District 3. Of the city of Denton Texas. Of the city of Denton Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect and defend. Preserve, protect and defend. The city charter. The city charter. Code of ordinances. Code of ordinances. And resolutions of the city. And congratulations. Thank you. All right. Well, I'll present that to you. And again, thank you very much. Congratulations. Again, you and your family on a hard fought race. You know, welcome aboard. Look forward to serving with you. And look forward to the ideas you're going to bring to the city of Denton. So thank you very much. Thank you. Please raise your right hand. I, Allison McGuire. I, Allison McGuire. Do solemnly swear. Do solemnly swear. That I have not directly or indirectly. That I have not directly or indirectly. Paid, offered, promised to pay. Paid, offered, or promised to pay. Contributed or promised to contribute. Contributed or promised to contribute. Any money or thing of value. Any money or thing of value. Or promised any public office or employment. Or promised any public office or employment. For the giving or withholding of a vote. For the giving or withholding of a vote. At the election at which I was elected. At the election at which I was elected. So help me God. So help me God. I, Allison McGuire. I, Allison McGuire. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. City of Denton Councilmember District 4. City of Denton Councilmember District 4. Of the state of Texas. Of the state of Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect, and defend. Preserve, protect, and defend. The Constitution and laws. The Constitution and laws. Of the United States and of the state. Of the United States and of this state. So help me God. So help me God. I, Allison McGuire. I, Allison McGuire. Do solemnly swear. Do solemnly swear. That I will faithfully execute the duties. That I will faithfully execute the duties. Of the office of. Of the office of. Councilmember District 3. Councilmember District 4. Of the city of Denton, Texas. Of the city of Denton, Texas. And will to the best of my ability. And will to the best of my ability. Preserve, protect, and defend. Preserve, protect, and defend. The city charter. The city charter. Code of ordinances. Code of ordinances. And resolutions of the city. And resolutions of the city. And congratulations to you, Councilmember McGuire. Thank you. If you will please go ahead and sign the documents and I will appreciate your councilmembership. Thank you. Okay. So we will have a three minute break while we get everyone in position and transition. So it's 3.30. We'll be back at 3.32. I mean pardon me. 3.33 to begin again. Thank you. Welcome back to this meeting of the Denton City Council. It is 3.37 p.m. And we do have a quorum so I'll call the meeting back to order. We have concluded items A and B. That takes us to item C. Which is ID 21743 Proclamation and Appreciation of Service to the city of Denton as a city councilmember for the following. I'll read all three. Berdia Johnson, Connie Baker and John Ryan. And then two of the three are here so we will go present to them live here at City Hall. And the third we will deliver to Councilmember Ryan. But I'll read these all proclamations and then go from there. So we'll go in council district order so that we'll start with the number one district in Denton. And so it reads proclamation and appreciation of Berdia Johnson to all greetings to all whom these presence shall come greetings whereas Berdia Johnson has served on the city council of the city of Denton from 2020 to 2021. And whereas the city of Denton has been extremely fortunate in having enjoyed the dedication and outstanding contribution of Berdia Johnson and her efforts to make Denton better a better city. And whereas Berdia Johnson among her many contributions to the community has served as a councilmember for district one on the committee of community engagement as a chair the community partnership committee development code review committee and discover Denton advisory board. And whereas Berdia Johnson always served above and beyond the efficient discharge of her duties in promoting the welfare and prosperity of the city has earned the respect of her fellow council members colleagues and citizens of Denton and the loss of her services will be keenly felt. Now therefore I Gerard Hutsworth mayor of the city of Denton Texas that now I Gerard Hutsworth mayor of the city of Denton Texas that the sincere and warmest appreciation of Berdia Johnson felt by the citizens of staff and of the city of Denton be formally conveyed to her in the permanent manner by reading this proclamation into the official minutes of the city of Denton and forward to her a true copy thereof and be it therefore resolved that the city of Denton on this day the 11th day of May 2021 does hereby officially and sincerely extend its thanks to the honorable Berdia Johnson for her successful career as a council member of the city of Denton. So thank you very much we'll give her a hand. Thank you and then to district to representative Connie Baker it says proclamation and appreciation of Connie Baker to all whom these presents shall come greetings whereas Connie Baker has served on the city council of the city of Denton from 2020 to 2021 and whereas the city of Denton has been extremely fortunate and having enjoyed the dedicated and outstanding contribution of Connie Baker and his efforts to make Denton a better city and whereas Connie Baker among his many contributions to the community has served as a council member for district two committee on environment community committee on the environment the community partnership committee downtown Denton TIF reinvestment zone number one board and the discovery didn't advisory board and whereas Connie Baker always served above and beyond the official discharge of his duties and promoting the welfare of and prosperity prosperity of the city has earned the respect of his fellow council members colleagues and citizens of Denton and the loss of his services will be keenly felt now therefore I Gerard Hutz with mayor of the city of Denton Texas offer my sincere and warm appreciation to Connie Baker felt by the citizens of and staff of the city of Denton be formally conveyed to him in a permanent manner by reading this proclamation into the official minutes of the city of Denton and forward to him a true copy thereof and be it further resolved that the city of Denton on this day the 11th day of May 2021 does hereby officially and sincerely extend its thanks to the honorable Connie Baker for his service career service successful career and as a council member of the city of Denton Texas thank you give him a hand and district for proclamation and appreciation of John Ryan to all whom these presence shall come greetings whereas John Ryan has served on the City Council of the city of Denton from 2017 to 2021 and whereas the city of Denton has been extremely fortunate and having enjoyed the dedicated and outstanding contributions of John Ryan and his efforts to make Denton a better city and whereas John Ryan among his many contributions to the community has served as a council member for district for he served as mayor pro tem on this also on the council airport committee auto audit finance committee the appropriate appointee preference review committee Denton county transportation authority board then there's a he's also works the workforce success leadership team development code review committee mobility committee regional transportation council discover Denton advisory board and Dallas regional mobility coalition and whereas John Ryan always served above and beyond the discharge of his duties in promoting the welfare and prosperity of the city and has earned the respect of his fellow council members colleagues and citizens of Denton and the loss of his services will be keenly felt now therefore I Gerard Hudson mayor of the city of Denton Texas offer to see her and warm appreciation of John Ryan and be felt by the citizens and the staff of the city of Denton by be formally conveyed to him in permanent manner by reading this proclamation into the official minutes of the city of Denton and forward him forward to him a copy thereof and be it therefore be it resolved that the city of Denton on this date 11th of May 2021 does hereby officially and sincerely extend thanks to the honorable John Ryan for successful career as a council member of the city of Denton so give him and so I will before I transition for pictures I will open the floor for comments and so council member Meltzer first to birdie and Connie is there's only a small number of people in this town who know really know what you went through to get to serve and what you go through to serve and I'm one of those people and I truly appreciate that you put yourself forward and to do the job and thank you and John who I have served with longer we haven't you know always agreed but your contributions have been consistently thoughtful and constructive and I don't think there is anyone who has as encyclopedic knowledge of the status of every single road project I sincerely hope you'll tell the engineering department so they can update their records awesome well said thank you any other comments okay seeing none I will say the same and I think council member Meltzer you're you're so true so right I mean you're talking about probably I'm certain it's the longest campaign season ever in the history of Denton that you made through all three of you well John didn't have to endure that but the other two did and so I really appreciate you stepping up I appreciate your resolve and your service above and beyond just the city stuff I mean you've both been very plugged into the city in numerous board committees etc so thank you for all that thank you for your service and in these unique circumstances and we are truly grateful truly better for your service and look forward to interacting with you in the community and those sort of things and I would say uniquely I don't know that there's many that have been through the entire run the entire gamut of the process with you but and I know John we share a lot in that but but I have so I heartfelt thank you from you know it's tough I tell people all the time you you campaign and you don't get your scorecard until it's too late to do anything about it and that's that's a tough tough thing I mean it is really a unique individual it steps up to do that so thank you so with that I will so help me out miss city secretary I don't need a motion or anything do you we're good here or do that's correct sir okay great this sir okay great so I will slide in there switch rooms and we'll present to them and take pictures so give me just one moment here okay yes okay well thank you very much I sure appreciate you it's a I just thanks for all you've done right and so I have we have that for you as well we're gonna load you up here and then we have for those to see it's the the proclamation that's frame there oh sorry what do you download there we go so we'll look at we'll look at Steve there there you go that's it okay and so we have that and so you yeah and we can set that there if you want and look at this great picture y'all this is fantastic good that's a blessing so there you go so we present that to you again thank you very much for your service appreciate your dedication and and your contributions and in such a quick manner you hit the ground running so thank you very much and then do you have words for remarks anything I just want to open the floor for you to say whatever thank you to the city of Vietnam all of your employees you have been wonderful and I appreciate how you just helped and you were right there backing me 100% and the citizens of our great city I love this city and I may not be serving at this capacity at this time but I will continue to serve didn't and thank you mayor for the opportunity thank you again I appreciate it okay we'll have a great evening thank you very much all right well got some goodies for you here you you you got the peek at hers first here you have yeah so here we go so I have so I have this for you thank you very much and then and then we have so let's spin this around so we have the the frame proclamation there so I'll I'll present that to you all right and then we can look at this handsome young man here this is great so we have that as well for for you and your your better half Torrin and and so I sure appreciate you appreciate all you do for the city and continue to do and look forward to however else we can work together going forward and but I want to open it up for you to say address it and say whatever you would like to say well I'm like miss Johnson the staff here are great they helped me out to everything and I appreciate everything they did I appreciate this city because like I say I was born and raised here so I do have a lot of respect for the town and it's gonna grow and so I will still be around but I do thank everybody I really do everybody thank y'all very much awesome thank you okay very good so we will I'll slide back in there we'll just keep going straight away and get to it thank you very much have read thank you have written oh I did not open the floor for Councilman Ryan to speak is he still there yes he's still there perfect thank you so if you wanted to speak I want to make sure I extend that night and I want to say this thank you very much for your service we'll get that the the proclamation everything to you and as you know I shared before the kind of the great contra contributions you've you've you've added to the city and your knowledge base that sort of thing and then so I just want to open the floor for you to say you know just kind of share your thoughts and make sure you have an opportunity to do that I want to thank the citizens of Denton it's been my honor my privilege to have served actually in two different seats on City Council over the last several years the I want to thank Councilmember Meltzer about the the Rhodes item and remind you Mayor that you have a meeting tomorrow at two o'clock because you're my alternate RTC awesome but I've very much enjoyed it and I wish all the best of luck to the new members of council thank you very much sir appreciate it thank you for your service god bless thank you okay well very good thank you that takes us to item D which is and I'll call that it's ID 21744 a election of Mayor Pro Tem and I think uh Miss uh City Secretary I'll take you up on your presentation uh to kind of give us the the lay of the land thank you Mr. Mayor I'm having a little bit of a problem turning on my camera but hopefully the presentation will come through I'm going to go ahead and um share my screen okay can everybody see my screen yes okay great thank you so my name is Reza Rios and I am your City Secretary and I am here to present the process for the election of the Mayor Pro Tem so just to provide a little background which is really pretty brief article 2 section 2.03 of the Denton City Charter does state in part that the council shall as soon as possible after the annual election elect from its membership a Mayor Pro Tem the Mayor Pro Tem shall act as mayor during the absence or disability of the mayor and then the election of the Mayor Pro Tem at this meeting will meet the requirements at forth above normally we do wait until after a runoff but since there were no runoff applicable we have scheduled it for action at this meeting so to outline the process um the Mayor will open the floor to nominations for Mayor Pro Tem only after the Mayor announces nominations are now open can members of the City Council hit the raise hand button and wait to be acknowledged by the Mayor before voicing their nomination if the button is hit too early by any one member that member will not be acknowledged a Council member may only make one nomination Council members will be acknowledged in the order that they have indicated a raised hand the Mayor shall accept as many nominations as members of the City Council may wish to submit and the nominating Council member may make comments to describe the reasoning for their nomination and the Mayor will require of each nominee to indicate whether they accept the nomination the Mayor will then close the nomination process after verifying that there are no more nominations to be received at that time the floor shall be open for commentary from any member of the City Council and the item is open for public comment in the event that individuals had registered online the Mayor shall put nominees to a voice vote in the order nominations were submitted and once the nominee a nominee receives a simple majority vote of those members present no other nominations will be submitted for consideration in the event that there is a tight vote for any or all nominations received the nominees previously submitted channel again be presented for election and that is the process Mr. Mayor I will unshare my screen okay thank you any questions of staff on the process seeing none I will state that the nominees are now open okay and I think I saw first it pops up here Council member McGuire you may have had Smith because of his demonstrated leadership skills and skill at consensus building I would like to nominate Council member Meltzer okay and then I see the next that popped up is Council member Beck I'll second that nomination do you have it so out okay I got it and any other nominations okay seeing none then we will vote so we have a motion for there's one nominee Council member Meltzer do we have Council member Beck thank you mayor are we having discussion on this item well I'm gonna I got to get a second so that was the nomination process so I'm gonna get a second then we're gonna have discussion yes so leave I seconded is that not correct you did but it was in advance of we us getting to the that was a nomination portion so I'll do you want a second now I do so second thank you and so yes we have a motion by Council member McGuire and we have a second by Council member Beck and we are to discussion Council member Beck I wonder if Council person McGuire would entertain a friendly amendment to her motion if that's allowed that we suspend the rules and have a straight vote on this item straight vote help me understand a simple majority vote of a poll of all yeah we're gonna okay see mr. city attorney and I just wanted to weigh in that because your votes your individual votes are being recorded on in the the actual motion no strike it back this is not an ordinance disregard that is possible to do so help so that we all understand can you articulate what what's been what's different yes I'm gonna ask the city attorney to do that thank you typically with all your action items you have an ordinance and each individual council members vote has to be reflected in the ordinance at the very at the at the on the last page since there is not an ordinance here this is just a regular motion to elect the mayor pro tem then your individual votes do not need to be recorded so as in reference to how what council member back has made as a friendly amendment to just have a straight vote by simple affirmation then that would be a lot got it councilmember McGuire yes I would approve of that amendment okay so the motion and second is to have a well as the city attorneys explain the vote which it for my for my function help me understand that Aaron is it just all in favor I all in all opposed nay that is correct got it okay any other discussion I'll say I don't see the point in that but I don't see much traction but I think it's I think it's no problem for us to individually say who we support and but if there's if I'm the lone dissenting opinion just want to at least have that out there that this makes it change the process that I don't think needs to be changed but that being said any other dissenting comments if not I got it got it okay so all in favor for councilmember Melters mayor pro tem say aye aye opposed opposed motion passes it's really tempting to say nay but just to be a smart alec okay that concludes item d that takes us to we will mayor if I if I can just make a comment just I appreciate it I'm humbled by your support for fulfilling this role I have a super example in councilmember Davis and I'll my sole desire when called upon to help in these meetings is just to make it easier for you all to be productive and I'm very excited to work with this group even though you're already making trouble okay and so that takes us to it says to recess but we can go straight into the work session or do I need to recess miss city secretary mr. mayor because this is a special call meeting you would recess a special call meeting and then convene into the work session perfect thank you so at 4 or 3 p.m. I'm going to call recess the special called meeting it is still may 11th and so we will recess at this time and then we'll give it a second for Billy to do what he needs to do and at four let's call it four three p.m. I'll recognize that we do have a quorum and it's may 11th we will call our work session meeting to order we do have a quorum and I don't think we have any calls on the consent agenda someone correct me if I'm wrong okay seeing no correction then that will take us to the second portion questions for staff on the consent agenda any questions for staff seeing none that takes us to our work session I'll call the first item I'm sorry mayor I have a question regarding item ID 21847 what which letter is that so that consent agenda item C okay okay um could staff please tell me if I and this may be something that that council members who have worked on this item in with previous amendments may already be aware of but does the street reconstruction project include any reconstruction or connecting of gaps in sidewalks along those stretches of road or is it just the the street surface itself involved in these projects we should have uh rachel wood on the line or becky davini to be able to answer these questions for you councilmember mcguire let's just hopefully they're on and I can um I can email staff as well I mean that's not something that I need to have an answer to um in order to vote on the item okay so trevor crane is on the line right now he can answer that yes this is trevor crane I'm the project manager over that project can you hear me yes yes sir okay yes so that project um it is mainly street reconstruction it does include sidewalks um not new sidewalks but we are reconstructing some of the sidewalks along those stretches uh in that scope of the project um a sidewalk that was uh deemed to be the need to be replaced um that was faulty or you know things like that so it does include some sidewalks but not necessarily any new sidewalk that wasn't there before thank you all right any other questions I'm sorry okay any other questions for staff on the consent agenda seeing none okay that takes us to our first item work session uh three a i d two one six three five receive report hold discussion and give staff direction uh regarding update to the city of denton uh COVID-19 response including providing direction on public meetings uh good afternoon mayor of city council sara kikler chief of staff so this is our standing work session to provide an update on the city's response to COVID-19 um today staff has three areas to present more information to council on um the first is dr matt richardson with the denton county public health department is going to join briefly and give a situational update on COVID-19 and then secondly we do want to provide an update on facility reopening and then lastly uh staff wants to provide more information in regards to public meetings and seek direction from council on how to move forward in regards to public meetings so i'm going to go ahead and move right along because dr matt richardson is with us and he is going to provide a brief update and then take a couple of council questions so i'm going to bring down the presentation and introduce uh dr richardson if he's there there he is and thank you so much for taking time to join us again today we really appreciate it thanks sarah thanks so much mayor and council thanks so much for your time uh this afternoon and welcome to the new council members and i hope that the county and the city can maintain our fantastic relationship and i would offer my personal assistance to each of you if you have questions about any covid related topic or any county health related topic please reach out to me directly i'm always happy to help happy to present today so i'm going to be presenting information that i presented at commissioner's court this morning and i'm going to share my screen and go quickly to a powerpoint and then i think uh many times the most helpful portion is uh questions and answers and i'm happy to engage in that as well so as we move forward um denton county covid 19 statistics as of this morning and they're being updated on our website currently we have just under 75 000 cases of covid 19 506 deaths uh and you can see the breakdown of that information there hospital capacity always is important when you talk about the effects of pandemic you talk about the community's margin for health care infrastructure and so what we see here is that we've got 12 icu beds in the county available uh almost 20 percent of what we would expect uh from zero to 100 so we've got 20 of the icu beds available two-thirds of the staffed beds in denton county are occupied right now and ventilators obviously only one in five ventilators is in use which is good news hospital capacity this is information that we get uh daily from the regional advisory committee on trauma uh the north texas regional advisory committee on trauma it's part of the council of governments and what you see here is the governor's threshold of 15 that's the red line uh the dotted line is the daily covid 19 capacity uh count percentage count of beds and inpatient beds you're going to see that daily count then the blue bars are the seven-day rolling average the good news is we remain under five percent um it's been ticking up just a bit you know we've had um really a pandemic low of three percent since last summer uh that was at the beginning of april and we've ticked up just a bit but we remain under five percent the metroplex currently is a the average is about one percent lower than denton county so they're just under four percent at this point again that's covid 19 of capacity that's inpatient beds so uh you know five out of a hundred occupied beds in denton county just a little less than that would be covid 19 patients all right this is i've mentioned before i think this is my favorite chart it is about 10 to 12 days uh behind and we'll talk a little bit about that but as a reminder this is weekly onset of covid 19 and this is by report that report can come one of two ways either by an interview of our contact tracers and we are still contact tracing cases so you can have an interview and a patient will tell us whenever they began to be symptomatic in absence of symptoms or in absence of an interview we use the date of the test performed not the report but the date of test performed as the onset of illness is the best proxy so you see that these are the weeks and the totals the last week in march march 21st through the 27th we had a little over 550 cases of covid 19 with an onset that week and then the most recent reporting week is april 25 through may 1 and we were just at 400 cases so we are trending down every week that's great news it's not a trend that is accelerating at the pace we would like but we are going to take fewer and fewer cases as a good sign still i would say 400 cases in a week is problematic and of concern but the improvement is certainly to be celebrated this is an interesting chart i just want to highlight this this is a positivity rate by test type i think the important part of this chart are these line graphs kind of the charcoal gray line graph is the molecular pcr testing positivity and then the yellowish greenish line there is an antigen positivity here's the take-home message from this chart that in texas both types of tests the positive the positivity is trending down slightly by day that's good news it's it is in concert with other metrics that we see that is tending to follow in denton county are lower cases by onset every week the positivity going down so in the last known date of positivity reporting which was five nine four out of a hundred molecular tests were positive and that's down from a pandemic high of 27 out of a hundred being positive that 27 positivity rate so we're way way down that's excellent we want to see that continue and again that's a rate it is not it's not how many tests are performed i think that can be confusing to the public sometimes but that's out of a hundred just a quick update on our vaccine administration as of monday at 9 a.m denton county public health had received 507 000 requests to be on a wait list for vaccine and as of monday at 9 a.m we had invited all 507 000 wait listers to a clinic not all of those people did attend but all were invited again our clinics the majority of those have been performed at texas motor speedway as a vaccine hub and that was a mobile clinic setup many denton county residents were vaccinated elsewhere in other counties and other facilities other providers other organizations um our wait list is still live and our we'll talk a little bit about this our final mobile clinic uh set up at texas motor speedway is going to be this friday we're going to be vaccinating mostly second doses due and again as i mentioned all of the first dosers who had registered on our wait list have been invited to this clinic and we do have a significant number of second doses due thursday may 20th and we're solidifying it will be a mobile clinic a solidifying another venue for that clinic thursday may 20th i think we've got a few over 5000 second dosers due and the clinics after that due to some reduction in demand we don't have as many second doses due in the coming weeks we are transitioning as you can imagine several several items we're moving away from the mobile clinic setup and texas motor speedway which has been incredibly successful in volume and we really we're proud of that and we want to celebrate dentons partnership city for worst partnership louisville different fire departments and fire services all across the county it's really been a marvelous experience and we're very proud of the volume and throughput uh to our knowledge it's the largest hub either vaccines per hour or vaccines in a day performed in the united states so we're we're excited our record is over 17 000 immunizations performed in one day that's taken about 400 staff on the ground staff and volunteers and so many people have been part of that success and we really it's a tribute to communities it's a tribute to everyone working in a common direction for a common goal for the common good and it's really been honestly it's been encouraging i think in these times to see so many communities and so many people come from different walks of life to celebrate this uh national and global effort and for it to be such a success locally um i will note that the vaccine has been approved uh this is the pfizer formulation has been approved by uh the fda yesterday for ages 12 through 15 and that that approval is now going to be afforded to the advisory committee on immunization practice with the cdc that committee meets tomorrow i've already received communication from the state health department that texas will honor the cdc's recommendation uh whichever way it goes and so um really at the point of approval and press release from the cdc in this asip again the advisory committee on immunization practice once asip approves uh texas will approve and that will be licensed under an emergency use authorization and that will happen actually in denton county as well so we will we will open our wait list to this new cohort of 12 to 15 we will open that wait list at the news of approval okay that was a lot of information i'm happy to take any questions from you and i've got a few minutes so mr mayor it just at your pleasure but i've got time to answer any questions for council members sure so we're gonna we're gonna take a couple of questions and then the rest we'll we'll formulate get to staff and email those to you and and ask for your follow-up so uh the two will be let's go councilman melzer council member beck and then the rest we will send in uh council member melzer okay i'll save you the trouble of saying it's so hard to tell but what what is your sense or your best estimate uh for kind of what our percent of vaccinated plus survived is another year as compared to 70 sure um you're right this is this is hard i've spent some time doing some mathematics as you can imagine we've looked at research so herd immunity is a concept and the concept is when is the population immune from the pathogen based on just what you said based on really two factors in this situation based on uh being ill and recovered or exposed and recovered uh added to people who are immunized so it's really two cohorts one of our challenges is um that this was a disease that did attack people people did become ill but they could have been asymptomatic so you could be exposed and you could have developed antibodies and it was what we call subclinical so we just look to research to find out how many people that is cdc continues to say that for every case we're aware of that there might be as many as 3.7 to 5 additional cases so you would take our roughly 75,000 cases and multiply by 3.7 or multiplied by five whatever is your pleasure um 3.7 is the most conservative estimate for cdc five being a very liberal um scientific estimate and so what we have is we've got several hundred thousand uh maybe 210,000 you know maybe as many as 300,000 people who have been ill in bitten county and then you have vaccinations we're very fortunate we know exactly how many people have received at least one dose of vaccine and i say that with the caveat there's always a caveat that the providers have uploaded that information to the statewide database we have uploaded every single dose that we have given and administered um that number for us uh is just under 400,000 uh and so not everybody at our hub was a bitten county resident so we look to the state reporting the state is reporting just a little over 383,000 people in denton county have received one dose and again a little grain of salt with that metric is that that does require every provider every pharmacy every hospital that's that has given a vaccine to report it okay so now we know how many people were sick with the estimates and we know how many people were vaccinated but you know herd immunity is not a bright line and i'll give a few examples um measles for instance uh our herd immunity against measles is very very high and how do we know that well we know that when there is an outbreak of the measles it doesn't become a pandemic our vaccinated cohorts are highly protected um if you look at chickenpox it's a little different that vaccine is not as effective and we're not as protected as a cohort so there are hundreds of thousands of case if not millions of cases of chickenpox every year so the herd immunity is lower for chickenpox much much higher for the measles and COVID-19 what is the magic number we don't know just like you said we don't know um we believe it's a gradient somewhere between 70 percent and 90 percent and think of it as a gradient and what we're seeing is that we are gaining on it and how do we know because we have fewer new cases we have fewer hospitalizations um that's very very helpful and so we think we're we think we're gaining on it um when will we reach a magic number that's almost impossible to know because we don't know of a bright line but we know the gradient and we think that we think that gradient might be you know somewhere in the low 60s to the mid 70s based on the math but i'm unwilling to pigeonhole us as a community because all of that is based on some assumption that is is based on research but can't be validated with current numbers does that make sense i think so if i'm tracking you you know we don't know precisely what the goal is there's a goal range we don't know precisely where we are there's a cloud of estimate uh but that's right i think there might be something like if i'm following you 683 000 combined uh you know good ones right problem is there's an overlap so how many people have been vaccinated that actually had covid right we actually do know that number at tms texas motor speedway we have found five percent of people vaccinated match our records with people who have had covid 19 but that's just at tms that's not denton county and don't forget there are still people that got vaccinated at tms and in denton county as a whole that have no idea that they were already exposed and recovered and so we would use that same math so there's a lot of overlap between ill and then between immunized and that overlap we think might be as little as 20 and as much as 36 so the variables there's three right there's the sick there the recovered and then there's the overlap um and some of those metrics are very precise and some are simply not and that's that's why we can't definitively say where denton county is i hope that makes sense so without it being definitive because i because i i knew it wasn't definitive i mean there uh or you know is what is your best estimate gut field range is it something like 500 000 and what percent what i don't know what your denominator is yeah so the denominator is 887 we use that from the census estimates and so the denominator is um 887 for denton county um the current estimate yeah again we think somewhere between 63 percent and 76 percent um herd immunity at this point you have to take those numbers with a grain of clouds around them all right and then council member beck your question and then the rest we'll take via email yeah thank you uh dr richardson um so my question revolves around kids and so it's two factors going into you know resuming this fall uh do you have a feel for the seropositive seropositivity of children in in samples that you've been able to get for the county and then to follow that up real quick is is do you have a feel for how you're going to treat the roughly 20 of the population that's kids that when when the cdc announces approval conditional approval for 12 to 15 years yeah so i'll take the second part first it's that's easy we're going to we're going to move to more community-based clinics that will be more of a walk-up they won't be as mobile um children are notoriously difficult to vaccinate in a car anybody that's a parent would probably second that so um that is going to be a different approach for us and we're going to try to we're going to try to prioritize communities and neighborhoods of high vulnerability and we're also going to be rolling out self-schedulars where we have we have given you the appointment previously that's been highly efficient um but it's not very customizable for the patient we're going to be giving people the opportunity of a clinic date and uh a clinic site and then they can schedule their own so that's that's going to be the next evolution of uh county vaccination as an organization that's how we'll be doing it you said seropositivity so do you mean the type of seroprevalence as far as a pathogen do you mean a variant or do you mean the positivity in kids positivity in kids yeah so positivity in kids when i mentioned the 3.7 to 5 variants if i would say that the cdc says that children were much much higher so they're pushing that five in fact i think the five number may come from prior research um peer-reviewed articles talking about positivity in kids so i think the 3.7 is in uh lower social interactions of adults and then the five is pushing the pediatric positivity so i think that's really part of the bookend there great well thank you very much dr richardson for your time always uh fantastic and insightful uh continue to great work and and enjoy both friday day and friday night right that's that's right we're going to try to work hard play hard yeah yeah so thank you very much for that uh we will we will submit those look for some questions from us uh to to come your way uh and and if you could help us with those follow-ups that'd be great you bet my email is very very easy matt dot richardson everything like it sounds at denton county dot gov and then i'll look forward i can assist new council members in any way thank you okay and give that email one more time just in case for those jobs down yes sir matt dot richardson m-a-t-t dot r-i-c-h-a-r-d s-o-n at denton county dot gov perfect thank you very much yes sir uh sarah so you had more of a presentation is that right yes i can resume if you would like well give me just one moment councilmember armature uh yeah i was just wondering if any other council members who had questions or you know concerns would like to share those with it with uh the the council and the public as well i understand that uh dr richardson couldn't stay for additional questions but i'm certainly curious to know uh what you know my fellow council members questions and concerns are i'd be happy to share mine publicly okay well i yes if you you can you could submit that to if you want to list your questions here that's great if you want to submit those on a different form councilmember armature you're happy to i'm happy to you're happy to do that but uh we're gonna if you don't want to list your questions here then we'll just go on to the rest of the staff presentation if you want to listen here staff can note them and get them to dr richardson for you whatever your preference is well i would i would like to note them here and i would also okay by all means go right ahead uh other council members questions and concerns and i think the public would too um so i'm uh i will be asking about supply um what uh is the number of uh you know doses that that uh that have expired because they haven't gotten used what the uh situation is with uh with supply and uh expired doses if there have been any i know that has been a problem in uh certain uh uh communities um also i wanted to know how high vulnerability uh is neighborhoods are defined if that involves data on percentages of people who have been vaccinated or percentages of people in those communities uh who have been positive a combination of those or if it's just looking at kind of you know general demographics in communities that are just statistically more likely to be vulnerable so i'm just curious to know how that will be done uh and finally i'm curious to know uh if the county has has any plans once the the motor speedway wraps up and they move to more of a um uh you know community based model if they have any plans uh for uh mobile vaccination stations uh in in those communities uh and uh specifically they could kind of go around uh and meet people where they are come to people's homes uh things like that so those are my primary questions okay and uh any other questions to be noted for staff seen councilman maguire and then council member bird um i would like to know if denton county public health is planning to continue requiring photo id for patients uh who are receiving vaccinations from them and if they have any plans to reach out to or facilitate vaccination for uh residents who lack photo id okay council member my question was um what is is there a difference in this vaccine for younger people or in people that are older than 15 or is it the same vaccine i'm not uh really privy to you know certain type of jargon we may have answered that but i'd like it on kindergarten level if we can put it there uh the difference between what they would issue a kid versus uh anyone else and also um again where will the children how will we reach those children uh to be vaccinated thank you okay thank you uh any other questions before i go back to council member beck okay council member beck briefly yes uh thank you mayor uh yeah i concur with uh council member maguire i'm interested in the distribution um mechanisms that they have going out if we're we're getting mobile out to the to the community so uh but i also like to um if if we could ask uh dr richardson the distribution of the different moderna pfizer and and johnson johnson distributions that they plan on using going forward because exactly as council member bird said they have different expiration dates um even though they're the exactly the same vaccines that are used on adults okay thank you and sarah you can resume well not yet for the second time mayor pro tem melzer follow me okay thank you uh yeah had i been able to ask another question uh fortunately you know my colleagues clearly have hit the theme of reaching harder to reach populations i also would have asked if there's a any kind of a vision or a concept for uh uh better reaching the hesitant okay all right one more time hold on council member armature for the second time yes i just just want to second council member maguire's concern and question about id okay all right sarah okay thank you we will compile those and send those to dr ritchardson and then get that information out to all of council so i'll continue on with the presentation i'll go into the second part of the presentation which is to provide an update on the reopening of city facilities so staff last presented to city council on march 16th and during that for and really in really in regards to coven um and during that presentation we provided an update on the next phase of reopenings for parks and libraries so at this time i'd like to um allow staff from both the libraries and parks to provide an update on how their facility reopenings have gone so far and then as well as their summer plans so at this time i'd like to introduce the director of libraries jennifer becker she is on the phone and she's going to provide a brief update in regards to libraries just give her a minute uh sometimes there's a delay thank you can you all hear me yes thank you um thank you this is jennifer becker director of libraries and we did open all three library locations on may 1st um for drop-in access so our doors are unlocked we expanded our temporary hours also we are open all three branches are open six days a week and at one evening one late night a week that's till 9 p.m um and then we are open for grab-and-go service so anybody can come in browse the shelves and use our self-check kiosk um first come first serve computer access um with two up to two one hour computer sessions per day and then also we have reintroduced for the summer we're very excited not only are we doing virtual programs but we are starting to bring back some small audience size in-person programs and we've also added several outdoor programs knowing that those those are going to be safer and we can spread people out further outside also we are continuing our virtual services with digital resources you can download resources give us a call we have virtual book a librarian services also and then our drive-up window at the north branch library is is continues to provide contactless curbside service so if anybody is concerned about coming into any of our facilities they can still pick up materials without coming in by using the north branch drive-up window are there any questions about our services at this time questions for the libraries seeing none no thank you very much jennifer i appreciate it thank you okay so we'll move along then um to go over parks reopening and i'd like to introduce the assistant director of parks and recreation nicky sanus nicky sasinus parks and recreation um as planned and presented on march 16th limited programming has resumed at the recreation centers denia the senior center and the civic center have reopened with modified hours and then north lakes and mlk have expanded their hours they were previously opened programs and facilities are continuing to follow covid safety protocols including requiring face coverings at the facilities and during programs next slide wanted to provide just a quick snapshot of some of our current programs um our summer camp registration opened april 5th and 45 of all spots are filled right now i should note that that does include all of our camps our half-day camps or specialty camps but our all-day camps are full and have wait lists next slide please staff is working towards reopening the civic center pool and the waterworks park for the summer a friday report was provided to council on the planned hours staffing has been a challenge and we are we have set hours with the goal of keeping as much public swim as possible for the community any questions okay uh questions for staff council member maguire then council member armature with respect to the parks and recreation um the hours the pool hours that you just showed us on that previous slide um are those um adequate for addressing the the staffing shortages that we currently have um or would parks and rec need additional staffing in order to facilitate those hours we've set those hours with our targeted staffing goal of 70 lifeguards and we feel that that's attainable we're actually pretty close to our 70 um the caveat to that is if we don't hit 70 we may have to scale back but we do have the ability to add on additional hours and services as we still acquire more staff so we do feel that those are um adequate right now thank you okay council member armature yes so i i realized that uh vaccination is not mandatory for participation in parks programs but i was wondering if there has been any talk about efforts to have vaccination stations for for kids 12 and up and just anybody else eligible at the summer camps and other summer park parks and rec activities that's that's something that we would have to work with the county on that's not the parks department can't answer that question just wondering if there's just if there's been talk about that within parks and rec i'm seeing the city manager shake council member armature we haven't but um we can certainly have this conversation with the county and see if there's an opportunity to do something like this to um to uh open up more access to our our young folks and even um some of our older population maybe that have not had you know been homebound or something so we can certainly look into that thank you very much questions for parks council member bet thank you mayor i just want to concur with that you need to work with the county or we need to work with the county to to be where the the people are especially the currently unvaccinated the 12 to 15 year olds and the 16 18 so if we can be where they are in these summer programs then we are deliciously double dipping okay any other questions for staff on the parts department presentation okay sarah go back to sharing my screen okay so um most other city facilities um have remained closed to the public and been opened by appointment only however beginning june 1st that will change we are going to reopen all other city facilities to the public to resume operations and public walk-in all of the precautions that we have been taking will continue um so visitors will be required to wear face coverings and we will ask individuals to socially distance um some appointments may still be necessary for specialized requests and that is because each of our departments have developed a return to office plan so those positions that were telecommuting and working remotely um will be returning to the office however most departments kind of have put together a plan where it would be alternating some days they may be in the office and some days they still may be working remotely through the summer and we're going to continue to evaluate that and continue to monitor the metrics with the county and so forth and we'll develop plans going into the fall then and maybe maybe a further reduction in telecommuting and that's the intention going into the fall but wanted to have that phase transition to back to return to office um see and then as a reminder as we reopen our city facilities i wanted to share with the community that the city has made a number of improvements to the facilities to improve health and safety and this is using carers act funding that the city received we did include a full list of the upgrades in the buildings in exhibit two but it included a number of things from improving airflow air quality reducing you know objects that you have to touch whether that be the door or the faucets different things throughout all of our facilities from rec centers to libraries to fire stations to the solid waste building to city hall so a number of improvements that have been made to our city facilities and scott gray the director of facilities is also on the line if there is any questions i'll bring this down okay sorry questions for still facilities council member maguire then council member beck um yes thank you mayor um could staff clarify the role that negative pressure rooms play in city facilities i'm familiar with their use in medical settings but but where and how does the city use negative pressure rooms yes good afternoon do you hear me mayor yes sir thank you good afternoon council members this is scott gray director of airport and facilities in regards to the negative pressure areas that was analyzed by a consultant to see if we could institute that in some various buildings we did not specifically institute that at this time we're still evaluating that as we move forward but we did work on hbc ionizers and things of that nature okay any other questions council member maguire no thank you all right councillor beck yes thank you mayor um so are these the ionizers that we're proposing to use or currently have them available um are are these ozonators and are we operating on a purge cycle um to avoid the the ozone impacts or uh you know how ionization great ionization in the lungs of the the people in the building not so great and council member beck i can certainly provide the details of what the ionizers that we installed in the facility facilities its primary purpose was to reduce the spread of in this case the virus or any other items up to about 96 percent but i can certainly provide the detailed information of how these ionizers work okay thank you appreciate it any other questions for staff with respect to facilities mayor pro tem melzer i apologize for being a slow thinker uh this is not for facilities just since sarah is collecting a list to go back to dr richardson uh you know this just occurred to me uh that a lot of the estimates of whether we're we're broaching herd immunity which will affect some of the decisions we're going to make later in this item uh depend on an estimate of what percentage of the population is recovered asymptomatic or recovered and it's based on a you know sort of a guesstimate range so my question would be would there be some value in collecting a statistically valid sample of uh with antibody tests so that we could better judge where we are in relation to herd immunity what he said was encouraging and i don't think he's right that that that that would be a question for richard thank you all right questions for facilities okay seeing none councilman burke there's been a determination if we have any sick buildings in this um city and are the ionizers there how did you all make a decision to where to put them if they're anywhere the um the ionizers that we did install in the various buildings that were included in exhibit two were primarily done as identified by a large presence of city staff during the pandemic period and those buildings that once they're open would have the primary public access to the facilities we do have a number of other city facilities that we have analyzed and we're working with finance to get additional funding to do um the other city facilities all right thank you any other questions for staff and and um for the public so that when when staff referenced it's in the backup it's in exhibit two you could go there uh on the city website access today's agenda this item is item a in that uh packet and and find that exhibit for those who track along at home uh councilmember back for the second time thank you mayor um yeah did we look at uh uv um light systems uh and we made the decision not to go there is that correct um that is correct we did have um um some analysis done on the various types of options available to us and what would do um uh the the best conditioning of the air if you will and it was decided the ionization system would would fulfill that need okay thank you thank you okay um any other questions for facilities seeing none that's there okay thank you mayor get back to my presentation okay so this is the last section of the presentation in its regards to public meetings um so as you all are familiar when the pandemic hit staff took immediate action and figure out how to host virtual meetings in addition to hosting virtual meetings which means they were not in person at our city facilities we had to come up with a way to produce and stream all of those meetings and the reason being is that the public could no longer come and sit down in person and view a board or commission meeting or view city council um so we had to come up with that solution to make sure all of them were streamed and held virtually and the reason we were able to do this and every other city in the state was able to do this is that governor abbott passed and approved the disaster declaration and he has been extending that for 30 day periods since the beginning of the pandemic so there currently still is a disaster declaration which allows for the waiver of certain fema requirements allowing virtual meetings to be held and we do not know when that may end we have heard that the governor intends to continue to extend 30 day periods for the foreseeable future so this could continue to be something where we could hold virtual meetings as long as that waiver continues to be in place by governor abbott due to meetings away some of the tomor requirements what staff is taking direction on today is how council wants to proceed with public meetings so before we get into discussing how to proceed forward we wanted to take a few minutes to review um what was our meeting production prior to coven coven 19 what is our current meeting production as well so we'll start first with what was the meeting production prior to coven 19 so we do have 28 public meeting bodies in the city of denton prior to coven 19 nine of those were televised streamed live and recorded and this was done by our dtv staff members as well as an outside vendor that we utilize so both our staff members and an outside vendor were producing these nine public meeting bodies that you see here listed on the right um we did include in the backup in exhibit three what the meeting schedule was for all of the 28 public meeting bodies prior to coven 19 and you'll see it varied from daytime to evening meetings and sometimes even meetings were occurring at the same time just in different facilities and then public comment for those meetings was all done in person so when coven 19 hit like i said we moved to a virtual solution using the zoom platform and we had to move to televise and stream live all of those public meeting bodies so a significant more work on our dtv staff and a number of other staff members and i just want to take the opportunity to really recognize the work of our staff and everything they have done it has taken a lot of team members to make these meetings go successfully over the last 16 months from not only our dtv staff but technology services the city manager's office city secretary's office public affairs customer service and some other departments that we have recruited to help us as well um they have done a tremendous job in the beginning when everyone was at was told to go home they were coming into the office to figure out how to continue public business and public meetings and they have been here throughout the whole pandemic making sure that we can continue to do so and operate for the community so really want to recognize all of their valuable work and they've really stepped up and done a lot a lot of long days long nights and i want to recognize their work for that we thought this would be a few weeks few months maybe and it's turned out to be 16 months so while we are happy to serve the community and unfortunately it is tolling and stressful after a long long term period and it would not be sustainable going forward with the current resources we have in addition the the meeting production were uh schedule we're under right now we've had to reduce some of the frequency of meetings uh so we've we're coordinating monthly to see what meetings need to take place and approximately we're doing 25 meetings per month but that is less than we would normally have pre-covid uh you know we'd have maybe the park board or library board meeting every month and they've now reduced those meetings maybe to every other month or so some of them have and then also um under the virtual solution public participate public participation and viewing have been remote only there has no there has been no in-person attendance or participation and then i included this slide i'm not going to go through all the details of it but just wanted to demonstrate some of the staff resources behind making these meetings successful and making sure that they stay secure which is very important so there's a number of staff that are involved in coordination work on an ongoing basis just to make sure that we're maintaining a meeting schedule and making sure that we're staffing appropriately and that everyone is on the same same page in terms of the agenda agenda items and that staff are prepared to handle that virtual meeting then when the public meeting does take place our dtv staff we have one to two staff per meeting and they're handling a number of responsibilities as listed here and really do a tremendous job with that and then in addition we have had to staff for public comment to be done virtually so for city council and p and z this does require three staff members as you kind of see outlined here these three blue boxes in order for us to take the initial call then be able to call that person back when the agenda item is called and queue them into the meeting and then lastly having a staff liaison that can communicate with the chair to say how many public comments we have their name be able to introduce them into the meeting and to be able to do that and streamline that process for all other boards and commissions so non-city council and not p and z and we have been able to consolidate that to one staff member just due to less volume of public comment and then also we included this data in exhibit three for city council you can see here in these first two columns this was as i mentioned the schedule for public meetings pre-covid 19 and then we also included data to the right these columns since covid 19 so you'll see the total number of meetings that have been held i was kind of pointing out earlier the library board or the parks and recreation board usually they would meet 12 times per year they've had to reduce some of those meetings down just as we've had to manage our staff and availability of even being able to have the the stream go through as well and then it also notes the total number of public comment that we've received through the covid 19 period clc and city council and p and z we have received virtual public comment by phone this does not include the numbers for the virtual white cards where someone is going on to the city website and entering support or opposition we do have we may be able to compile that data but that is not included this is simply those that are calling in to provide public comments and then lastly is a column i'm just going to move my screen here is the average viewership per meeting so per city council on average we're seeing about 871 views and that's through the online stream and then also those going back to watch it later which is referred to as on demand continue moving through and mayor i'll just have a couple more slides i'll finish the presentation if that's okay with you and then take take it down for questions yeah no absolutely yeah that's that's fine okay um so staff wanted to discuss the proposed transition for public meetings with city council and receive direction with our city facilities now reopening to the public public meetings could return to being held in person they would follow health and safety protocols for our city facilities which includes face coverings and social distancing it would allow for a public meeting bodies to return to their regular meeting schedule and frequency which they did prior to coven 19 we have had some boards and commissions that have asked us about when do they get to return to meeting back in person and back to their normal schedule and then it also would allow for the public to come in person and provide public comment in person and it would allow for our staff to return to the meeting production prior to coven 19 and make sure that it's sustainable for our staff as well and then one major consideration would be to ensure adequate spacing if meetings are going to be held in person for those held in city hall we would likely hold those in the city council chambers just to allow a bigger room more space we could block off seats to ensure that we're getting that six foot of distance between anyone that might be participating and coming in to watch the city council meeting or provide public comment and then we also have to arrange the dais to ensure some barriers between the council member seats or we probably will use it for boarding commission members as well and then we could also use a number of other city facilities to provide more space such as the civic center they have a front room area that has more space and we would we would look to develop that schedule so this is just kind of proposed of what could take place for council discretion we could return all public meetings to in person as of june 1 and it would leverage some of those considerations just discussed on the previous slide however we're proposing sort of a phase back in to in person so those nine bodies that we would regularly produce pre-covid and they're again shown in the box here in the right which includes city council pnz pub some of our larger public meeting bodies with more public participation that we would actually continue through the summer to produce those via the zoom platform what that would mean is that we could have the meetings in person however if there is a council member or a board member who could not participate in person or did not want to participate in person they could continue to to kind of join the meeting via zoom at home and so it would allow for that hybrid model it also would allow for the public to participate in person if they choose or we they could still participate remotely by calling in and we would still staff that through the summer knowing that it will take some time for the community to transition and trying to make available additional options as we continue to kind of transition back to normal and then we again would probably use the council chambers and recommend using that for for city council so lastly our staff is seeking council direction and how to proceed with public meetings based on the direction we receive here today we would go back and develop more detailed plan of what this would look like and make sure that we're getting out communications and trainings to city council but as well as all the board and commission members and to the staff liaisons we also want to inform our community of what's taking place and how they can participate and we would do some technology testing you know we've already started that and we feel pretty confident in that we could hold these hybrid zoom meetings through the summer and then we will also need to update our temporary rules of procedure and review some administrative directives as well just to make sure that the direction we receive we're updating those documents and then lastly if council does wish to discuss increasing the number of public meeting bodies that are produced by dtb or by the outside vendor we could bring back a separate work session or budget supplemental for consideration at a later date so if council wishes to have that discussion about just increasing in general the number of meetings produced we could handle that through a separate work session or a budget supplemental so i'll bring down the presentation at this time and happy to answer any questions okay so we're to the portion of uh where we're going to discuss meetings going forward uh or proposed public meetings so questions for staff regarding public proposed public meetings uh council member beck and then council member armature thank you mayor um so i i had i apologize for this sarah i think i sent this in the in the email but my email wasn't activated until this morning so i didn't see your response until um the mayor was already swearing us in and that was um what was our uh attendance crudely it does not have to be exact uh of both um citizens is what i asked but but also council and board members now i'm adding on to that uh because if we're going to compare the impacts of going to zoom and and the ramifications of being in a hybrid model we have to understand how that affected attendance of both uh the public and the bnc members and the council you have a feel for those i may may have been in the email and i didn't see it yes i believe we attached that to the email um that was sent out to city council this morning i can also share it on the screen if i can find it um but we did add in a column to show the average viewership for three months prior to covid so that you could compare um for those meetings that were produced prior to covid pre-covid post-covid um for those watching online i can see if i can find the the spreadsheet here to share and then it should also be in the email from this morning okay why are you looking for that councilor armature yes so i i like uh the idea of moving to a hybrid model where uh those who want to participate in person can and and those who want to participate remotely can uh you mentioned uh that uh it could be up to council and members of the public to make that decision i was wondering if that same choice is available for staff members participating in meetings over the summer so we've had staff members participate via the work session room or they've also participated remotely via zoom as well so if we're continuing to use the zoom platform for those nine meeting bodies through the summer that could continue to be an option excellent thanks okay any other questions for staff councilor maguire um not a question so much as a um a thought an idea um since uh you know staff has has requested that those 21 publicly meeting bodies that would not typically be produced um we need to reduce that number because it's it's um too large of a workload for staff um could we perhaps um ask each of those 21 bodies to take a vote of their members and um those those bodies where there is unanimous consent among the members to return to in person um could just those bodies return to in-person meetings um okay well let's come back to that i i have that noted uh but i want to try to get our process down and then we'll we'll drill down so questions for staff on on council process uh mayor pro tem melzer yeah thank you the the uh interim hybrid thing is sort of easy to like because nobody gives up anything uh and obviously the decisions get harder once you face the prospect of going past that uh i just have a a thought about that next step and a question um we're you know we've everywhere in the world in the united states and then we've learned some things going through these new processes and some things you know are maybe worth keeping so like uh and in particular if we focus on the issue of when the public comes to speak a lot of times there aren't very many people sometimes you pack the house um so on the you know that's one of the main benefits of going back to in person is people do want to see us in person and speak to us and kind of look us in the eyes uh and you know and i think it's great that we're going to be able to offer that that opportunity it's also the greatest risk uh but also we've learned that there are some good things about being able to call in you know there are people who have child care issues there are people who can get you know take a moment away from work to call in but maybe couldn't drive down wait talk drive back you know i think it's kind of good that you know we're using the available technology i mean we for a sort of a bad reason but good good learning so my question is when we get to stage two when we don't have to be hybrid uh would it be feasible to continue offering uh the ability for uh for residents to call in to comment as an option i assume there's a cost to it but you know would it would it be uh possible to see what that cost is i assume nothing's free sure we could develop something for city council to discuss and consider um it most likely be in the form of a public meeting attendant we've actually seen other cities that have that model where then that person's job description or part is if it's part-time full-time just depending on the number of meetings the expectations you know are to be tuesday wednesday night you know you might have evening hours and then they're specifically trained to handle all of those multiple functions of taking the call processing the call in and so forth we just need a little bit of time to to come up with what that would look like um but yeah we have a little time yeah okay and then i do want to mention um too uh staff is looking at how we will can permanently implement um having a virtual white card um so uh residents have been able to go online and um you know support or oppose an item via the website and we've been doing that through kind of a temporary solution but we've actually found through granicus through the system that we use and we can purchase an option and implement that um to maybe that permanent uh so we're working on that we'll keep council updated on that as well that's great thank you all right questions for staff uh or did we find uh the answer to councilmember beck's yes i can share the screen if you would like yes here it is here's the um updated a spreadsheet that was in your backup with an additional column added here um so this is average viewership per meeting um this is only using three months of data i'm just trying to do that quickly um to kind of get some comparison figure but you can see here pre-covid there's about 591 views per council meeting on average compared to 871 during the covid period and then that kind of goes all the way down um for those meetings that were produced pre-covid we were able to you can kind of compare across for those got it thank you okay you can pull that down okay thank you uh so i'm going to take others that have not asked first before we go back for seconds uh any first time questions for staff okay seeing none again uh so second time around councilmember beck and then second time around for councilmember armature thank you mayor sarah that table is great that's exactly what i wanted i'm i wish i'd been able to view it this morning so i didn't have to interfere but it generally across the board um it looks like roughly 150 improvement in viewership so i mean we need to take that take note that we have increased 150 uh citizen participation based on audience versus viewership and i don't think that's something we can discount lightly as we do our planning thank you okay councilmember armature yes i i completely agree uh and to to piggyback on that uh you know i i see this whole discussion as a discussion about accessibility one of the things that we've learned in in covid is just is how to be more accessible uh not just under covid but to people with all kinds of restrictions as councilmember melzer mentioned and and preferences and as councilmember beck mentioned it has the effect of increasing participate participate participation in our democracy which of course is what we all want um so i had just several uh additional uh suggestions to that and one about the the virtual white card uh i i love the idea of uh maintaining uh a virtual option i think that's great uh one thing though that that i would like to see that incorporate is if we can remember you know back to pre-covid times there used to be an opportunity uh to write a comment that could be on a comment card that could be read aloud at meetings so if you came to a meeting in person uh and for whatever reason if you didn't want to speak to stand up and and and speak on an item you could write a comment that would be read aloud as part of the record uh and some people chose to do that for a number of reasons you would check you know for or against uh and then you had the option of writing your comment so i would like to see that incorporated i know when we switched to the virtual model there was some confusion at first among the public members of the public about would there you know comments be uh read aloud or not but i i would like i would like to return to a way to do that and and i don't see why we can't do that with the with a virtual option as well as with an in-person option also a couple other points about accessibility i think that when we have that discussion which by the way i would like to have since you're asking for direction on it about increasing the number of meetings that we broadcast i would like part of that discussion to return to the subject of having closed captioning for better accessibility which also has the added advantage of producing transcripts of every meeting that would be a closed captioned so that those people with or without disabilities who don't have time to watch a whole meeting can actually read it read a transcript so that is is a real advantage and also having spanish translation both live and spanish language closed captioning we as we obviously have a large spanish-speaking community and that is a great way to make our democracy accessible to the people for whom english is not a native language okay is that is that your your notes thanks uh council member davis first and then we're gonna we're gonna move towards a consensus this is uh and then we'll give some notes but we're gonna move forward council member davis thank you mayor um i agree with moving forward the hybrid model i like that it's got an end date so we can work out the kinks and know that we're we're headed back towards uh full in person at least for the council and those bodies that that move that direction um i i have a slightly different recollection of the white cards i think then slightly council member armentor uh the way it worked is you have blue cards and white cards blue cards are i want to talk white cards are i don't want to talk but i want my opposition or favor to be noted not my entire comment to be read out loud so if you scrawled something on the the white card it would be preserved but it would not be read out loud just like our current virtual white cards the emails aren't read out loud i i don't think we really want to get into a situation where the mayor or mayor pro tem has to sit there and read the comments which are sometimes on a virtual white card pretty voluminous useful information but we don't necessarily need to read those into the record they're preserved they're made part of the record but it registered for or against and so the mayor would read out uh we've had this many speakers we've got this many cards for and this many cards against but not actually read the cards um i think it'd be interesting to take a look at which of our uh which of our meetings we do want to produce going forward we had a pretty in-depth talk pre-covid about what those meetings were and which ones from a budget standpoint we wanted to focus on the contract we have with the the vendor to produce those it's worth worth getting take another look at that um but there's probably a finite limit right you know the the number the amount of money we want to spend on producing uh with however many boards um mainly i'm glad we're moving in this direction the the people want to see us they want to be able to look us in the eye as council member melzer said excuse me mayor pro tem melzer said um they uh they want to stand down there in the well and give us what for when we have it coming and we need to give them that opportunity as soon as we can okay so i'm seeing a consensus forming around the option two which are the hybrid model as staff called it uh and so what i so it's continued temporary modification for those non-bodies on the chart this is on slide 16 of 19 in the presentation so is there anyone that well councilmember guara question um is there a significant difference in cost and in hours uh and workload for staff between the hybrid model versus continuing with our current uh model for the nine bodies if we're talking about that just in comparison if we're gonna do all virtual or um hybrid it'd probably be about the same amount of staff and so that's why we can continue to do it um for um through the summer months but beyond that it would take additional staffing resources as well okay and so there seems if there's is there so i need to hear from those that do not agree with the hybrid model so if you don't agree with the hybrid model i need to make that known give an indication of some sort so that can be registered so those that don't agree with the hybrid model seeing none okay so then staff so that's the direction the hybrid model but then to drill down a little further you would come back with here's the notes i have uh and you can correct me where i'm wrong uh i see that there's there is a discussion about the the bodies the other bodies how they then are vet how we decide who you know how that proceeds so just to be clear to make sure i'm understanding the direction the nine meetings i mean nine meeting bodies that we regularly produce we would do the hybrid model through the summer for them and then all other boards and commissions would return to in person beginning june 1st is that correct that's what's proposed i know there's a discussion that's where i started with uh there's one council member that said hey i want to talk about how that if they have a say so in that i you know i i i have my own thoughts about that because you know sometimes you got to make a decision and and just move forward but i i want to have that conversation it's just you need direction today yeah i think i can add in um we have had a number of boards and commissions ask when they can return to in person um the boards and commissions handbook does allow for video conferencing um so if a member um did not feel comfortable uh coming back to in person but the rest of the board did we could come up with a solution where they are a laptop um they are joining especially if it's not then produced um but everyone is in the in the room the public can be in the room but that one member might be participating virtually so they're just going to see a wide shot of the room all the the people in the room as well as the public but that that could be um some accommodation uh that is available under the boards and commissions handbook currently right now okay so the other i see you but i'm going to finish this note here so um the so it's the how the bodies follow back up is one note then public comment uh via the call-in uh discussion will come back you you talked about a public meeting attendant and you they talked about a uh virtual white card uh carrying forward so those two are going to come back you mentioned uh and staff is researching those then when it comes to comments uh there was two thoughts i i align myself with my memory i mean again it's been a bit but i my memory serves me correct mayor pardon me council member davis is correct that the the cards were not read aloud but obviously council member armature recalls them being read aloud at some point so maybe you can uh you can research that and come back to us what actually we were doing in the past and then also there's the number of meetings we broadcast which would be a budget conversation a supplemental budget con conversation and then um the uh closed captioning and translation that's again another budget conversation uh so you would bring that back um so during our budget conversation and and we that way we can know the effects of those so uh that's what i have on my list uh so we're we're going to wrap up but i need to first is there uh one more time before discussion is there is there someone that's uh not aligned with the hybrid method that's what i would that's that as proposed again slide 16 of 19 i do believe so okay got it so sarah that that's your direction there uh and then further discussion then and then we're going to take a break um counselor armature mayor pro tem melzer and then council member bet uh yeah so uh staff had wanted direction also uh on the question of whether we wanted to come back uh at at some future point to talk about expanding our offerings of televised meetings so i i had offered my uh direction on that i i think we should just wondering others i i touched i think i touched on that it's a it's a budget discussion am i am i wrong we can yes we can develop that as a potential budget supplemental for city council consideration yeah uh but did i understand correctly that you uh had said that there could be a possible work session on that before the the budget let me would it be part of the are you talking about part of the budgets budget discussion in the fall i can i can speak to that sarah the the issue is we're budgeted and we're we're outside of our budget currently because of no one foresaw the the pandemic so we're they're doing more for us currently as just a good partner the service provider so we are not budgeted to do anything in addition to what they're already providing us at this point so it would be a budget conversation going forward when we rework the the finances uh and the arrangement that that would we be able to make that adjustment we can't ask them to do more they're already doing more at no cost i i completely understand i i was just wondering uh where was staff foreseeing having that conversation uh earlier in the summer or more towards the fall i think what we could do um is develop a budget supplemental to say if you want to increase the number of just take a block a chunk of meetings um it would cost this much to include that in in for city council consideration if that's approved in the budget then we can come back in a work session and talk about which of the meeting bodies would you want to select to be produced and added on to it's also just keep in mind it's going to be a little difficult as we phase back in um in this in this environment to understand um viewership and some other things um so i would recommend we can put together what would be a budget supplemental to say we can produce x more number of meetings and then we have that we could bring back then if that's approved the work session to say we we select these boards and commissions and committees to be um then produced with that outside vendor it's kind of that that the work session we had a couple years ago for those that were on council of you can maybe we can continue to grow depending on city council's desire and continuing to watch the metrics closely to understand how many are viewing those and which ones did you want to continue investment in producing more bodies or not okay mayor for them councilor roberter yeah just uh one more just thing i wanted to mention um about you know the question of uh blue cards versus white cards um just as far as i'm concerned i'm not so much interested in finding out uh you know whether or not it was a blue cards or white cards that were the ones that were sometimes read aloud i'm more interested in uh retaining the the option or creating an option returning to an option that once existed whether we called a blue card or a white card uh where comments uh could be read out aloud okay i i think what uh council member davis was saying is that never happened uh either blue card you you signed up to speak and white card you your your thoughts were shared uh but staff will research it they'll come back with us and and your your your note is noted that you would like to get to that whether it's been done or not but they'll clear that up so no problems there council member so mayor pro tem uh melzer yeah thank you uh a couple of uh of comments one just on the whole blue card white card thing i'm not 100 sure what i you know would like to see going forward i'm uh you know open to to considering uh the idea of them being read aloud but just as testimony it just makes me nuts you know being told like nope you never experienced it i've been on the planet several decades it was done it maybe it was it was uh a mistake maybe it shouldn't have been done that's okay yeah i think during the mayoralty of of mayor watts i 100 experienced it uh so uh so just uh you know testimony uh and second i don't know if this will help or not but i just offer it as uh just a data point you may already be aware of it so uh there are two of the sort of five uh detonary rotary clubs that are doing hybrid meetings using something called a meeting owl are you familiar with that i'm not but i'm sure billy matthews and some others are but i guess okay i just put it on your radar it's a it's a device that helps produce hybrid meetings it looks around the room and somehow sees and hears the person speaking and you know makes those hybrid situations staff member just showed it to me i guess it looks like we are maybe familiar with it very good i should have assumed thank you councilman brett thank you mayor um so i want to encourage us to look at the costs of when board and commission members don't attend and so that was one of my questions of i'd like to expand the audience uh delta table you provided the the public audience table and that was awesome and we saw that 150 is very meaningful um if we could look into the attendance of boards and commission members i mean i think mostly council is is 100 attending or nearly um except for the odd vacation um but uh for boards and commissioners how much does it cost us when a board and commission member cannot attend and changes quorum and things like that and so what are the expenses of that that would be ameliorated by having uh some level of ongoing hybrid model okay so um let me see so those those notes and and you can come back with those sarah those those topics uh we have direction on um how we're going on the nine meetings is there anything else you need from us no i think that is all thank you and does that conclude item a yes it does one done all right uh let's take a break uh let's say uh we'll come back we need to hustle so it's 5 26 uh so let's be back at 5 45 food is here for those that are here i think everyone's for the most part is here so food is here grab that so we'll adjourn at 5 26 we'll be back at 5 45 to take on item b and welcome back to this meeting of the denton city council it is now 5 48 p.m and we have our back at our work session it's item b i and i'll call that which is id 215 uh what is that 55 and it's received a report hold us holding hold a discussion and give staff direction regarding the trails concept map for future identification renovation and expansion of facilities and trails mayor city council gary pack and director of parks and recreation go ahead and pull up the powerpoint thank you okay um if you remember us obviously some of the council members in november of 2020 we provided initial uh conceptual concepts uh conceptual plan in regards to the chapter uh for our trails within our parks recreation and trail system master plan we are working on that process and it is due to be completed um by the end of the year uh today we're going to just provide an update on some of the progress we've made and that entails updated vision and process our ada transition plan that you'll be hearing about in the later this year a paddling trail update our mountain bike trails volunteering programming and some trail tours i would like to to thank staff we have a number of staff throughout the organization as well as uh dr walker from unt has been helping us in a number of these initiatives to really expedite this process as quickly as we can so um what i'm sharing with you is is a clip of our gis map in arc view this is being used as part of our planning tool what you see is is the outline of the city limits our trails in our parks the blue bubbles are our 10-minute walk initiative so we can identify where parks are in relation to our residents and where we need future parkland uh the pins that you see on lake lewisville is our paddling trail initiative which i'll share with you on our future slide um we do use this as i mentioned looking for land acquisition opportunities um we're using this to plan out our entire spider web of our trails and as well as the blue circles that you see along the major roadways are where we have pinch points or connection challenges where we need to either cross or go under a text daughter and interstate road and this is just a zoomed in uh image uh it we can definitely provide some additional information this is a constant work in progress we're constantly adding and changing and updating this uh for our planning efforts throughout the entire uh master plan process i'd mention our ada transition plan um this is part of our capra our accreditation process for parks and recreation for our industry phase one was completed a few years ago with capital projects and that was the evaluation of our city sidewalks we're currently going through and evaluating all our facilities in partnership with facilities facilities department all of our rec centers all city buildings as well as every single park in regards to restrooms trails access to our our ball fields etc so that is ongoing as of right now they've been going out to each one of our facilities and evaluating those and at the end they'll be providing us a recommendation and prioritization of each one of the changes that need to occur in order for us to meet ada standards our current and proposed trail system um right now we're well over 200 miles in proposed trails realizing that some of those trails may never happen because of one reason or other and realizing that that's a constant uh process in in flux and we're constantly modifying that currently we have a number of categories internal park trails our trails such as quaker town park where we have trails inside of a park facility uh that are embedded within that space um we have creeks and linear trails which follow a creek or a drainage pathway um or it could be a easement line such as the dcta trail which follows the the railroad or the the train as well as uh our water line and then street and side paths pathways these are pathways that are in large sidewalks minimum our minimum is 12 or 10 feet and those are being conducted in partnership with capital improvements when they renovate a roadway we're working with them to expand that sidewalk so we have a safe uh you know whether it's bike jogger whatever it is along that major thoroughfare that they could use to cross throughout the entire city then our connectors i'd mentioned earlier on our map these are areas where we need to go under or over a major a roadway uh text dot easement or interchange for example um the paddling trails i'm going to provide some information on that around lake lewisville as well as up some of our creek ups and up and down some of our creeks and then also we're going to be reaching out to our equestrian uh community to try to provide areas where people with horses could uh utilize our trails in concert with the general public for recreational opportunities uh back in november the mayor had asked about different types of trail surfacing and the costs associated with that and what's better than than the other so we're currently in the process of putting together an evaluation process on each different type of trail surfing that we can think of and there's a list here you can see on the left in regards to concrete asphalt elevated boardwalks gravel crushed granite all the way down to dirt and grass and then we've identified a number of trail factors whether it's firm list uh firmness stability longevity of the product usability with all different types of weather initial cost ease of maintenance cost of maintenance and we're trying to rank those from one to five it's it's not a scientific process staff's looking at it from from a historic perspective and then we're also reaching out to some other professionals in the industry to look at the scoring to see how it ranks overall obviously each different type of trail has different benefits and can be used and may be better used in different types of environments whether it's you know hilly terrain in a swampy area where it get a lot of rain such as clear creek an elevated trail may be best so each area really does need to be evaluated on a on a per case basis but this is something that we're working on as part of our research some of the trails that are in the works since we last talked to city council mckenna park is under construction razor ranch property was is completed and was turned over to the city on a recent city council meeting we are currently master planning for southwest park bowling green park and villages of carmel which is an undeveloped parcel we're excitingly under construction with our mountain bike trail and i have a slide that i'll share a little more detail on that today you approved lighting for some of our trails or quaker quaker town and carl young parks so that's exciting to improve safety and visibility for our park users and then in cooperation with our cip group you know vintage trail is under construction bonnie bray mckinney mayhill is substantially completed except for one last phase and then university trail as well along 380 another question that was asked from council in our last meeting in november was are we using easements and yes we are currently the dcta trail is a great example of an existing thoroughfare where we have a trail in an easement but we're also looking at some other areas in the city that the hills of dentin or basically everything north of the loop uh we're we've talked to some of the developers of some of those neighborhoods and there's an electrical line that we're looking at possibly working with them to run a trail east west across the northern half of the city eagle creek trail is a property that we've had a number of conversations with city council near deena park where that would follow a sewer line for a new development in neighborhood in that area and then even possibility of post oak which is a future road that's in the mobility plan as of now that could be a possibly temporary trail until that road is completed to try to connect some of the neighborhoods uh paddling trail this is an initiative that our staff has uh take the the lead on and we have been working with the lakefront communities around lewisville lake the army corps of engineers as well as texas parks and wildlife and some other special interest groups to establish basically a 100 mile paddling trail around the perimeter of the lake um this would connect about 38 to 40 existing launch sites uh with kind of micro paddling trails in in between each one where people could go out and spear experience different segments of of the lake with the goal of completing the entire trail um and then also paddling from basically lake ray roberts down elm fork into the lake and then up and down some of our current creeks as well uh staff has been working with those uh partners and identifying planning opportunities uh future grants with texas parks and wildlife infrastructure needs uh ada accessibility in each one of those communities and they're currently organizing volunteers to go out and do reconnaissance missions on each one of those locations and fill out a pdf fillable form with all the information that we could share with the general public when that is eventually uh finalized our goal is to have that submitted to texas parks and wildlife later on this calendar year as an official paddling trail uh in cooperation with all those uh entities our denton mountain bike trail as you can see here in the map to the right is on um utility owned city of denton property uh it was underutilized this little uh ellipse here in the north section of the the image is a future pump station to be determined so we need we definitely need to work around that um we did not have dedicated funding for this this has been volunteer sourced sourced for the most part we did get some rented equipment for um sculpting of the trail and clearing some some uh brush to get through and and clear that path for the future mountain bike trail right now we're about four miles have been completed uh total possible is probably seven to eight uh if we really want to fill in some of the open space we do want to make sure that we don't overcrowd it where you're not one with nature when you're on it and you're seeing a lot of people so there's a balance that we're looking to provide there we're working on a grand opening of that mountain bike trail and that's to be determined in a future release as we get a little closer um the weather that we currently have is slowing us down but hopefully that doesn't doesn't last forever but from a programming standpoint we would have just drop-in activities where people go out there and ride the trail but also programming for people of all ages special events for sports tourism to you know whether it's a race or a large event and then continued partnerships with our community and businesses currently we have trained a number of crew leaders to help guide a number of our volunteers on property for those that volunteer 10 or more hours to get this really cool shirt that people are excited about promoting the the mountain bike trail so far in march for example we had 91 volunteer spots filled and 341 hours completed with our community volunteers we started this in late 2020 with as simple as a few staff members and a couple volunteers going out there and just walking the property and identifying where the trails could be and identifying the best terrain and opportunities for that trail and dr walker again from unt was one of our major volunteers and helping guide us in setting that course for the mountain bike trail from a programming standpoint a number of opportunities here we're looking at with obviously the pandemic outdoor recreation has been a major opportunity for all parks and recreation departments and you very well know if you visited a sporting goods store over the past year that kayaks and bikes were were not to be seen so we know people have bikes and kayaks for our trails hard surface soft surface as well as our water trails so we want to try to provide opportunities for those people to get out and utilize that's those recreational amenities so whether it's you know geocaching mountain biking virtual runs that we're working on right now paddling trail opportunities camping geocaching a number of these things we want to start to capture and improve upon and really get people outdoor and engaged and providing that recreational opportunity throughout our community uh one one of our staff members from public affairs maria denison has been working very actively on our mapping of our parks both city council in november as well as park board had asked specifically about providing pdfs of our trails to the community and and she's really taken it a step forward to really provide opportunities to embed our residents into our park system into our trails from a marketing standpoint to to be aware of what we have available and really even show them what's out there in the in the parks itself so i'm going to stop sharing and she's going to bring up some web pages to share okay thank you my screen good afternoon mayor and city council i'm super excited to show you what we've been working on and and the tools that we're using to help bring the community closer to our use of our trails um so let me share my screen all right so i'm going to start with thank you all right there we go thanks so i'm going to start out by showing you um uh the updates that we've made on the city webpage and then the tools that we're using and how you can get to the other tools from this page so what we've done is we've added a dedicated trails page to the website and on this page we've provided a link and a list actually with a drop down menu of all the trails that we have going on now keep in mind this is ongoing and so as gary is adding trails to the trail system we'll be of course obviously updating the site but as you can see here as you go to each of the trails for the drop down menu it provides you here and some of it will vary as we add as you'll see here some of them will have videos some don't but you'll start out here with pdf maps of each of the trail and we provide a road map and a satellite map and then you'll also have a link to one of the tools that we're using the all trails app so let me start you can give you an example here there we go so this is an example of one of the maps and this just basically shows an outline of where the trail is within the park but what what we'd really like for people to hopefully maximize is the app here that will take you to the all trail site and then from here people will be able to filter the trails based on difficulty level distance stroller friendly pet friendly the surfaces and so so they'll have more they'll have an extended use to maximize this tool versus the pdf so we provide the pdf but we're hoping people will again take that next step further so what we've done is we populated this map app with all of our trails let me go over here so that you can and these are excuse me hand curated so you'll see trails on here that other people have created but we've also provided a database of our own trails but it's almost like a social site for trail users and park users so people will have an opportunity or do actually already have an opportunity to share photos share reviews of the trail and share information that other people might find relative to other users so so they'll be able to access all the trails from here long term our goal is to take it a next step further and once we complete populating this site then we'll go to the other sites map my run map my bike map my walk and we'll do the same thing there so which so that there's we're not limited to one particular app our goal is to populate all of our trails on as most of all of the apps that the community and park users use so that we are providing that added convenience of routes already curated for them they can just link into them with their gps devices the next tool that i want to share with you on our webpage on our on the website here is a tool that we're using with through esery for those individuals much like myself that are very visual so they'll take you to a site and when we get to migrating to the new website we'll embed this on the site so you won't have to link to go to it but for now we're developing this page with the tools to provide people with more of a visual overview of where our trails are so we're making it a more immersive experience so that they can get an overview of what we have to offer in our trail system so you can either click on the map here or you can click over here and then from here as you scroll down it will take you on a tour through the city of where trails are but this gives the community an opportunity to visually see how each trail is and how far it is relative to the other trail so if you're looking to create a large route or short route or or looking to see how you can connect and go from one trail to the other you can see what roads you would need to cross and so this will provide you with that ability long range our goal is to fully maximize this application that esery offers and and we're currently working with the park maintenance staff on collecting data and information on the trails so then while you take a tour of the trails it'll become even more immersive such that you'll be able to see where the benches are where there's shade where the water fountains are where the playgrounds are relative to the trail so if you're a parent and you want to be able to walk on the trail while your children are playing on a playground it'll provide you with that ability to visually see that before you actually leave the house then our next step long range longer range is that once we get all of that information mapped out we're going to take this information and expand it from just the residents and work with doctors offices in the health care community to provide them with the tools and to see how how they can maximize these free resources and start utilizing them in the form of exercise prescriptions both for physicians offices and mental health and wellness facilities so our goal is to begin after that step to create partnerships with them so that we can share with them some of the ways that we can make ourselves available and the resources that we have for them and how we can improve on them and so that's where we are right now some of the and just so that you know our goal in sharing these tools isn't necessarily to show the community everything that we have but even more so in in terms of providing them with pre-curated routes our goal is to be able to say okay well if you're going to drive into north lakes and you're going to park your car from here there are five different routes you can walk or run and some of them are soft trails some of them are hard trail so in other words we're trying to create some added conveniences to serve as a benefit to the resident through these tools so i'm going to hand it back to you gary thank you very much i'll bring up the the powerpoint again all right thank you and great presentation so okay so ultimately we can't do this alone staff has worked pretty diligently over the past few months try to get some of these initiatives off the ground and and out for the general public but we again we need residents we need volunteers we need our partnering institutions and educational support whether it's disd unt ttw nttc cog is is involved in our planning efforts homeowners association to make sure we're providing connectability for our trails web that we're building and again it's it's a 25 plus year plan and so it's not going to happen quickly but we're trying to get as much as we can active as soon as possible and then obviously our state and federal partners as well we've been reaching out to as well whether it's for approval support or even event eventually grant funding opportunities so what were the next steps we have a number of opportunities on in the works maria excitingly provided you a number of opportunities in regards to our online park maps those are live we will continue to enhance those we're continuously meeting with our partnering agencies and continuing partnerships internally with our own city staff and various departments to make a number of these initiatives happen as well as text dot we're continuing to plan for our future trails so we can get those shovel ready so we're competitive for future grant opportunities whether it's through text parks and wildlife cog or text dot projects like mckenna park you know we're hoping that's going to be up and running this summer and not too distant future our planning efforts with our ada transition plan our park system master plan continue and then our future application for our paddling trail or our number this is a snapshot of some of the opportunities we have ongoing since we last met back in november so with that i'll stop sharing and be open for any questions or comments okay so questions comments for staff councilmember maguire councilmember armature councilmember bett um thank you mayor uh first of all this is a great plan thank you so much for all your hard work on this um it this was kind of hinted at in in the presentation and i suspect that parks and rec staff is already cognizant of it but i just want to explicitly emphasize um you know the importance of connectivity both trail connectivity with other trails connectivity with city sidewalks and bike paths which of course requires cooperation from other departments um because um yeah we we want to make sure that folks can use these trails for recreation and also for transportation as an alternative to driving um but but of course it seems like you're probably already mindful of that absolutely so we've reached out to a number of our neighboring communities uh drew huffman our assistant director in park planning and operations has been helping us connect those dots with our neighbors as well as as we're working through development projects that we're working with the developers to make sure that they're identifying connectivity opportunities um or even easements through their property and their neighborhoods so we can provide that for future residents councilor armature thank you uh yeah so congratulations and thank you uh to staff for doing this it's it's really really awesome um and i'm excited about uh the increased uh content that is to come and the increased uh interactivity i had a question uh specifically about the south the planned southwest park trails um i was recently invited uh out to that area by uh some some uh people who live in in the neighborhood it's a very rural area it's kind of it's on the other side of where coal hunter ranch is going to be and um they uh are the residents i spoke to uh are excited about the trails but they're concerned that um there are going to be uh baseball fields uh multiple lit fields uh and a parking lot right across from where their homes are and so my question as far as the trails plan goes is um you know to what extent uh will neighborhood input be involved in deciding where the where the trails go um and when we're looking at parks like this that are a combination of of trails and uh playground or um ball fields you know where the the the ball fields will go versus the the trails for maximum you know compatibility with the natural environment and the neighborhoods uh yes ma'am uh mayor city council this is drew hup and assistant director parks and recreation over planning and operations so with that park we will be bringing you the southwest park master plan uh we're almost done we've had a series of public meetings i hope some of you i know have been on and i hope others have been able to get a chance to to watch those but we've had a series of public meetings on southwest park we have a focus group for southwest park that's that consists i think gary i think there were 20 something members on that focus group to help us really dial in to exactly what what then of course that's a future park and when i say future it could be five years or 20 years and so with that we have taken into account all those public meetings we've taken into their surveys we understand we have talked to the people that live across the street uh we've gone back and looked uh since 2000 and i believe in 2002 2004 time frame there has been signs on that property that says future homes of of lighted ball fields most of the people that live across the street from that parcel have bought their homes since then but we have listened to them and we completely understand so we've really tried to design that area and of course with with all our future you know night sky dark sky compliant lights and lighting for the parks that you saw in the friday report um that you know all that will be taken account whenever those are planned but we take so much information and we've had you know quite a few public meetings for all our trails to really listen to you know what type of search from anything from the surfacing that it you know what people would like whether it be concrete you know gravel dirt uh asphalt rubber you know we we we uh we listen to you and and really reach out and see all different types of servicing and what like you said what our residents really want and what type of lighting they want you know we've listened to council obviously on the dark sky compliant the bird migration lights so we plan for those that are going in at uh crawl young in quaker town park so i hope i i could go on and on about the number of meetings and and resident input that we really try because we're building it for our residents you know and we're here to serve so and just just to add to that real quickly you know most of the residents are going to use that park probably don't even live here yet um but you know that's that area is going to develop in the future and that's a park not for today but for for tomorrow that we're trying to anticipate and the master plan is just a guiding tool for us uh and if if city council and the community wants us to start that sooner that can't happen and it can be done in phases but we'll be sharing that with you in a future city council meeting okay can i ask just as an example about the process and i really appreciate you know all the community input one of the people who i spoke to is in in one of the focus groups uh is the the map that that the focus group was looking at and that the meetings were considering um is that do you anticipate that that is the map that will be coming forward to council or will that be uh tweaked according to the the feedback provided before coming to council just curious to know you know how how the process works we we have tweaked uh what throughout this whole process that southwest park and that will be coming to you so we've taken and when we get public feedback everyone has an opinion and everybody wants to see a certain thing so what we do is really try to take a consensus of what the public feedback was and of course we'll show that to you whenever we bring you that park on where where all the public feedback lies so the next step the next step for that is to share it with council and to get your feedback and then we go back and finalize it okay council member bett thank you mayor um gary um i and again this is one of these things where i sent uh communicates to the staff and i apologize for not being able to read them before today's meeting uh it's one of those chicken and egg things but um you know there's a lot of documented evidence that that for both green corridors and for human trails we need to be less than 200 meters um to for connectivity so i cannot concur strongly enough with uh uh councilor mcguire's comment um it's it's really important we have that interconnectivity both trail interconnectivity for the humans and and green space interconnectivity adjacent to the trails so um you know i would encourage you to try to the best you can bias towards not fragmenting our diminishing green spaces any further and keeping as much connectivity within 200 meters as you possibly can uh but then also a comment i guess for maria and that was um or gary whoever wants to answer it and and this is again sort of connectivity for the map i i love the maps the maps and you know i'm a data guy computer guy i love love love love love the maps but uh i wondered if you couldn't you what sprang to mind is you you you talked about in your presentation gary that you were doing uh geocaching and some other elements that i assume at some point might make their way in integrated into these mapping dashboards so one of the things that that might help with our our urban forestry programs and our green space maintenance and connectivity is to identify say um you know we don't have any uh protected or heritage trees in our lists really and and so it might be fun to to play um a sort of geocache game and identify um some of our heritage trees that we could you know denote on this map and say here you know bite to this heritage tree it's a 20 foot oak um the other thing i might encourage you to do for connectivity is some of those maps were awesome uh they clearly laid out sidewalks and great paths to get you know from green space to park to green space to park but one of the things i noticed is like uh particularly i saw the one at kings row area or going up sherman anyway and we know there's traffic issues there so it might behoove people who are planning if they could note where there is a you talked about slowdowns and restrictions in one part of your map if if we could note where there is a potential traffic issue where if someone's making a path from say north lakes all the way out to to mingo cooper you know creek or something um that they could know where okay there's going to be a something i should pay attention to with light and traffic on sherman there might be something on bell these are potential danger that you know if i've got a you know three kids on a bike i might want to take extra precautions until we get our traffic situation resolved yeah that's a great point and i think the one thing we can look at is you know as you're you know eventually we hope you could go from ropes and ranch to clear creek and that would be a long a long pedal but you may be on a side path on a creek trail back onto a side path into a park you know it's not just going to be one line all the way through there so and you may be on street for a portion of that too so that's going to be part of the communication and future mapping efforts that we're going to have to do to show what type of trail that you're going to be on it may be hard surface the whole way but you may be traversing different types of environments as you go from you know one sector to the city to the other and you might be on on street and a dad with his kids may want to know that he doesn't want to go that way because he doesn't want to be on street with his kids with you know training wheels for instance so that's all part of that education and communication process that we need to do and the the trails plan itself you know some of those roads may not be done a long time it's it's a visionary plan to really get on paper so everyone knows you know where we want to go and we need to figure out how to get there so it's it's a long plan it won't be done in sequential phases there will be opportunities where we may jump from phase one to phase five because of this road is being done or this park is being developed but our goal is to try to get everything outlined and everyone on board so we know the road map literally of where we want to go with our trail system for the city okay sounds good thank you thank you any other questions for staff or comments mayor for tim melzer thank you mayor uh first of all i just feel we're so lucky to have the parks department working with this kind of vision and uh and and really building the foundations under so tangibly it's just so great uh and i would comment for the benefit of of new members if it feels like it's almost as if you read your constituents minds uh because it's they kind of did it's uh one of the most extensive public input processes that that i can remember to just find out what people wanted out of parks at all and and they evaluate it's something like i don't know gary is it like 60 or 70 different kind of possible areas of focus and the message that came through loud and clear was people really want trails and now you're seeing you know that simple direction being really spelled out uh over the map of den and it's um you know just so heartened uh uh and and just one other comment before my question um to the point of connectivity uh uh i would also tell you that gary and the parks department have been leading us in terms of connectivity i mean it's uh so i think we're all uh rowing in the same direction uh my my question is uh do you plan to uh share this at some point with the public art committee because i think as we envision you know this uh great more livable den that's an element and they may want to in their long-range plans spot you know kind of opportunities yeah uh to date we have not and we certainly can do that our focus with the public art community has been getting a number of our art uh sculptures and murals uh under production so that's been our main focus for the past six six seven eight months uh since it was transferred over to parks last i guess it was early fall of last year that has been our main target is getting those projects in in under production and out on the streets and into the parks and into the the right aways but we certainly can share that that's part of that experience that you will have along our trails within our community is visiting whether it's trees arts you know visual opportunities uh those types of things okay any other questions comments for staff uh council member davis first one a second what uh mayor protem said about um the engagement that you've undergone that we are lucky in a city our age with as much infrastructure as we already have in place as many older neighborhoods as we have you don't usually see this many this much focus on trails you see that big master plan places where they're doing it kind of from the the top down these trails are coming from the bottom up and it's really pretty spectacular to see and for the benefit of our newer folks the degree to which parks works with those other departments that big public works projects don't happen in denton without a conversation i think we have drew to think for a good portion of that because he knows where every single one of those big publics work projects are um those don't happen without integrating with the parks department and then finally i'm just going to share a concern from jake jacobson over in my neighborhood he's walked the mckenna trail he finds that it is between 0.61 and 0.63 miles he's wondering if we can't shave off 0.11 miles or so to make it an even half mile loop so he can better complete his evening walk and get his steps in so if we could check on that for for jake that'd be appreciated we will do that all right any other questions comments for staff okay seeing none in summary gary here's what i have just to make sure we're on the same page uh so i have um connectivity obviously featured and then uh southwest park master plan is is going to be coming forward you we discussed a focus group that you already have ongoing uh to supplement that that presentation and that feedback gathering and then there's a note about uh identifying heritage trees maybe eliciting people on the trails to to contribute that information uh potential uh let's see traffic issues maybe grading those uh on the map and then there's a potential request for share with the public art committee and and your focus currently is on the production but if if there's a way to bifurcate that or or supplement that time then that that was mentioned and then shout out to jake jacobson get those steps in that's awesome so okay that's what i have um i appreciate it great presentation uh thank you both very much all right uh bye bye all right that takes us to item c i'll call that which is id uh two one nine one two receive report hold discussion give staff direction uh regarding updating the existing dent municipal electric energy risk management policy good evening mr mayor mayor pro tem and council members my name is smith day i'm the executive manager of the regulatory and risk division of dent municipal electric and tonight i've got a few slides to show you uh the goal of this is to give this information in your hands tonight because in a couple of weeks we plan to bring this back to you for your approval and so uh you'll have a couple weeks to to digest it and go through it and you can of course refer further questions over the next several days and anything we'll be able to answer tonight we can as well uh so what i will do is proceed with sharing the screen here getting myself out and getting the presentation up thank you okay hopefully everyone can see this yes sir thank you sir all right we'll proceed with the the basic question of what is an energy risk policy and at its most basic level the energy risk management policy is simply a document that lays out the who what and when of how the organization manages its risk so it provides definitions of various types of risk it lays out a plan of how to deal with those risks the policy also sets up various roles and responsibilities of people within the organization and specifically for those who are authorized to transact it sets out their authorized transaction limits and another important feature is that it also provides minimum reporting requirements but why does dme need a risk policy well dme is as a city-owned enterprise is not a trivial operation now the power supply budget is one of dme's a largest annual is actually one of the largest annual expenses for the city of denton and generally it runs a little under 60 million in a typical year now as we all know the extreme weather event in february has made this a very atypical year now for dme that event has had a net impact of about 140 million dollars and it's refined the redefined the risk profile of urcot in general and what dme and all texas utilities must face and adjust for so again we're a fairly substantial organization within the city dme is the sixth largest municipal utility in texas and so all that financial activity is associated with it deserves an organized policy on the management of that activity in order to help assure accountability for the rate payers now with this goal the policy was developed several years ago and it is updated each year to address new conditions as far as governance requirements again the annual review of the policy is managed with oversight first by the dme risk committee and on a pub and ultimately it's going to be approved by you the city council with changes if required now who's on this committee well the box in the lower right defines the body of the risk committee i'll just note that it does include a member of pub chair as a member there is non-voting participation from the legal department and from the audit department and also others are often in attendance there's some additional folks come from finance and risk and and others from time to time as well as emo of course the fund office people are in attendance now for this year as as we mentioned we do have some changes and this is largely in reaction to the change risk landscape that the winter storm you're in fraud so some of the highlights here the uh the policy in general so the policy itself it's in the packet it's a 50 plus page document um and like i said it's for your review there's a red line in there as well now we realize that these technical you know these are technical documents and some of this information may be new to you and and may have some unfamiliar terms but i just want to let you know that we'll be glad to provide further explanation and it answers uh to questions you'll have and be available to you now an important part of of this policy and really any risk management policy is separation of roles and their duties so it's uh you don't want the fox the old fox partner in the hen house then uh one of the you know the controls in place with the organization is a separation of duties and this is consistent with uh risk management industry best practices another key feature is the listing of the authorized trading products and the limitations that are associated with each front office or trader role now as part of the separation again dme risk management that's we call that the middle office evaluates the transaction that the fun office folks are are are doing and we check we check those against compliance with the the risk policy limits another feature uh that the policy delineates is reporting uh so we have reporting requirements on on the various risks being managed two of the key daily reports that come out every day of course is the name implies are the daily position report and the daily credit exposure reports now those are independent again of the front office transaction people now as the policy once again the policy provides many answers like who what and when but much of the how is in the hedge plan which is an appendage to the risk policy itself now the hedge plan is going to be explained a bit later by terry nalty in the executive session and that's because the hedge plan is a is a as a key component of the policy has competitive nature and so its confidentiality is protected under the statutory exception so uh just a few of the changes now the bulk of the changes the the bulk of the changes uh with the exception of some administrative matters were driven by the the newly identified risk landscape that winter storm yuri brought us and and the bulk of those are really keyed from the changes in the hedge plan so again we provided you with a clean and a red line version that you'll be able to compare the existing policy with the changes that we'll be proposing and we will be bringing this back to council in a couple of weeks and we'll be requesting your approval for the changes so again we recognize the level of complexity of this policy in the hedge plan and we'll be available to answer questions you may have here or individually in the next coming days and thank you for attention let me get back to myself all right thank you there i am uh questions comments for staff to note again coming back in a couple of weeks so um questions and comments for when it comes back or in advance of that any mayor pro tem melzer uh thank you uh you may have already said it and it just will take a couple of times for it to penetrate but what exactly is the benefit of taking the insurance component out of the hedge plan and putting it into purchasing what's the significance of that uh i tell you the the exact nature was discussed with uh with mr nalpy so uh as to that particular plan i know that it was it was a conversation with him and it was legal and i'll let i'll defer to him if you don't mind mr melton yes uh good evening council members uh mayor pro tem melter and congratulations on your election uh so the the insurance product that we use we have several types of insurance that we use to manage the price risk of forced outages at the denton energy center and for property damage uh that might occur from a storm or some event those uh those those particular purchases are now handled by and were last year handled by our procurement department and so we've taken them out of the risk policy and they're still they're still a component and a requirement they're just going to be procured through the procurement department rather than through the energy management organization what's what's the benefit or you know what's the significance of that making that change uh well um we we discussed the terms and conditions of the outage insurance specifically with legal and legal felt that it didn't fall under the public power exemption for procurement and so they uh suggested and we agreed to push it over to procurement in fact we're we'll be bringing that to you in uh in in a week uh for approval uh you know uh mayor at the risk of beating a dead horse this may not be all that interesting but you know it's sort of like to ask uh the city attorney what what what was the point of that guidance i may approach him i could jump in and add a little bit of context to it david gains assistant city manager uh the truth of the matter is we looked at putting it into the risk policy but both those insurance policies there isn't a time sensitivity where you have to act quickly and not go outside of our normal process so anytime we can have our normal purchasing process bring it to council and not have to go through the risk policy we're always going to prefer that so without knowing that we could follow our normal process there was no reason to move it over to the risk policy lax time sensitivity that's helpful thank you so much thanks okay uh council member bett thank you mayor um so i saw this um again i'm going to apologize because i i got the comments late but uh for when when we're the changes that we're proposing to trades and transaction costs are i could you give me a 10 000 foot view of the kinds of ballpark uh changes in in costs that we're we're anticipating moving to the to the proposed changes you don't have to be like you know to the penny accurate i'm just looking for a ballpark what do we expect to see when we when we change the trades and i i'll be honest some of this may be addressed in the email and i just have not had a chance to read it yes sir here's mr malty i believe he got your questions i did not yes sir uh council member beck um yeah we provided a very detailed explanation in the response back to to you and the other council members um when with respect to price um the the hedge plan and the risk plan does not deal with specific prices of transactions those prices of transactions are are really driven by whatever the market is at the current time and so we are not changing the types of products that we're trading or using for hedging uh we are simply requesting some additional flexibility which we'll discuss when we get into executive session uh to talk about the hedge plan so but i would encourage you to i'm sorry more of this the yeah i i understand i thank you okay any other questions for staff or comments okay mayor pro tem melzer i think you uh just uh one more but you did address and now i just like to sort of bring it out i addressed in writing i just want to bring it out for others to hear uh there's a an extensive bid in the red line on page 49 that lays out the premise that there are changes that are going to be made between reviews of the hedge plan that wouldn't be reviewed by council and i think you have said and i think it's true that that's already true and and has already been the case uh is it but you know it kind of raises my eyebrows a little like why why are we why do we feel the need to spell this out now i think it's uh just in the spirit of of uh transparency that um transactions that we may enter into as market conditions change are currently authorized under the plan but we want to be certain that you understand that that authority has been granted under the terms of the risk policy those those authorities are granted as smith pointed out in the table of authorized products and for terms that are approved for each individual position that's in the front office so it was just purely for clarification and transparency purposes that we made those changes okay because it is implicit that if you have powers under the hedge plan you can then follow those principles so it's not something new correct yeah all right i appreciate that thank you okay any other questions comments for staff seeing none okay thank you smith thank you uh terry we'll see you in a bit thank you mr mayor thank you okay that concludes item c it'll take us to item d last item in our work session which is id 21435 receive report and hold discussion and give staff direction on pending city council request good evening mayor and council stewart bird's eye assistant to the city manager i am here for your pending request for information work session and um just to kind of give you some background on this with the new council members city council adopted an ordinance establishing this process that whenever a request for a policy or procedure change or a request for information that would take over two staff hours is made it comes to this work session the requesting staff member would have one minute to describe and justify their request and then the remaining staff are the remaining council members would have one minute to provide feedback and indicate their support for the use of staff time i will mention that as a council member if you do not say anything then that does not indicate the support and so that would not count toward the consensus of four and staff will respond to all requests where a consensus of council is established tonight we have two requests the first request is from mayor pro tem davis it's a discussion regarding regarding the public improvement district or pid policy to better define economic development and to discuss residential requirements some of the staff information there is the acknowledgement of the need to better define both the processes and the parameters and then staff's recommendation if this does get support from council is to take a holistic approach and consider kind of all development districts such as pids ters uh mmd's a lot of acronyms there um so i will take this down and uh turn it over to council member davis and mayor uh do you have the timer would you like me to do that yes sir uh i have the timer we got to keep a good eye on on council member davis so i'll i'll do it i'll be quick mayor um i think y'all all know everybody who followed the harley field harley field pid discussion a few weeks ago understands that when you say something needs to have an economic development component we need to say what that means i mean anything you do in the city of benton is going to have an economic development impact of some kind you can begin to make the case for almost any kind of project if that's not defined i'm really glad that staff's already thinking about this and we as a council really need to give them policy guidelines to work with not just so they know what we're doing or what we're thinking you know so don't spin their wheels and bring something forward we want to prove but also they need the tools to go and tell developers you know this is not the kind of project that's going to meet our our guidelines don't don't spin your wheels either um if if you're thinking about bringing this forward because it doesn't fit our guidelines so that's the pitch i'm really glad we're going to look at the other districts too that uh staff's on board with doing that it really all falls together a piece they all serve a different purpose okay thank you um so uh thoughts councilmember armature i i support this work session request i think it will save a lot of time and uh prevent uh proposals from from uh coming forward uh that that are not uh ready for prime time or you know not fitting uh to the the priorities of this council and the people of denton okay it was uh so councilmember maguire councilmember beck and then mayor pro tem melzer um i also support um the idea of having a work session on this topic and i i appreciate staff's um recommendation that we include other types of economic development tools as well um in part just because i could use an explanation of how these tools work okay thank you uh and then what were we councilmember beck thank you mayor yes i i also support this and i concur with uh both uh councilor davis and armature that that we we need to refine our policies and i i might ask that where we dovetail other development options like uh small area plans and whatnot we we can if we could connect in with um any any connectivity with other development uh options that are going on so that we understand the relationship between you know these uh development you know public improvement plans and things and other development options i'd appreciate that as well okay um so that's the consensus but uh uh mayor pro tem melzer yeah for what it's worth because you already got four um yeah i think it's a super uh productive thing for us to do i think the council as a whole has now gotten more experience looking at these you know they've been prevalent in you know certainly the last year year and a half so i think we're better equipped to do it and i i think it'll be good preparation uh as we gear up for the new comprehensive plan i think we'll be able to be sort of smarter about what role we think these kind of tools might play as we look at the you know the bigger landscape of development okay anyone else any other thoughts seeing none okay councilman bird um you know for what it's worth i certainly do a um also agree with all of this and i'm just wondering if there's just a generalized checklist you know that where this is always included as part of any kind of additional planning that we have on you know adding the economic development piece on to there i know sometimes you don't necessarily need it depending on what it is but are we always including that part of any of our projects it's part of any of our projects okay thank you and so uh yeah so we have consensus two notes there for staff as you're looking at into it one note was look at other development uses that that may coincide or may not or at least kind of some sort of acknowledgement of that and then also an addendum to that was the the checklist um of and other projects kind of an economic checklist so for what it's worth if that falls into that category i'll defer to you uh but then uh ready all right and jessica uh has made eye contact with me and said that she can incorporate those so thank you um our second request let me re-share my screen is from council member armator it's entering a letter of opposition for senate bill 29 senate bill 1646 and house bill 1399 which are in the legislature right now uh we have included copies of those bills in your backup if you'd like to read those um and then i will mention that because these bills are not clearly identified in the legislative agenda um there is what we've done in the past we we've done this plenty of times whenever uh that is not part of the legislative agenda uh we can get a consensus of council which we would do uh here and um if we get that clear direction staff can submit the letters of opposition uh we can draft those tomorrow and get them submitted this week uh just to make sure that they're timely um and again those bills are uh included in your backup so i will stop sharing my screen and turn it over to council member armator thank you uh with just a couple more weeks left in this state legislative session this is a time sensitive item uh council has already taken a stand against a number of proposed statewide bills on the ground that they're an overreach on the grounds that they're an overreach of state government authority here are three more overreaching bills that are bad for dentin kids and families house bill 1399 removes liability insurance from doctors who administer medical care to trans kids sb 1646 criminalizes parents of trans kids as child abusers and sb 29 which has gotten a lot of attention would prevent trans kids from competing on sports teams that align with their gender identity so effectively banning dentin trans kids from their right to participate in sports numerous respected non-partisan organizations including the american academy of pediatrics and the american metal associate medical association agree that these decisions are best made between parents children and their doctors that's time thank you uh okay count uh mayor pertin melzer yeah um first of all i really like the fact that we're talking about what specific bills are going to uh submit letters on and even even if we follow the legislative agenda as guidance i i still think it ought to come back to us and so i appreciate that secondly there's there are substantive things that have not yet been spoken to by this legislature we just heard about the scale of what i call the heist that we're going to be paying for for 30 years uh use your creative legislative energies on that meanwhile i i concur but out of the already difficult private lives of dentin families i support this okay uh let's go council member maguire back and then davis yes um we uh represent the residents of the city of dentin and a number of the residents of the city of dentin are transgender or have transgender loved ones um we know that transgender individuals are often the targets of discrimination and violence um we know that transgender individuals are at increased increased risk of suicide particularly when they cannot access the gender affirming medical care that they need um i i would posit that sb 1646 sb 29 and hb 1399 um our bill discriminatory bills that would substantively harm the residents of our city and as such i think that we have a responsibility to voice our opposition to these bills okay i'm going to count that as an agreement i i think yes i agree with council member armatuer okay and then uh council member beck then council member davis thank you mayor uh yeah i actually completely concur um with council member armatuer and council member maguire uh i mean and and and beyond the the points that they already mentioned uh i mean i think our our legislative agenda that we already discussed and the guidelines for which we do opposition or support i i actually think it's already covered in there so i'm not even sure that we i mean it's covered under general government it's covered under community it's covered under education so i'm not even sure we we actually should have required a an extra step here but if an extra step is needed then i absolutely am on board for that extra step thanks okay uh council member davis thank you mayor i'm gonna swim against the stream just a little bit here i i agree that the texas legislature doesn't have a lot of business in the doctor patient relationship i agree that it's government overreach but i disagree that it's our place as the city council of the city of denton to voice opposition as a body on city letterhead to these bills i think it's important if we feel strongly about these issues to take a stand as community leaders to to use our individual bully pulpits to to confront these issues um the legislature is not waiting by the phone to hear from us on this issue they're waiting to hear from us on taxation on transportation on all the things that our city charter speaks to directly we dilute credibility with our legislator when we move out of our wheelhouse and call them up and send them these letters of opposition on things that we don't have either subject matter jurisdiction expertise uh it's like i said just not in our wheelhouse when we want to speak to them seriously on issues we need to have credibility built that we're not out there on every headline issue voicing an opinion uh almost like an opinion poll of the council um i think we stay in our lane i think we stick to our charter issues and that's what we need to be working with our legislative delegation on okay uh any council member bird thank you um i do believe that we have the authority to do these kinds of things have these kinds of opinions because the people have voted us to be here to speak for them and if they are on the same vein as our thinking then this is what we need to do we need to be supportive of our community and this is one way that we can do that so i am in agreement thank you okay and uh just to have uh so um yes i'm sorry mr city attorney mr mayor i know that the request was a letter of opposition but since this council is going to act as a unified body and it acts officially that the an ordinance resolution this type of action which is going to the state legislature would be a resolution and so i just wanted to uh let you all if this moves forward which it is going to that the proper vehicle to voice your opposition to these bills is a resolution so that's what i would recommend to this council as part of the direction uh moving forward okay thank you thank you for that correction staff will note that um and then i'll just say i agree with uh council member davis in part i i think uh when i analyze the uh 170,000 or not 170 i don't know what the new number is 140,000 is the old number it's probably 150-ish uh from the consensus and and if i evaluate that to say that is that what the 70,000 plus citizens of denton want us to focus on i i don't believe that's the answer i do believe that each individual could advocate i advocate regularly i talk to our our state senator uh drew springer i talk to uh representative stuckey tann parker regularly and advocate in my own capacity and i think that's that's kind of the the approach that i would prefer versus uh this methodology but uh i i will note that for staff that there's uh five members being council member beck mayor pro tem melzer uh mayor council member maguire and bird and council member armature the requester that support it uh then and then note that uh council member davis and i do not for varying reasons across the board but that being as it may uh you have your direction thank you yep okay thank you that takes us to our closed session um and so what i'll do is take a minute just to set the room but we're gonna keep rolling so let me see here i will convene the closed session at 7 p.m we will consider the following items deliberations regarding certain public power utilities competitive matters under texas government code section five five one dot eight dot zero eight six consultation with attorneys under texas government code five five one dot zero seven one deliberations regarding real property under texas government code section five five one dot zero seven two deliberations regarding a person personnel matter under texas government code section five five one dot zero seven four we'll be back uh we'll adjourn at seven we'll be back at 7 10 uh to take up our first closed session item thank you and welcome back to this meeting of the denton city council it's 9 31 uh and we're back in open session appreciate everyone's patience while we're in closed session lots to do very productive uh so that brings us to our consent agenda there were no items pulled i'll take a motion uh councilmember davis i move approval of the consent agenda thank you uh mayor pro tem melzer i second thank you we have a motion and a second motion by councilmember davis second by mayor pro tem melzer is there any discussion seeing none uh councilmember davis i'll say you aye mayor pro tem melzer i'll say you aye councilmember beck aye councilmember maguire aye councilmember bird aye councilmember armater yes mayor hudson with the i as well that passes seven zero that takes us to uh item two i think this is uh i'll call it it's id 21739 uh consider adoption of ordinance of the city of denton determining the public use need and necessity for acquisition of various electric easements generally generally located along the bernards generally located along bernard street between west highland street and collins street situated in the alexander hill survey abstract six two three and the m e p and prr company survey abstract nine two five all in the city of denton all in the city and county of denton texas good evening my name is laura morales and i work for the development services department and this presentation will cover the denton municipal electric hickory to locust transmission line real estate acquisition of easement of easements excuse me project information or project representative information is um the project consultants sorry excuse me excuse me project representatives for this presentation will be real estate acquisition seven arrows nicky can stand up and the city representatives will be project design for project design will be jerry fielder excuse me electric department mark zimmerer electric department and seven arrows land staff has been contracted as a real estate project consultant to acquire the needed property interests they are currently on the line and they will continue with this presentation on the next slide apologize i was running excuse me no problem thank you it's nicky on the line can she hear is she available okay and what is her name her name is nicky costanza she's with seven arrows land llc okay uh sure on there she's not she's muted there we go good evening uh mayor mayor pro tem and council members this is nicky costanza with seven arrows land staff how are you guys this evening good evening very well um i am going to proceed with this presentation except for um my screen just went blank so um we're here to discuss the hickory 2 locus acquisitions that are needed um between um along collins and at denar to maple drive this evening i'm sorry i'm having some been online for the last three hours and all of a sudden i'm having technical difficulties and is that just the way that it goes um let me see if i can refresh the screen right quick nicky i have this project location map if that helps you i can kind of run through it sure that'd be great i'm sorry i've got everything shut down on me here it's okay i caught my breath now i was running so i apologize for that earlier uh so we have right here the project location map uh has a parcel number and the owner identity of each one like nicky mentioned it uh goes along bernard and collins uh the next slide is this project is part of the city den municipal electric capital improvement plan to improve or reconstruct its electrical transmission system the current capacity is inadequate for the expected future load public meetings have been held to discuss the proposed transmission routes with the landowner representatives of the cited areas and now upon favorable motion this ordinance authorizes the city manager and the city attorney or the respective designees to acquire the property interest through the eminent domain process to become effective immediately upon city council approval now the following slides will contain the survey exhibits involved in this project now we'll go through these now do we let me ask you this do we need to read that standard language while you're advancing those slides is that yes sir that that would that would work fine right so does someone have that do we know does someone have that email with the proposed language in front of them yes mayor i do thank you uh so um if you could read that and then we'll be ready laura okay i'll go ahead and continue yeah you're right just kind of referring to the recommended motion right uh so uh i moved at the city of denton after having made the offers required by state law use actually am i aren't i supposed to be on screen when making the motion yeah um you you may be on this well yes i think we did that before last week where you read it then and then we went to the powerpoint yeah yeah okay so i moved at the city of denton after having made the offers required by state law use the power of eminent domain if needed to acquire various electric easements situated in the alexander hill survey abstract 623 and the mep and prr company survey abstract 925 all in the city of denton denton county texas and more particularly described on exhibit a to the ordinance now under consideration and on the screen to be displayed to the audience all of which are for a valid public use necessary for the expansion construction maintenance and operation of the hickory to locust electric transmission line to serve the public and citizens of the city of denton okay now we can display that okay let me i'll start sharing i'll start sharing again in a moment okay it's not letting me thank you okay that completes the surveys got it and does that complete the presentation yes sir and does did nicky have anything to add before we take questions nicky do you have anything to add the only thing that i would add to that is that the project has the total of 38 parcels six of those parcels are are what are we maining for us to acquire so just just kind of to give scope of the project we're we're kind of to the six parcels that we're looking for further action from council on at this time got it okay thank you question from mayor pardon me from councilmember davis and then councilmember maguire uh first to second the motion and then she actually answered my question i was curious about how many parcels were assembling together uh excuse me how many easements to complete this project and that question was answered thank you okay thank you councilmember maguire apologize if this was answered in the backup so i was having a little bit of trouble parsing those diagrams but is this for an overhead transmission line yes it is okay thank you councilmember bird and then council parcel parcels and easements are those used interchangeably or should i we be thinking something else so those are interchangeable yes in this situation in this okay councilmember armature so on those six parcels are there are there any uh residences or businesses i didn't i didn't quite hear you miss armature are there any occupied uh residences or businesses on those those parcels of land that the easements are on the six parcels yes there are business no displaces in the project at this point that's correct sorry can you repeat that no displaces in this project alignment no displaced yes but but are there um uh are there uh residences or or businesses that are on the on the land you know not not in the easement right but on the on the property that's attached to the easement nicky do you have that yes yes there are businesses and or residences um on some of these parcels but like laura mentioned no one would be displaced by the acquisition of these additional easement space okay any other questions councilmember davis just trying to recap what i saw on the slides it looks like we're talking about pretty standard electric easements along the roadway uh there's some apartment buildings there uh there's some businesses there but it's power poles along the roadway just about where we generally expect them to be that is correct yes okay so we have a motion by mayor pro tem melzer a second by councilmember davis any other discussion seeing none uh mayor pro tem melzer how say you hi councilmember davis hi councilmember back all right uh and then councillor maguire hi councillor bird all right councillor armater yes mayor husbeth is the i as well that passes seven zero thank you uh laura nicky uh that takes us to section three of our agenda uh and it is i'll call the first item it's 3a which is id 202530 consider adoption of ordinance approving an economic development agreement under chapter 380 of the local government code for to promote economic development to stimulate business activity and economic growth of the city of denton between the city of denton and ranchland foods llc regarding expansion of operations and increase in the number of high wage or knowledge based jobs in the city of denton all right good after good evening uh mayor and councilmembers i i was prepared for an afternoon my apologies and so i'm jessica rogers i'm the director of economic development and i will be presenting this item and the next item to you um both regarding ranchland foods the first item do let me call that as well so is that okay oh sure yeah let me do that uh so it's item b which is id 202551 consider approval of a resolution of the city council of the city of denton nominating ranchland foods llc to the office of the governor economic office of the governor economic development and tourism through the economic development bank as a enterprise project okay thank you sir and i will um go over what each of these programs are that we're talking about i know this might be the first time to see some of these for the for the new city council members so um i am going to do a little bit of background as we go through these so let me share my screen and get the first presentation pulled up for you all right so for some of you this is going to be a repeat of what you saw last week but for our new city council members i'll quickly go through the materials and certainly if you have any questions at the end i'm happy to go into more details on any of these projects and we do also have the ceo of ranchland foods ken davis with us so he'll be available for questions after the presentation so ranchland foods is a food production and brand development company currently based out of the phoenix arizona area they're known for their commitment to raising cattle cruelty free with sustainable practices and they've expanded their market line they now offer products in poultry and pork they also serve as a three pl or a third party logistics company that's a fulfillment center for other companies they're seeking to relocate their corporate headquarters and distribution to north central texas and as mr davis informed you last week he became interested in denton because of our location and his ability to expand his services regionally so the proposed site is the former miller building as we sort of all know it at 2421 i-35 frontage road sort of on the north side of denton there and the proposed facility will be the corporate headquarters and we will be responsible for storing delivering and shipping food and meat products nationwide it's where they'll primarily serve their three pl clients and their primary distribution hub operations when ranchland foods became interested in denton and they submitted their incentive application they used they provided us the stated goals for their incentive application of reducing the impact of their relocation and site improvement costs and encouraging high wage and job creation through their company expansion so for this next section of the presentation i'll go over the information related to the incentive application as well as staff analysis of the application so this is a relocation of a corporate headquarters and distribution hub this is included under the policy targeted sector of as a significant consumer of municipal utilities and that's under the city's adopted tax abatement and incentives policy they also comply with our strategic plan strategic growth areas targeted sectors of connected denton the codes that you see there are the primary industry codes in which this in which ranchland operates and those industry codes were provided to us as part of our strategic plan and that we underwent over the past few years and those codes sort of relate specifically to that strategic growth area the project capital investment is about 5.7 million dollars that will be invested in improvements to the existing facility and in business personal property that's equipment and things that the business is going to have on site the existing property has about already has a value of about 3.9 million ranchland foods will create or relocate about 140 jobs those will have a weighted average range of just under 70 000 with a total payroll at year 10 of their um excuse me year 10 of the project of about 9.8 million and i'm going to go over those numbers in a little more detail as we get to the staff analysis so the first thing that we looked at um on this project was the job and wage information to make sure that first it was compliant with our policy and second and once we kind of established that we look at um is this eligible for a job-based grant under our policy so what you see in the top chart is an outline of the job creation projections that the company provides us so these are sort of the bands of of positions that are being created the year that we estimate the positions will be created we do all of our economic analysis on a 10-year basis that's sort of industry standard we also don't do agreements um beyond 10 years so that gives us a holistic look at um kind of these agreements in in sort of their life cycle and so we also include in the table a cumulative jobs um row here and then an estimated annual payroll sort of what it is year over year so you see where we get to that 9.7 9.8 million in year eight and then carrying that out through year 10 part of our evaluation is making sure that jobs that are being created are higher than the denton county average and denton county median so this particular application has a weighted average annual wage of 69 893 when we received this application that's kind of when we stopped the clock on that evaluation and at the time the denton county average wage was 48 775 and the denton county median was 42 989 so as you can see the average wage of this application far exceeds both of those criteria another criteria that we look at is defined in our policy as what is a high wage job so per our adopted policy a high wage job um is a or a high wage project is one in which the average of all wages are 55 000 or higher or 65 000 or higher for 25 of all wages of the project and in this case you'll see that we kind of broke it down here what's the number and percent of jobs that are above that 65 000 threshold so we'd be looking for that number to be above 25 percent and we actually are at 57 here and then again we went ahead and bumped that up and said what about 75 000 and of course in this case it's the same we didn't have any in that middle band to change that number so we also look at projects in connection with our strategic plan so i've outlined a few of the areas under the connected denton strategic growth area that this project complies with first and foremost is attracting new investment this is a new company to denton they are you know a great company that we were able to connect with through local our relationships with local brokers and site selectors and this is adjacent to the west park industrial park and this also ties to our sort of mid to long-term goal of creating a center of excellence around logistics and supply chain management as i mentioned this company is a three pl company and it also does its own distribution so certainly ties into that logistics and supply chain all of those positive things we have around logistics and supply chain here and then really could help us move forward in creating that center of excellence so now i will go into sort of our direct policy which is our incentive policy that guides how we kind of get to evaluating projects so our policy has what we call general provisions and priority considerations so the general provisions that this policy meets are outlined on the screen and that it creates quality jobs it secures new customers for municipal utilities and it is included in one of our targeted sectors it does have a number of applicable priority considerations as well in this case promoting business and community investment if you watched the council meeting from last week mr davis spoke about his commitment to the community and i'm sure he can answer questions about that as well again and this is also about increasing wages and increasing those percentage of jobs paying more than 75 000 encouraging those higher skilled and knowledge based jobs and generating new customers for our municipal utility i've added a little bit to this slide as background a section of our policy relates to the chapter 380 grants and loans and that's a particular provision in state law chapter 380 of the local government code that's what that reference is too that gives us the authority to make grants and loans for economic development purposes and so i've outlined that in that box over there on the right so that you have a little background of of why we're referring to this as a chapter 380 agreement but under our adopted policy for us to enact a chapter 380 agreement and we need to meet our our considerations or our provisions that city council adopted in the policy and so in this case the policy um the project met um a couple of our chapter 380 provisions it is a targeted industry um cluster and then it is in a supply chain or excuse me it's not in this particular company isn't a supply chain it's in the targeted industry cluster of that first bullet point and this is a we're looking at a cash incentive to gain a competitive position where the company was considering various sites um as mr davis spoke to last week and then also increasing the percentage of jobs paying 75 000 or more we also have what we consider other considerations so these are things that the city council stated and were important in their adoption of the policy and that's increasing the net new jobs with wages above ditton county's median and that they would consider job-based grants when a business was going to be creating those higher wage jobs so when we kind of take all of that information into consideration when we're building an incentive package and in this particular case we look to what is our investment fund to build that incentive package and so to be eligible they have to meet two of three criteria um and the two that this company meets are on the screen so they must be a high wage knowledge-based jobs or recruitment of an industry sector target um the third criteria is a capital of investment of 15 million dollars or more they don't have to meet three they only have to meet two of the three per the policy um and so those are the two that this company meets so we take all of that information um and we put together an incentive proposal based on sort of our policy um in our general practice invest kind of practice and industry standards that we have and we came up with a chapter 380 grant um that is a entirely performance excuse me performance-based grant which means the applicant has to demonstrate compliance with um various provisions of the agreement before the incentive is paid so that means the job has to be created before that job incentive is um provided to the company so the first component is a relocation or expansion grant um that's to help offset those site construction costs that the applicant indicated um in their application so that is for a hundred thousand dollars um again that is performance-based the applicant has to make the investment in the property first before we reimburse them for their expenses um the second is a stratified job-based incentive so we come up with a not to exceed amount based on our analysis um in this case it's 66 000 and it's based on a stratified um job-based grant so we look at jobs in particular bands and how many jobs are being created in that band and then we calculate um the not to exceed amount from that and then the third part is a residency bonus so the city council had stated um that they wanted to create um and encourage job creation for debt and residence so we are incentivizing um this company to uh encourage their residents to establish debt and residencies if they do so they're eligible for an additional 500 on those job-based grant incentives so that has a cap of 52 500 so all total and the job-based grant has a total of 218 500 the applicant may also be eligible for the dme economic growth writer that's entirely based on their actual electric demand and has a separate approval process and then as we discussed last week this project is also eligible to nominate um for the texas enterprise zone program and i'll go over that in the second presentation and what that program is and it has a separate approval and compliance process and well as well so this just breaks it down a little bit further and this is sort of a project revenues less incentives this isn't the full economic impact analysis um that we do on these projects but this just a sort of a simplified version of that if the project maxed out both its incentive side um and its projected revenues this sort of demonstrates the projected return back to the city we're calling it net return um it's a little bit different than our economic impact analysis which i'll go over on that i believe the next slide and it's a little bit different than how we do our net revenue report um which is what we use for our annual compliance measurements but this is just to kind of give a picture um a really simplified picture of kind of the net return from a project so in terms of benefits we always look at both qualitative and quantitative benefits this is when we go through our economic impact analysis process um and so in this particular case the qualitative benefits and really focused on those quality jobs pipeline for our supply chain and logistics programs here um recruitment and expansion of a company um you know key here is occupancy of a currently vacant building so they're going to bring life back to a structure um they're not going to be building a new structure and then certainly diversifying our tax base in terms of our quantitative benefits we do look at 10 year projected revenues um and those numbers are there on the screen for you we also look at job benefits so 140 local jobs created and then an additional 133.7 spinoff jobs which are supported um at an average wage of just under 40 000 so that's part of that economic impact analysis that we take into account that looks at um sort of those downstream those indirect impacts of job creation and investment in our community and because this also generates some sales tax um this also creates additional revenues for DISD DCTA and Denton County and we don't take those into account into our general fiscal impact analysis but we do look at those in our economic impact analysis so for this item for your consideration is a proposed chapter 380 agreement with the terms of a five-year performance-based incentive not to exceed two hundred and eighteen thousand five hundred dollars um and then our second item will be consideration of the nomination to the Texas enterprise zone the direction that we received um from the partnership board was a they recommended approval eight to zero and then last week council gave us direction to move forward with the staff proposal and that is what you have seen this evening so i'm going to pause here um and see if there are any questions specific to the chapter 380 agreement councilmember davis thank you jessica i'm trying to remember last uh last week if mr davis said it was seven percent or seven individuals that he expected to relocate with the company they expected to be hiring quite a few folks here i mean that's probably that's why they're going for the residency bonus because they they intend to hire i think it was all but seven individuals if i'm remembering correctly i think you're correct it was seven but mr davis is on the line if if uh he wants to answer that or correct us sure no actually uh good evening council uh you're correct it was only seven so the majority of hires would be new to the area okay thank you uh questions for staff or mr davis like mayor pro tem melzer and then councillor armature i'm i kind of like to make some comments if that's all right i don't really sure yeah so uh so uh i don't go for all these deals i'm not interested in growth for growth sake when we had tyson come before us i took a lot of criticism for but i said no to that for the simple reason that we'd already had u.s cold storage a similar distribution outcome without an incentive and i said i didn't think we needed to offer an incentive for distribution i think the ball is kind of rolling on that for dentin if you ever if you drive west to 35 it's quite eye-opening uh it's you know it's really become a strength of dentin and sure enough we've had lowes distribution center come since without an incentive uh and cold creek solutions is coming that incentive what's different is that this is the the corporate headquarters coming with the distribution center and it's not so much about that we need jobs i mean your unemployment still we're coming back from covet but pre-covid our unemployment rate is historically low compared to the rest of texas and the rest of the country and i expect we'll get back there but what we don't have is a lot of good paying jobs there's nothing wrong with warehouse work it's honest work i'm glad it's there uh but people will do it no it's very tough in dentin to make ends meet on that and what you have here are about 90 jobs we just heard the vast majority of them to be hired here that are really career type jobs you know that where you can you know it's beyond gig work beyond shift work uh and and i think as you hear questions about the company i think it's not if you're a vegan but it's it's a pretty good cultural fit with dentin as well in terms of their values that they're interested in organic they're interested in renewable uh and and it'll add to our ability to really make make something more out of our community's expertise and logistics so it's more than just there are a lot of them here you know it's a chance to become sort of known for being expert in that so i'm going to be supporting this in fact uh just to sort of set the table i'll move approval doesn't keep anybody from asking any questions or you know having any discussion okay uh councillor armature i will i will actually withdraw my uh my question for now thanks all right any other discussion councillor maguire um i would like to second mayor protem's uh mayor protem melzer's motion to approve and i would like to note that even as a nearly lifelong vegetarian um i i agree that that the company is a good cultural fit for our city um i'm generally skeptical of economic incentives but um after pouring over this one i think it's a good deal for our city okay uh any other council member i'm not going to disagree but i do have a couple of questions so i can understand are we just are we just talking about just the corporate headquarters is there a do i understand that there's going to be another part to this where the lot where the meat is going to be logistically moved or are we just in it's just just for the corporate headquarters so that's a quick that's a question okay and also the other question is just kind of shallow but i was just wondering uh you know where is the supply of meat coming from where are the where is the cattle where is it being grown and does that fit into uh the the cost of doing the business or are we incentivizing that part feel me you know what's going on certainly so i will let um mr davis speak to to both of your questions um he's definitely the expert on uh the location of the the ranch and the and the animals um but the facility itself will house both the corporate headquarters and the distribution so he can kind of give you the details um more specific to his layout and plan for the facility and then certainly answer answer the the ranch question yeah certainly so uh to answer that question uh it is whole an entire wholesale move of our our corporate existence from an headquarters standpoint to be in north central texas in denton that will compromise a lot of the executive type jobs in our several departments whether it's sales marketing uh distribution logistics as well as the distribution center itself we're looking to even increase that the size of that distribution as we're in constant negotiation with other large logistic companies like amazon to become their refrigerated and frozen distribution facility so north central texas represents for us the epicenter of our entire organization the arizona facility will no longer exist uh the the minimum jobs that will come here but the rest will be created in this market as far as our ranches and where our cattle are procured from uh we're a very vertically integrated company we have a very strict policy in regard to how our cattle are raised and we contract with local family ranchers in this region throughout texas so we have some that are actually in denton county wife county montague county jack county uh extending all the way to the panhandle of local family ranchers that procure and raise cattle according to our genetics our sustainability and our organic programs so for the most part 80 of our cattle that go back into the market even right here in the metroplex through food service hospitality restaurants hope um all come for the most part from the texas region uh the company itself or our uh i should say our extended arm of companies also has acquired a ranch an operating ranch here in wise county where a lot of those cattle are raised and will come into our programs so it's very texas centric uh you'll you'll hear of the future even the processing and harvesting facilities will also be here uh in the in texas that where all of that will be centralized as far as distribution goes right from denton from the facility in denton okay thank you uh any other questions seeing none i have a motion from council uh pardon me from mayor pro tem melzer i have a second from uh council member maguire any other discussion seeing that councilor armater yeah i i just want to state why i strongly support this project as mayor pro tem melzer said and his council member maguire said you know i i too tend to be skeptical about and have a pretty high standard for uh 380 agreements and this one uh gets a's uh in in my book uh where ones that i have voted no to have gotten f's um and some of the strong points have been mentioned already uh but i'll mention a couple others that haven't been mentioned um not not only is is there a very strong median wage uh but i always ask about what are the people making at the bottom um and in this case you know we've got uh the the the minimum wage for this company at the very bottom is around 17 dollars as as i can recall uh correct yeah and and that is that is really important to me uh likewise um you know as you mentioned uh most of the jobs uh will be local jobs with very few transfers uh i really like that it's also occupying a and uh unused building uh so that's another part of the sustainability project it's it is reuse um and and that is really great um uh so and i also want to say uh that i'm very pleased uh that that this company does not have an image agreement with ice uh that that was really a strong plus for me um some some of you might know that you know these agreements are are common in the meat industry tyson had one okay and uh you know they're uh and uh relate related to um displacement of families okay this is a 3-8 agreement about this company we gotta i know you don't like me to talk about this i'm well i just like the agenda and the rules that are incorporated i am praising this company uh so i think it's absolutely on topic okay go right ahead so and anyway uh i i just really appreciate that you don't have one of those agreements and i think you do your business the right way and i'm i'm very proud and glad that that you're coming to dent and proud to incentivize this okay so we have a motion by we have a motion by mayor pro tem uh melzer we have a second by council member maguire any other discussion seeing none uh council i mean mayor pro tem uh melzer i'll say you as i begin to answer that question i just want to add that one of my first questions was what's their history of labor environmental violations the history is none aye thank you council member maguire aye council member beck aye council member davis aye council member bird aye council member armature yes mayor hudspeth is as well past the seven zero and that takes us to the next item i've already called so jessica i'll turn it over to you yes so for this next item we'll be going over the texas enterprise zone nomination process um i think it's been about two years plus since we've had a texas enterprise zone nomination so i am going to do a little bit of background um just so everyone understands this project but i promise i i won't keep us here too much later no problem thank you all right so the texas enterprise zone is a state economic development tool to promote job creation and capital investment specifically in economically distressed areas and the program does have a local community partnership requirement and so by approving the local incentives in the previous agenda item ranchland is now eligible to be nominated to the texas enterprise zone program with that a successful applicant would become eligible to apply for a state sales and use tax refund on qualified expenditures that they make as they are investing in building up or expanding their business the program provides the company with reimbursements according to the level of their capital investment and the number of jobs created or retained um and i'll go over that next bullet point in a little more detail because it's going to be a little confusing when i first say it but enterprise projects can be located either within or outside of an enterprise zone but depending on where they are located their project criteria become variable so i'll go under what that go over what that means over the next few slides but first i want to head on how does a project become eligible for and what type of and level of incentive a company is eligible for under the texas enterprise zone program so their potential incentive under this state program is calculated by first determining the level of capital investment in this case as you saw in the previous presentation of an investment north of five million dollars so this is an enterprise project they then uh we determine their potential max incentive by multiplying the potential number of jobs created by the maximum refund per job um and so in just as an example if someone was investing five more than five million dollars and they were creating a hundred jobs you would multiply a hundred times two thousand five hundred dollars for a max incentive of two hundred and fifty thousand dollars so we'll do that specific math for this project um as we go through this so to apply for the enterprise zone project a project must seek nomination from their local community communities do have limited number of designations for every biennium so for the state budget two-year window um didn't have six designations that we're able to submit we have not submitted any in the state biennium the state can award 105 projects and i spoke with the governor's office this morning and they do still have nine to ten designations available in this biennium now of course the new biennium will begin on september one and ranchland foods can either apply then or apply now so they there are designations still available so denton held a public hearing and adopted ordinance 18 13 66 in 2018 by adopting that ordinance be elected to participate in the texas enterprise zone program by doing that we are now able to make nominations by a resolution process but aren't our any project we nominate must receive that local incentive prior to nomination consideration so after that project receives that local nomination or designation um that designation remains good for five years and the company will then make employment and capital investment commitments within 90 days of the application date through the designation expiration date so they have that 90 day window plus that five-year designation window to do what they say they're going to do to make that capital investment in the community and that state application deadline can kind of impact that 90 day window but they accept applications on the first day of march june september and december so those are the beginning dates for the state's fiscal quarters so an enterprise project as i said before can be physically inside or outside of an enterprise zone if a company if a project is located specifically inside of a enterprise zone what that means is that company commits that 25 percent of their new employees will meet economically disadvantaged criteria will be residents of the enterprise zone or be veterans if they're outside of the enterprise zone that increases the requirement so they can still be nominated but they have to work a little bit harder to meet the state's goals that means that 35 percent of the employees have to meet one of those criteria they also have to be pretty much full-time jobs they have to work 18 more than 18 20 hours per year minimum and they must exist through the end of the designation period or at least three years after the date on which the state benefit is received so if it was at the five-year mark of their designation that a job was created that job would have to remain for three years beyond that designation period for the company to remain eligible so this is a map of the den enterprise zone so these are zones that have met the the state criteria that is designated at the census block group level if those shapes look familiar to you and you're as we all are right we just went through a census and we're all up on our blocks and groups and tracks and all of those things enterprise zones are done at the block group level and how a enterprise zone gets designated is that 20 percent of the residents within the zone are at or below 100 of the federal poverty level or it's an area designated by the federal government as a renewal community empowerment zone enterprise community it's an area within a distressed county we don't meet the criteria for that denton county is not considered a distressed county under the state criteria or it's an area within a defense base and so we don't meet that criteria we're eligible under the 20 20 percent of residents criteria so moving forward an enterprise project seeks its nomination and it gets nominated then they have to work with their local communities to submit a comprehensive application i didn't include that in your packet the application before it's filled out is i think 50 to 75 pages so once we add that information in it becomes much longer the project designations are very competitive and they're awarded based on an application score the capital investment that the company is committing and the job creation or retention commitment that's those scores are uh excuse me the applications are scored by the governor's office and the governor's office particularly looks at the economic distress of the geographic area any revitalization efforts that the business is undertaking or the nominating jurisdiction is undertaking in that area the type and wage level of jobs created or retained and is it a state priority project is it a target industry are they creating more than 500 jobs or are they focused on an area of economic distress and all of those are large sections of the application that we work through with the applicant so talk about what's happening in this area um what their goals are and what their intentions are so a project then has five years to make the required investment and make those employment commitments they then have to file for refunds of eligible qualified expenditures made on state sales and use tax so they have to certify both that the jobs that they've created um that they've created them and then that they've maintained them for the entire period they also have to demonstrate that they've made qualified expenditures on state sales and use tax because that's how they get refunded so they have a pretty strict compliance process and similar to ours it's a it's performance based so they have to demonstrate compliance before they're eligible for that refund and so all of those steps i just walked you through are summarized very neatly in that graphic on the right but as you can see it's it's a pretty robust process that we have to go through um with a company to seek this nomination and get them through that application process so the proposed nominees tonight is ranch land foods um there's still a food production and brand development company that's currently based out of phoenix arizona but we're going to get them here to den as fast as we can um they are seeking to relocate their corporate headquarters and then they will employ approximately 140 um by year eight of the of their operation the project is within a designated enterprise zone that meets means they meet the lower threshold criteria of the texas enterprise zone project they are considered an enterprise project because they are making an investment of at least five million dollars they're uh proposing to create 140 jobs so if all of those jobs were created within the criteria the nomination window 140 times 2500 is 350 000 i hope my math is right um on that but i believe that's correct um and then the other requirements are that the city must provide local incentives and the city must nominate the project for them to be eligible so what are the benefits of participating in this project so for ranch land they're eligible for up to 350 000 refund of state sales and use tax so denton it means that 25 of the jobs created will be filled by people who are either economically disadvantaged or residents of the of an enterprise zone within the city of denton so if you think back to that map it's most of the city of denton is within an enterprise zone or their veterans nominating enables them to assist the company in receiving a state's sales and use tax refund it has no impact to the fiscal impact of the city of denton because it's based on the state sales and use tax instead of the local sales and use tax so with that staff recommends nominating ranch land foods as an enterprise project and i will pause for questions thank you great presentation questions for staff uh so council member beckton council member davis yes thank you mayor um is there any uh it sounds like you guys have lined up all your ducks and this is a great project and there's there's really not any barriers to to the nomination process if we approve it or or the governor accepting it but you you did mention there's limited slots and and you did mention that you know there is a five-year um time period that they can do this so so given that limitation in the competitive nature is is there any downside to denton um if they fail to achieve uh the tez and um it would would you know i guess this is more of a question of the company would they would they not come if they didn't get that extra piece that is item b well i could answer the first part so denton has six nominations per biennium so every two years so if ranch land um it submits their application prior to september 1 2021 um they would there would be no impact to the city of denton because we have six um and we're kind of on the clock and on september 1 we're going to get six additional so if they choose to um apply on the september 1 2021 or after they would be they would take one of our six designations for the next biennium we would only have five remaining um but i would say from the realistic standpoint it's it is a very difficult project to get qualified for and i've been the director for a little more than two years now and this is the only the second project that we've brought forward with with this nomination in the time i've been here so it is pretty a difficult threshold to even get to those six okay i'm sorry there was an additional question um i think specific to to mr davis uh regarding how this impacts his decision yes yes well from our perspective really uh it doesn't change uh our our commitment to to denton if we if we don't get this i'm i feel confident in where we are as a company and what our process is right now that i don't think we're gonna have any challenges uh qualifying for that but it doesn't change our commitment to denton okay thank you okay council member davis and i just want to say anybody who signs up for that process has got to be committed to it um i mean it there's a lot of work to put into it there's a lot of boxes to check anybody who's had to work under a grant and report on just a little bit of that kind of stuff um that's that's pretty phenomenal so i'm going to go ahead and move uh approval of the resolution nominating them to the governor okay thank you um counselor i will gladly second that uh i was just wondering uh from staff um when uh would we expect to hear whether or not they get they get this from the state so when i spoke with the governor's office today they were doing final evaluations on their march 1 applications so they try and they have the application deadline so the next one will be june 1st um i'll tell you it'll take a lot of work to get us to the june 1 application deadline we've been doing a little work on the back end in anticipation a lot of the information we pull together for our economic impact analysis is is information we can use in the application um but if we're looking at the september 1 deadline the company would expect to hear back sort of in that 90-day window um so sometime in the fall would be my guess okay we have a a motion from uh councilmember davis and a second by counselor armature further discussion counselor bird i was thinking back to that map that you showed and it showed a large swath of uh blue in there and it all showed so so showed a large part of that is as an area that that looks like it's university of north texas area and so i'm just wondering is it fair to include that area since it's mostly state agencies in young people that are living in those riddles that's going to move out how is that if i mean how is how is that affecting everything there is it fair to include that so the designations are made once the census is completed so the sites that you see today are based on the 2010 census so once the 2010 census demographic data is set the state goes through the block groups and any block group that meets the criteria is automatically named an enterprise zone so the city doesn't nominate the the area um we we don't have any direct control over how it's set in state statute if it meets the criteria it's designated as an enterprise zone under this program so it it is capturing a lot of students in that in and around that area which tend to be lower income um certainly at that at that point in life um may not have their full careers just started yet um so it is capturing that so we are seeing that reflected in those block groups but it's certainly not a negative impact to us it's certainly just reflecting the demographic data from the 2010 census okay any other discussion seeing none uh council member davis houseau aye council member armeter houseau yes council member beck aye okay council member uh mayor pro tem melzer aye thank you council member require i'm councilor armater yes again i'm sorry yeah i got you uh who am i missing there you go council member very good council member you got it yes oh mayor hudspeth as well that passes uh seven to zero that takes us to item c id 31929 consider approval resolution of city council of the city of denton texas uh appointing an interim city attorney setting forth the terms of the appointment setting forth the interim city attorney salary and providing an effective date uh council member davis i i'm assuming we don't have a presentation on this um right and i'll go ahead and move approval of the draft resolution we received in our email at 956 from the city secretary thank you for that uh is there councilor armater uh can someone from staff just go over for the public what what's in that uh what's in that resolution good evening it's tiffany thompson director of human resources i can go over the terms that we discussed discussed in closed session today and so it is a seven percent increase and then also a car allowance of nine thousand dollars a year um the seven percent increase will be effective and the car allowance on june the seventh 2021 until we get a new city attorney appointed okay and we have a councilor armater oh and and and the name of the person being appointed thank you it's catherine clifton thank you okay so we have a motion by uh council member davis i'm looking for a second council member beck i'll second that thank you so i have motion by council member davis second by council member beck any other discussion seeing none council member davis i'll say you aye councilor beck aye mayor pro tem melzer those are outstanding questions by councilor armater aye uh council member maguire aye councilor bird aye councilor armater yes mayor hudspeth is a aye as well that passes seven zero that concludes our agenda now to uh concluding items any um announcements community announcements etc any announcements councilor maguire um i'd just like to thank the the voters of district four for placing your trust in me um and i hope that i can uh live up to your expectations and encourage you to let me know if i'm not okay uh any other comment any other announcements comments councilor berth i definitely want to thank the voters for in district one to um just let them know that i will do my very best i've been telling them that all along and i appreciate their trust in me to do just that thank you okay uh any others and then i'll just touch on uh i'm sorry what let me see okay councilor beck yeah i now now that there's uh social pressure that i have no choice but to make a similar statement and thank count uh district two for their trust uh that they put in me but i will add on to that that i want to thank the staff and the existing members of council for being so gracious and helping the the three new council people out uh as we try to get the ball rolling so thank you all thank you shout out to see the team social pressure uh so and then i'll i have a couple of things here so may 13th is a realtor friend of mine alex lee's birthday so i want to shout out to to alex lee he's a great guy uh does a lot of great things for the city of denton and then there's on the may 14th there's a ground hot gala gala that's coming up to support denton isd uh then uh may 15th is the denton freedom house golf tournament which will be great and then also on the 15th is and we read a proclamation i do believe last week the military spouse uh day event is may 15th so those are four things i wanted to note uh if there's nothing else seeing none okay so we will conclude today's this evening's meeting at 10 33 p.m it is still may 11th and we are back next week right and so what date is that just to so that people can sit there alexa timers uh we'll be back on uh the 18th 18th yes thank you Thank you very much. Have a great evening.