Good afternoon. I'm Pat Smith,
the chair of the city of dead bond oversight committee.
This afternoon, we are having
a regularly scheduled meeting for
the bond oversight committee via zoom.
The first agenda item will be consideration
of the meeting minutes for February 4th, 2021.
Is everyone had an opportunity to review the minutes?
Can I get a motion for approval?
I'll move.
Thank you. Randy Robinson.
Can I get a second?
I'll second.
Thank you, Eric. Any discussion,
comments or amendments to the meeting minutes?
All right. Seeing none,
all in favor of approving the meeting minutes as presented,
please signify by raising
your hand or saying I for the phone or zoom.
I. Janet, are you able to vote?
Did you hear anything from Janet, Cassie?
No, it looks like she's joined via phone,
but it looks like she's still muted.
Okay. Do we have enough votes?
I thought we had quorum,
but if she doesn't vote, I don't know if we have quorum.
I think we're okay, Mac.
It's very well.
Just counting answers are four numbers.
Yeah. Eric, myself,
Randy, and Brandon.
There's seven total on the board?
Yes.
Yes. We still have a quorum.
Okay. All right.
That motion is approved.
Moving on to the next agenda item.
BOC 21-006.
Receive a report, hold a discussion,
give staff direction regarding 2012,
2014, and 2019 general obligation funded capital projects.
I'll turn it over to you, Cassie.
Thank you. We have three presentations for you today,
similar to last time.
Gary Packen is going to present the parks projects,
and then we'll have Rachel Wood from
Capital Projects present and then Scott Gray from facilities.
You'll have an opportunity to ask questions with each presenter.
With that, I'll turn it over to Gary.
Good afternoon, Gary Packen, Director of Parks and Recreation.
I'm going to go through the 2014 bond election proposition number 4,
and our projects associated with that.
We've completed all of the playground replacements.
In fact, we completed an extra one at Joe Skiles Park,
and we had money left over that was relocated and approved
by the Bond Oversight Committee last meeting.
That's been moved to the tennis court,
North Lakes Tennis Center project.
That is pending construction,
and I'll talk about that here in a future slide.
This is the park improvements phase 1 at Lake Forest Park in Milan.
We completed a playground,
a pavilion, and a basketball court.
Phase 2, park improvements at South Lakes Park.
We are in the bidding process.
We're going to our solicitation review committee next Wednesday
to get that out to bid, so that should be out very soon.
We're excited to get that project moving.
That's two additional courts with lights,
and then an option to put lights on the other courts as well.
Property acquisition, we had a little over $1 million in the bond program,
and we have an additional $5 million for 2019.
We have submitted an offer on one property down in South Denton,
and Real Estate is working on another offer in the same general area,
and then we're working with a developer
to potentially buy some land off of them as well.
So there's three properties that we're specifically talking to.
There is a fourth one that's close to Lake Forest Park
that's owned by an energy company,
and they haven't been real responsive,
so we keep trying to move forward on that.
So we're trying to work with them as we move forward.
Southwest Park Master Plan design.
We have a focus group that's been walking through us
this process since July of 2020.
It's about 20, 25 people.
We take it at the park board and brief them
and gain some feedback,
and then we plan on taking it to city council in the near future.
And once we get feedback from them, then we'll go back,
make some updates, and then put it back through the process again
with park board and city council for eventual approval to the master plan.
The master plan itself right now is three sections.
The northern section is open space and park.
The bottom left, which you see a footprint of a building,
that could be anything at this point in time.
It just kind of really articulate what size of a building could go there.
Over the course of the next 20 years, we may decide that it's, you know,
an ice rink, a field house, whatever, a library, a rec center,
could be any one of those.
So we're just going to leave it as general footprint space
with its capabilities based on its parking options
and the building space overall with the square footage.
And then the bottom right side is what could be put there
in regards to athletic fields.
None of this needs to be built at one time.
It could be built in three different phases
with the park open space, the indoor building,
and then the field space in the bottom right.
And each one of those phases could be rolled out at a slower pace as well.
So this entire property could be phaseable.
And currently, there's no funding for this.
So this is just to kind of get a master plan in line for future opportunities.
Spray ground, this was completed.
We're going to be opening it up on May 15th.
It did not open last year because of COVID.
But we're excited to get it back open and provide that service to the community.
And this is in Carl Young Park.
Our trail system, this is a component that has been done that basically starts
at North Lakes Park and goes up to North Point Park and then points east.
This is a component of our entire trails plan.
We've been working on our parks recreation and trail system master plan
since January of 2019.
We've been very focused on our trail section of that plan.
We have currently over 200 miles of trails that are planned in parks,
along major roadways, along major greenways or creeks.
And then connections between under or over text dot roads.
And then we're also planning paddling trails as well, both along our creeks
and around the entire perimeter of Lewisville Lake in partnership
with the Army Corps, Texas Parks and Wildlife, and neighboring cities.
The tennis center, the Pro Shop has been completed.
It was actually done about three months ahead of time.
So that's ready to go.
We are not yet ready for our flat work.
We're getting close.
We've been working through permitting and design on that.
So we're just about at the point where we can get it out on the street
and get a meeting set up with finance and purchasing for the SRC
to get that approved and out to bid.
We did get $40,000 in grants from the USTA for that project.
Our goal is to put 12 courts out there.
We are going to provide some alternates.
So the base bid is 10 courts with two courts as an alternate.
And then the pickleball courts will be alternates as well.
That gives us an opportunity to accept or decline
that based on what the cost comes in and what the budget allows.
Waterpark additions with the wave pool and the concessions,
we're getting ready to reopen our pools.
They were not open last year.
We have been challenged with getting enough people to return,
to operate at full capacity.
Since we were closed, we are shorthanded this year.
We lost a lot of our reoccurring staff to other jobs.
Since we were not open, they went and sought other employment.
We did talk to a community last week--
actually, this week-- that did open their pools last year.
And they are not having a hiring challenge.
So it definitely impacted us by closing the pools.
And that staff went and found other employment
during that time frame.
So we have to rebuild our staffing and our aquatics team.
Vela Athletic Complex, this project is completed.
The only thing that we're working on is finalizing two signs,
two plaques that are going to go in the property.
And we received one, and there was a misprint on it.
So the company has to redo it.
When they printed the logo, it didn't come out correctly.
So they're redoing that right now
and going to be sending that back to us.
And the sculpture that is going towards the entrance
of the park, it's called the Trophy.
That is under fabrication right now
and looking for installation in August of this summer.
There's a rendering with the footprint.
We are going to be putting some landscaping around the perimeter
of this just to kind of soften that up a little bit.
And there's another angle.
Lake Forest Park, Drew's been working on this
with our public works team.
The fish have been relocated.
The water was drained out.
I think we may have some more water in there now
since the recent rains.
But you can see in the picture that the dam
is being reconstructed and refortified.
They removed some trees out of the base of the dam itself.
And then we'll start dredging in the near future.
Public art transportation.
So if you remember a few years ago,
we were going to put some medallions on I-35.
There are currently medallions right there by UNT that exist.
But there were ones to be placed at Brinker and Lillian Miller.
It was determined that that could not occur.
So we have the funding available.
There was discussion of putting them on the ground more
as a monument.
And the Public Art Committee didn't like that idea.
And there was some discussion to use the funding for gateway
signs.
And the Public Art Committee felt
that that's not signages and sculptures as an art
from that perspective.
So we've been sitting on the money
looking for what to do with that.
Currently, we have been talking with TxDOT
in regards to the continuation of I-35 basically from UNT
to US-77.
So the thought process there is we
could continue those medallions moving north along 35
at those interchanges where it could be at the Merge,
at Oak, at 380, and some areas along that corridor
where the medallions are embossed into the walls
as opposed to freestanding structures attached
to the wall with illumination.
That would be a little cheaper, a little more affordable.
So between the $311,000 that we have currently
in the bond project and then additional $290,000
that we just received from the Governor's Community Achievement
Award, Denton received and Keep Denton Beautiful received
first place.
So we will be receiving a grant of $290,000
to go towards TxDOT right-of-ways for beautification
and enhancement.
So we have almost $600,000 that we
could utilize for future projects.
So option one basically says funding for sculptures
on Carroll Dallas Bonnie Bray Roundabout.
I think it was last meeting that it
was mentioned about putting a sculpture in the roundabout
on Bonnie Bray.
If we decided to reallocate that $311,000 towards sculptures
that were put in the city along major roadways,
we could use that money in the very near future.
With it being bond money, I know we've
been trying to utilize the bond money quickly
and get it back into the community.
This is the fastest way to do that.
Option two does cause some delays.
They're in the process of planning,
so it's going to be a number of years before they
were able to start that project.
I think it's 2025 is the date in regards to that construction.
So that would delay the spending and utilize
that for the aesthetics on I-35 for the embossment
of the medallions and beautification.
So we'd be sitting on that for four or five years.
So that's the downside of that.
So we do have $600,000, but don't have the $290,000 yet.
We have a meeting next week with GCA regarding the grant.
And so those are the two options that we're
thinking about right now and wanted
to get some feedback from the Bond Oversight Committee
in what your preferred direction would be.
Thanks, Gary.
So thoughts?
Janet, are you on?
Yeah.
Are you on?
OK, good.
Can you hear me?
Yeah.
OK, good.
Gary, this is Brain.
Oh, go ahead.
Did traffic have any thoughts about putting a sculpture
in that roundabout?
Hang on a second.
She's getting over to the computer.
OK.
Hello.
Becky Devaney, City Engineer.
This traffic department is happy to coordinate with the Parks
Department and a sculpture.
This is a typical type situation that
has been used in other cities.
So if that's something that the committee
would like to consider, we would absolutely look into it.
I was just curious if that was--
having participated in the event of driving around
the roundabout on numerous occasions,
I was just curious if that was any kind of a safety
concern of having a monument or a sculpture
in the middle of that.
The roundabout at Bonnie Bray is larger in nature
than maybe the other roundabout that's located at Hinkle.
And so it does have the ability to have
a structure in that area.
But obviously, sight distance and the considerations
would be put into play for safety concerns.
We would want to make sure that everyone still
has the appropriate sight distance all the way
around the roundabout from not only the vehicular movements,
but then also the pedestrian traffic or bicycle traffic
is in that area.
So those would be all things that
would be put into consideration.
If we decided to go that route of putting
a monument in that location, we would
look into all those things from a safety perspective also.
Thank you.
Absolutely.
Gary, what were the committee's thoughts on--
what's an example of Carroll Boulevard and Dallas Drive?
Are you asking me?
Yes.
OK, sorry, I missed that.
So the thought process, we'd put two or three--
actually, probably three or four--
pads along that roadway on Carroll on the east side.
And we could actually put temporary art there
if we wanted to.
And we could rotate it out every couple of years
and basically lease artwork from artists
that could display their artwork.
And then we'd have a constant changeover.
Or we could go out and actually purchase it
and put those three or four sprinkled along that right away.
And there's a trail that follows that as well
to provide that experience for both the people walking
and driving that corridor.
So we're talking, like, between south of University
down to Congress Street, that area?
Yes, approximately, yes.
And Brandon also asked about Dallas Drive.
What are your thoughts there?
Dallas and Teasley, if you remember,
there is an old right of way that used to be there.
About a year and a half ago, we wanted to remove that
and put some landscaping in there,
put some benches and some seating in there.
And the thought process is we would put a pad out there
and put a structure in that park to help beautify that,
something that probably a little bit on the brighter side
so you could see it.
But that was the thought process of putting a pad or a foundation
there that we could put a sculpture.
OK, anyone?
Eric?
I guess, to me, it sort of looks like a decision
between some investments that would be where local residents
would be often versus something that is more of a--
call it marketing slash general beautification
to let people know who are driving through Denton,
that this is our city and we're proud of it, right?
My preference would be for the first,
for putting it where our residents are.
But I would certainly defer to the Public Art Committee
because I think they deal with those questions a lot.
Just out of curiosity, is the match
for the potential funding along 35,
does that require a local match?
Would it require the entire amount
that we have available and that sort of thing?
So we're going to be meeting with TxDOT.
So basically, there is no match.
But if there's things above and beyond what their base options
are that they will provide and fund,
we would have to find above and beyond that.
OK.
Yeah, I just-- especially when you think of the Bonnebray
roundabout, and well, that could be sort of a way to really
activate that space with Razor Ranch South coming in,
drawing people over through that area
and being something to remember and enjoy
as we're going through our town.
And also, I don't know if this is the specific parcel you're
referring to on the Eagle and Elm area,
but it's kind of an older triangle
that was recently changed for the sidewalk and the drainage.
Is that what we're talking about there
on that northeast corner?
Yeah, there's two right-of-ways that we've improved.
Dallas and Teasley has been completed,
and they both had old abandoned right-of-ways.
And then Eagle and Elm is just right there at 377.
They had an old right-of-way as well,
and we're actually currently moving dirt on that property
for improvement and beautification.
OK.
Yeah, when I think of that, I think
that has a big opportunity to kind of be an entrance
to downtown, if you will, as people are coming in
from the south and be sort of a gathering place potentially
for some of those apartments and things that
have been built down there.
So those are just my thoughts.
Thanks, Eric.
Randy, Janet, any thoughts?
Yeah, I mean, personally, I think the--
I look at it more--
the highway medallions are great.
But if it's going to be unknown time and unknown,
what the cost is actually going to be,
I think we probably ought to just take the burden to hand
and say, hey, we have a place to use it.
The bond funds are authorized.
I don't want to hang on to them for another five years.
Janet, how about you?
She may not be hearing us.
So with that, sounds like there's kind of a sense here.
Could I get a motion for one of those two options?
For a vote or just for direction?
Well, let me ask, Cassie, you wanting a vote
or you just wanting feedback?
We just need direction.
I think that sense is option one.
We can move forward with planning that.
We'll run back through the public art committee.
And then the $290,000 we get from the GCA,
we'll continue to work with TXOT to see if that's an option.
We definitely need to figure out what the time frame is
on that when we meet with them.
In regards to how quickly they want
that to be utilized as well.
And if we needed to do something down the road
for the complement, the GCAA, we could always
put that in the next bond package.
It's going to be years before that's done.
OK, is that what you needed, Gary?
Yes, and make sure I didn't have another slide down.
I had one other slide.
Just let me bring that back up.
Can you see that?
Nope, let me re-share it.
The last slide was the 2019 bond program.
I mentioned this earlier on the 2014 bond program
for land acquisition.
We do have $5 million, and we're working with real estate
on some due diligence and offers for potential park property
for future park space.
And we continue to work with local developers
on their projects to try to acquire park space
in their properties and their development
and hopefully provide connectivity
to other parcels and other city assets,
whether it's park space, trails, neighborhoods, major roadways.
And that's all I had.
Thanks, Gary.
Capital Projects.
Next up, we have Rachel Wood from Capital Projects.
We'll be doing a joint presentation.
And I'm just looking for where the presentation is saved.
Do you need me to share it?
That might get challenging, just because I need to drive
for the majority of the slides.
There we go.
So similar to the previous presentations we've given you,
we'll go through the financial updates of each bond program
first before we get into the detailed project updates.
And then Rachel's going to go over some project management
and process improvement updates as well.
So I'm going to go through some of those first.
And then Rachel's going to go over some project management
and process improvement updates as well.
And then Rachel's going to go over some project management
and process improvement updates as well.
And then Rachel's going to go over some project management
updates from Capital Projects.
You can see from the charts that we've broken out
the 2012 bond and the 2014 bond program
to show you really how much has been spent
and is still remaining from each bond program.
And I do want to remind you this is just
for the street improvement part of the bond program.
There's additional CO issuances that will be sold this year.
They're included in our reimbursement ordinance
but haven't officially been sold yet.
And then the 2019 street bond program, we're still at 1%,
but have future projects coming down the pipeline
to start spending this money allocated for street projects.
OK, thank you, Cassie.
So good afternoon, bond committee.
I'm Rachel Wood, Deputy Director of Capital Projects.
And as Cassie mentioned, this is really
going to flow similarly to previous presentations
that Becky Devaney and myself have given to the bond
committee, providing updates on the status of projects.
And then at the end, we'll talk about some process improvements
that we have going on to improve the efficiency of the projects
that we're delivering.
So first, we'll go through the street reconstruction bond,
the status of how we are delivering the 434 segments
from the 2012 and 2014 bond.
So we're pleased to announce that when
you saw this chart at the last meeting,
we were projecting to complete eight segments
during the first quarter of 2021.
Thanks to the excellent work of our project managers
and our contractors, we've actually completed 11 segments.
So just to kind of keep things clear for the remainder
of the next two years-- and we are still
projecting to complete all of the remaining segments
by quarter four of calendar year 2022--
we're just going to keep the same numbers
and just kind of show with color differentiations what's
been completed and what's been remaining,
just because I know it can get confusing trying to do the math
and look from presentation to presentation
to compare how many segments we have remaining.
So a lot of exciting progress has been made.
We've actually got one of our projects.
We had a pre-construction meeting
for what we're calling the outsource bundle that
consists of 47 different segments.
We had that earlier this week and had a community
meeting on that project two weeks ago with our project
manager, Dustin Draper.
And then we've got a portion of what
we're calling our 2020 bundle that's
going to council on June 8 for consideration of the construction
contract.
And it will go into construction shortly thereafter.
So other than that, there aren't a ton
of updates other than we've got a lot of active construction.
2019 Street Reconstruction Project
is on track to complete in quarter four of 2021.
And that does include Windsor Drive.
And we do still have the note that there
are seven segments that are being programmed
as parts of other projects.
Becky and I actually had a conversation yesterday
with TextDOT.
We should be getting some additional information
from them very soon on Trinity Road
and the timing of TextDOT's Trinity Bridge project
because we're trying to sync those projects up.
For Mulberry Street, which includes two segments,
that's going to be a part of the Pecan Crate Tributary
for phases three and four projects.
We did submit a funding request as a part of our CIP budget
request this year for additional funding
to fully fund that project.
So really, that timing is going to be
dependent on identifying those drainage funds that we
need to complete that project.
On Westgate, we've got a community meeting coming up
May 13 and then a presentation to city council
through a work session on May 18 where
we're going to be talking about the scope and some potential
options to improve connectivity in the Westgate area
in the broader context of Denton High School's new location,
a significant amount of multifamily and single family
residential that's going on in the area,
plus the upcoming 35 widening project.
So we've got a lot of good traction on that.
Once we get some direction regarding
what the scope of that project should entail,
we'll begin budgeting accordingly
and then develop a final design and ultimately go
to construction on that project as well.
So going through our 2014 bond Proposition 1 projects,
I'm not going to go through every single project.
I know you've seen this slide a couple of times.
So all I'm going to do is highlight a few updates.
Updates include-- we actually had a really productive
meeting.
Our project manager, Kyle Pedigo,
met with Union Pacific Railroad, one of their consultants,
Vinish, and Kimley Horn this morning.
And it seems like we are still on track
for completion of the downtown quiet zones
by the end of calendar year 2021.
There is, of course, the hang up that ultimately
the activation of the quiet zones
is on Union Pacific Railroad.
But we did at least get some verbal confirmation
that we're following all the steps that we need to follow.
And that project is being delivered in concert
with the downtown storm sewer project
that project manager, Kyle Pedigo, is also delivering
currently in the downtown area.
New to this slide is the mingo quiet zones.
And those are the quiet zones that kind of hug mingo road
from fish trap to frame.
I won't name every intersection.
But city council recently approved a design contract
with Bridge Farmer to design those intersections.
And so once we've got the design in a firmer opinion
and probable construction costs, we'll
then look at what the remaining budget we have.
I believe we had about $930,000 from the 2014 bond earmarked
for that project.
And so just knowing that it's been several years
since that original estimate was developed,
we most likely will need to identify additional funds.
But we'll know for sure once we've got that design completed.
But we are excited about that project getting delivered.
And it's being delivered as part of the overall TWU area
program that project manager Tracy Beck is managing.
A part of that project is also the Rudel extension at mingo.
So the same council meeting where city council approved
the contract with Bridge Farmer for the mingo road quiet zones,
they also approved a contract to go to 30% design
for that project.
And what we plan to do is later this calendar year
have a presentation where we get feedback from bond committee,
also get feedback from council on what
the scope of the TWU area program should be.
There are several projects that are bond funded,
several projects that are also in need
from an infrastructure project, and some projects that
have been requested from a pedestrian safety perspective
by Texas Women's University.
And so we want to get some feedback on how
we prioritize those projects and which ones we should look
at funding and delivering first.
They're definitely all needed and just need to figure out
the best way to prioritize those projects.
The only other thing I'll note on this slide
is Becky and I've been having some really positive
conversations with the cog with Denton County.
So as we look at funding needs for the different remaining
phases of Bonnie Bray, we're hopeful
that as Denton County is preparing a potential bond
program and as we're looking at some additional funding
opportunities from the cog that we
can use those funds to augment and ultimately complete
Bonnie Bray as that is one of our top priority projects
to get completed.
So next, going into some of our proposition three projects,
most noteworthy on this is we have removed Eagle Drive
Drainage from the list.
That is a completed project.
And thanks to the work of our business services team,
as well as the finance accounting team,
we have closed that project out and actually used that
as a model for closing out projects.
It is a pretty complicated process
to close out and ultimately capitalize a project.
And so we've got an SOP in the works.
And I'm delighted to say that we're
going to have several more projects coming down
the pipeline that we're going to be ready to close out very soon.
So it's been great that we've been
able to get that process documented just
so that we know all the steps that we
need to go through in order to properly close out projects.
So just only other thing I'll note here,
as I mentioned, downtown storm sewer,
we're doing a lot of coordination with that.
And the Quiet Zone project, and it
is on track to be completed by quarter 3 of 2021.
They're currently looking at potentially starting
the punch list for closing out that project
around the September time frame.
So trying to be more like parks.
You will notice in upcoming bond committee presentations
that we're going to try to have more pictures and help you
see the status of some of these projects
rather than just showing you the boring Gantt chart
that you've seen on previous slides.
So this is our first step in that direction,
and we're going to try to have the next presentation be even
more engaging.
We've talked maybe about videos, no promises at this point,
but that is a potential.
But just wanted to highlight some of those projects
that we are nearing completion on right now.
One of those is West Hickory Street.
We're currently projecting a quarter 3 calendar year 2021
completion date.
Recently completed is the London Dairy Sidewalk,
which is a part of the 2018 sidewalk improvements project.
That was actually completed in April,
and we've had a lot of feedback from residents, particularly
those whose students walk to McMath Middle School,
that that's really helped the safety for those students
walking to school.
I've already mentioned the 2019 Street Reconstruction Project
Windsor Drive is a part of that project,
and we are on track for a quarter 4 2021 completion date
there.
Hickory Creek Road, phase one, I'm
going to call it all but complete at this point,
but we will complete it this quarter, quarter 2 2021.
And then we are doing some final punch list items on West
Hercules right now, but that project
is set to wrap up later this month.
So hopefully we'll be able to come back to you
with some big completed signs like Gary
had during our next bond committee presentation.
Couple of exciting updates on the 2019 bond program.
So actually at the April 27th city council meeting,
the city council approved construction contracts
for what we're calling the MCFC and LOFT.
That's our first two bid packages of the 2019 bond
program.
That was also our first project that we selected the contractor
using competitive sealed proposals.
We took that approach just so that it wasn't low bid.
We were actually able to take in other factors,
including the qualifications of the contractors,
into account as we were selecting the contractors.
So we are now under contract with SEMA.
And these are what we're calling our early out packages.
I'm knocking on wood as I say that,
but they're relatively simple roadway construction projects
that do not include any utilities.
And so we're hopeful that we're going
to be able to complete those projects by the end
of the calendar year.
And then work is currently underway
for the design of the first phase of Southeast Denton.
And so we plan to advertise that project.
It's 22 segments of the Southeast Denton neighborhood,
primarily roadway construction, but there
will be some utilities.
We're also looking at sidewalks and streetlights
for those first 22 segments.
So we're hoping to advertise by the end of the calendar year
for that project.
And then in concert with that, we've
got phase B, or phase two, which includes 51 segments
of the Southeast Denton neighborhood.
We're looking at delivering those 51 segments
using the construction manager at risk methodology.
So the design contractor and the construction manager
would be selected at the same time,
so that the construction manager can provide feedback
on constructability and give us a little more predictability
in terms of price.
And so we hope to have that advertised
by the end of the calendar year as well.
So a lot of really exciting traction
in the Southeast Denton neighborhood.
We plan on having another community meeting later
this summer.
And so we're really excited about the opportunity
to use the construction manager at risk methodology,
particularly for those 51 segments,
just because it's going to require a lot of coordination
and in a very tight geography.
So having one contractor, one design firm
will be really helpful for all the coordination
with franchise utilities and other city departments,
just to ensure that we're minimizing the impact
to residents and getting them the highest quality
infrastructure in the process.
Bonnie Bray, phase six.
Right now we're under right of way acquisition.
We have several properties that we're still
in negotiations with.
We have regular meetings.
We actually have one later today, I believe,
with Denton Independent School District,
kind of talking about this project,
talking about the scope given the Denton High School Project.
And so we are currently tracking for a 2023 completion
date for Bonnie Bray phase six.
The completion date is 100% dependent on that right
of way acquisition right now.
We do hope to be ready to go to bid
by the end of this calendar year,
hopefully this fall for the construction contract.
But just want to note that we are doing everything
in our power to get the portions of Bonnie Bray
immediately adjacent to the new high school
open as quickly as possible.
And as a part of that May 13th Westgate meeting,
we will also be talking with residents
about the status of the Bonnie Bray phase six project,
just because it's in such close proximity to the Westgate
project and all of the connectivity kind of comes
into play, particularly around the new high school.
The last thing I'll note on this slide
is right now we've got some schedule uncertainty
for Ryan Road and Hickory Creek Road phase three.
I know Becky's mentioned in a few previous presentations
that we were getting $10 million from the COG
to help fully fund that project.
And that is the case.
We actually submitted what's called a tip modification,
just kind of formally earmarking that $10 million
from the COG on April 23rd.
But because of the funding source of that $10 million,
there are some schedule impacts.
And so knowing that both the portion of Hickory Creek Road
phase three touches 1830 and Ryan Road
will connect 2181 to 1830, we want to minimize impact
and ensure there's that connectivity from 2181
to 1830.
And so we don't want both projects
to be under construction at the same time.
So we should know by the end of this month what truly
the schedule impact is going to be of that additional $10
million that we've gotten from the COG.
And after we have that confirmation on schedule impact,
we're working with the design firm, HDR, who's
designing the Hickory Creek Road phase three project right now.
We'll be able to determine, is Ryan Road going to go first,
or is Hickory Creek Road phase three going to go first?
And so by our next bond committee meeting,
we'll be able to share that with you.
But just wanted to be transparent right now
that the dates that we have listed,
there's just some uncertainty just because we're
wanting to make sure we're coordinating those projects,
minimizing impact to residents, and making sure
that we're maximizing those outside dollars that we're
getting from the COG.
So really quickly, I'll talk about some
of the exciting project management and process
improvement updates we have going on.
I've mentioned several community meetings already.
I think this is the only week in May
where we don't have a community meeting on a Thursday night.
So if you're ever bored on a Thursday night,
I can almost guarantee you we're going
to be having a community meeting.
We've got a kind of renewed emphasis
in concert with our public affairs department
to make sure that we're not just talking to residents
as we're ready to go to construction,
but that we're also talking to residents early on in the design
process so that residents have an opportunity to impact it.
Once we've already selected the construction contractor,
well, yes, we could make change orders in the field.
Those changes are much more complicated,
much more expensive.
And so we're really wanting to hear earlier
on from the residents as these projects are getting mobilized
what they'd like to see, concerns they may have,
if there is some sequencing considerations
that we need to make as we're scheduling these projects out.
And so as I mentioned, if you're ever
curious on a Thursday night what you're going to be doing,
you're always welcome to join us at one of our virtual community
meetings.
We're also developing tools for improved coordination
with our franchise utilities.
Becky and I are having regular conversations with Atmos.
We're looking at what we can do from a city resource
perspective to improve those coordinations
and have somebody in-house that can help kind of serve
as the primary point of contact just so that Atmos knows truly
what our priorities are.
We're working on getting Atmos an updated list of all
of our capital projects just so that they
know what the current sequencing is because that sequencing is
dynamic and so that they know who they should be contacting
should they have questions.
I've mentioned several times the construction manager at risk
alternative delivery method in addition
to the Southeast Denton neighborhood being delivered
with construction manager at risk.
We're also looking at Ryan Road being
delivered with construction manager at risk.
And we've got Frisa Nichols on contracts
kind of serving as our primary consultant helping us navigate
the development of the contract templates
and then also getting staff trained
on the nuances of the construction manager at risk
methodology both from a contracting perspective
as well as from a project delivery perspective.
So we had a formal kickoff on February 1st.
We had an internal training that several cross-departmental
representatives attended on April 21st.
And we're hopeful that within the month or so
we're going to have that contract template finalized.
And then as I mentioned, our plan right now
is to advertise by the end of the calendar year
for construction manager for the Southeast Denton phase 2
project.
So we're really excited about the progress
that we're making there.
And then depending on what we decide with Ryan Road,
we'd be advertising for Ryan Road
should we decide for it to go before Hickory Creek Road phase
3 shortly thereafter.
The other really exciting and important effort
that we've got going on that I wanted to mention for bond
committee is we've got an external review of our estimates
at completion.
And because some of these projects
do have some shelf life to them, because we've
got some new team members, we're wanting
to make sure that we have a third party look at the cost.
We know we've got some significant increases
in materials that are projected and escalation,
just given the economic conditions
that we have right now.
And so we're wanting to make sure that we're
factoring in that escalation appropriately.
And so that's something that our team is working closely
with the finance team on, making sure
that our estimates at completion are as accurate as possible.
The firm that we've selected is not only reviewing our projects,
they're also training our team on cost estimation best
practices, and they're helping us develop templates
that we can use for future projects
so that we've got that in-house talent.
But we do have them on call.
And so we're trying to prioritize those projects,
particularly those ones that are time sensitive
without external funding first.
And then we're working through the list of other projects
that have not yet gone to construction
just to make sure that we have adequate budgets
for the full completion of those projects.
And not listed on the slide, but just one other note,
we are in the process of implementing our project
management software system and hope
to have that rolled out by the end of the calendar year
as well.
We're working with the finance department,
working with our business services department,
and several other utilities as well has been involved in that.
And so that's really going to help
us have a far more sophisticated way of keeping tabs
on the status of our projects, having the financials
available in the same location.
And so we're really excited about that
and hope to be able to show off that new tool to the bond
committee at a future meeting.
So with that, I'll stop talking and gladly answer
any questions that you have.
Thanks, Rachel.
Great presentation.
Did you say who is the cost estimating company you're using?
Sure, it's OCMI.
They also go by O'Connor.
So they do have a Dallas office, but they're actually
the firm that does a lot of the estimation for Las Vegas,
Nevada, several large cities in California.
And then they also do Henderson County.
But they are an expanding presence in Texas as well.
And they've been using local numbers and local cost
estimates as they're preparing the estimates that they've
done for us.
We've been very impressed with the work that they've done.
And they're actually very fast in their review process.
I'm doing some construction projects right now.
And I had to lock in steel prices just a month ago at risk
because if I didn't, I'd have experienced a 20% increase.
Is that something we're going to be concerned about in this bond
program, especially for 2019, where we based it
on these estimates, which we already have inflated,
but those inflation factors are pretty much--
Yes, that's absolutely why we've got OCMI on board right now.
And we're having to have those tough conversations internally
right now around how much do we want to budget additionally.
And then also talking about the sequencing of our projects.
That's something that we're looking at,
particularly as we look at Hickory Creek and Ryan Road.
What's the cost of pausing one of those projects going to be?
And we're looking at 5 and 1/2% potentially per year.
And that's probably a conservative estimate.
I'd say it's very conservative.
Any other questions or comments for Rachel?
Eric?
Yeah, I guess more a comment/request for the future.
I was trying to go through and figure out
what the funding and process status was
for each of the individual sections of Bonnie Bray.
And it seems like the estimates versus the funding buckets
combine different segments of that project.
So it's very difficult for me to follow.
Maybe it's just me.
But I guess in the future, if we could just
get sort of a more per segment breakdown instead
of these lumps of this much money for phases five, six,
and seven, and that sort of thing, that would help me.
Sure, we can work on that.
And that is a various to observation, Eric.
And so that's something that we are working on.
They are very commingled.
But I think that's something that we can find a way
to maybe more graphically represent
the different funding buckets, the status of the funding,
the status of the project.
That's something we can certainly
work with the project manager and the finance
team on for next time.
Thanks.
Any other questions?
OK, Cassie, back to you, ma'am.
Thank you.
So next up, we have Scott Gray here
to talk about the facility projects.
Just give him a minute to get up and running.
Chair, members of the committee, good afternoon.
Scott Gray, director of airport and facilities.
And give me just a moment to pull up the presentation.
OK.
OK, just a couple of projects to update you on.
Pleased to be back again to give you
the good news on these projects.
The first is the 2014 bond proposition number two,
which included fire station number
three, the construction of the new facility.
Plus, as you can see there on the right,
and then plus the demolition of the older facility
and construction of the new one, which is the artist rendering
at the bottom.
Happy to inform the group that that station is complete.
The fire folks have moved into the new building,
are very excited about its layout and usability.
So we're pleased with that.
We have a few final items to complete on that project
to close it out.
So probably the next time I'm with you,
it will be the last report on that project
to finish this one off.
And lastly is the 2019 bond project,
which I believe I brought to you last month--
or excuse me, the last meeting.
This was the project for the police headquarters,
the substation, and the firing range.
Obviously the headquarters in one location and the other two
are co-located off Vintage Drive.
The notice to proceed on that project
was January 15 of this year.
It is moving along fairly well.
A number of challenges, as is typical with what
is called a messy renovation, which
is the headquarters building.
But nothing that the team hasn't worked through.
At this point, the projections for completion
is still unchanged.
And the budget is still intact with all three
of these portions of the projects.
To date, there's been about $47.3 million
of GOCOs issued from a cash flow perspective
to get us through the end of this fiscal year.
And then finance will assist us with the rest of the funding
to complete our construction needs for all three
of these projects.
So very short and to the point with two
very exciting projects that we're happy to report on.
And I'll be happy to answer any questions you may have.
Thanks, Scott.
Any questions for Scott?
All right.
Thank you.
Cassie, back to you, ma'am.
That is all the presentations we have on that item.
So we can, if you want to, move on to item C.
Sure.
So item C, BOC 21-07, receive a report, hold a discussion,
give staff direction regarding the reallocation
of funds associated with the 2014 bond election.
And I'm going to pass it over to our assistant director
of finance, Nick Vincent.
He's going to do a short presentation for you.
And we'll ask for direction on the reallocation request.
Good afternoon, bond committee.
Let me get the presentation pulled up really quickly.
So we are in front of you today to seek approval
to reallocate some project dollars that were associated
with the 2014 bond proposition.
Originally, that proposition is approved by voters,
included a transportation facility.
Originally had a budget of $1.5 million.
This has come forward to the bond committee
in 2018 for reallocation based on where that money currently
resides, which is the 651 South Mayhill project.
Staff is requesting to reallocate that money
to another facility owned by the city, which
is the service center facility off of Rootdale.
So currently, the money we are requesting to reallocate
is $1,249,612.07.
That's it.
I'll answer any questions that you may have.
Any questions for Vincent?
Pull the screen down really quick.
All right.
Cassie, do we need a motion and a second on this?
Yes, we do need a vote on this one.
So I'll take a motion to approve the reallocation.
So I'll move.
Thank you, Janet.
I'll second.
Second.
Excuse me.
Second.
Thank you, Randy.
Any discussion?
Seeing not, all in favor of the motion as presented,
please signify by saying aye or raising your hand.
Janet, you good with that?
Aye.
OK.
Motion carries.
Moving on to the next agenda item, right, Cassie?
Yes.
DOC 21-008, receive a report, hold discussion,
provide information related to 2019 on the election street
improvements plan issuance schedule.
So I am going to present this item.
I have a very short presentation.
You already heard Rachel present on kind
of moving the sequence of the 2019 bond program segments
up, which is why we are asking--
or we just wanted to give you an update of the bond timeline.
So let me share my screen, and we will get started.
So as Rachel mentioned, they have
begun on two different segments--
well, not segments, the packages of the 2019 bond program.
The contracts were approved April 27,
and so they're estimated to begin construction
beginning in June.
And so with that, they're going to need additional funding.
We had planned to fund those projects next year,
but we will be funding them this year instead.
And then Hickory Creek Road, phase three.
So you heard her talk about the connection between Hickory
Creek and Ryan Road.
We're still waiting on the final review,
but we want to have the money just
in case this project needs to get kickstarted this year.
And so we adjusted the bond timeline accordingly.
And so you can see the top part of the slide
shows the original bond issuance timeline,
and the highlighted portions on the bottom show the adjustment.
Basically, we've moved up some funding from next year's bond
issuance to this year to be able to start some of those projects
earlier than what we initially planned.
And it's a total of $4.3 million is
what we moved up from next year, and that's $2.3 million
for the street reconstruction and $2 million
for Hickory Creek Road.
If we do go back to council for our bond parameters ordinance,
June 8th, and if we do have the information from TxDOT
at that time about Hickory Creek,
the final determination, we will adjust the timeline accordingly.
But this is our tentative plan as of right now.
So just wanted to give the committee an update.
OK, thank you.
All right, any other questions or comments for Cassie
or anyone else on the call?
All right, seeing none, I guess we can adjourn.