Good afternoon. I'm Pat Smith. I'm chair of the Bond Oversight Committee for the City
of Denton. We're convening today, Thursday, February 4th, 2021 at 12 p.m. in a hybrid
session in the council workroom as well as via Zoom. We have quorum present and so our
first agenda item will be to consider approval of the meeting minutes of November 5th, 2020.
Do I have a motion to consider the approval of those minutes?
I moved. Thank you, Tim.
Is there a second out there? I'll second it.
Thank you, Randy. Any discussion? All right. Seeing none, discussion. All those in favor
of approving the minutes as presented, please signify by raising your hand.
Aye. Or by voice in it. Thank you, Janet.
Motion carries. We'll move on to item B, receive a report, hold a discussion, give staff direction
regarding general obligation funded capital projects. And I'll turn it over to you, Cassie.
Yes. Thank you. So in your backup, you'll see the GEO funded projects report, which
we bring every meeting. You'll have a presentation from parks, capital projects, and facilities
on the update of their projects. And then there's also a bond issuance timeline in your
backup, which we will actually discuss during item D. And so with that, I will turn it over
to Gary to give you a parks update. Thank you, Cassie. Let me bring this up.
Okay. Can you guys see that? Yes. Okay. Gary Pack and Director of Parks and Recreation.
We also have Drew Huffman, Assistant Director, and Heather Gray, our business manager, on
the call as well. So they may chime in as we move along. So sorry, wrong one. Got the
reallocation PowerPoint. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay.
Okay. Sorry about that. All right. Gary Pack and Parks and Recreation. So go ahead and
get started on this slide. Okay. Proposition 4, 2014 bond program. We've been working diligently
to wrap up all of the projects. We've been very aggressive in playground replacements.
As per the bond election, we completed all of the projects. And in addition to we were
able to add Joe Skiles to that funding source and gives us an opportunity to replace that
playground as well. And with that, we still have $177,000 remaining in that account. We're
going to have a request later on in the meeting to reallocate that balance to the tennis court
project at the North Lakes Tennis Center. The Lake Forest and Milam Park project, this
has already been completed and been in use for a year or two. So that is done and in
use for the public. South Lakes Tennis Courts, per the bid package or the bond package, we
had two new courts with lights. The existing courts do not have lights. So what we're looking
to do is complete the package as requested with two courts and lights and then the possibility
of adding additional lights to that court, the existing court, and then resurface it
as well. So everything would be kind of up to the same standard. We do have to work through
some logistics in regards to the electric capabilities in the panel. So that's working
through that right now. We did have some estimates come through and we had to adjust our projected
costs and that's at $450,000. The timeline completion is this fall, approximately September
of 2021. Property acquisition, a lot of development
activity throughout the city, even during COVID. We've been looking at a number of parcels.
This funding was kind of geared towards South Denton. So we have been looking at a handful
of property for acquisition for the park system, as well as locations where a library could
be placed, whether it was a new library or the South Library being relocated. So we've
been actively pursuing that in tandem with our real estate division and providing City
Council periodic updates. Southwest Park Design, this is very active
at this point in time, with an anticipation of it being completed in April or so, early
spring. We did have a focus group created to help us guide through this process, a cross
section of the community. We have a consultant on board that has given us three renderings.
We shared those renderings with the focus group and they went back and took all that
information and narrowed it down to one concept. We're going to be meeting with the focus group
again and then eventually presenting to the park board in the near future to get some
feedback from them as well and then eventually take and get the City Council for feedback.
And we'll have a public meeting sprinkled in there as well.
There is no funding for the construction of this. It is a long-term project and most likely
we need to be phased, assuming Bond Initiative would fund that construction effort. We do
have a balance, a significant balance of over $800,000 in that account that we're going
to request to be relocated to the tennis center as well.
Spray Brown was completed and open. It did not open last year. We are hoping that we
will have that facility open this spring and look forward to post COVID activities within
our parks.
Our trail system expansion, this project has been completed as well. This is North Lakes.
It goes all the way up to North Point Park and then proceeds east. This has been a great
addition to our trail system. It is a major opportunity and a connection point to the
Cooper Creek trail that we have proposed in our trail system master plan that has over
215 miles of trails proposed long-term for the city that's going to be in our parks recreation
and trail system master plan.
Tennis center construction, this is broken out into two separate phases. Originally we
went out to bid for the tennis center pro shop itself and ALH to be possibly bid together
with the same contractor and when we got the bids back it was actually cheaper to split
them up with two separate contractors. The contractor that did get the tennis center
pro shop was fantastic. They completed a few months ahead of schedule. So the tennis center
project, the pro shop is completed and done. If you're interested in a tour, we'd love
to take you over there and show it to you. So that was supposed to be done in October
and was actually done in January and it was done in October.
Phase two is the actual flat work. We've had a few permitting challenges and some design
challenges we had to change. We had to move the road and eventually we're going to have
to pave the entry into the airfield, the gravel driveway into the airfield parking lot and
then we had some drainage obstacles we had to work through. So that's getting close to
being finalized and that should be out to bid hopefully in the near future and timeline
of that has been pushed to March of 2022.
Gary, is that completed or to start construction? That's completed.
We did get a $40,000 grant from USDA so that should help out. With paving of the road and
some of the design changes we had to do, we anticipated the cost being a little bit more.
So that was the reason why we're asking for some of the balances that the other projects
that have been completed to be transferred to this just in case we need it.
Waterworks parts addition, this was completed and open. Obviously again, we didn't open
last year. We are planning to open this summer with staffing needs. It takes us a few months
to get ramped up. So we're planning as if we are opening and if something changes then
we'll shift gears as needed.
Bella Athletic Complex, this is completed. There's two small things that we're finalizing
and that is the addition of a sculpture, the Bella Trophy. I think we shared this with
you at our last meeting. This is set to be completed this coming summer. Obviously Dr.
Bella passed away recently and we're sad that he's not going to be able to see this but
we did share this design with Bella family earlier this summer. So we're looking forward
to having a dedication this summer for the trophy itself and then we're installing two
plaques that will be placed on the entryway here that you can see in the photo that will
talk about who Dr. Bella was and just a little bit about the project.
Hey Gary, I'm in leadership North Texas and we had a presentation last week on rugby leagues
and we're getting a professional rugby team in the Dallas-Fort Worth area and they're
looking for tournament areas and their point was if you got a soccer field we can play
rugby on it but we can't play rugby on a football field. Is that something we'd ever consider
doing?
Gary, I can chime into that. So we do have a local rugby group and we do have rugby goals
on one of the fields right now at Bella for that purpose.
Okay.
They do use those fields and we have had discussions with the rugby groups in the area about putting
more goals out at Bella to host some of those rugby tournaments. So yes.
Okay, great.
Then there's an image of what it will look like when it's installed. We are going to
put some planners around the base of that just to kind of spruce it up a little bit
and soften it but that's what it will look like later this summer.
And there's the entry point looking at it.
Lake Forest Park, this is a project that Drew has been working on in cooperation with our
engineering team. We've done a number of studies in regards to the lake itself and the spillway
and we're going to be making improvements to the dam, reopening the trail and dredging
the actual lake. We have received bids. We're going to be going to council here in the real
near future either end of February or early March with a completion date of tentatively
12 months. So we'll see how that works out. Drew, you want to mention how many tons of
silt will be moved from there?
This is approximately 63,000 tons of material, so 45,000 yards of silt debris will be taken
out of the pond during that construction.
So this is a project that Samaritan has been really excited to see moving forward. We've
had Drew's met with them a number of times communicating on timelines and the project
status and that I'm sure they'll be very excited to see the lake getting dredged sooner than
later.
Gary and Drew, you guys had to get a permit from the Corps of Engineers to do this, right?
Yes, there are lots of different permits from the Corps of Engineers. We worked through
that process for the last year. We have all our permits. Everything's good to go. We're
ready for construction.
Great. Congratulations.
Thank you.
And that's it for Parks and Recreation. Any questions about any of the projects?
I have just two, Gary. One is you mentioned the tours of the Tennis Center. I know some
folks who would probably love to do that. What should we do to make that happen?
Tim, if you just want to email me a convenient time and we could set something up and take
you over there for sure.
Okay. Okay. And then my other question is more just tongue in tweak, but a million dollars
for land acquisition. How far does that go?
Right now, not very. We've been fortunate. We do have $5 million from the 2019 bond program
that has not been sold. It's scheduled to be sold in '21, '22 and I'm sorry, '21, '22
and then '23, '24 as of right now. We are looking at a number of parcels throughout
the city with the amount of development that's going on. So with, we don't want to lose opportunities,
especially on some of the larger lots throughout the city. So we've master planned where we
think we need city parks, neighborhood parks and linear parks as well. So we're working
on a number of initiatives, whether it's an outright purchase or it's a partnership with
our local developers through our parkland dedication and development ordinance where
we can get land through that process as well. So we have a number of balls in the air in
regards to that effort to try to conserve open space as well as identify active space
for the community, not necessarily now, but maybe 20 years from now as well.
Thank you, Gary. Gary, one question on the tennis center flatwork.
Maybe that rendering wasn't 100% up to date. I'm not sure, but I remember you had brought
us back the information of having to pave that access road in there. And at the time,
I think the Hinkle reconstruction and resurfacing was still going on and now that's completed.
Are there plans to tie in that trail that runs along the west border of that facility
into the Hinkle protected bike lane there? I didn't see any curb ramp or anything in
that rendering so far. Let me bring it back up.
Okay. Are you talking about right here on the south side?
Yeah, on that southwest corner, if you go south from the western on the left side, right
there, just below your mouse is the Hinkle protected bike lane.
Right. We can look at, I don't know, there's stop signs here where you could cross to get
on that bike lane hitting south on Hinkle, but we can work with traffic and see how we
can make sure that that's identified and marked. Yeah, just trying to think of do it once instead
of twice, if you will. The one thing that you don't see here, and
it's not a part of a bond project, is we are planning, doing some master planning for Bowling
Green Park, which ties into North Lakes to put some additional trail that would go north
and Bowling Green and connect to the southern side of Windsor. And then we do have a design
to run that sidewalk east west over to North Lakes and tie into the fireside development.
So that would be a southern side trail that it's obviously not depicted on this that we're
also working on. Okay, thanks.
You're welcome. Any other questions for parks?
Okay. So do we need to, will we talk about the change later or now?
The appropriations will be in a separate PowerPoint after the presentation.
The reallocation request will be item C on your agenda.
And next we're going to have Becky DeViney, our director of capital projects and city
engineer present on the status of the capital projects.
And just a quick reminder, if we can have everyone mute their microphones, we're getting
some feedback. Good afternoon, Becky DeViney, city engineer,
director of capital projects. Today, I have on the phone with me, deputy
director, Rachel Wood, who is the deputy director of capital projects. And then I also have
our deputy director of operations, Danny Kramer, who is over streets, drainage and traffic.
So with that, let me get the presentation. Hey, Nick, let me back out.
I might not have shared correctly. Hold on. I need to share first.
All right. Everybody seeing it? Can you see the presentation?
Yes. All right. Fantastic. It looks a little different
on my end. So sorry about that. All right. So let's move forward the bond
committee capital project overview for the capital projects division.
I'm going to turn this slide over to Cassie and let her go through this slide, and then
I will go through the rest of the presentation for you.
Thanks, Becky. We presented this slide last meeting, and we did include the COs that were
scheduled for issuance this year, the 8.9. Those are included in the left chart for 2014
and '12 bond programs. And just a reminder, this chart is only showing
the street improvement portion of the bonds, and it's related to the funding completion.
So where we're at on the funding component. So the '12 and '14, we've lumped together
between GOs and COs. You can see what's been approved and issued
to date, and then how much has been completed as far as funding.
And then the 2019 bond program, obviously, we've just started, so we have quite a bit
remaining to issue. So if you have any questions, happy to answer
them now or at the end of the presentation. All right, Becky, I'll turn it back over to
you. Awesome. Thank you, Cassie.
So the first thing I wanted to do is go through the update on the 2014 bond proposition one
projects. I'm going to focus in on any of the projects
that you see, the yellow dot or the red dot. The first project that I will discuss is the
Bonnebrae Phase 4B. Currently, we have the schedule shown as yellow, really due to the
fact that we're working with external resources for funding, which is the reason why you see
the budget shown in red. Due to the fact that we're working through
that construction funding piece, obviously, that makes it very difficult to plan the anticipated
schedule. And so until we have that funding in our hands,
we're going to continue to work through that and work with our partners at Cog. So that's
a project that we're working through moving forward on the funding piece and hoping to
give an update on that at the next committee meeting with positive news.
The next project that you see is the Hickory Street project. We have that project shown
yellow simply because we're currently working through with Atmos on some issues that have
come up throughout the project. Some Atmos gas lines needed to be relocated
as a part of that project. We have been meeting with them on a very regular
basis and coordinating with them, but it's taking a little bit longer than we had originally
anticipated. So just wanted to let you know we're of hopes
that they're going to have some of that completed even as early as this week on one of the phases
of the project so that we can move forward. So we're really excited to see that collaboration
with Atmos and we're working really strong with them to help them complete that portion
of their project through their contractor and our coordination efforts.
The next project I'll highlight is the Moore Street project which is from loop 288 to Mayhill.
You see yellow on scope, schedule and budget. The reason for that is we're looking to define
the overall scope of the project. We're also looking to see how that overall
scope will then ultimately impact the schedule and then give us a good idea of what the budget
is going to need to be in order to complete that entire project.
There's several things that are being looked at in that area and we understand from Kimberly
over to Mayhill, we're looking to keep that cross section similar except for adding our
right tour lane at Mayhill and then from Kimberly back to the west at loop 288 and we're looking
at how we can either reconstruct or do some resurfacing to that roadway and so we're working
through a scoping effort on that project which then will ultimately impact and give us some
great path forward on the schedule and the budget.
The next project you see with the yellow and red is the Roodale extension at Mingo.
This is really a project that's been kind of an exciting effort that we've been taking
forward with TWU and we've been meeting with them monthly and collaborating on really looking
at this project from a holistic perspective of all things that are happening in the TWU
area.
We are calling it kind of that TWU area program and because of that it's allowing us the opportunity
to not only see what's happening from Gary's perspective with parks, what projects water
and wastewater might have that need to be replaced in that area, also roadway improvements,
there's some quiet zones that are a part of that, possibly some DME relocations and then
some interesting things that we're working through on Bell as far as some temporary or
possibly permanent roundabouts in that area.
So we're really excited about this new way of kind of looking at it from a holistic approach
so that we're constructing in a matter that makes sense and really phasing that project
out.
Currently you see the scope as yellow simply because we're working to define that scope
into phases like I mentioned.
The schedule is dependent upon the scoping and at this point all of the things that really
need to happen in that area currently do not have complete funding based on the overall
holistic scope for that area.
I'm going to move to the next 2014 bond.
I'm sorry.
Was there a question?
Yeah.
Would that funding for the Rodel extension, would that have to slip into another bond
program or what do you see as the way ahead on that?
We're actually working on that overall scope to look at a phasing and then the constructability
that actually will work through what timeframe of which would make sense.
There may be some portions of it that we'll look at for using actually external resources.
There could always be the possibility that some of that might come back as an additional
bond program in the future, but right now we're trying to focus in on what the original project
was.
There are some utility components that utility is looking to fund, but really at this point
we're trying to focus in on what's the best way to execute that project from a phasing
perspective which ultimately will give us that overall ballpark figure of the entire
budget that's needed to do everything in that area and then we can look into that phasing
approach.
At this time there's several different ways to look at that option and we don't have that
answer completely defined as we look at this from a more holistic approach.
Did that answer your question, sir?
Yeah, for now.
Okay.
So 2014 bond proposition three, the only project really that we have to report on for this
proposition is that downtown storm sewer trunk line phase two.
I'm sure if you've driven along McKinney Street, you can see that downtown storm sewer trunk
line phase one is actively under construction, so we're very excited about that.
The downtown storm sewer trunk line phase two, really from the schedule and the budget
perspective, the schedule's on yellow simply because it's directly impacted on that additional
construction funding that's needed.
Currently there's insufficient funding to complete that project in the order of about
$2 million, and so we're working through some funding opportunities and how we're going
to execute that project.
So the next project that we'd like to talk about is the street construction 2012 and
2014 bond program, and as Cassie mentioned, she kind of walked through with you the overall
funding for this program in particular.
What we've tried to do today is walk through with you and explain to you kind of the approach
of what it's going to take to be able to get the bond program completed.
As you can see, we've broken it down into quarters of this current calendar year and
next calendar year, and what it's going to take for the total remaining segments to be
completed along with the projected segments completed.
And so really our overall goal with explaining this is to let you know that we have been
working on getting projects out the door, and several of those have already come forward
to counsel.
There will be more that will be coming forward in the near future, and our anticipation at
this point is to have the entire '12 and '14 bond program completed by the end of '22,
minus we're really working through, there's seven segments in particular that are currently
being programmed, and we're working through really those completion dates.
And let me explain that to you because I think that deserves some explanation.
So there are two segments that were a part of the original bond program that were on
Mulberry Street.
Mulberry Street is planned to be a part of the PEC for phase three and four project,
and so we want to make sure that we're coordinating that large drainage and utility project in
that area, and we don't replace a roadway that's ultimately going to be torn up as part
of that PEC four.
There's also two segments along Trinity Road, and we're currently coordinating with Textod.
Textod is actually doing a Trinity Bridge project in that area, and so we're waiting
on those segments to be completed until that bridge project is completed.
And then there's three segments that are along Westgate Drive.
We're working through that coordination effort with Bronco Way.
Right now, Westgate really is kind of a dead end as you travel north.
There's no way for residents to go north and connect to the roadway that's due south of
the outlet mall.
And so the project that needs to happen there includes some utility work that needs to be
completed along with some drainage work, and then, of course, ultimately the roadway.
But at this time, until Bronco Way is extended, which will be on the northern side of the
DISD high school, there's not a way for us to construct that project without having a
connection piece so the residents or emergency vehicles would be able to access this neighborhood.
And so we're working through and coordinating with DISD.
We actually have a meeting later today to talk to DISD, so just wanted to let you know
here are seven segments that we're kind of working on from a little bit different perspective.
And as you will recall, there are five segments that were from this 2012 and 2014 bond program
that were moved into the 2019 bond program just for the ability to look at that from
a holistic view and really touching the neighborhoods at one point.
Alrighty let me move to the next slide.
So the next slide goes through the 2019 proposition one, and what I wanted to bring to your attention
is the Bonnie Bray phase five project.
Currently we have the schedule is yellow and the budget is red.
Currently that's simply because we're working with the NCT cog to identify additional construction
funding.
As soon as that funding is allocated, then that will help us facilitate that ultimate
schedule to get that project completed.
For Bonnie Bray phase six, the schedule is really dependent upon all of the right away
acquisition that is needed.
And that's why you see that schedule as yellow.
On the Hickory Creek road phase three, what I will tell you on that one, we have schedule
and budget as yellow.
Net cog has indicated they are providing the $10 million that's needed to complete for
the construction funding of that project.
And so we're very excited to be able to receive that funding.
And we did have a call with them last week and we'll be filling out all the paperwork
to move forward with receiving that $10 million.
And there's potential schedule delays due to an encore transmission line relocation
that needs to happen in advance of the roadway.
On the Ryan road widening, we currently have yellow for the scope schedule and budget.
We're currently working to define that scope and the schedule is dependent upon that scope
and funding.
And it will likely require additional funding.
This project we're actually going to be bringing forward to council in the next couple of weeks
from an overall perspective of getting a 30% design schematic completed.
And it's going to be a project that we're going to be moving forward with a new type
of way for the city to move forward with alternative delivery and looking at using CMAR in order
to execute this project.
And on the 2019 reconstruction bond progress, we have some great news to share.
The phase one and two, which you can see in this kind of a red orange color, that that
area includes Mistywood Lane, Craig Lane, Freedom Lane and Chevy Lane.
We currently are in the process of advertising that project right now.
And that construction is scheduled to be completed by the end of the calendar year.
The other phase is phase two, which you can see in this area in blue and then down here
in blue, that's Lido Way, Balboa, Olympia, Fox Hollow and Timber Ridge.
Phase one and two are both a part of the same bid package.
We're actually bidding this as a concealed competitive sealed proposal solicitation.
And so the reason why these two phases were selected is because these areas do not have
utility relocations from a water/wastewater perspective that need to be completed in advance
of the roadway.
And so we wanted to have an opportunity to go ahead and work through getting some of
these streets constructed and under our belt.
On phase three, which you can kind of see in purple, down in this area is the Hill Martin
Jackson Mill Johnson and then down in the far corner of your screen, you can see the
Winston Waterford Way area.
We're currently working on this overall scope development.
We have an internal meeting scheduled with all departments to see if we can work on an
idea of having this more holistic approach, like I keep mentioning.
We want to make sure that we're including, if it is needed and we can coordinate it,
sidewalks, streetlights, water/wastewater utilities.
And so that schedule meeting is happening next week.
And we're really wanting to have some neighborhood collaboration and receive some feedback from
the neighborhood kind of as what they're interested in, really in this area that we're focusing
in on for phase three.
We're hoping to advertise in 2021 with looking to have construction completed in quarter
three of 2022, but we're still looking at that overall holistic approach and that scoping.
Currently as it scoped, phase one through three comprises about 7%.
We're looking at making that actually a larger portion of the overall 2019 street reconstruction.
As we're thinking, it makes maybe a little bit more sense or there's some more economies
of scale of actually approaching this entire neighborhood that you see in this area at
one time.
And so we're very excited.
After bid package three is advertised for construction, we'll begin the goal to look at actually working
through all of the other phases and programming that entire bond program out with an anticipation
of design and construction completion.
And our hopes are to have it all completed by the end of 2025, but we will be working
through that program.
And with that, I will open it up to questions.
If anyone has any questions for myself or Rachel or like I mentioned, Daniel Kramer
is on the call.
Hey, Becky, on the 2019 street reconstruction, it looks like a lot of good progress.
So thank you.
Do we have sort of a goal of the phasing of that entire program to complete it by 2026
so that we could start to look at linearity along that timeframe as we go forward?
Or is that something that is limited in our ability to project?
Actually that's a great question.
So really, what our goal is at this point is we're looking at it really how can we have
a, you know, that holistic approach I talk about, I really would like to go in and be
able to do street lights, sidewalks, if there's any bike lanes that are needed, you know,
any improvements that are needed also from a utility perspective, water, wastewater.
We actually have hired a consultant to work on programming that entire project from beginning
to end that will have all of the street segments and then we'll be able to give you an anticipation
of we broke it into neighborhoods, this neighborhoods anticipated to be designed in this calendar
year or this quarter with completion in this calendar year or this quarter.
And so that is forthcoming.
We're not quite there yet, but that absolutely is something that we hope to be able to present
to you in the near future.
Sounds great.
Thank you.
I just, I want to make sure that we stay on schedule with that one since we obviously had
funding issues with previous programs due to timing.
So thanks.
That was going to be my question with the growth in the construction market and the
area, what kind of cost pressure are we seeing on our projects?
I'm sorry.
Can you repeat that again?
I didn't.
Yeah, with the rapid growth of the housing market in Denton County and across the area,
what impact are we seeing if any on our construction projects?
You know, at this time, I don't think we're really seeing a whole lot of impact on our
construction projects.
We're really working through trying to make sure that we program the projects.
I will tell you the thing that probably is a little bit different from the way things
that have been done in the past.
And we're very excited about is using, like I mentioned, that competitive SIL proposal
or then alternative delivery.
We're actually looking at for neighborhood three, possibly using that CMAR approach.
So with that comes different ways to deliver projects, which ultimately comes in, you know,
kind of different contractor relationships.
But at this point, we're not really seeing a whole lot of things in the market that are
really impacting our projects and just really working to try to get them completed and move
forward with being able to kind of check those boxes that these projects are moving forward.
Thank you.
No problem.
Anything else?
And I apologize.
I forgot to take my screen down and stop sharing.
I'm having technically technical challenges today.
My apologies.
All right, Cassie is.
Thank you.
Thanks, Becky.
We have one more presentation on the bond program update from facilities.
And so Scott is on the line and we have Nick is going to run the presentation from here.
So give us just a minute to get it set up and then we will will present that.
Good afternoon.
I'm Mark Gray, director of airport facilities and real estate.
Thank you for the opportunity to be here today.
I have a quick presentation on a couple of our bond projects.
Next slide, please.
Next one.
The first one is the 2014 bond proposition number two, which included fire station number
three and the demolition of the existing station.
As you can see, we had some challenges with schedule and budget over the course of this
project, but I'm happy to report that the new station will be completed next week and
the fire department personnel will be moving in in the next few days after that.
And they'll occupy the new facility and start operating from there, which will allow us
to move to the second phase of the project, which is the demolition of the old station,
which you see pictured there.
And then the cleanup of the site landscaping and things of that nature, which will be completed
in April.
So I hope when I return at the next bond meeting, I will be telling you that this project is
complete and we will be moving on to some other projects.
As you can see, the budget of this project was $9.4 million with the split of the GOCOs
to date.
I know that the chief is excited about moving into this building and although not a bond
project, we're finishing a second building here in two weeks after that.
So the fire station will be moving into two different buildings over the next couple of
days.
Any questions on this particular project?
Okay.
Next slide.
Next one after that, please, Nick.
Thank you.
So the next project is the 2019 bond proposition number one project, which was the public safety
buildings, which is actually two different sites, three different buildings.
The first one being the police headquarters building that is co-located in City Hall East
and then the police substation and firing range, which are both located at vintage and
Bonnie Bray.
The notice to proceed of these projects was just done a couple of weeks ago on January
15th.
And then since that time, we've created a lot of havoc over at City Hall East and almost
all of the PD personnel have been relocated within that building so that the construction
crews can start their demolition and construction activities in the existing headquarters footprint.
We expect that all three of these facilities will be substantially completed in the second
quarter of 2022 with completion of the project in the third quarter.
So this bond project was for $61.9 million, which is all three of these buildings and
any of the alternates that were included in that.
So far today we have $47.3 million issued and our construction contractor has just getting
started on the second site, but most of the activity so far has been on the police headquarters
side.
And there's the renderings that I think that I presented the last time and I don't think
anything's changed relevant to the design at this point.
Those are the two projects I had pretty quick and to the point, and I'd be happy to answer
any questions on those projects.
Thank you.
Seeing none.
Thank you very much.
You have a great day.
That is all we had for item B unless there are any other questions.
Okay.
Thank you very much, Cassie.
Moving on to item C, receive report, hold a discussion, give staff direction regarding
the reallocation of project funds and the estimated completion cost for associated projects.
So over to you, Cassie.
And Gary Packin, our director of parks is going to present the reallocation request.
I think we're having some technical difficulties today.
Give us one minute and we'll share the screen.
Can you guys see that?
We can.
Thank you, Gary.
Okay.
All right, so as mentioned earlier, we have a few projects that are anticipated to be
underfunded and some that are overfunded that we have completed.
So I'm going to go through the three requests for reallocation.
So from our playground program, we had $773,000 for replacement of playgrounds.
We did complete that entire list that was in the bond package, and we completed one
additional playground.
So with that in mind, we had $177,000, almost $178,000 remaining.
We like to request $150,000 of that to be transferred to South Lake Park improvements,
and that is the two new tennis courts with lights and the possibility of adding lights
to the existing court to help with that anticipated funding gap that doesn't include a contingency.
That would leave a balance of $27,000 in change in the playground replacement project account
specifically.
We have been pretty aggressive in replacing our playgrounds, so we have been using other
funding sources if we could to match that up.
That is one of the reasons why we had some balance left over to try to use our parkland
dedication and development funds where available specifically gave us the ability to be a little
bit more flexible with that funding and actually have the balance left over and do that additional
play structure at Joe Skiles.
So with that, I'll entertain any questions regarding the request number one.
All right, seeing no questions, Cassie, do we need to take these individually or as one
collective motion?
I believe we did it as one motion last time, but I'll refer to, I'll defer to Mac.
You can do it as one unless you want to break it out separately if you'd like to discuss
them separately, but if you want to handle those ones.
We'll do it as one, if that's all right.
Okay.
So number two is again, the playground replacement fund.
As with request number one, we have a balance of $27,955.29.
We'd like to move that to North Lakes Tennis Center with the anticipated paving of the
road and some other adjustments plus cost increases.
We wanted to make sure we had enough funding to complete all of our projects, so we'd like
to move that money over to North Lakes Tennis Center and we'll close the playground account
out.
So that is buttoned up and then we'll move on to request number two, which ties into
that as well.
Request number three, sorry.
And that is the balance of the Southwest Park Master Plan Design.
Originally, it was $1.2 million for the entire design process.
We do have a balance of $856,000.
Right now, we've hired a consultant to do the master plan for the park itself and we
requested over the past year, two years actually, some funding to be put towards our park recreation
and trail system master plan from this project.
So we're able to do both of those projects as of right now and still have this balance.
We could handle this in two different ways that we could suggest.
One is as presented, move the balance over to North Lakes Tennis Center.
This gives us the funding available to make sure that we hopefully have enough once the
bids come back to complete that bond project or it could remain in the account and be used
for future design whenever additional funding is available for that park.
$856,000 isn't going to be enough for the total design of the entire park.
It could be enough for design of a portion of the park, but at this point in time, we're
not sure when that will be until that process is approved and we're taking our next steps.
At this time, staff's recommending that we move it to the North Lakes Tennis Center so
we can make sure that that project is completed and our 2014 bond program in parks and recreation
is completed as soon as possible.
So in summary, the three requests, two of them coming from the playground replacements
of approximately $177,000 towards South Lake Park Improvement, which is the two tennis
courts and the development of the North Lakes Park Tennis Center.
And then the third one was the Southwest Park Master Plan and $856,000 that's currently
balanced in that account for a total of $1 million that we'd be shifting to other projects
within the bond program.
Gary, why were we so far off in what we estimated the Southwest Park design to be versus what
it actually costs?
I mean, is
Yeah, we, I mean, go back.
We completed all the appropriate steps that we need to with the consultant, the environmental
and the survey work.
The only thing I could think of that that may have been thought about when this was
originally appropriated was the anticipation of doing design work for the construction.
You know, design work is typically 10 to 12% of a project with the plan for that park.
It's going to be a significant investment for improvements that could be broken out
into smaller phases for sure and do some preliminary improvements, but we do not have any funding
for any of the improvements at this time.
So it's really whether we want to hold on to it and see when that happens, or reallocate
it and use the funding for another project.
Okay.
Thank you.
Well, is that the last of the requests?
From Parks and Recreation?
Yes, that is correct.
All right.
Any comments, or can I get a motion to consider this approving?
Gary just one question on the Southwest Park.
What impacts do we have from future park fees that might be collected from development in
that area?
Does that factor into what we think we will have from a future funding capability perspective
in that area?
Or am I stepping out of my understanding?
No, we do.
We do have a development on the north side and a development on the south side of the
park that are in the planning stages in various ways.
Hunter Ranch is directly to our west.
So we do have parks planned for that perspective down the road.
That's a little bit more of a long-term plan.
But as of right now, we are working to update our 9/15/16 or our park land dedication and
development ordinance.
We're hoping to take that to council in March for discussion and consideration.
That would probably take effect in the fall at the earliest.
So we're a little bit ways there, but the funding that would be available for that,
whether it's land acquisition or park development, and if there's not land needed in an area,
we can reallocate that for park improvements.
So we could use that money from there, but there's not a significant amount there for
construction of that park.
Okay.
Thanks.
That helps.
I think it's a big chunk of money comparatively, but given the fact that there's lots of plans
down there, but construction hasn't really started on all those projects yet, I'd hate
to see that much money just sit there and not benefit the community for a long time
as well.
Gary, just for clarity purposes, when this funding, assuming that everybody approves
this, is moved over there to the tennis center, that builds what portion of the master plan
for those courts, and what is unbuilt?
The bond package was 12 courts.
The master plan is more than 18 long-term, plus some pickleball courts.
The way we have that bid is the base bid is 10, just in case, with an alternate of two
additional courts that would get us to the 12, so we could see exactly how much those
two courts would cost us.
And then we also have an option in there for one set of the pickleball courts if we decided
we wanted to build those.
Those pickleball courts were not part of the original bond package, but we wanted to see
what that would cost us if we had the funding and we wanted to do that, we could make the
decision as an alternate and take that under consideration.
But from the bond package, we're obligated to follow up on that, and that's 12 courts
with lights in the pro shop.
And I know that one of the plans included some junior courts.
Are the junior courts in the mix here at all?
The junior courts are the pickleball courts.
We designed them so it would be one and the same.
That was a little more flexibility.
And then we could also mark some of the full-sized courts with the mid-range court as well.
Thank you.
Yes, sir.
Okay.
All right.
Anyone want to put forward a motion to consider this reallocation as presented?
I'll move it.
Okay.
Thank you, Tim.
Do I have a second?
Thank you, Eric.
Any other discussion?
All right, seeing none, all in favor of reallocation of approximately $1 million to the tennis
court projects, please signify by saying, yeah, you're raising your hand.
Yeah.
Janet.
Yeah.
Thank you.
All right.
Anyone opposed?
Same sign.
Motion carries.
Mr. Smith, just to add to that, if, you know, hopefully we don't need all that funding,
but if there is a balance, then we'll come back to the committee with a recommendation
on opportunities or where that could be reallocated.
Thank you, Gary.
Appreciate it.
All right.
Very good.
I think the last item.
Pat, if you don't mind, let me just ask one quick question.
Gary, I believe that there was some funding related to the tennis courts back in 2005,
a 2005 bond package.
Is that correct?
Yes.
That's included in our balance.
Okay.
And so the point, the only point I would want to add to that is that that was something the
voters approved in 2005 and it's finally going to get done in 2022.
And that's a long time to wait on that.
So I think that it's, I just think this is important to move forward on.
Yep.
Okay, moving on, item D, receive a report, hold a discussion, provide information on
the 2020-2021 reimbursement ordinance and updated bond issuance timeline.
Over to you, Cassie.
Thank you.
So we took this item to council actually in January, but we wanted to give the bond committee
an update of where we are and what bond packages or projects were included in the ordinance.
And so we have on the line, Erin Nguyen, our budget manager, who's actually going to give
you the presentation.
And so I will turn it over to her and obviously we'll be here if you have any questions.
All right.
Thank you, Cassie.
Go ahead and get this started.
All right, like Cassie said, I'm Erin Nguyen, budget manager, got a very brief presentation
for you.
We're going to first go over the general obligation projects that were approved and included in
our reimbursement ordinance.
We'll update you on a slight adjustment to our bond issuance schedule and of course,
be able to answer any questions.
So last month, city council approved $168 million reimbursement ordinance.
Essentially, this just gives us permission to spend money now for projects that were
included in the fiscal year of 2020-21 CIP.
We'll pay ourselves back when we issue debt later this spring.
Below are the projects that are funded with GO dollars that were included.
You'll see both the budget amount and also the amount that was approved in the reimbursement
ordinance for street reconstruction, Bonnie Bray and sidewalks.
We got the entirety of the budget amount approved so we can move forward with all of those projects.
The public safety facility, we included $40 million of the almost $43 million that's part
of the budget amount.
We'll talk about that in just a little bit.
This is a table that shows the issuance schedule for the 2019 bond program.
Initially, we had planned to issue $42.9 million for Prop 2 for the 2019 bond program this
fiscal year.
However, after honing in more on the project and what's needed this year in terms of cash
flow, we are reducing that issuance to $40 million.
Essentially, we do not want to issue debt before we need it and we're shifting that
additional $2.9 million to next fiscal year.
So the totals at the bottom, the total issuance for fiscal year 2021 decreased and it increased
for fiscal year 2021-22, but of course the total amount that was voter approved to issue
will stay the same.
Any questions about either the reimbursement ordinance or the updated issuance schedule?
It doesn't appear so Erin, thank you.
Okay, thank you.
So Cassie, that's just for information, correct?
Yes, we don't need any action taken on that item.
We just wanted to give you an update on where we were as far as the bond issuance timeline.
Okay, thank you.
All right, I think we're about ready to complete our work for the day.
Any concluding remarks or comments?
Our next meeting I believe is May 6th at noon, is that correct?
Yes, that is correct.
Okay, can I get a, Randy do you have anything?
Okay, well, hearing none, no other comments, we'll adjourn at this time.