WEBVTT

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 Welcome to the Library Board of Zoom meeting.

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 I call the meeting to order.

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 I'm assuming there is no speaker wishing from the outside to speak, so we shall move on.

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 The first thing is -- oh, Jennifer, what did you want me -- oh, Laura, would you mind taking

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 the minutes for us?

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 Laura?

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 Laura?

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 Sorry, I keep forgetting to unmute.

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 Would you take the minutes for us today, please?

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 Sure.

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 Okay.

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 Thank you.

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 All right.

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 I've called the meeting to order, and the first is approval of the minutes of January

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 14th.

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 Is there a motion to approve the minutes of January 14th?

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 Okay.

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 Dr. Jing.

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 And I need a second.

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 Second.

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 Jim Owens.

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 Seconded.

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 All in favor?

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 Aye.

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 Aye.

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 Opposed?

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 Same sign?

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 Okay.

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 It's -- the minutes are approved.

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 Then we need to receive an informational report and hold a discussion regarding the

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 Emily Fowler Library Foundation.

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 Jennifer?

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 So, really no changes with the foundation.

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 They still have that CD of $100,000.

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 The latest statement we had was in December, which we went over in the January meeting,

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 so they have a little over $1,000 in their checking account.

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 They -- most of that checking account is what they use to donate for the Nook Park behind

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 Emily Fowler Central Library.

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 So that's all.

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 All right.

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 Any questions or comments for Jennifer?

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 Then the next item on the agenda is to receive an informational report and hold a discussion

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 regarding the Friends of the Denton Public Library.

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 The Friends is scheduling a meeting.

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 We've actually got that scheduled now.

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 It's going to be next Thursday, the 18th, at 6 p.m.

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 So if a Library Board member would be able to attend as the liaison, that's always good.

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 I cannot remember off the top of my head right now.

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 I may need to do some research and follow up with you all about who the assigned liaison

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 is for the Library Board.

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 Do you remember, Dr. Greenlow?

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 No, I don't.

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 Who among you was the liaison?

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 It was me last, I believe, but maybe not.

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 Maybe not when we -- I can't remember.

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 There will be -- the new president will name someone, but I believe I named you, yes.

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 So --

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 Okay.

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 So if you're available, Kate, and you want to jump on, I'll send you that link.

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 I think I can do it.

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 Okay.

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 The meeting -- at the meeting, they've got some changes they want to discuss about their

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 bylaws, and then we're going to talk about library reopening plans and our formal funding

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 request of that $6,000 for summer reading challenge incentives, the prize books for

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 2021 summer reading challenge program, but since the meeting is next week, there's not

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 a whole lot to report yet.

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 Okay.

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 Any questions or comments?

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 Anything you'd like her to -- either Kate or Jennifer to bring up at the meeting?

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 All right.

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 And the next on the agenda is receive a report and hold a discussion regarding library phased

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 reopening plans during COVID-19 pandemic.

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 So since I wrote this agenda information sheet, a lot has changed.

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 So ignore everything on the agenda information sheet, and let me give you the latest summary.

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 We are planning to remain in phase 2, which is core critical services, which we're doing

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 curbside, checkout of hold materials, appointments for computer use, copy machines and fax service,

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 and everything else is virtual.

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 And we will be remaining in that.

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 We were hoping to possibly open this spring, but we're pushing that back, and looks like

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 we're going to be looking at opening for phase 3, which will be walk-in entry on May 1st.

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 That is tentative, but that's what we're looking at right now.

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 Some of the things that we are trying to do in the meantime, though, we did reinstate homebound

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 services to the senior living centers that we had been working with prior to COVID.

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 So that has already been reinstituted.

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 We have sent out emails to our 2020 Summer Reading Challenge prize winners, giving them

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 an opportunity to fill out a form with their reading preferences and age group and reading

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 levels to schedule a curbside pickup for their prizes, because thanks to COVID, they haven't

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 been able to come and pick their prizes.

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 So that is going on right now.

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 We'll send a second email probably in the next week or so, and we'll just keep sending

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 those reminder emails.

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 After four days of the first email, we already had 71 pickups, so we were getting some pretty

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 good response.

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 We want to get those prize books out.

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 And some things we're looking at to do in the meantime, we're trying to figure out some

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 options to expanding curbside hold pickup.

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 Currently we're doing Monday through Saturday, 10 to 5, but looking at expanding to offer

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 evening hours, and then we're also looking at, in the near future, offering like a 30-minute

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 grab and go browsing appointment.

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 So we can have appointments for those who just want to come in and browse.

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 It's a quick thing.

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 You use the self-check, and then you're done.

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 So we're working on some processes and scheduling with that.

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 So next month I'll have some more details about that.

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 Any questions or comments?

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 Will that be at all three libraries, or okay?

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 Yes.

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 All right.

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 All right.

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 The next on the agenda is receive a report, hold a discussion, and consider recommending

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 approval of the following Denton Public Library policy updates.

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 And I'm just going to let you name them as you go through them, please, Jennifer.

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 Well, we only have one, but we are bringing them back.

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 So at each meeting we'll have at least one, and the policy that we have for you today

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 is the volunteer policy.

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 We did a review of that.

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 We made some clarification and some wording, including clarifying that the minimum time

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 commitment was an annual time commitment, and that a parent or guardian, it was pretty

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 vague language just saying they need to fill out forms, and we clarified that they needed

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 to fill out some specific forms for volunteers who are under 18 years of age.

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 We added in the process that volunteers must attend an orientation session and clarified

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 that they needed to sign in and out at the service desk at the beginning and end of their

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 shifts.

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 All right.

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 Do you need us to vote on that, or is this information?

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 It's a vote, please.

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 Okay.

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 Do we need a motion to vote on the change, please?

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 I have a question.

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 Sure.

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 Well, we have to make the motion first.

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 That's fine.

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 And then we can have discussion.

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 That's fine.

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 That's the way the Robert's Rules goes.

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 So may I have a motion first?

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 Kate made the motion.

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 A motion that we pass it as presented.

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 Okay.

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 May I have a second to the motion?

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 We can't have discussion unless I have a second, folks.

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 Second.

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 Jim seconded.

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 Now, we can have discussion.

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 Okay.

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 Well, it's really not about discussion.

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 I just want to kind of have a little bit of clarification, and does this volunteer policy

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 cover both volunteers from the community and, for example, our practicum students?

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 And yeah, but that's the first question.

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 So practicum students are considered volunteers, and so they would fall under this.

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 In addition, we have practicum guidelines, which are procedural, that practicums would

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 also have on there, and it explains a lot more detail about their duties and their preferences

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 and pairing them up, and then we have checklists and things like that for practicum students

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 also.

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 Okay.

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 I asked this question because I don't know whether the application, the volunteer application

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 form, for example, the background check or the relation form, whether they're new.

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 I actually have never, I have not recalled Denham Public Library ever ask us for background

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 check and that kind of thing.

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 It's new-ish.

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 I can't remember exactly when it happened, but all volunteers, we have two practicum

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 students currently right now for the spring semester, and both had to go through the background

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 check.

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 Yeah.

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 Okay.

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 All right.

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 Anything else?

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 Then let's vote.

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 All in favor?

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 Aye.

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 Or raise your hands.

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 It's easier.

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 Okay.

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 All opposed?

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 Same sign.

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 All right.

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 It passes.

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 Jennifer, the next is receive a report and hold a discussion regarding library grant

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 updates, binge box, and homebound services.

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 All right.

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 So I went over a little bit about our grants, and I just want to give you an update on some

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 of those.

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 We've had a little bit more activity on those.

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 The North Texas Book Festival grant and the Texas Book Festival grants, those materials

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 are hitting the shelves.

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 You'll start seeing some social media advertisement of those grants and those materials in the

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 next few weeks, because those are almost done being processed and cataloged.

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 The text treasures grant, the microfilm for the newspaper has been sent to UNT.

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 They have been working on it, and some of those items are already on the portal to Texas

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 history.

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 If anybody wanted to go ahead and take a look, they are just continually scanning and adding

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 more, that should be done towards the end of the spring or early summer.

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 Our special project grant, we have ordered new computer tables, collaboration tables,

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 and storage cabinets, too shorter and too tall, for that space already.

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 We are just waiting for those to arrive.

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 We've also ordered separately, it's not part of the grant, but part of that project, a

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 cricket machine, and we are in the process of working with purchasing to order two laser

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 engravers.

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 So that PO should be done next week, and then we'll start getting those in.

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 Our next things to order for that from the grant are a CNC carving machine, large capacity

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 laminator, and a 3D printer and 3D scanner.

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 So once those items are ordered and in, that closes out the grant portion.

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 And then the CARES Act grant, it went to council and was approved, so I am submitting those

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 orders and starting that process next week.

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 And then the binge box collection is a new collection for the library, and you can search

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 in the catalog for binge box, and you can find a variety of topics.

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 It's multiple movies and films in one package, so you're getting more bang for your checkout,

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 if you will, and it's five to seven DVDs in each box, and they follow a theme, and they've

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 got some really cute themes.

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 I think I had some examples in the AIS of Tis the Season, Heartwarming, Hallmark, Unhinged

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 and in Love, Love Story's Gone Bad, Six Degrees of Kevin Bacon.

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 So it's all sorts of topics and things of popular movies, so you can check them out

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 at once and have a binge weekend and watch them all at once.

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 So we're very excited about that new collection.

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 And then just an update on Homebound, I mentioned earlier, they were suspended, those services

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 were suspended in March, but we have started that back up with the senior living centers

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 that we've been working with in the past.

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 We are doing a monthly drop off and pick up of materials, and we're working with the coordinators

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 at some of the senior living centers to help advertise and promote the service for other

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 residents who may not be aware that we offer that service.

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 Since we're already going there anyway, we'd love to serve more of the residents.

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 Any questions or comments about any of those?

00:13:36.760 --> 00:13:40.600
 I have a quick question, Jennifer, when you were talking about the engraving machine,

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 the laminator, the 3D printer, what grant was that?

00:13:45.040 --> 00:13:51.320
 It's the special projects grant, TSLAX Special Projects.

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 That was all I had.

00:13:53.320 --> 00:13:54.560
 Okay.

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 Anyone else?

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 Well, that ends our agenda.

00:13:58.480 --> 00:14:05.920
 Jennifer, you do need to put on next month's agenda the nominations for the officers for

00:14:05.920 --> 00:14:07.800
 next year or for this coming year.

00:14:07.800 --> 00:14:10.520
 It's going to be a very short term.

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 I will remind you that no one can repeat in the office that they hold at this time.

00:14:18.240 --> 00:14:20.320
 In other words, I cannot be president again.

00:14:20.320 --> 00:14:23.500
 I can hold another office, but I cannot be president.

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 You have to have a one-year break between holding a same office.

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 So think of that.

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 I'm president.

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 Who's vice?

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 I'm chair.

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 No, it is president.

00:14:33.980 --> 00:14:34.980
 It is president.

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 It is vice president.

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 Who's vice president?

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 Dr. Cheng, I believe.

00:14:39.200 --> 00:14:40.200
 No.

00:14:40.200 --> 00:14:41.200
 No.

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 I believe Ben is the vice president.

00:14:47.800 --> 00:14:48.800
 Ben?

00:14:48.800 --> 00:14:49.800
 Uh-huh.

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 Does that sound okay?

00:14:55.000 --> 00:14:56.600
 And who was secretary?

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 Kate.

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 Kate.

00:14:58.600 --> 00:14:59.600
 Okay.

00:14:59.600 --> 00:15:03.360
 So those three, we three cannot hold the same office.

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 We can hold other offices.

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 So be thinking of that when you come prepared to make nominations at our next meeting.

00:15:11.320 --> 00:15:16.400
 And we'll do nominations and then it's the following meeting that the voting takes place.

00:15:16.400 --> 00:15:23.380
 And then the next round of nominations should be per the bylaws in September because hopefully

00:15:23.380 --> 00:15:26.480
 all the appointments will have gone through by then.

00:15:26.480 --> 00:15:27.480
 Right.

00:15:27.480 --> 00:15:28.480
 Okay.

00:15:28.480 --> 00:15:32.160
 Anything else for Jennifer before I adjourn?

00:15:32.160 --> 00:15:35.480
 Vicki, welcome to the board.

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 You're our new member.

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 So let's all give Vicki a wave.

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 Yay.

00:15:39.800 --> 00:15:41.360
 Glad to have you with us.

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 Um, and someday we'll get to see you in person.

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 I hope.

00:15:45.680 --> 00:15:46.680
 I hope.

00:15:46.680 --> 00:15:47.680
 You had a question, Vicki.

00:15:47.680 --> 00:15:48.680
 Well, I didn't have a question.

00:15:48.680 --> 00:15:53.640
 I just wanted to introduce myself to you all.

00:15:53.640 --> 00:16:00.080
 I am Vicki Byrd and Deb Amater recommended me for the board.

00:16:00.080 --> 00:16:04.840
 I convinced her that the library is my favorite place to be next to home.

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 I feel like I live in the library every time I go in.

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 I want to stay, but something else has come up.

00:16:11.720 --> 00:16:14.440
 I'm not sure if you all have heard or not.

00:16:14.440 --> 00:16:19.200
 My name mentioned in district one, I will be running for city council.

00:16:19.200 --> 00:16:27.320
 I've been approved and notified as of this past Monday, I believe just a couple of days.

00:16:27.320 --> 00:16:32.720
 And so I'm going to be looking forward to giving all of my energy to that.

00:16:32.720 --> 00:16:37.640
 I'll be looking forward to representing, you know, all of us in this area.

00:16:37.640 --> 00:16:45.600
 So with that being said, I'm not real sure the ordinance or the rules or processes by

00:16:45.600 --> 00:16:52.240
 which I could be on one of these boards because she just put me on this committee and now

00:16:52.240 --> 00:16:58.360
 all of these things have taken place in the last week and a half or a couple of weeks.

00:16:58.360 --> 00:17:00.080
 Okay.

00:17:00.080 --> 00:17:05.800
 You can be on the board unless you are, unless you win the council election then you go off

00:17:05.800 --> 00:17:06.800
 the board.

00:17:06.800 --> 00:17:07.800
 Okay.

00:17:07.800 --> 00:17:09.320
 But there is an attendance policy.

00:17:09.320 --> 00:17:11.760
 So you must attend the meeting.

00:17:11.760 --> 00:17:16.480
 So I know you will have other obligations in running, but there is an attendance policy.

00:17:16.480 --> 00:17:17.480
 Great.

00:17:17.480 --> 00:17:23.760
 I was waiting to hear back from the city secretary and this question just came up when I realized

00:17:23.760 --> 00:17:28.400
 that, oh, I'm on the library board, you know, so it just all just kind of popped off really

00:17:28.400 --> 00:17:29.400
 quickly.

00:17:29.400 --> 00:17:35.760
 And thank you for that information, Jean, I will keep that and just really try to do

00:17:35.760 --> 00:17:42.160
 my best and give you all any kind of knowledge that I have or any kind of questions or comments

00:17:42.160 --> 00:17:43.160
 or concerns.

00:17:43.160 --> 00:17:44.760
 I'll make sure I do that.

00:17:44.760 --> 00:17:45.760
 Good.

00:17:45.760 --> 00:17:46.760
 Glad to have you on board.

00:17:46.760 --> 00:17:47.960
 Thank you very much.

00:17:47.960 --> 00:17:48.960
 Okay.

00:17:48.960 --> 00:17:51.200
 I am going to adjourn us then.

00:17:51.200 --> 00:17:52.200
 Thank you very much.

00:17:52.200 --> 00:17:55.320
 And we'll stay safe, stay warm, get your shots.

00:17:55.320 --> 00:17:57.920
 We'll see you next month.

00:17:57.920 --> 00:17:58.920
 Thank you.

00:17:58.920 --> 00:17:58.920
 Bye.

