1
00:00:00,000 --> 00:00:09,760
 It is nine o'clock on Monday April 26th we have a quorum so we'll call to order the Public

2
00:00:09,760 --> 00:00:17,860
 Utilities Board of the City of Denton meeting to order the first item is public comments

3
00:00:17,860 --> 00:00:25,560
 we did receive one public comment via email from Sherry Darby and according to our rules

4
00:00:25,560 --> 00:00:31,520
 we don't actually read it but the Secretary will put it into the board minutes do we have

5
00:00:31,520 --> 00:00:38,320
 anyone else waiting on the phone to make a comment this is Tyler Smith no you do not

6
00:00:38,320 --> 00:00:44,160
 have any other public comments all right thank you and we'll go into the regular meeting

7
00:00:44,160 --> 00:00:51,280
 which the first item is consent agenda does anybody wish to pull any items from A through

8
00:00:51,280 --> 00:01:02,400
 G yes madam chairman I would like to remove item A from the consent agenda okay any other

9
00:01:02,400 --> 00:01:18,040
 B anyone else all right do we have a motion to approve item C through G so moved second

10
00:01:18,040 --> 00:01:28,680
 thank you all in favor say aye aye opposed item A so madam chairman members of the board

11
00:01:28,680 --> 00:01:33,200
 we have Chris Campbell here from the water department Chris one of our superintendents

12
00:01:33,200 --> 00:01:37,440
 he's going to walk through a short presentation and hopefully you know answer any questions

13
00:01:37,440 --> 00:01:43,440
 that you have if not he'll give you time for a question answer if that Chris hey good morning

14
00:01:43,440 --> 00:01:48,600
 everybody I'm gonna my name is Chris Campbell I'm the superintendent over capital projects

15
00:01:48,600 --> 00:02:06,400
 for utilities and just bear with me here I'll share my screen okay I'm gonna walk us through

16
00:02:06,400 --> 00:02:14,480
 a brief presentation over the Hickory Creek lift station change order number two request

17
00:02:14,480 --> 00:02:18,540
 project overview and scope original scope was to construct a new wastewater lift station

18
00:02:18,540 --> 00:02:24,120
 an effort to replace and decommission the existing Hickory Creek lift station we have

19
00:02:24,120 --> 00:02:29,600
 had one change order for this project which was a monorail extension extension I'm sorry

20
00:02:29,600 --> 00:02:36,200
 allowing more mobility when removing a pump from the lift station change order number

21
00:02:36,200 --> 00:02:41,960
 two which is what we're here for today is improve a proposed bypass system by enhancing

22
00:02:41,960 --> 00:02:51,520
 redundancy a few manhole upgrades as well as some what well improvements the valve adjustments

23
00:02:51,520 --> 00:02:57,240
 schedule so our original schedule for this project was 270 days change order number one

24
00:02:57,240 --> 00:03:03,440
 excuse me added 21 days to the contract and change order number two will add 154 days

25
00:03:03,440 --> 00:03:08,640
 to the contract the new lift station is set to be online actually operating at the end

26
00:03:08,640 --> 00:03:16,360
 of next month which is May here's a kind of a brief overview of our budget for the for

27
00:03:16,360 --> 00:03:21,920
 the project original contract value you can see there we added change order number one

28
00:03:21,920 --> 00:03:27,360
 and then change order number two is what we are bringing forth today with the project

29
00:03:27,360 --> 00:03:33,080
 total is these change orders combined are less than five percent of the original contract

30
00:03:33,080 --> 00:03:40,520
 value it's a recommendation consider recommending adoption of ordinance accepting the change

31
00:03:40,520 --> 00:03:44,080
 order of construction for the Hickory Creek lift station with Raymar construction in the

32
00:03:44,080 --> 00:03:55,400
 amount of 128 thousand 170 dollars and 68 cents and with that I'll open it up to questions

33
00:03:55,400 --> 00:04:03,040
 any questions mr. Ryback go ahead yes thank you um I was curious about the scope as I

34
00:04:03,040 --> 00:04:14,640
 looked at the exhibit for the information I noticed there were a number of changes valve

35
00:04:14,640 --> 00:04:23,440
 reconfiguration manhole cast in place it just occurred to me that it was a little bit odd

36
00:04:23,440 --> 00:04:29,720
 there were so many reconfigurations or modifications to the original design so I was wondering

37
00:04:29,720 --> 00:04:35,560
 Chris if you could just tell us a little bit about how we got to the place where we are

38
00:04:35,560 --> 00:04:40,080
 today where you're asking for the change order I'm not suggesting this is unreasonable I'm

39
00:04:40,080 --> 00:04:45,560
 just curious how so many of these adjustments were made and we're just getting the change

40
00:04:45,560 --> 00:04:51,080
 order now so if you could address that I'd be very grateful yes sir absolutely yeah and

41
00:04:51,080 --> 00:04:56,200
 you're you're 100% correct there are quite a few changes with this change order including

42
00:04:56,200 --> 00:05:01,560
 those valve adjustments manhole adjustments throughout conversation with the the wastewater

43
00:05:01,560 --> 00:05:06,240
 superintendent the design engineer team on this project it's been brought to our attention

44
00:05:06,240 --> 00:05:13,160
 that when this project was designed quite a few years ago we were not thinking holistically

45
00:05:13,160 --> 00:05:18,680
 for the for the lift station site all the manholes that are involved actually the the

46
00:05:18,680 --> 00:05:24,520
 actual material that we're using for the manholes the you know this one is it is actually a

47
00:05:24,520 --> 00:05:31,480
 one-off fiberglass manhole or I'm sorry lift station so yes sir that quite a few things

48
00:05:31,480 --> 00:05:37,960
 were put aside to try to save a few dollars that have been brought forth and we feel that

49
00:05:37,960 --> 00:05:43,640
 with where we are with this project in the Hickory Creek Basin we feel it'd be imperative

50
00:05:43,640 --> 00:05:49,760
 to to push forward and and provide the best product well I understand that I'm just curious

51
00:05:49,760 --> 00:05:56,080
 you made the comment you were pushing said you were trying to make some value adjustments

52
00:05:56,080 --> 00:06:02,560
 and yet the contract value has gone up so again just curious how we got to this place

53
00:06:02,560 --> 00:06:07,080
 I see there's some other questions so I'll let you answer let some other folks get a

54
00:06:07,080 --> 00:06:15,680
 word in edgewise thank you thank you okay Billy go ahead thank you madam chair that

55
00:06:15,680 --> 00:06:21,960
 being said you have a hundred and twenty eight thousand dollar change order on this portion

56
00:06:21,960 --> 00:06:26,960
 but you're adding a hundred and fifty four days that seems a little disproportionate

57
00:06:26,960 --> 00:06:31,440
 days versus dollar amount it should I mean for 154 days if you would think you'd be a

58
00:06:31,440 --> 00:06:37,640
 half a million dollars into it really easy yes sir I could speak to that briefly and

59
00:06:37,640 --> 00:06:42,360
 really I think where we're gonna have add more days is the bypass for this we've we've

60
00:06:42,360 --> 00:06:47,200
 asked them because of lessons learned on some other lift station projects to change their

61
00:06:47,200 --> 00:06:52,640
 means and methods with the bypass this is one of the largest stations in the wastewater

62
00:06:52,640 --> 00:06:59,700
 system and their initial bypass was very similar to another project on Teasley and we felt

63
00:06:59,700 --> 00:07:05,320
 that it was important to change their means and methods with the bypass shifting how they're

64
00:07:05,320 --> 00:07:11,020
 going to go about performing the bypass adding a few additional taps so that's a big portion

65
00:07:11,020 --> 00:07:19,360
 of it along with the manhole changes you know we change one of the manholes for example

66
00:07:19,360 --> 00:07:26,800
 we changed to a polymer manhole to better improve corrosion resistance of the manhole

67
00:07:26,800 --> 00:07:32,880
 which will improve of course the longevity of the manhole so is this more of a float

68
00:07:32,880 --> 00:07:39,080
 in the schedule than it is actual work being performed for the days extended I believe

69
00:07:39,080 --> 00:07:45,500
 so like we're waiting on redesign instead of actually out there doing work is that correct

70
00:07:45,500 --> 00:07:52,600
 we have added design days in there the design has been completed now and as far as the bypass

71
00:07:52,600 --> 00:07:59,080
 is concerned is along with the manholes as well so all the design has been completed

72
00:07:59,080 --> 00:08:05,440
 and now now we've just got to perform the actual work pretend did you have a comment

73
00:08:05,440 --> 00:08:11,380
 to make or I saw you brought your hand down yeah actually Chris touched on it good morning

74
00:08:11,380 --> 00:08:18,080
 this pretendation deputy director water wastewater Chris did touch on the lessons learned I think

75
00:08:18,080 --> 00:08:24,260
 one of the critical things that we've learned in the past few months just dealing with some

76
00:08:24,260 --> 00:08:32,760
 other bypass issues is that we in moving forward we need to include the by actual bypass in

77
00:08:32,760 --> 00:08:39,280
 our design so that we can define when things happen what happens because in the past we've

78
00:08:39,280 --> 00:08:45,780
 left the contractor to define it and put it in place and just learning from what we know

79
00:08:45,780 --> 00:08:53,280
 with what happened at easily with text on contractor we we had several days and weeks

80
00:08:53,280 --> 00:08:59,160
 of our staff trying to figure things out and remedy it at the last minute instead of that

81
00:08:59,160 --> 00:09:04,120
 we went back this one we really redesigned it and that's why this additional cost is

82
00:09:04,120 --> 00:09:12,200
 to make sure that we have ample amount of redundancy in the system so that the overflows

83
00:09:12,200 --> 00:09:19,520
 the fails never happen okay mr. Ryback you have another question yes I was just curious

84
00:09:19,520 --> 00:09:27,000
 you have mentioned redesign and the dollar amount you're asking for is for construction

85
00:09:27,000 --> 00:09:34,560
 is there also a design amount is there a designer a separate consultant civil engineer involved

86
00:09:34,560 --> 00:09:40,200
 so will there be another change order for them as well there is a design consultant

87
00:09:40,200 --> 00:09:44,760
 Hayes and Sawyer that's part of this project and we've actually brought their change order

88
00:09:44,760 --> 00:09:48,880
 forth pre term actually presented that change order I don't remember the exact date but

89
00:09:48,880 --> 00:09:54,500
 we have brought that for to PB and council okay so that's already been approved yes sir

90
00:09:54,500 --> 00:10:02,600
 okay very good thank you thank you any other questions do we have a motion to approve item

91
00:10:02,600 --> 00:10:13,960
 A so moved thank you in a second oh Barbara's seconding all in favor say aye opposed motion

92
00:10:13,960 --> 00:10:23,680
 carries item B Barbara I just have a question I understand that we're we're going to deny

93
00:10:23,680 --> 00:10:33,040
 that but tell me what a utility scale what utility scale solar energy is yes ma'am we

94
00:10:33,040 --> 00:10:39,600
 have a think Terry Nolte's on on the line he can he can respond to that Terry yes good

95
00:10:39,600 --> 00:10:51,560
 morning chairman chair Parker and members the PUB Terry Nolte assistant GM at DME so utility

96
00:10:51,560 --> 00:10:58,260
 scale solar it would be anything larger than a megawatt in size and as you're probably

97
00:10:58,260 --> 00:11:06,400
 aware we have a number of contracts out there that are in excess of 75 megawatts of solar

98
00:11:06,400 --> 00:11:17,120
 capacity this was actually an RFP that we issued in late 2019 with COVID we had a number

99
00:11:17,120 --> 00:11:25,520
 of discussions with potential bidders we narrowed it to two bidders and we went back to with

100
00:11:25,520 --> 00:11:35,400
 our with our detailed contract the selected bidder delayed the start date for another

101
00:11:35,400 --> 00:11:45,340
 year and increased their price and so we are rejecting this RFP or this bid and closing

102
00:11:45,340 --> 00:11:53,040
 out this procurement because it's no longer the most cost effective incremental piece

103
00:11:53,040 --> 00:12:03,040
 of solar generation for our portfolio we've also miss Russell we've also kind of changed

104
00:12:03,040 --> 00:12:11,480
 our strategy a little bit as a result of the winter storm and we're going to be optimizing

105
00:12:11,480 --> 00:12:17,560
 several of our renewable energy contracts to try to make them more rateable and dependable

106
00:12:17,560 --> 00:12:33,880
 you're on mute Susan and jumper mr. jumper go ahead yeah thank you so to kind of follow

107
00:12:33,880 --> 00:12:41,760
 up that Terry's does that mean we're not like looking for other options at this point

108
00:12:41,760 --> 00:12:48,840
 where instead what you just said kind of trying to leverage our current contracts yes sir

109
00:12:48,840 --> 00:12:56,280
 mr. jumper we will be trying to optimize the existing contracts we will more than likely

110
00:12:56,280 --> 00:13:05,720
 later this year issue a new RFP for some form of renewable whether it's coastal wind or

111
00:13:05,720 --> 00:13:11,840
 additional solar at this point our portfolio is pretty full up in terms of our ability

112
00:13:11,840 --> 00:13:17,160
 to meet our hundred percent renewable objectives with the contracts that we currently have

113
00:13:17,160 --> 00:13:27,900
 in place so unless we see a significant uptick in in demand load growth within the system

114
00:13:27,900 --> 00:13:35,700
 we should be in pretty good shape for at least another year and a half or two years other

115
00:13:35,700 --> 00:13:48,460
 questions do we have a motion to approve mr. Russell proved second Karen to Vinnie all

116
00:13:48,460 --> 00:13:58,200
 in favor say aye aye carried next is consider the approval of the April 12 2021 minutes

117
00:13:58,200 --> 00:14:10,560
 does anyone have any changes seeing none do we have a motion to approve the minutes mr.

118
00:14:10,560 --> 00:14:19,500
 cheek moved approval mr. Russell seconded all in favor say aye aye opposed okay next

119
00:14:19,500 --> 00:14:24,720
 is management reports madam chair and members of the pub so we have a couple items for you

120
00:14:24,720 --> 00:14:32,480
 the first item is a contract extension notification this is a change in our lock box with Wells

121
00:14:32,480 --> 00:14:37,720
 Fargo I don't know if if Krista or Ryan are on the phone but if anyone has any questions

122
00:14:37,720 --> 00:14:44,640
 we'll be happy to answer any questions regarding that item is the board member have a question

123
00:14:44,640 --> 00:14:53,280
 all right okay the the next item is just a follow-up memo regarding the minutes I know

124
00:14:53,280 --> 00:14:57,520
 we had previously sent a memo to the PB but there were still some additional questions

125
00:14:57,520 --> 00:15:03,400
 and just want to see if if I'm if the memo that I sent you made made the item clear for

126
00:15:03,400 --> 00:15:07,720
 you I know that recently the council adopted a new boarding commission handbook and that

127
00:15:07,720 --> 00:15:12,080
 should have that should have gone to you already and if it hasn't please let me know and I'm

128
00:15:12,080 --> 00:15:16,340
 happy to send that to you but I think the bottom line is that the minutes are the official

129
00:15:16,340 --> 00:15:22,660
 record of of the city and and they are in in the format that's dictated by the city

130
00:15:22,660 --> 00:15:26,840
 secretary's office to the city council and so it's not those minutes are not intended

131
00:15:26,840 --> 00:15:31,960
 to be verbatim and so it just gives you kind of a sense of what the agenda item was what

132
00:15:31,960 --> 00:15:37,040
 the vote was and then obviously then the video becomes kind of the the detailed record of

133
00:15:37,040 --> 00:15:41,520
 what the discussion was but again I hope that was clear for you if not I'll be happy to

134
00:15:41,520 --> 00:15:50,520
 answer any questions on that item go ahead um thanks Tony so the the letter that was

135
00:15:50,520 --> 00:15:55,620
 in our item details for the agenda item didn't have the attachment which was the memo I wonder

136
00:15:55,620 --> 00:16:00,400
 if you could resend that I mean it probably is redundant but I've never I haven't seen

137
00:16:00,400 --> 00:16:07,400
 the actual memo yet okay yeah we we can get that back out to you okay yes ma'am thanks

138
00:16:07,400 --> 00:16:16,040
 okay um the next item is on um before we move on madam chairman I have a question oh I'm

139
00:16:16,040 --> 00:16:23,600
 sorry I didn't see you sorry okay uh Tony I was curious um these recordings are the

140
00:16:23,600 --> 00:16:30,880
 actual verbatim um minutes if you will of our meetings how long are those retained um

141
00:16:30,880 --> 00:16:35,400
 my understanding is they were they're retained indefinitely okay so there's no like in a

142
00:16:35,400 --> 00:16:41,920
 year or two they expire and are deleted correct that's that's again my understanding uh Katherine

143
00:16:41,920 --> 00:16:46,760
 I don't know if if you know any different um now if there's a change in the state retention

144
00:16:46,760 --> 00:16:52,880
 guidelines and that may have they certainly have an impact on on the retention of those

145
00:16:52,880 --> 00:16:57,760
 I'm just curious because video takes a lot of memory and if you're recording all of these

146
00:16:57,760 --> 00:17:04,680
 various and sundry uh board meetings in addition to city council and so forth um I don't assume

147
00:17:04,680 --> 00:17:08,400
 the IT folks will eventually want to get rid of it so I was just curious if there was a

148
00:17:08,400 --> 00:17:16,880
 time frame um yeah no no time frame that I'm aware of okay thank you yes sir all right

149
00:17:16,880 --> 00:17:23,240
 I think now we can move on okay so for uh future agenda items um obviously today we'll

150
00:17:23,240 --> 00:17:27,280
 we'll be having discussion with you with our finance team on on budget priorities again

151
00:17:27,280 --> 00:17:32,000
 that was a um a request that we had gotten in a meeting with the chair and the vice chair

152
00:17:32,000 --> 00:17:37,440
 and city management team and so we hope you find that discussion um good for you and and

153
00:17:37,440 --> 00:17:41,840
 certainly we're looking forward to to your thoughts on on the budget going forward and

154
00:17:41,840 --> 00:17:46,320
 then um after that there'll be a number of discussions that will be coming to you related

155
00:17:46,320 --> 00:17:54,000
 to the utility rates and budgets uh in conjunction with the you know 21 22 uh fiscal year um and

156
00:17:54,000 --> 00:18:00,480
 just especially for those that are new um that budget is due to the council on july 31st

157
00:18:00,480 --> 00:18:06,080
 right and so uh usually right after the first part of the first week in august is when the

158
00:18:06,080 --> 00:18:10,240
 the proposed budget is presented to the city council and obviously that'll come with the

159
00:18:10,240 --> 00:18:15,360
 recommendations from the pub so that's that's kind of the end the end game for for the pub

160
00:18:15,360 --> 00:18:20,160
 as we're trying to get get to that deadline and and uh and certainly we'll be coming to you and

161
00:18:20,160 --> 00:18:27,360
 and and seeking your direction on on rates and the proposed budgets uh and capital budgets um uh for

162
00:18:27,360 --> 00:18:34,800
 for fiscal year 21 22 so uh with that if there's any any other item that that you want to see on the

163
00:18:34,800 --> 00:18:39,280
 on the future agendas or if any questions on these items i'll be happy to answer any questions on that

164
00:18:39,280 --> 00:18:48,880
 any questions um madam chairwoman i have a question sorry barbara i was just curious so

165
00:18:48,880 --> 00:18:55,920
 this uh budget will we be having some kind of uh work review session to go over the budget in more

166
00:18:55,920 --> 00:19:02,960
 detail yes sir um you'll you'll get you'll get um line item budgets you get very detailed um

167
00:19:03,600 --> 00:19:08,880
 information on each of the utilities budgets and rates um and they'll be coming to you um here

168
00:19:08,880 --> 00:19:15,040
 pretty quick okay so in the next month and a half or two months we'll be seeing those then yes sir

169
00:19:15,040 --> 00:19:21,200
 so so don't plan on any vacations um you're ours for the next two months well thanks for the heads

170
00:19:21,200 --> 00:19:33,040
 up thank you madam chairman um miss rascal did you have a question yes yes barbara has a question

171
00:19:33,040 --> 00:19:40,560
 barbara you like barbara better i do too yes i did um you said something about a handbook or

172
00:19:40,560 --> 00:19:46,240
 something we should have gotten or we got how how would that have been received i don't recall

173
00:19:46,240 --> 00:19:52,240
 seeing it it should have it should have been an email to you uh barbara um it was the handbook

174
00:19:52,240 --> 00:19:56,560
 on for the boards and commissions uh the council did make some updates to that and it should have

175
00:19:56,560 --> 00:20:03,600
 been emailed to you uh i think on friday came from rosa rios yes from rosa rio she's the city

176
00:20:03,600 --> 00:20:10,480
 secretary correct so if you didn't get that give me a call or send me an email and we'll get that

177
00:20:10,480 --> 00:20:21,440
 back out to you okay okay so the the last item is the uh just the new business items um you know

178
00:20:21,440 --> 00:20:27,200
 we've obviously worked through uh the listing that we had uh we still have a pending item from solid

179
00:20:27,200 --> 00:20:34,240
 waste that'll be coming to you uh here pretty quick um and then um you know the uh there was a

180
00:20:34,240 --> 00:20:40,960
 question um this was a question that originally came from from mr soph and uh we think that um as

181
00:20:40,960 --> 00:20:46,640
 part of the budget we'll be able to to try to address that question um and then finally you know

182
00:20:46,640 --> 00:20:50,960
 the the question on the minutes and that was that was resolved today and karen i'll make sure we'll

183
00:20:50,960 --> 00:20:57,120
 get that memo and attachment to you um before the end of the day so if there's any other uh items

184
00:20:57,120 --> 00:21:02,400
 that you'd like to add to this list we're happy to um to hear you guys out that's all i have miss

185
00:21:02,400 --> 00:21:13,200
 miss parker okay i'd like to uh see what the routine is for replacing water meters and uh are

186
00:21:13,200 --> 00:21:19,520
 we mostly now when we replace an electric meter we're going to the smart meters uh just i know

187
00:21:19,520 --> 00:21:27,360
 there's a regular time limit that you have for replacing water meters in the city and and and

188
00:21:27,360 --> 00:21:35,600
 how far are we along in replacing the electric meters with smart meters if we could know about

189
00:21:35,600 --> 00:21:41,200
 that next time yeah that's that's that's a good question um yeah we can certainly uh come back

190
00:21:41,200 --> 00:21:47,280
 and and provide you some more context that where we are currently um going through a study on

191
00:21:47,280 --> 00:21:52,000
 looking at um automating our water meters and certainly uh their replacement schedule which is

192
00:21:52,000 --> 00:21:56,720
 about a 10-year replacement schedule will be part of that analysis uh certainly there'll be a

193
00:21:56,720 --> 00:22:02,960
 financial impact but we can certainly get that to you uh that study will also look um at our am

194
00:22:02,960 --> 00:22:09,920
 current ami system for for electric um and um i can tell you we currently have about a dozen

195
00:22:10,800 --> 00:22:17,280
 non ami meters out there on the electric side um and and those folks are just um you know folks

196
00:22:17,280 --> 00:22:22,560
 that still not comfortable with as as those residents um vacate then we did we are planning

197
00:22:22,560 --> 00:22:28,320
 us to convert those uh to ami uh but um but that analysis that we're doing on the water side will

198
00:22:28,320 --> 00:22:33,920
 also encompass uh the electric side and so once that study um is ready we'll we'll be able to

199
00:22:33,920 --> 00:22:38,720
 respond to and provide you the context that you need as barbara if that's okay with you thank you

200
00:22:38,720 --> 00:22:48,480
 very much yes ma'am okay then we'll move on to the work session so the first item is to receive

201
00:22:48,480 --> 00:22:54,160
 a report hold a discussion and give staff direction regarding solid waste department

202
00:22:54,160 --> 00:22:58,720
 services assistance program formerly known as porch collections program

203
00:23:01,840 --> 00:23:08,480
 so uh we have um eugene mckinney um he's um he's coming up right now and and get settled in the

204
00:23:08,480 --> 00:23:22,720
 staff computer and and get his presentation up so morning everyone hey eugene

205
00:23:31,840 --> 00:23:34,720
 mckinney

206
00:24:02,400 --> 00:24:04,720
 oh

207
00:24:31,840 --> 00:24:34,720
 so

208
00:24:34,720 --> 00:24:50,720
 we're almost there just give us one more second eugene likes to make a grand entrance

209
00:24:50,720 --> 00:25:00,480
 well you could have always given us the standby due to technical difficulties that would have

210
00:25:00,480 --> 00:25:17,520
 been a good one i wish i could but no it's just eugene

211
00:25:30,480 --> 00:25:39,520
 so

212
00:26:00,480 --> 00:26:09,520
 so

213
00:26:30,480 --> 00:26:39,520
 so

214
00:27:00,480 --> 00:27:09,520
 so

215
00:27:30,480 --> 00:27:39,520
 so

216
00:27:39,520 --> 00:27:53,520
 we're almost there there he is

217
00:28:00,640 --> 00:28:09,520
 so

218
00:28:09,520 --> 00:28:23,520
 okay presentation yeah but i think you

219
00:28:29,920 --> 00:28:32,720
 not sure okay sure

220
00:28:32,720 --> 00:28:40,640
 i think we're ready sorry for the delays

221
00:28:40,640 --> 00:28:53,120
 so good morning sorry for the delays

222
00:28:56,320 --> 00:29:04,160
 madam chairwoman morning board members and everyone in attendance my name is eugene mckinney i'm the

223
00:29:04,160 --> 00:29:10,400
 deputy director with solid waste and recycling department and i'm here this morning to talk about

224
00:29:10,400 --> 00:29:17,360
 our porch collection program as well as some improvements where are we are suggesting

225
00:29:17,360 --> 00:29:23,760
 so what is our porch collection program it's a program that allows

226
00:29:24,480 --> 00:29:33,120
 our customers assistance with getting their carts to the curb on their collection day how does it work

227
00:29:33,120 --> 00:29:41,440
 the customer contacts customer service requesting the service customer service

228
00:29:41,440 --> 00:29:48,080
 contact solid waste typically a field service supervisor or crew leader goes out to the location

229
00:29:48,800 --> 00:29:55,840
 they approve the service they locate the container and they communicate that back to the operator

230
00:29:55,840 --> 00:30:05,120
 at that time a yellow lid is placed on the bin on the service day the driver operator identifies

231
00:30:05,120 --> 00:30:14,160
 the bin visually at that time once it's identified the cart is serviced manually the driver typically

232
00:30:14,160 --> 00:30:18,720
 gets out of the vehicle goes and gets the can brings it back to the truck tips it with an

233
00:30:18,720 --> 00:30:26,080
 automated arm and that collection is complete so here's what our drivers see they see when they

234
00:30:26,080 --> 00:30:32,080
 pull up they see a container with the yellow lid what we'd like to do and we'd like to rebrand

235
00:30:32,080 --> 00:30:40,400
 the program and move away from porch collection to service assistance program this will do a few

236
00:30:40,400 --> 00:30:45,760
 things for us it'll increase customer privacy by removing those green lids out of the community

237
00:30:45,760 --> 00:30:53,520
 that way everyone will have a standard color lid it strengthens by installing an application process

238
00:30:53,520 --> 00:31:00,240
 it increases our application process to ensure eligibility it allows for an auditing of records

239
00:31:00,240 --> 00:31:07,440
 that way everything is stored electronically we'll run this program through our Rubicon system

240
00:31:07,440 --> 00:31:13,280
 decrease in administrative time the times that we actually touch paperwork you'll see here an

241
00:31:13,280 --> 00:31:19,520
 application this application will work through customer service and customer service will work

242
00:31:19,520 --> 00:31:27,120
 closely with us as far as the paperwork and notifying so part a of this application is the

243
00:31:27,120 --> 00:31:33,360
 customer's information part b is the doctor the physician importantly more importantly part b

244
00:31:34,160 --> 00:31:41,440
 where the doctor determines if this eligibility is permanent or temporary part c is more terms and

245
00:31:41,440 --> 00:31:47,200
 conditions of the program we put a lot of emphasis on the customer changing locations

246
00:31:47,200 --> 00:31:53,520
 because we don't have a process in place now where if they go online and do it electronically

247
00:31:53,520 --> 00:31:57,760
 the system may not notify this system may not identify that they're a porch collection

248
00:31:57,760 --> 00:32:03,600
 uh customer and they may some service gaps may happen so if when the customer calls and lets

249
00:32:03,600 --> 00:32:08,640
 customer service know they're moving they'll let solid waste know immediately and we'll take care

250
00:32:08,640 --> 00:32:15,680
 of the change again our recommendations we want to rename the program from solids to solid waste

251
00:32:15,680 --> 00:32:21,120
 services citizens program we want to update a application process to require adopters validation

252
00:32:21,120 --> 00:32:27,600
 for eligibility currently our departmental leaders crew leader supervisor going out and they're just

253
00:32:27,600 --> 00:32:32,720
 determining where the container should sit there's no eligibility to really determine in this process

254
00:32:32,720 --> 00:32:37,120
 in the current process all the other layers will be removed so we'll have a uniform color list

255
00:32:37,120 --> 00:32:42,800
 throughout the community as well the most important thing will allow our new rubicon smart city

256
00:32:42,800 --> 00:32:48,320
 application to alert our operators when they come up on the stop so what you'll see is what the

257
00:32:48,320 --> 00:32:53,120
 driver's operators will see on their screen when they approach one of these stops they'll see the

258
00:32:53,120 --> 00:32:59,040
 customer's name and address which we have blotted out here as well there'll be an ambient alert

259
00:32:59,040 --> 00:33:04,640
 100 to 150 feet away from the house so when they start approaching the house there'll be an alert

260
00:33:04,640 --> 00:33:10,080
 that alert is going to stay on until that customer is serviced and is manually turned off

261
00:33:10,080 --> 00:33:16,080
 so again no more yellow lives it's an ambient alarm plus the the operator is visually alerted

262
00:33:16,080 --> 00:33:17,840
 when we come across one of these stops

263
00:33:17,840 --> 00:33:23,520
 questions comments your feedback is welcome

264
00:33:24,880 --> 00:33:38,400
 questions yes lee go ahead oh thank you ma'am uh i'm curious um the program previously had

265
00:33:38,400 --> 00:33:44,960
 uh no requirement for identification that the person had an issue with getting their

266
00:33:44,960 --> 00:33:50,480
 can to the curb did i understand that correctly yes yes sir you are you are correct there was

267
00:33:50,480 --> 00:33:56,000
 just a phone call and the representative went out and basically determined where the container

268
00:33:56,000 --> 00:34:01,600
 should sit but there was no eligibility who should who should receive and the most important one of

269
00:34:01,600 --> 00:34:06,400
 the most important uh facets of this new our recommendation is we want to take that out of

270
00:34:06,400 --> 00:34:13,440
 our hands determining eligibility okay well you're still determining eligibility but just based on

271
00:34:13,440 --> 00:34:18,480
 some criteria from the third party correct yes it'll be their doctor their physician

272
00:34:19,040 --> 00:34:23,760
 determining eligibility based on their medical conditions what if they're just

273
00:34:23,760 --> 00:34:31,600
 pretty much elderly you know 90 years old can't get to the curb very easily is is that something

274
00:34:31,600 --> 00:34:39,200
 that they can also have this assistance program for on the surface i'll say yes because if there's an

275
00:34:39,200 --> 00:34:44,160
 opportunity for tripping fall easily slipping fall and things like that that doctor can make

276
00:34:44,160 --> 00:34:49,520
 that assessment as well and there's um there's even on the application whether it's permanent

277
00:34:49,520 --> 00:34:55,680
 or it's temporary okay um you know but more importantly those opportunities that create

278
00:34:55,680 --> 00:35:00,160
 you know and it's confidential won't be disclosed to solid waste what that is it'll just be the

279
00:35:00,160 --> 00:35:05,840
 physician saying yes or no they meet the criteria for the program well and i do like going away from

280
00:35:05,840 --> 00:35:15,120
 the uh yellow lid i it can be dangerous to identify that someone and madam chair

281
00:35:15,120 --> 00:35:22,960
 madam chair i don't know if if if um bg mentioned it but this did go through the committee on um

282
00:35:22,960 --> 00:35:28,000
 disabilities and so so that did go there first so that's coming with their recommendations

283
00:35:28,000 --> 00:35:32,960
 yes but anyways i just want to make sure that that was communicated yeah thank you thank you

284
00:35:32,960 --> 00:35:38,400
 thank you tony we we did um march the 19th and they they love the fact that there's a formal

285
00:35:38,400 --> 00:35:43,680
 application process now so that way it's not just being given to everyone as well as the yellow

286
00:35:43,680 --> 00:35:52,960
 lids are being removed from the community to kind of reduce some threats billy go ahead so uh i

287
00:35:52,960 --> 00:35:59,520
 appreciate the process change um so what the picture that you saw was just one circumstance i

288
00:35:59,520 --> 00:36:05,600
 realized that but it was out in front of their home so you run into a dual or a catch 22 there

289
00:36:05,600 --> 00:36:12,800
 because they're supposed to be not visible from the street until beginning in the end of trash day

290
00:36:12,800 --> 00:36:22,640
 uh is there some sort of uh waiver or something for people who can't get them back and forth

291
00:36:24,480 --> 00:36:31,040
 um so i heard part of it you said the container shouldn't be visible from the street right well i

292
00:36:31,040 --> 00:36:35,280
 didn't say that i'm sorry i'm trying to understand what you're saying i said that but what i'm saying

293
00:36:35,280 --> 00:36:41,120
 is that's the city's rules right is it except for on the beginning and the end of trash day

294
00:36:41,120 --> 00:36:47,520
 they shouldn't be visible from the street right okay i'm sorry so with the new program their

295
00:36:47,520 --> 00:36:53,520
 address is locked into the system so even if it's on the side of the house or somewhere else as long

296
00:36:53,520 --> 00:36:58,480
 as there we have a party application process they have to allow us permission to enter the property

297
00:36:58,480 --> 00:37:05,040
 on that said day so it doesn't have to be visible as long as this we have access to it that system

298
00:37:05,040 --> 00:37:11,040
 is still going to alert us that this is a house that requires this this service yeah my concern

299
00:37:11,040 --> 00:37:16,480
 would be like trash days tuesday and that trash cans out there on wednesday is that going to create

300
00:37:16,480 --> 00:37:23,200
 some sort of code violation no sir so once we service the container if it's in the yard behind

301
00:37:23,200 --> 00:37:27,760
 the fence we'll replace it we'll take it right back to where we got it from so those customers

302
00:37:27,760 --> 00:37:31,600
 at least through this process you won't have to worry about a container being left out overnight

303
00:37:31,600 --> 00:37:37,680
 or visible beyond the service day okay thank you yeah billy i think i think billy the only the only

304
00:37:37,680 --> 00:37:43,680
 thing that may be out there and obviously that's not the city's role would be in the hoa so certain

305
00:37:43,680 --> 00:37:48,720
 hoa's have certain rules and so those those that are governed separately from from the city so

306
00:37:48,720 --> 00:37:55,920
 certainly yeah then go ahead thank you okay i got a couple of things um so it sounds like

307
00:37:55,920 --> 00:38:01,600
 we're mostly just reorganizing an existing program rebranding maybe automating some things

308
00:38:01,600 --> 00:38:10,000
 electrifying uh is that correct yes we like to call it a program enhancement okay uh so is there

309
00:38:10,000 --> 00:38:16,960
 any additional costs that come along with that no additional costs okay uh so then uh from an

310
00:38:16,960 --> 00:38:22,800
 operational standpoint um the uh was it the rubicon system that alerts the driver is that what you were

311
00:38:22,800 --> 00:38:31,120
 saying yes so if if for example two houses next door to each other require this service uh does

312
00:38:31,120 --> 00:38:36,800
 this just kind of stack the alerts or how do they manage multiple alerts in the same area if it's

313
00:38:36,800 --> 00:38:41,920
 you know 100 150 feet out right we we just had this conversation this morning just fine and

314
00:38:41,920 --> 00:38:46,560
 tuning because rubicon is actually is actually improving it's a process improvement every day

315
00:38:46,560 --> 00:38:53,840
 for we're finding out new things so the conversation of stacked um customers so it'll stack it'll stack

316
00:38:53,840 --> 00:38:57,440
 it in the system so what you'll see is you'll hear that ambient alert and there'll be a green

317
00:38:57,440 --> 00:39:03,040
 dot that flashes as well as another address will come up so it's insurability that that customer

318
00:39:03,040 --> 00:39:11,520
 will be serviced and the range it typically you know 150 to 200 feet and once you pass the house

319
00:39:11,520 --> 00:39:15,520
 we have to manually there's a green dot that stays illuminated and we have manually turn it off once

320
00:39:15,520 --> 00:39:21,040
 we pass the house so with the drivers when you know of course they're sneeze out there they know

321
00:39:21,040 --> 00:39:25,840
 their routes their managers of the communities they know what they're doing so they are quick

322
00:39:25,840 --> 00:39:31,520
 to turn their ambient alarm off or the light off so that doesn't happen so they don't have stack

323
00:39:31,520 --> 00:39:39,120
 sort of don't create a confusion so but to answer your question yeah um we'll no customer in this

324
00:39:39,120 --> 00:39:52,320
 situation will be left behind you're on mute again well they're washing my windows i'm trying

325
00:39:52,320 --> 00:40:02,320
 not to have the noise in the background um and you have what you need from us Eugene yes okay all

326
00:40:02,320 --> 00:40:08,960
 right thank you all you know actually i guess i can bring it up under concluding items

327
00:40:08,960 --> 00:40:15,280
 it might be nice to see the Rubicon system in a work session because it's fairly new to us

328
00:40:15,280 --> 00:40:24,320
 correct yeah it's fairly new and we do start we we plan to start our presentations early June

329
00:40:24,320 --> 00:40:32,320
 okay we do so you will see this in its most updated version again it's a process improvement

330
00:40:32,320 --> 00:40:36,800
 they are showing us new things every day with the capabilities of the system right now

331
00:40:37,360 --> 00:40:42,480
 seeing are wonderful so early June we'll start rolling out our presentation processes through

332
00:40:42,480 --> 00:40:50,320
 the different boarding committees so it's coming wonderful yeah so Susan I just just want to make

333
00:40:50,320 --> 00:40:55,040
 sure that I didn't hear any opposition so I'm assuming that everybody's good just proceeding

334
00:40:55,040 --> 00:41:03,040
 with these changes okay very good thank you thank you thank you all right next item thank you Mr.

335
00:41:03,040 --> 00:41:08,560
 McKinney receive a report and hold a discussion and give staff direction on priorities for the

336
00:41:08,560 --> 00:41:14,320
 fiscal year 2021 2022 electric water wastewater and solid waste budgets

337
00:41:14,320 --> 00:41:20,720
 good morning pb members chair nick vinson assistant director of finance give me a

338
00:41:20,720 --> 00:41:22,160
 second i'll pull the presentation out

339
00:41:26,160 --> 00:41:35,680
 take my glasses off they're a little fogged up this morning

340
00:41:35,680 --> 00:41:47,680
 all right

341
00:41:47,680 --> 00:41:53,920
 and so as I said I'm nick vinson assistant director of finance and this is a joint

342
00:41:53,920 --> 00:41:58,640
 presentation I'll run through the first six slides and then turn it over to the directors

343
00:41:58,640 --> 00:42:03,120
 to cover their priorities with you for this upcoming budget cycle a couple things before

344
00:42:03,120 --> 00:42:09,200
 we get started we are encouraging the pb members to ask questions give us feedback regarding the

345
00:42:09,200 --> 00:42:15,120
 priorities you want to see included in this 22 budget these are staffs recommendations it doesn't

346
00:42:15,120 --> 00:42:19,360
 mean these can't change based on your feedback but we definitely want to have that dialogue with you

347
00:42:19,360 --> 00:42:28,400
 and discuss them so the objective of the presentation is really to look at the budget

348
00:42:28,400 --> 00:42:32,240
 cycle and the current priorities that are identified by the staff members mostly the

349
00:42:32,240 --> 00:42:37,840
 directors from the departments give us any feedback of what you think of those anything

350
00:42:37,840 --> 00:42:42,480
 new you'd like to see in the budget we'll be happy to bring that back forward to you during

351
00:42:42,480 --> 00:42:47,280
 the budget discussions so each of the utilities will present today electric water wastewater and

352
00:42:47,280 --> 00:42:55,440
 solid waste and then we'll talk about those next steps so what we want to do for several of the new

353
00:42:55,440 --> 00:43:03,120
 pb members is really just show you what the budget process is made up of and when it starts and when

354
00:43:03,120 --> 00:43:08,720
 it goes through and so the city's fiscal year runs from october 1st to september 30th budget

355
00:43:08,720 --> 00:43:12,960
 discussions really start in march you can see over here to your left we have that budget kickoff

356
00:43:13,760 --> 00:43:18,240
 and then march and may is where we're currently at we're looking at that budget development and

357
00:43:18,240 --> 00:43:23,040
 planning and then we get in june and july and talking about the city council budget presentations

358
00:43:23,040 --> 00:43:28,160
 august we have that city council budget workshop that tony had mentioned earlier

359
00:43:28,160 --> 00:43:32,880
 that's usually the first tuesday of august but then september we have our public hearings for

360
00:43:32,880 --> 00:43:37,920
 the tax rate in the budget prior to city council adoption and then towards the end of september the

361
00:43:37,920 --> 00:43:43,040
 city council does adopt the budget so several steps and several conversations to come forward

362
00:43:43,040 --> 00:43:50,160
 to the pb in the coming months a city council priorities the city council did meet about a month

363
00:43:50,160 --> 00:43:55,200
 and a half ago to talk about priorities to be included in the fiscal year 2022 budget and these

364
00:43:55,200 --> 00:44:00,640
 are them you can see anything from implementing an economic development strategic plan to renovating

365
00:44:00,640 --> 00:44:07,760
 the loop 28 building completing the mobility plan and then funding for city hall west improvements

366
00:44:07,760 --> 00:44:11,440
 and then improving that capital improvement project communication around the city

367
00:44:12,320 --> 00:44:16,640
 so several priorities that they have established with their 22 budget process

368
00:44:16,640 --> 00:44:23,440
 a budget term so we just want to give some basic terms and that you will hear throughout the

369
00:44:23,440 --> 00:44:30,240
 budgeting process and you may hear today so prior to today's meeting the finance department has been

370
00:44:30,240 --> 00:44:35,040
 working with departments to develop a baseline budget and a baseline budget simply means the

371
00:44:35,040 --> 00:44:40,960
 fiscal year 2021 budget roll forward so taking that budget that was adopted by both the pb and

372
00:44:40,960 --> 00:44:46,560
 city council and rolling it forward to the next fiscal year in doing that what we do is remove

373
00:44:46,560 --> 00:44:52,400
 any one-time expenses associated with supplemental packages from the prior year so those come out of

374
00:44:52,400 --> 00:45:00,000
 that baseline budget we do look at lot cost that have been updated so you know transfers to the

375
00:45:00,000 --> 00:45:05,520
 general fund technology services of inner fund transfers those are the ones we look at we do lock

376
00:45:05,520 --> 00:45:10,560
 those now for departments and baseline adjustments what these are these are increases to the baseline

377
00:45:10,560 --> 00:45:16,880
 budget and these could be example is office supplies increasing from 500 to 1500 would be

378
00:45:16,880 --> 00:45:22,480
 an example of the baseline adjustment uh covid reinstatements if you do remember during the

379
00:45:22,480 --> 00:45:27,200
 presentation we had last week and several department didn't make operational decreases

380
00:45:27,200 --> 00:45:32,000
 in response to the covid pandemic so departments do have an opportunity this year to get those

381
00:45:32,000 --> 00:45:36,880
 items reinstated and they are being submitted separately for the city management team to look

382
00:45:36,880 --> 00:45:42,960
 at as part of the budgeting process um something little request um we usually consider these new

383
00:45:42,960 --> 00:45:47,440
 initiatives that could be new personnel for a department it could be a new vehicle for a

384
00:45:47,440 --> 00:45:52,080
 department or it could be a new software program as an example as mentioned down there below

385
00:45:52,080 --> 00:46:01,280
 so some major data before you move on this is lee i have a just brief question so when you say the

386
00:46:01,280 --> 00:46:07,920
 baseline budget is rolled forward so each department does not start a budget from scratch

387
00:46:07,920 --> 00:46:13,680
 they take last year's budget it becomes this year's budget and then it's merely reworked

388
00:46:13,680 --> 00:46:19,200
 for the current year did i understand that correctly that is correct mr rabak the previous

389
00:46:19,200 --> 00:46:24,160
 budget is rolled forward um to the next year that is correct absolutely thank you

390
00:46:24,160 --> 00:46:30,560
 um and one other thing about that mr rabak just to point out you know

391
00:46:30,560 --> 00:46:35,200
 there's several reasons for that some of them be in detail so each department does a great job

392
00:46:35,200 --> 00:46:40,000
 providing detail how that budget was developed as people continue to promote around the city or

393
00:46:40,000 --> 00:46:45,600
 move to new positions the next person coming into that role can pick up and where they left off so

394
00:46:45,600 --> 00:46:51,440
 and definitely benefit to be had in that but that is the reason for that um so a couple important

395
00:46:51,440 --> 00:46:57,040
 dates that are coming up departments do submit the baseline adjustments um in april so we did

396
00:46:57,040 --> 00:47:02,160
 recently receive those from departments the finance team is currently working with departments to go

397
00:47:02,160 --> 00:47:08,160
 through them and clean them up and really get them in a presentable format for the city management

398
00:47:08,160 --> 00:47:15,200
 team we start those internal budget review and discussions in may of this year so actually here

399
00:47:15,200 --> 00:47:19,680
 in a few days we'll start meeting with the cmo team to talk about those budgets that were submitted

400
00:47:19,680 --> 00:47:25,920
 prior to coming to pub and city council and then in june and july those are the presentations to

401
00:47:25,920 --> 00:47:31,680
 both the pub and city council and then of course we'll incorporate any feedback you give us today

402
00:47:31,680 --> 00:47:36,640
 for those future meetings into this budget and then of course the adoption in september

403
00:47:36,640 --> 00:47:41,920
 about the city council pb adoption of the budget usually late august or early september

404
00:47:41,920 --> 00:47:48,400
 of a city council usually be in mid to late september stay dick i hate to stop you again

405
00:47:48,400 --> 00:47:54,960
 but what's the cmo uh the city management office city management office okay great thank you city

406
00:47:54,960 --> 00:48:04,160
 manager and assistant city managers and then what i'll do i believe um tony puente is going to walk

407
00:48:04,160 --> 00:48:08,480
 through the dme slide so i'll turn it over to him any questions for me

408
00:48:08,480 --> 00:48:19,600
 all right so um just to cover the slide obviously some of these items are items that

409
00:48:19,600 --> 00:48:26,400
 should not be new to you obviously um the first couple um you know we did discuss with you um

410
00:48:26,400 --> 00:48:30,640
 when we came and talked with you about the impact of of winter storm uri

411
00:48:30,640 --> 00:48:32,640
 nick can you go back one slide

412
00:48:32,640 --> 00:48:40,480
 all right so uh again you know what weatherization um at at the denner energy center is something

413
00:48:40,480 --> 00:48:45,600
 that that we're certainly looking at um actively along with looking at our fuel supply

414
00:48:46,400 --> 00:48:51,280
 if you recall we do have currently one gas supplier but we are looking at various options

415
00:48:51,280 --> 00:48:58,880
 that that could include some diversification in our fuel supply out there at the dinner center

416
00:48:58,880 --> 00:49:06,560
 and then certainly the second item as you know you know there's still ongoing discussions in austin

417
00:49:06,560 --> 00:49:13,920
 and we're actively engaged with our local delegation as well as various other parties

418
00:49:13,920 --> 00:49:21,440
 at at the capital through our lobbyist focus advocacy and our participation in uh tppa which

419
00:49:21,440 --> 00:49:27,840
 is the texas public power association comprised of over 70 municipal owned utilities and so we're

420
00:49:27,840 --> 00:49:34,320
 certainly active um and participating in those and and at this point there's really not been a whole

421
00:49:34,320 --> 00:49:39,760
 lot of movement uh the time is clicking on the legislature uh but um you know we're certainly

422
00:49:39,760 --> 00:49:45,760
 you know keeping in tune with the with the various bills that are out there um the the next item um

423
00:49:45,760 --> 00:49:51,200
 you know the then renewable resource plan was adopted a few years ago um it's it's a little

424
00:49:51,200 --> 00:49:57,360
 stale it's a little dated uh there there are some you know uh definitional issues within that plan

425
00:49:57,360 --> 00:50:03,200
 that we'd like to come back and do some cleanup um for you and then and then have a discussion

426
00:50:03,200 --> 00:50:10,000
 discussion with you uh don't anticipate major deviations from from the plan of you know certainly

427
00:50:10,000 --> 00:50:14,880
 not the hundred percent renewable goal uh but certainly we'll we'll come back to to the pub

428
00:50:14,880 --> 00:50:19,520
 and have that discussion we already talked to you a little bit about you know some restructuring on

429
00:50:19,520 --> 00:50:24,880
 some of our renewable uh contracts and how we take those forward so that's really trying to encompass

430
00:50:24,880 --> 00:50:31,440
 all of those issues within within this bullet item another major uh project and this is this

431
00:50:31,440 --> 00:50:37,600
 is very project specific that we wanted to just bring to you is uh you know we had direction from

432
00:50:37,600 --> 00:50:43,520
 the council a few years back to pursue a gas insulated substation uh to replace our current

433
00:50:43,520 --> 00:50:48,640
 hickory substation and so that's a pretty important project for us it's about a little bit over 20

434
00:50:48,640 --> 00:50:56,000
 million dollar project uh that's already ongoing uh related to that is also uh this transmission

435
00:50:56,000 --> 00:51:01,280
 line that basically cuts right through the unt campus and so very important to the university

436
00:51:01,280 --> 00:51:06,560
 internally the overall uh community and so we felt that this is a major project that we felt

437
00:51:06,560 --> 00:51:13,040
 uh we'd like to recommend as a priority for you uh going forward uh and as you know we've we uh did

438
00:51:13,040 --> 00:51:20,720
 abandon the eagle substation project um and so uh so that was a a major change uh that then created

439
00:51:20,720 --> 00:51:26,160
 um uh the need for us to do a little bit of redesign on the hickory gis substation to

440
00:51:26,160 --> 00:51:31,360
 to serve unt's load from that station rather than what was originally contemplated at the

441
00:51:31,360 --> 00:51:38,320
 eagle substation and just just uh for your curiosity the eagle uh substation was also

442
00:51:38,320 --> 00:51:43,760
 intended to be a gas insulated substation um and that differentiates from the air insulated gas

443
00:51:43,760 --> 00:51:48,640
 stations which is uh um substations which is what we normally see out there with the

444
00:51:48,640 --> 00:51:54,000
 you know big walls or big uh chain lead fences um you know these are more um these are housed

445
00:51:54,000 --> 00:52:00,240
 inside so these large building structures that that you would see um the next item and and this

446
00:52:00,240 --> 00:52:05,440
 item really came from the council's uh priorities and it was really we were asked to do an informal

447
00:52:05,440 --> 00:52:10,160
 staff report so we felt that we needed to duplicate that here and that's really just to look at uh

448
00:52:10,160 --> 00:52:16,400
 undergrounding um some electric lines across the city and our jerry fildler in our engineering

449
00:52:16,400 --> 00:52:21,120
 department is is looking at that he's come up with a pretty good uh you know what i feel pretty good

450
00:52:21,120 --> 00:52:26,960
 solid methodology of how how he's narrowed down the various corridors and uh so once we have that

451
00:52:26,960 --> 00:52:31,280
 we will our plan is to then send that informal staff report to both the the city council and

452
00:52:31,280 --> 00:52:41,040
 also the pub um yes billy um i know we've been looking at that enclosed substation for years

453
00:52:42,000 --> 00:52:47,200
 um did we i guess did they finalize the design is it gonna look like the beer barn or

454
00:52:47,200 --> 00:52:56,080
 is it gonna look like what the beer barn no no um you know if you recall billy we we worked really

455
00:52:56,080 --> 00:53:01,840
 closely with that with with that neighborhood um we went through a variety of different designs

456
00:53:01,840 --> 00:53:06,480
 and so it's gonna be uh you know in keeping with the uh with the design with you know with the

457
00:53:06,480 --> 00:53:12,720
 design kind of um that that fits that neighborhood uh certainly the wall was a major component and

458
00:53:12,720 --> 00:53:17,920
 so we're cognizant of that as well so we've not deviated from that what we have deviated

459
00:53:17,920 --> 00:53:23,600
 a little bit is that rather than piecemeal that project like we've done various other projects

460
00:53:23,600 --> 00:53:28,800
 we're going to basically do a design build um on that project and so we're we are working through

461
00:53:28,800 --> 00:53:34,480
 that now with our procurement and legal department but uh uh again um i i think the neighborhood will

462
00:53:34,480 --> 00:53:41,600
 be pleased with with that project okay thank you go ahead Barbara hi tony is this the one on uh

463
00:53:41,600 --> 00:53:49,600
 bernard and hickory um no ma'am it's it's actually um between uh hickory and oak and and bonnie bray

464
00:53:49,600 --> 00:53:57,520
 um bonnie bray wasn't yeah several years ago we had a a citizens committee meet and they came up

465
00:53:57,520 --> 00:54:07,280
 with some suggestions and so now you're saying that that's going to change no no ma'am the the

466
00:54:07,280 --> 00:54:14,080
 the design is still unchanged um it's how we how we're going to procure and construct the facility

467
00:54:14,080 --> 00:54:20,400
 rather than do separate contracts uh we're going to do a single uh design build contract where you

468
00:54:20,400 --> 00:54:25,680
 have a engineering firm that comes in and they handle all you know from nuts to bolts on on that

469
00:54:25,680 --> 00:54:30,640
 facility uh we think that there will be some some cost savings uh the one that you're referencing

470
00:54:30,640 --> 00:54:36,640
 is actually and i believe is bernard i think it's the corner of eagle and bernard um that that

471
00:54:36,640 --> 00:54:41,440
 substation there we did abandon that we that that substation is not going to be needed for probably

472
00:54:41,440 --> 00:54:48,800
 another 30 years uh we have uh retained that property and um and ultimately there will be a

473
00:54:48,800 --> 00:54:55,600
 substation there but that'll be very much into the future so yeah would it be helpful to bring

474
00:54:55,680 --> 00:55:02,000
 the design back through a work session just to whether we've got new board members to begin with

475
00:55:02,000 --> 00:55:08,080
 and then to refresh all of our memories yeah yeah well we're happy to do that or we can certainly

476
00:55:08,080 --> 00:55:13,120
 do an informal staff report to you with all the details again you know the community you know we

477
00:55:13,120 --> 00:55:18,240
 work very closely with the community that some of the council you know that and and so so we've we've

478
00:55:18,240 --> 00:55:22,400
 had questions about you're not changing anything no we're not changing anything we're just changing

479
00:55:22,400 --> 00:55:30,960
 how we procure and construct the facility go ahead karen uh i was on the citizens design committee

480
00:55:30,960 --> 00:55:37,680
 and uh council member paul melcher was also on it he came up with the idea of sort of making it look

481
00:55:37,680 --> 00:55:44,960
 like a building you know like like they do in brooklyn you know you could walk by it and not

482
00:55:44,960 --> 00:55:51,120
 necessarily think oh goodness this is a transition station so that was the that was the big idea

483
00:55:51,840 --> 00:55:58,000
 we didn't arrive at a definite design in that committee so i'm sure things have moved forward

484
00:55:58,000 --> 00:56:04,560
 in the last four or five years whenever that was um so i'd be really i'm really curious about what

485
00:56:04,560 --> 00:56:11,360
 has been uh you know developed since then i know that there were going to be some panels with some

486
00:56:11,360 --> 00:56:20,000
 public art and um there was also going to be a little facade element from uh what is now the

487
00:56:20,000 --> 00:56:26,320
 monroe pierson building which was the warehouse of the guy who built my house on oak street

488
00:56:26,320 --> 00:56:32,880
 so it'd be really nice tie-in you know for the history of the neighborhood and i know that those

489
00:56:32,880 --> 00:56:37,680
 ideas haven't been dropped so i'll be very curious to see how they've been developed in more detail

490
00:56:37,680 --> 00:56:41,840
 well we can certainly um like i said i we can get you an informal staff report i think we already

491
00:56:41,840 --> 00:56:47,120
 did one for the council we'll just brush that up say it to you and if and if there's still questions

492
00:56:47,120 --> 00:56:50,800
 after that we can come back and do a work session on that we'll be happy to do that i think it'll

493
00:56:50,800 --> 00:56:58,880
 be great and it'll also be serve as a nice model for other substations um you know in the city if

494
00:56:58,880 --> 00:57:04,800
 it works out if the design works out and fits in with the neighborhood thanks i remember the major

495
00:57:04,800 --> 00:57:12,000
 concern about that was it was one of the gateways in the denton and so they weren't uh you know that

496
00:57:12,000 --> 00:57:19,360
 karen and i both served on that and they wanted it to not just look like an electrical substation

497
00:57:19,360 --> 00:57:27,040
 be driving in the city from that one yeah yeah i think it's important for the pb to understand

498
00:57:27,040 --> 00:57:33,840
 too that while while gis substation does take considerably less less property um than a regular

499
00:57:33,840 --> 00:57:41,520
 air insulated uh substation um the cost is is considerably more uh for that type of substation

500
00:57:41,520 --> 00:57:46,880
 and not only that but uh also understand that our that our folks certainly those in our substation

501
00:57:46,880 --> 00:57:54,960
 um the division um don't have a lot of experience dealing with these sorts of uh substations and so

502
00:57:54,960 --> 00:58:00,400
 likely what we'll be doing is is probably looking to some outsource help and obviously that that

503
00:58:00,400 --> 00:58:04,400
 tends to sometimes cost you a little bit more and not only that but it did it could impact

504
00:58:04,400 --> 00:58:10,400
 reliability um if those contractors have to come in from out of town to work on an issue with the

505
00:58:10,400 --> 00:58:14,720
 substation that may that may that may have an impact on our reliability and so those are

506
00:58:14,720 --> 00:58:19,200
 things that we're going to be looking at and and certainly talking with you certainly as we come

507
00:58:19,200 --> 00:58:23,280
 back with you on on the budget and and start really looking at at operating that facility

508
00:58:23,280 --> 00:58:35,280
 once it's on the ground so nick i think i had one more item um

509
00:58:39,680 --> 00:58:46,960
 and so so in the last item um some of you might be aware of it but we did get called in um from

510
00:58:46,960 --> 00:58:55,040
 the public utility commission to do a full rate case on our transmission cost of service um and

511
00:58:55,040 --> 00:59:02,240
 so so we felt that that because of the potential financial impact um on our on our fund um we felt

512
00:59:02,240 --> 00:59:06,400
 that that was important for us to have us here as a priority uh the pub and the council has already

513
00:59:06,400 --> 00:59:11,040
 approved a contract with a company called new gen strategies and we're already actively working

514
00:59:11,040 --> 00:59:19,360
 with them uh to get that prepared that is due back to the commission um before november um we're

515
00:59:19,360 --> 00:59:26,240
 we're hopeful uh that of a good outcome but uh but again um any decrease in our rate of return

516
00:59:26,240 --> 00:59:32,960
 will have a an economic impact on our on our fund and it's something that that we're cognizant of

517
00:59:32,960 --> 00:59:38,800
 and we're working through that and made preparations for that already through our our multi-year

518
00:59:38,800 --> 00:59:46,480
 forecasting for for this particular fund um but it's also important to know that uh we do uh want

519
00:59:46,480 --> 00:59:53,840
 to uh twice a year do interim rate case filings with the commission uh but it's been about 15

520
00:59:53,840 --> 01:00:00,800
 years since we last went for a full rate case and so it seemed pretty logical um for us to be called

521
01:00:00,800 --> 01:00:06,080
 in for that and so um so we'll again we'll be working through that uh i are already working

522
01:00:06,080 --> 01:00:12,160
 through that now um and working closely with our finance uh department and also bill shepherd in

523
01:00:12,160 --> 01:00:18,000
 our um energy services area are working through that so with that i'll be happy to answer any

524
01:00:18,000 --> 01:00:22,240
 questions or if there's any other items that you'd like to see on here certainly i'm happy

525
01:00:22,240 --> 01:00:30,400
 to discuss that with you any questions no just comment tony i know this is a big deal and i hope

526
01:00:30,400 --> 01:00:36,960
 everybody sees that the t-cost is a huge deal for the city of bitten and how we get our return

527
01:00:36,960 --> 01:00:44,960
 on our investments and it can go south or it can go really really well or go south yeah the the

528
01:00:44,960 --> 01:00:49,520
 other the other time that i'll mention to you it'll it'll um actually you you approved it today was a

529
01:00:49,520 --> 01:00:55,840
 a contract with nugent strategies as well to do a cost of service study and so that's going to be

530
01:00:55,840 --> 01:01:01,520
 part of of that discussion and consideration going forward is you know what potential rate impact

531
01:01:01,520 --> 01:01:08,880
 does they have um if if our rate of return on the transmission cost of services cut in half or

532
01:01:08,880 --> 01:01:14,240
 or worse you know so what is the overall impact uh because uh because that the amount of revenue

533
01:01:14,240 --> 01:01:18,800
 that we've been getting has certainly been a good source of revenue that's that's been helpful

534
01:01:18,800 --> 01:01:29,120
 uh to to sustain our base rates um you know in the last few years so but thanks all right thank you

535
01:01:43,600 --> 01:01:50,240
 get started i'll wait until nick pulls it up good morning uh madam chair members of the pub i believe

536
01:01:50,240 --> 01:01:55,920
 the next one is water and followed by wastewater i'm pretend a smoke deputy director for water and

537
01:01:55,920 --> 01:02:04,240
 wastewater and i'm going to go through the next two slides uh starting with water um if you look at

538
01:02:04,240 --> 01:02:08,960
 the first half or the first three bullet points there are some uh large capital projects that are

539
01:02:08,960 --> 01:02:16,240
 really important and our our focus areas for the water side of things and then the remaining three

540
01:02:16,240 --> 01:02:23,760
 are studies or plans that we definitely want to uh enhance or update and um get everything um you

541
01:02:23,760 --> 01:02:28,480
 know wrapped up within those studies so starting with the first one great roberts water treatment

542
01:02:28,480 --> 01:02:35,840
 band it is an upgrade um sometimes it's called upgrade but upgrade project where we will be

543
01:02:36,480 --> 01:02:42,720
 adding adding approximately five million gallons uh capacity to the ray robert's water treatment

544
01:02:42,720 --> 01:02:49,280
 plants um i think recently in the last couple months we've gotten the design contract to be in

545
01:02:49,280 --> 01:02:57,600
 council uh the design is going to go up until the end of the year and uh the construction will follow

546
01:02:57,600 --> 01:03:05,360
 in 2022 all year until the end of 2022 uh as part of this project as well what we've done

547
01:03:05,360 --> 01:03:12,080
 um given our snow good conditions there were uh considerable impacts to this particular plant ray

548
01:03:12,080 --> 01:03:21,360
 robert's equipment facility and we are planning on adding some of the weatherization elements to it

549
01:03:21,360 --> 01:03:28,800
 and in the near future we will may have to add those to the design contract as well as include

550
01:03:28,800 --> 01:03:34,800
 include that in the construction piece so that that is being worked it's nice it's good to have

551
01:03:34,800 --> 01:03:39,040
 a design project at the treatment facility and just add on to that that would give us

552
01:03:39,040 --> 01:03:43,840
 make sure that we are ready for the next weather event

553
01:03:43,840 --> 01:03:51,440
 the second one is northwood booster pump station it's another larger project it's close to total

554
01:03:51,440 --> 01:03:57,680
 cost is close to 20 million dollars it's adding a booster pump station on the north side of the city

555
01:03:57,680 --> 01:04:04,160
 and then laying a transmission main between two of our elevated structures on the north side

556
01:04:04,800 --> 01:04:14,800
 between the between elm and loop 288 and 35 so that's the general area the third project

557
01:04:14,800 --> 01:04:22,000
 is a transmission main it's north side water this is the continuation of the one that we

558
01:04:22,000 --> 01:04:28,480
 recently mapped up there was a north side water main that was laid on bonnie bray south of 35e

559
01:04:29,040 --> 01:04:35,920
 this is the piece that is north of 35e and then it ultimately goes and connects to the mckinna

560
01:04:35,920 --> 01:04:43,120
 water tower at scripter and bonnie bray that project is currently facing some challenges

561
01:04:43,120 --> 01:04:50,640
 we are working with the bond company to make sure that we get a good contractor the original

562
01:04:50,640 --> 01:04:57,280
 contractor at this point as i understand it has gone bankrupt he's wrapped up his business

563
01:04:58,320 --> 01:05:04,960
 and we're looking to move this project forward current timeline i think we're planning on

564
01:05:04,960 --> 01:05:11,360
 wrapping this up by end of next year just given the issues that we're facing with the

565
01:05:11,360 --> 01:05:19,040
 surety and and the getting the new contractor on board cost of service i think nick can add to

566
01:05:19,040 --> 01:05:24,960
 more to that a little bit give you a timeline and we're with it and what are the next steps nick

567
01:05:28,320 --> 01:05:35,360
 yeah sure thank you pripam so the water cost of service study was recently completed we did

568
01:05:35,360 --> 01:05:40,720
 actually present the results to you last week in that presentation for both water and wastewater

569
01:05:40,720 --> 01:05:44,720
 definitely answer any questions if you have any after seeing that presentation

570
01:05:44,720 --> 01:05:51,280
 otherwise we will use that study to walk you through the 2022 budget process for the rates

571
01:05:51,280 --> 01:05:55,040
 in the budget so that will be incorporated into this upcoming budget cycle

572
01:05:57,920 --> 01:06:01,760
 moving right along we are planning on updating our impact fee study

573
01:06:01,760 --> 01:06:09,440
 the original study was completed back in 2018 typically we have a five-year cycle that we use

574
01:06:09,440 --> 01:06:15,600
 to continuously update and upkeep our list of projects and the impact fees that we're

575
01:06:15,600 --> 01:06:22,400
 collecting to implement those projects in this particular case we did have one large

576
01:06:22,400 --> 01:06:28,640
 development which is the coal hunter come in we did have we did look at some of the improvements

577
01:06:28,640 --> 01:06:35,040
 that are needed as part of that their development but that's not yet folded into the impact fee

578
01:06:35,040 --> 01:06:40,720
 study and since it's been close to three or four years we think it's a good time to

579
01:06:40,720 --> 01:06:46,160
 update the study and include the coal hunter development within that that's a next

580
01:06:47,280 --> 01:06:53,360
 focus area for us to get that thing going and wrap it up and then last but not least just given

581
01:06:53,360 --> 01:07:02,240
 the freezing conditions in February we are going back to looking at our emergency response plan

582
01:07:02,240 --> 01:07:09,600
 and implement some of the lessons learned from the inclement weather events that happen we're

583
01:07:09,600 --> 01:07:17,760
 definitely going to add some of the responses how do we respond to certain elements and how do we

584
01:07:17,760 --> 01:07:26,240
 be prepared next time something like this happens so we're going to update that any questions on the

585
01:07:26,240 --> 01:07:41,520
 water focus areas karen go ahead hi so sorry i had to had to get all my screens figured out

586
01:07:41,520 --> 01:07:48,160
 um so pre-time can you confirm what i thought i heard which is that the contractor on bonnie bray

587
01:07:48,160 --> 01:07:57,840
 has gone bankrupt correct so the original contractor s and j um stopped work stopped responding we had

588
01:07:57,840 --> 01:08:04,400
 several meetings since october and what we hear is the bonding company has now jumped in and they're

589
01:08:04,400 --> 01:08:12,800
 running it and as far as i know that that company is is wrapping up it's so those pipes are going to

590
01:08:12,800 --> 01:08:20,640
 be sitting along there like indefinitely uh actually uh we're really uh pushing hard for the

591
01:08:20,640 --> 01:08:27,040
 bonding company uh we're close to selecting the new contractor i think that really turned around in

592
01:08:27,040 --> 01:08:34,800
 last couple months uh and then um we can bring back a an update if you may on that particular

593
01:08:34,800 --> 01:08:41,280
 project because everyone's so interested and it's front and center you can see those five sitting

594
01:08:41,280 --> 01:08:47,840
 there yeah we were wondering if they were going to become part of the new playground at mckenna

595
01:08:47,840 --> 01:08:57,200
 yeah no that's that's not going to happen we we have it we'll have the contractor we're um we're

596
01:08:57,200 --> 01:09:03,120
 hoping we can get the contractor on board uh this summer and then get that project going in the fall

597
01:09:03,120 --> 01:09:07,520
 right thank you i will spread the word at my neighborhood groups because they're wondering

598
01:09:08,080 --> 01:09:12,960
 i got a situation madam chair i gotta go oh okay all right thank you billy

599
01:09:12,960 --> 01:09:22,320
 i have a quick question um there was a discussion of a presentation of a water cost study

600
01:09:22,320 --> 01:09:25,760
 did we have that and am i not remembering it

601
01:09:25,760 --> 01:09:32,560
 mr ryback that's correct it's part of that presentation last week we did provide you a

602
01:09:32,560 --> 01:09:37,360
 high level summary of the cost of service study for both water and wastewater our full intent is

603
01:09:37,360 --> 01:09:43,040
 um as the consultant publishes the final report is for us to submit that to you as an informal

604
01:09:43,040 --> 01:09:47,680
 staff report so yes the presentation you can afford at a high level we do plan to submit the

605
01:09:47,680 --> 01:09:54,240
 complete report to you okay i will look forward to that thank you

606
01:10:04,240 --> 01:10:11,120
 all right moving along let's talk about the wastewater operational focus areas um this we

607
01:10:11,120 --> 01:10:22,000
 it's one master plan i think we we're we're really looking at um creating a wastewater master plan

608
01:10:22,000 --> 01:10:29,920
 currently what we have is um several areas of the city are being modeled and and we're tracking that

609
01:10:29,920 --> 01:10:35,760
 but they're separate it's not a cohesive plan it's not something that we can um move forward

610
01:10:35,760 --> 01:10:43,360
 and create a capital capital project list so that is our really big focus area we're pushing that

611
01:10:43,360 --> 01:10:51,520
 forward you can see a contract fairly soon in the next uh four to six weeks come to puv and council

612
01:10:51,520 --> 01:10:57,040
 for getting a consultant on board and getting the master plan started typically it's anywhere

613
01:10:57,040 --> 01:11:03,040
 between 12 to 18 months for the entire plan to complete but we're we're looking at our

614
01:11:03,040 --> 01:11:10,480
 consultant see if we can expedite some of that and given our current challenges um solid handling

615
01:11:10,480 --> 01:11:21,440
 okay uh solids handling project is at our reclamation plant on concrete um it has been

616
01:11:21,440 --> 01:11:28,000
 a project for a while and we recently last couple months we had a contract for a consultant to go

617
01:11:28,000 --> 01:11:35,680
 through puv and council it's for the design phase for this particular project the design will be

618
01:11:35,680 --> 01:11:43,280
 completed by uh end of the year and then similar to the ray robert upgrade project this project

619
01:11:43,280 --> 01:11:50,960
 will be wrapped up by end of next year as far as construction so uh for this also similar to what

620
01:11:50,960 --> 01:11:57,840
 we did with ray robert's we're going to include uh weatherization elements at the wastewater

621
01:11:57,840 --> 01:12:04,080
 reclamation plant we're going to add to the scope we're currently discussing with the consultant

622
01:12:04,080 --> 01:12:10,880
 what are additional things that we could add and get more bang for the buck if you may with that

623
01:12:10,880 --> 01:12:18,400
 particular project robson ranch water reclamation plant we currently have a really small reclamation

624
01:12:18,400 --> 01:12:25,440
 plant uh in an ocean ranch that we want to decommission and uh get remove it um and then

625
01:12:25,440 --> 01:12:32,960
 kind of divert all the flows to back to our concrete water reclamation plant so that is a

626
01:12:32,960 --> 01:12:40,080
 project that's currently under design we have a consultant that's working on designing um this

627
01:12:40,080 --> 01:12:49,280
 particular project there are a couple steps here also we have to go through the um the state and

628
01:12:49,280 --> 01:12:56,720
 pcq to get permission and go through the steps for decommissioning this particular plant so uh

629
01:12:56,720 --> 01:13:06,480
 this project we're planning on um completing the design by late summer early fall and then

630
01:13:07,040 --> 01:13:14,000
 getting it constructed by next um may i think the may 2022 is our timeline currently for

631
01:13:14,000 --> 01:13:20,560
 decommissioning this um treatment facility and then the last is just the hickory creek basin

632
01:13:20,560 --> 01:13:28,080
 we have several capacity improvements in that as as you may know this is a really uh fast paced

633
01:13:28,080 --> 01:13:35,200
 growth area where a lot of development and a lot of um interest um you can see when when you look

634
01:13:35,200 --> 01:13:42,640
 at the hickory creek basin we also include the industrial area next to the airport so you can see

635
01:13:42,640 --> 01:13:50,640
 that that area is also getting a lot of attention from developers we based on all of these growth we

636
01:13:50,640 --> 01:13:57,200
 do have a couple of large interceptor upgrade projects along the hickory creek interceptor

637
01:13:57,200 --> 01:14:06,720
 itself phase one and two we went out to bid we have a contractor on board and we will be starting

638
01:14:06,720 --> 01:14:13,440
 construction this summer on that particular project but right after that it will be followed

639
01:14:13,440 --> 01:14:20,080
 by phase three which is currently under design we're 90 percent design and we're going to move

640
01:14:20,080 --> 01:14:28,800
 forward to go out to bid immediately after uh we wrap up the um this design phase and then last

641
01:14:28,800 --> 01:14:36,320
 but not least is the drive forward interceptor it's a smaller piece of connection um and this

642
01:14:36,320 --> 01:14:43,600
 uh particular one we will be starting design fairly shortly and then uh that will follow the

643
01:14:43,600 --> 01:14:49,120
 two hickory creek interceptor project as far as construction timeline all these projects are

644
01:14:49,120 --> 01:14:57,680
 scheduled to wrap up uh end of next year 2022 um that's the current timeline that we're anticipating

645
01:14:57,680 --> 01:15:05,440
 but we're moving forward as fast as we can madam chair before before we move on i do want to just

646
01:15:05,440 --> 01:15:11,280
 quickly introduce uh stephen gay he's our new uh director of water wastewater he's the guy in the

647
01:15:11,280 --> 01:15:18,400
 white shirt um is stephen came to us by way of colorado uh we really like him so please do not

648
01:15:18,400 --> 01:15:25,600
 scare him away um he's so uh so again you know stephen stephen worked closely with pre-tem on

649
01:15:25,600 --> 01:15:31,600
 on these uh list of items and um and you know and he and i have had some good conversations he's

650
01:15:31,600 --> 01:15:35,520
 been here i think a whole month now uh but certainly want to welcome him and i want to

651
01:15:35,520 --> 01:15:38,400
 introduce him to you guys so welcome aboard

652
01:15:47,680 --> 01:15:51,440
 pre-tem if that finishes your slide i don't have questions for wastewater otherwise

653
01:15:51,440 --> 01:15:52,720
 the next slide is solid waste

654
01:15:52,720 --> 01:16:03,600
 looks like you're good thank you thank you all right well uh good morning madam chair uh members

655
01:16:03,600 --> 01:16:07,760
 of the board my name is brian burner i am the director of solid waste for the city of denton i

656
01:16:07,760 --> 01:16:12,880
 do appreciate the opportunity to uh present to you our operational focus areas that we have planned

657
01:16:12,880 --> 01:16:20,880
 for uh fy 2122 as with all good departments in the city continuous improvement is the mantra that we

658
01:16:20,880 --> 01:16:26,160
 continue to try to abide by uh we're going to be focusing on service delivery cost reduction and

659
01:16:26,160 --> 01:16:32,880
 most importantly safety as i've reported after our uh winter weather uh update a lot of our

660
01:16:32,880 --> 01:16:38,000
 decisions were made on and and a result of safety keeping our residents safe keeping our operators

661
01:16:38,000 --> 01:16:42,800
 safe trying to reduce the risk management costs aligned there and so a lot of things that we'll

662
01:16:42,800 --> 01:16:49,840
 be focusing on uh is uh goes around uh safety and the delivery of such uh we'll be looking at our

663
01:16:49,840 --> 01:16:54,560
 yard waste brush and bulk collection programs in see how we can make them more efficient

664
01:16:54,560 --> 01:17:03,520
 make the the process with the uh citizens uh more uh inclusive uh we'll be uh you remember

665
01:17:03,520 --> 01:17:07,520
 may remember at your last meeting we approved a new scale house software system so we'll be

666
01:17:07,520 --> 01:17:12,880
 focusing on implementing that and as we talked a little bit earlier now that we have the rubicon

667
01:17:12,880 --> 01:17:18,000
 smart system implemented we'll be looking at optimizing it within our routes within our

668
01:17:18,000 --> 01:17:25,920
 operations to ensure that we have a a high service level delivery within solid waste one of the big

669
01:17:25,920 --> 01:17:30,320
 key items we'll be looking at is the implementation of our comprehensive solid waste management

670
01:17:30,320 --> 01:17:36,240
 strategy we look for final delivery at the end of this fiscal year within the next couple of months

671
01:17:36,240 --> 01:17:42,960
 you'll be seeing some information flowing from a draft copy to provide feedback and comment on so

672
01:17:42,960 --> 01:17:51,360
 please uh wait with bated breath on that uh report we have a recycling contamination issue

673
01:17:51,360 --> 01:17:56,960
 within the city of denton while the material that we've been collecting over the past several years

674
01:17:56,960 --> 01:18:04,000
 remains uh consistent because of global forces requiring higher qualities of materials hitting

675
01:18:04,000 --> 01:18:12,400
 that the the uh uh the the third party market a lot of the material which may have been accepted

676
01:18:12,400 --> 01:18:19,040
 gladly in you know as most recently as 18 months ago is now being considered contamination so we'll

677
01:18:19,040 --> 01:18:26,400
 be again trying to continue our outreach with empty clean dry and loose material as well as better

678
01:18:26,400 --> 01:18:33,440
 focused on on the material that's in the in the cart themselves uh solid waste is a very mechanical

679
01:18:33,440 --> 01:18:39,920
 dependent operation when we run into our backup pieces of equipment and sometimes short on

680
01:18:39,920 --> 01:18:46,240
 equipment it significantly impacts the amount of of the way that we service our our customers

681
01:18:46,240 --> 01:18:52,960
 in the city of denton so we'll be working closely with fleet to ensure that the performance and our

682
01:18:52,960 --> 01:18:59,120
 uptime and availability are optimized within the fleet and then finally disposal capacity management

683
01:18:59,120 --> 01:19:04,160
 to ensuring that we get the most weight uh waste in the least amount of space uh increasing

684
01:19:04,160 --> 01:19:09,520
 diversion uh decreasing the amount of actual landfill material that's that's going into our

685
01:19:09,520 --> 01:19:17,360
 our fill cells so uh it's a it's a it's a fairly uh uh full bucket that we we've identified here

686
01:19:17,360 --> 01:19:23,360
 for fy 2122 uh but would appreciate any questions or comments you might have with regard to the focus

687
01:19:23,360 --> 01:19:31,440
 areas lee go ahead i see your hands up yes thank you um i'm wondering what uh diversion uh tactics

688
01:19:31,440 --> 01:19:37,840
 or plans you have to uh manage the capacity could you give us a little bit more detail on that

689
01:19:37,840 --> 01:19:43,360
 well currently we're diverting almost 30 percent of all the material that's collected within the

690
01:19:43,360 --> 01:19:49,280
 city of denton a lot of that's due to yard waste what we're doing at the curb but based on the

691
01:19:49,280 --> 01:19:54,000
 feedback that we're getting from solid waste our solid waste management strategy uh looking at

692
01:19:54,000 --> 01:20:00,080
 increased organics diversion looking at potential metals uh probably possibly partnering with third

693
01:20:00,080 --> 01:20:07,520
 party reuse programs so that materials that may have some beneficial reuse uh uh that just you

694
01:20:07,520 --> 01:20:11,920
 know it's not worn out but you just don't want it or need it anymore a lot of times it ends up in

695
01:20:11,920 --> 01:20:17,120
 you know as bulk waste or in the cart if we can find a third party opportunity where it can actually

696
01:20:17,120 --> 01:20:23,600
 be reused and put to some good use and benefit uh that that's the kind of material we're looking at

697
01:20:23,600 --> 01:20:31,200
 so again uh capturing that type of waste and then moving uh to the next step forward thank you go

698
01:20:31,200 --> 01:20:43,600
 ahead welcome you're on mute barbara you're on mute brian don't you have a program like that now

699
01:20:44,720 --> 01:20:50,960
 we do but again uh we want to take this next step uh you know we've you know we're currently uh we do

700
01:20:50,960 --> 01:20:57,360
 provide the feedstock for our beneficial reuse program but uh the amount of organics that we're

701
01:20:57,360 --> 01:21:03,760
 accepting uh as far as food waste from residents and commercial is very very low is there an

702
01:21:03,760 --> 01:21:08,320
 opportunity for us to increase so that's some of the some of the opportunity that we'll be looking

703
01:21:08,320 --> 01:21:15,280
 for uh from an organic standpoint uh and while you know from a a a beneficial reuse or beneficial

704
01:21:15,280 --> 01:21:21,840
 reuse but from a third party uh you know uh like like a goodwill or a salvation army or something

705
01:21:21,840 --> 01:21:28,000
 like that while we continue to promote that a lot of the material that we are seeing at the curb and

706
01:21:28,000 --> 01:21:33,600
 in the cart uh has life but again you know once it gets into the cart of the curb uh we have to pick

707
01:21:33,600 --> 01:21:38,000
 it up and dispose of it in the landfill so we want to try to create opportunities to stop that

708
01:21:38,000 --> 01:21:48,720
 before it gets to that point oh go ahead karen uh so brian this is the this is the same this

709
01:21:48,720 --> 01:21:54,480
 comprehensive plan is the same as the task force that we've that's been meeting via zoom

710
01:21:54,480 --> 01:22:03,040
 yeah that well what what the the the strategy the the task force is that is that is part of that

711
01:22:03,040 --> 01:22:08,320
 development so really it's the third third step in the strategy development and again we've we've

712
01:22:08,320 --> 01:22:14,560
 done a a city-wide waste characterization so we know what's in our waste now uh we've completed

713
01:22:14,560 --> 01:22:22,640
 the survey to from a big macro and what's important to the community and now through our think tank and

714
01:22:22,640 --> 01:22:29,840
 focus groups we're trying to dial in in a micro standpoint to figure out you know exactly uh uh

715
01:22:29,840 --> 01:22:36,400
 how might some programs look what's important how much additional might be might we be willing to pay

716
01:22:36,400 --> 01:22:41,120
 are we doing something now that we shouldn't be doing and then once we get all that together

717
01:22:41,120 --> 01:22:47,680
 looking at at state federal local laws that may either help support us or hinder us looking at that

718
01:22:47,680 --> 01:22:53,200
 at bigger global markets uh shares economic development issues the comp plan that we're

719
01:22:53,200 --> 01:22:59,040
 currently being updated trying to throw all that in together to really identify the tools uh that

720
01:22:59,040 --> 01:23:05,680
 we have and will need to move our solid waste uh uh program forward yeah i participated in

721
01:23:05,680 --> 01:23:12,960
 one a few weeks ago i had to miss the last one but i was sort of impressed but also curious at the

722
01:23:12,960 --> 01:23:18,640
 macro level discussion i mean it was almost i think there were actually some powerpoint slides

723
01:23:18,640 --> 01:23:26,480
 from the moon yeah looking at the earth so i'm hoping that the and i'm sure this is going to

724
01:23:26,480 --> 01:23:32,000
 happen but just since the purpose of this part of the agenda is to give you advice i'm hoping

725
01:23:32,000 --> 01:23:39,600
 that that becomes more narrow and that we can look at it that the final recommendations are specific

726
01:23:39,600 --> 01:23:47,360
 to dentin because the dentin is fairly unique um i think there's a lot of willingness for more

727
01:23:47,360 --> 01:23:56,080
 recycling and more composting just tap into the education aspects of it but i'm sure that's all

728
01:23:56,080 --> 01:24:03,120
 already um you know already in the in the works but just make sure that it's the recommendations

729
01:24:03,120 --> 01:24:13,120
 are specific they will be yeah thanks thank you all right any other questions

730
01:24:13,120 --> 01:24:21,040
 susan i think there's just one more slide just to summarize the presentation then

731
01:24:21,040 --> 01:24:25,200
 we can take any additional feedback that you have for us so we work to develop the budget

732
01:24:26,080 --> 01:24:32,400
 for each of these utilities so really just next steps you know here today to solicit input from

733
01:24:32,400 --> 01:24:37,920
 the pv regarding additional budget priorities if you have any please let us know now is definitely

734
01:24:37,920 --> 01:24:44,240
 the time as we work to develop the fiscal year 2022 budget we are currently working to conduct

735
01:24:44,240 --> 01:24:49,680
 internal reviews of the submitted budgets with directors so conversations with the city management

736
01:24:49,680 --> 01:24:54,000
 team will be happening in the next few weeks within the next month or so we'll be circling

737
01:24:54,000 --> 01:24:59,600
 back to puv with further conversations and then we'll work to develop those presentations to

738
01:24:59,600 --> 01:25:04,400
 bring forward to you so definitely plenty of time for input as we proceed through the fiscal year

739
01:25:04,400 --> 01:25:09,360
 2022 budget this is really just a kick-starting presentation you're really getting feedback that

740
01:25:09,360 --> 01:25:17,440
 you have for us today thank you uh any other feedback from any board members

741
01:25:19,760 --> 01:25:28,000
 looks like you're good to go thank you thank you okay that leads us to concluding items does any

742
01:25:28,000 --> 01:25:33,040
 board member wish to make any comments or add anything to a future agenda item

743
01:25:33,040 --> 01:25:43,760
 doesn't look like it all right do we have a motion to adjourn it is 1026 so moved all right we are

744
01:25:43,760 --> 01:25:47,120
 adjourned. Thank you.