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 Good morning, and we apologize for the delay, but this is the meeting, the Thursday, April

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 22nd meeting, the 2021 of the Denton City Council Community Partnership Committee.

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 We'll move right into our agenda, seeing that we have a quorum myself and Councilmember

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 Baker.

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 First item for consideration, 1A, is considering approval of the minutes of our March 18th

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 meeting.

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 Councilmember Baker, do we have a motion for approval or any changes or deletions?

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 I'll make a motion to approve the minutes.

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 Thank you, sir, and I will second.

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 There's a motion to second.

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 Any discussion?

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 Councilmember Baker, how do you say?

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 Yes.

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 And the chair is an aye.

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 The minutes are adopted and approved.

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 Item 1B, our next item, receive a report, hold a discussion and provide direction regarding

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 the Hotel Occupancy Tax Program year 2022.

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 Good morning.

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 We are at the kickoff for the program year 2022 for the HOT program, and so every April

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 we bring to the committee the application and the guidelines for you to review and see

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 any staff changes that have been made to the current program.

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 So in your backup, you have the guidelines and the application that have been redlined

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 for you, and the few changes that we made this year, just for administrative purposes,

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 are updating the committee's name change from September when that resolution passed, and

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 then also just some minor grammatical and spacing cleanup, as well as removing any language

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 about late applications being accepted and presented to the committee, because this committee

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 gave us direction last year that no applications would be accepted after the due date or throughout

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 the entire next program year.

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 So once these are decided on and presented in the August council work session, that would

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 be the end of the process, and there wouldn't be any other applications throughout the year.

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 So unless any of the committee members want to add anything or take away or make any changes

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 to the guidelines, we're looking for approval as written or with any additional changes

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 that you guys may have.

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 Mr. Baker, do you have any questions for staff or changes, suggested changes to the guidelines

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 or application?

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 No, I don't have anything.

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 Okay.

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 Thank you.

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 Before the meeting got started, I asked Randy just a little bit about the deadline and if

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 we were given organizations time enough to fill out the application.

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 My thinking is the organizations that have done this before that are working from last

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 year's application and can kind of copy and paste some historical information at least,

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 probably are well set up.

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 But if we were going to have anybody new to apply or if we're going to have anybody with

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 significant changes to their program, it might be helpful for them to have just a little

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 bit more time than the middle of May.

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 And Randy, you told me a little bit about the end of May, maybe pushing it a little

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 bit for staff, is that just really out of the question or really pushing it or would

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 the end of May be feasible to do?

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 I think it's, you know, anything's feasible, we can make it happen for the program to succeed

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 and meet the deadlines for meeting the budget deadlines and then getting to council appropriately.

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 I would hope and I think most of the recipients that are past recipients are already organizing

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 and planning, they know it comes every April, so hopefully those will come in sooner than

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 the deadline and we can start, you know, ramping up our reviews and the processes that we have

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 in place and so maybe any of the new applicants are the ones that run a little bit later,

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 have to get, you know, commissioner court's approval or whatever, those will be the ones

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 that are just, you know, right on the deadline.

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 So I think there's some opportunity to have, you know, a lot of them probably be provided

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 before the deadline, so we'd be able to get a jump on it.

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 Good deal.

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 My thinking too is, we're still only a year into the change of no late applications, and

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 if, you know, coming out of kind of a weird year anyway, I'd much rather have a conversation

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 about moving the deadline than a conversation about one of our marquee events didn't get

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 their application in and now we've got to talk about exceptions to rules and that always

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 gets dangerous.

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 So I'm kind of thinking about the 28th of May, not the 30th, the 31st is on Monday,

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 so maybe making it a Friday and yeah, and that's a pretty natural deadline before the

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 holiday weekend, getting something in.

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 Councilmember Baker, do you have any thoughts?

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 Well, not at this time, but it looks like reading over the reports and everything that

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 everybody's doing a good job here and I'm like you, we need to keep going forward.

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 Good deal.

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 I will then move approval of the Redline application and guidelines with the change of the deadline

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 to the 28th of May.

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 Councilmember Baker, do you second?

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 Yes I do.

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 Okay, any further discussion?

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 Okay, Councilmember Baker, how say you?

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 Yes.

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 And the Chair is an aye, so those will be our guideline and applications.

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 Thank you staff for the time spent on those.

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 It's always fun doing a Redline because you always go back and do something else and then

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 you find something else.

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 And that moves us on to our third item for consideration, the same conversation but around

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 the sponsorship program for FY 2021-22.

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 The sponsorship program is another one that the committee oversees.

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 It is a program that runs the fiscal year and that's why you see the fiscal year here.

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 But we have the same process, we have application and guidelines that the staff has redlined

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 and is open to any changes that the committee would like to make, so we did some administrative

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 cleanup.

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 I also add an exhibit for proof of active status from the state comptroller that hadn't

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 been in there in the past.

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 Of course, we've only had the program for about three years, but we require it from the

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 hot funds too, and it just shows that they're active and that we can actively contract with

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 them.

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 And so it's something we usually go through in the process when the contracts go to legal.

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 We check that standalone because the contracts usually go to legal maybe in September, so

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 it's several months past the application process, but I thought we'd go ahead and put it in

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 place here so that we know they were active at the time they applied and then we'll double

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 check it again before the contracts get completed.

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 And then obviously we added the language to support the deadline date as a fixed date.

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 Good deal.

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 No, that's smart and kind of put the onus on the organization to provide that rather

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 than using staff time to do it.

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 And we did add the links to the exhibits where they could directly go in there and just put

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 in either their tax ID number or their actual name of their organization and it'll take

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 them right to it.

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 Perfect.

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 Perfect.

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 Council Member Baker, these are in our backup as well.

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 Did you have any thoughts on the guideline or applications for the sponsorship program?

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 No, it looks good.

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 Staff did a good job on that.

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 Thank you.

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 And so I will move approval of the guidelines and application for the sponsorship program

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 with the same date change, but I see to the 28th of May.

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 Perfect.

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 And is there a second?

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 I'll second it.

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 There's a motion and second.

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 Any further discussion?

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 Seeing none.

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 Council Member Baker, House AU?

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 Yes.

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 The Chair's an aye and those are approved and adopted for the sponsorship program.

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 And our final item this morning is management reports.

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 We have the Parks and Rec co-sponsorship program and the Public Art Committee 2.4% art allocation.

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 Are these reports in discussion or just reports on status?

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 I guess we'll find out.

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 Let's just dive into the reports and see what we're doing.

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 Right.

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 And the management reports we had last month was the first time we've actually presented

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 them in that fashion.

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 And so it can be a discussion, it can be an FYI.

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 I'll just say that the Parks co-sponsorship is just an update on what the status is on

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 how they're going to bring the program back to this committee since there's been such

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 a long time in between your first review of it and accepting the oversight of the program.

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 They've had a lot of staff changes and evaluations of their processes.

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 So they want to tweak that a little bit and then come bring you a final product before

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 it goes to council.

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 So there'll probably be a special call meeting because it won't be able to have that happen

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 in your next June meeting and June is your last scheduled meeting.

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 So we'll try to get something by the end of the calendar year on that one.

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 Good deal.

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 So we're working closely with them to iron out all those details.

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 And the second management report for the 2.4% art allocation, council member Johnson had

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 asked staff during the last meeting where that 2.4% came from and we've checked records,

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 we've checked with public art committee, the Parks Department, Economic Development, everybody

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 that had their hands on it, we've looked, even went to the service center and looked

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 through some boxes for the park beautification board and we just can't find anything in writing

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 with anything that says why the 2.4 actually came about, but I did provide a little bit

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 of history of how the public art came about and the transparency and all the information

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 on how it got to the place where it is today.

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 I did find enough information to provide that, but we do not have a solid answer on where

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 the 2.4% came from.

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 Interesting.

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 Probably like everything council does, little horse trading, a little bit of personalities

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 and maybe even like we talked about with fund balances last Tuesday, targeting a number,

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 a particular dollar amount and building a percentage around it.

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 I did have a question since we're noticed for that public art update.

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 Last year, they did not accept their full allocation.

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 They didn't request their full allocation and that made sense, they didn't have projects

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 necessary for it, but I also wonder, is it possible, most of our allocations are for

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 a budgeted event or a budgeted program, they intend to spend every dollar or they wouldn't

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 be asking for it.

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 Is there anything that prohibits somebody from carrying a hot funds balance or from

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 a fund if an allocation is made to the public art fund and the committee doesn't spend it

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 that year?

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 Is there anything that prohibits them from just keeping that in the public art fund and

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 rolling it over to the next year or the next project?

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 We have a process in place for the public art group to do that because they're an in

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 house recipient, so they move it to project money and the reason they didn't take so much

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 last year is they had so many and they went back to like 2018 and so that hot money had

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 been rolled over for them in the project.

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 So they had their own money, bond money and hot money to get the VELA programs and all

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 that handled.

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 So they're supposed to spend all their hot money by the end of this fiscal year that

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 they've had rolled over for the last two or three years.

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 And so I see a solid application coming forward for this year.

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 Good deal.

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 Good deal.

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 Councilmember Baker, do you have any questions on either of the staff reports?

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 No, it looks like the staff's doing a good job.

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 I appreciate everything y'all are doing.

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 Keep up the good work.

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 I'll second that.

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 Y'all are doing a great job.

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 I believe then and that is it.

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 That's all my questions.

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 I'll have Councilmember Baker's questions.

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 It takes us to concluding items.

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 We've got a full enough schedule on this committee.

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 I think.

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 I don't think I have any concluding items or future requests.

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 Councilmember Baker, do you have any concluding items?

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 No, no.

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 Okay.

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 Very good.

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 I will say, I don't know if any of our organizations are watching this morning or not, but I will

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 say that I don't remember the particulars, but there's an arts and jazz event coming up.

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 It's a Sunday afternoon, enjoy some music, limited seating event, because of course they've

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 moved their, their event to October.

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 So anybody who normally enjoys arts and jazz, if you'll go to Facebook and check out their

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 page, you'll find the event.

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 I think it might be this upcoming Sunday or the next, I can't remember, but.

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 And with that, that exhausts our agenda.

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 Thank y'all very much and we'll see you next time.

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 Thank you.

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 Thanks everybody.