1 00:00:00,000 --> 00:00:12,020 Good afternoon. I'm Pat Smith. I'm chair of the Bond Oversight Committee for the City 2 00:00:12,020 --> 00:00:20,480 of Denton. We're convening today, Thursday, February 4th, 2021 at 12 p.m. in a hybrid 3 00:00:20,480 --> 00:00:28,820 session in the council workroom as well as via Zoom. We have quorum present and so our 4 00:00:28,820 --> 00:00:38,140 first agenda item will be to consider approval of the meeting minutes of November 5th, 2020. 5 00:00:38,140 --> 00:00:42,560 Do I have a motion to consider the approval of those minutes? 6 00:00:42,560 --> 00:00:45,900 I moved. Thank you, Tim. 7 00:00:45,900 --> 00:00:50,560 Is there a second out there? I'll second it. 8 00:00:50,560 --> 00:01:00,480 Thank you, Randy. Any discussion? All right. Seeing none, discussion. All those in favor 9 00:01:00,480 --> 00:01:04,800 of approving the minutes as presented, please signify by raising your hand. 10 00:01:04,800 --> 00:01:11,700 Aye. Or by voice in it. Thank you, Janet. 11 00:01:11,700 --> 00:01:19,220 Motion carries. We'll move on to item B, receive a report, hold a discussion, give staff direction 12 00:01:19,220 --> 00:01:27,540 regarding general obligation funded capital projects. And I'll turn it over to you, Cassie. 13 00:01:27,540 --> 00:01:33,520 Yes. Thank you. So in your backup, you'll see the GEO funded projects report, which 14 00:01:33,520 --> 00:01:40,580 we bring every meeting. You'll have a presentation from parks, capital projects, and facilities 15 00:01:40,580 --> 00:01:45,860 on the update of their projects. And then there's also a bond issuance timeline in your 16 00:01:45,860 --> 00:01:52,260 backup, which we will actually discuss during item D. And so with that, I will turn it over 17 00:01:52,260 --> 00:02:05,020 to Gary to give you a parks update. Thank you, Cassie. Let me bring this up. 18 00:02:05,020 --> 00:02:15,820 Okay. Can you guys see that? Yes. Okay. Gary Pack and Director of Parks and Recreation. 19 00:02:15,820 --> 00:02:22,420 We also have Drew Huffman, Assistant Director, and Heather Gray, our business manager, on 20 00:02:22,420 --> 00:02:31,220 the call as well. So they may chime in as we move along. So sorry, wrong one. Got the 21 00:02:31,220 --> 00:02:59,380 reallocation PowerPoint. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. Okay. 22 00:02:59,380 --> 00:03:15,540 Okay. Sorry about that. All right. Gary Pack and Parks and Recreation. So go ahead and 23 00:03:15,540 --> 00:03:23,240 get started on this slide. Okay. Proposition 4, 2014 bond program. We've been working diligently 24 00:03:23,240 --> 00:03:29,900 to wrap up all of the projects. We've been very aggressive in playground replacements. 25 00:03:29,900 --> 00:03:35,860 As per the bond election, we completed all of the projects. And in addition to we were 26 00:03:35,860 --> 00:03:41,580 able to add Joe Skiles to that funding source and gives us an opportunity to replace that 27 00:03:41,580 --> 00:03:49,740 playground as well. And with that, we still have $177,000 remaining in that account. We're 28 00:03:49,740 --> 00:03:55,380 going to have a request later on in the meeting to reallocate that balance to the tennis court 29 00:03:55,380 --> 00:04:04,180 project at the North Lakes Tennis Center. The Lake Forest and Milam Park project, this 30 00:04:04,180 --> 00:04:12,580 has already been completed and been in use for a year or two. So that is done and in 31 00:04:12,580 --> 00:04:20,900 use for the public. South Lakes Tennis Courts, per the bid package or the bond package, we 32 00:04:20,900 --> 00:04:27,540 had two new courts with lights. The existing courts do not have lights. So what we're looking 33 00:04:27,540 --> 00:04:34,620 to do is complete the package as requested with two courts and lights and then the possibility 34 00:04:34,620 --> 00:04:39,900 of adding additional lights to that court, the existing court, and then resurface it 35 00:04:39,900 --> 00:04:45,620 as well. So everything would be kind of up to the same standard. We do have to work through 36 00:04:45,620 --> 00:04:51,580 some logistics in regards to the electric capabilities in the panel. So that's working 37 00:04:51,580 --> 00:04:58,940 through that right now. We did have some estimates come through and we had to adjust our projected 38 00:04:58,940 --> 00:05:06,420 costs and that's at $450,000. The timeline completion is this fall, approximately September 39 00:05:06,420 --> 00:05:13,960 of 2021. Property acquisition, a lot of development 40 00:05:13,960 --> 00:05:20,680 activity throughout the city, even during COVID. We've been looking at a number of parcels. 41 00:05:20,680 --> 00:05:26,780 This funding was kind of geared towards South Denton. So we have been looking at a handful 42 00:05:26,780 --> 00:05:34,620 of property for acquisition for the park system, as well as locations where a library could 43 00:05:34,620 --> 00:05:42,260 be placed, whether it was a new library or the South Library being relocated. So we've 44 00:05:42,260 --> 00:05:47,700 been actively pursuing that in tandem with our real estate division and providing City 45 00:05:47,700 --> 00:05:58,780 Council periodic updates. Southwest Park Design, this is very active 46 00:05:58,780 --> 00:06:05,140 at this point in time, with an anticipation of it being completed in April or so, early 47 00:06:05,140 --> 00:06:12,260 spring. We did have a focus group created to help us guide through this process, a cross 48 00:06:12,260 --> 00:06:19,420 section of the community. We have a consultant on board that has given us three renderings. 49 00:06:19,420 --> 00:06:24,740 We shared those renderings with the focus group and they went back and took all that 50 00:06:24,740 --> 00:06:30,460 information and narrowed it down to one concept. We're going to be meeting with the focus group 51 00:06:30,460 --> 00:06:35,280 again and then eventually presenting to the park board in the near future to get some 52 00:06:35,280 --> 00:06:40,100 feedback from them as well and then eventually take and get the City Council for feedback. 53 00:06:40,100 --> 00:06:44,860 And we'll have a public meeting sprinkled in there as well. 54 00:06:44,860 --> 00:06:51,260 There is no funding for the construction of this. It is a long-term project and most likely 55 00:06:51,260 --> 00:06:58,900 we need to be phased, assuming Bond Initiative would fund that construction effort. We do 56 00:06:58,900 --> 00:07:05,660 have a balance, a significant balance of over $800,000 in that account that we're going 57 00:07:05,660 --> 00:07:12,920 to request to be relocated to the tennis center as well. 58 00:07:12,920 --> 00:07:18,060 Spray Brown was completed and open. It did not open last year. We are hoping that we 59 00:07:18,060 --> 00:07:25,140 will have that facility open this spring and look forward to post COVID activities within 60 00:07:25,140 --> 00:07:28,980 our parks. 61 00:07:28,980 --> 00:07:34,420 Our trail system expansion, this project has been completed as well. This is North Lakes. 62 00:07:34,420 --> 00:07:42,640 It goes all the way up to North Point Park and then proceeds east. This has been a great 63 00:07:42,640 --> 00:07:47,500 addition to our trail system. It is a major opportunity and a connection point to the 64 00:07:47,500 --> 00:07:53,780 Cooper Creek trail that we have proposed in our trail system master plan that has over 65 00:07:53,780 --> 00:08:01,180 215 miles of trails proposed long-term for the city that's going to be in our parks recreation 66 00:08:01,180 --> 00:08:06,580 and trail system master plan. 67 00:08:06,580 --> 00:08:11,500 Tennis center construction, this is broken out into two separate phases. Originally we 68 00:08:11,500 --> 00:08:18,540 went out to bid for the tennis center pro shop itself and ALH to be possibly bid together 69 00:08:18,540 --> 00:08:23,340 with the same contractor and when we got the bids back it was actually cheaper to split 70 00:08:23,340 --> 00:08:29,340 them up with two separate contractors. The contractor that did get the tennis center 71 00:08:29,340 --> 00:08:36,780 pro shop was fantastic. They completed a few months ahead of schedule. So the tennis center 72 00:08:36,780 --> 00:08:41,660 project, the pro shop is completed and done. If you're interested in a tour, we'd love 73 00:08:41,660 --> 00:08:46,060 to take you over there and show it to you. So that was supposed to be done in October 74 00:08:46,060 --> 00:08:53,100 and was actually done in January and it was done in October. 75 00:08:53,100 --> 00:08:58,980 Phase two is the actual flat work. We've had a few permitting challenges and some design 76 00:08:58,980 --> 00:09:03,140 challenges we had to change. We had to move the road and eventually we're going to have 77 00:09:03,140 --> 00:09:10,740 to pave the entry into the airfield, the gravel driveway into the airfield parking lot and 78 00:09:10,740 --> 00:09:15,700 then we had some drainage obstacles we had to work through. So that's getting close to 79 00:09:15,700 --> 00:09:21,860 being finalized and that should be out to bid hopefully in the near future and timeline 80 00:09:21,860 --> 00:09:25,300 of that has been pushed to March of 2022. 81 00:09:25,300 --> 00:09:34,180 Gary, is that completed or to start construction? That's completed. 82 00:09:34,180 --> 00:09:40,560 We did get a $40,000 grant from USDA so that should help out. With paving of the road and 83 00:09:40,560 --> 00:09:47,100 some of the design changes we had to do, we anticipated the cost being a little bit more. 84 00:09:47,100 --> 00:09:50,460 So that was the reason why we're asking for some of the balances that the other projects 85 00:09:50,460 --> 00:09:55,700 that have been completed to be transferred to this just in case we need it. 86 00:09:55,700 --> 00:10:00,340 Waterworks parts addition, this was completed and open. Obviously again, we didn't open 87 00:10:00,340 --> 00:10:07,740 last year. We are planning to open this summer with staffing needs. It takes us a few months 88 00:10:07,740 --> 00:10:12,660 to get ramped up. So we're planning as if we are opening and if something changes then 89 00:10:12,660 --> 00:10:18,700 we'll shift gears as needed. 90 00:10:18,700 --> 00:10:25,700 Bella Athletic Complex, this is completed. There's two small things that we're finalizing 91 00:10:25,700 --> 00:10:31,700 and that is the addition of a sculpture, the Bella Trophy. I think we shared this with 92 00:10:31,700 --> 00:10:39,140 you at our last meeting. This is set to be completed this coming summer. Obviously Dr. 93 00:10:39,140 --> 00:10:44,020 Bella passed away recently and we're sad that he's not going to be able to see this but 94 00:10:44,020 --> 00:10:50,700 we did share this design with Bella family earlier this summer. So we're looking forward 95 00:10:50,700 --> 00:10:55,100 to having a dedication this summer for the trophy itself and then we're installing two 96 00:10:55,100 --> 00:11:01,720 plaques that will be placed on the entryway here that you can see in the photo that will 97 00:11:01,720 --> 00:11:07,620 talk about who Dr. Bella was and just a little bit about the project. 98 00:11:07,620 --> 00:11:17,300 Hey Gary, I'm in leadership North Texas and we had a presentation last week on rugby leagues 99 00:11:17,300 --> 00:11:22,060 and we're getting a professional rugby team in the Dallas-Fort Worth area and they're 100 00:11:22,060 --> 00:11:29,180 looking for tournament areas and their point was if you got a soccer field we can play 101 00:11:29,180 --> 00:11:34,500 rugby on it but we can't play rugby on a football field. Is that something we'd ever consider 102 00:11:34,500 --> 00:11:35,500 doing? 103 00:11:35,500 --> 00:11:41,540 Gary, I can chime into that. So we do have a local rugby group and we do have rugby goals 104 00:11:41,540 --> 00:11:46,340 on one of the fields right now at Bella for that purpose. 105 00:11:46,340 --> 00:11:47,340 Okay. 106 00:11:47,340 --> 00:11:52,300 They do use those fields and we have had discussions with the rugby groups in the area about putting 107 00:11:52,300 --> 00:11:57,940 more goals out at Bella to host some of those rugby tournaments. So yes. 108 00:11:57,940 --> 00:12:02,860 Okay, great. 109 00:12:02,860 --> 00:12:06,820 Then there's an image of what it will look like when it's installed. We are going to 110 00:12:06,820 --> 00:12:11,500 put some planners around the base of that just to kind of spruce it up a little bit 111 00:12:11,500 --> 00:12:19,660 and soften it but that's what it will look like later this summer. 112 00:12:19,660 --> 00:12:24,140 And there's the entry point looking at it. 113 00:12:24,140 --> 00:12:29,220 Lake Forest Park, this is a project that Drew has been working on in cooperation with our 114 00:12:29,220 --> 00:12:37,820 engineering team. We've done a number of studies in regards to the lake itself and the spillway 115 00:12:37,820 --> 00:12:43,460 and we're going to be making improvements to the dam, reopening the trail and dredging 116 00:12:43,460 --> 00:12:49,220 the actual lake. We have received bids. We're going to be going to council here in the real 117 00:12:49,220 --> 00:12:54,220 near future either end of February or early March with a completion date of tentatively 118 00:12:54,220 --> 00:13:02,680 12 months. So we'll see how that works out. Drew, you want to mention how many tons of 119 00:13:02,680 --> 00:13:05,180 silt will be moved from there? 120 00:13:05,180 --> 00:13:13,020 This is approximately 63,000 tons of material, so 45,000 yards of silt debris will be taken 121 00:13:13,020 --> 00:13:19,300 out of the pond during that construction. 122 00:13:19,300 --> 00:13:26,140 So this is a project that Samaritan has been really excited to see moving forward. We've 123 00:13:26,140 --> 00:13:30,440 had Drew's met with them a number of times communicating on timelines and the project 124 00:13:30,440 --> 00:13:36,460 status and that I'm sure they'll be very excited to see the lake getting dredged sooner than 125 00:13:36,460 --> 00:13:37,460 later. 126 00:13:37,460 --> 00:13:42,660 Gary and Drew, you guys had to get a permit from the Corps of Engineers to do this, right? 127 00:13:42,660 --> 00:13:46,100 Yes, there are lots of different permits from the Corps of Engineers. We worked through 128 00:13:46,100 --> 00:13:50,620 that process for the last year. We have all our permits. Everything's good to go. We're 129 00:13:50,620 --> 00:13:52,760 ready for construction. 130 00:13:52,760 --> 00:13:55,220 Great. Congratulations. 131 00:13:55,220 --> 00:14:00,260 Thank you. 132 00:14:00,260 --> 00:14:06,100 And that's it for Parks and Recreation. Any questions about any of the projects? 133 00:14:06,100 --> 00:14:12,300 I have just two, Gary. One is you mentioned the tours of the Tennis Center. I know some 134 00:14:12,300 --> 00:14:17,660 folks who would probably love to do that. What should we do to make that happen? 135 00:14:17,660 --> 00:14:24,940 Tim, if you just want to email me a convenient time and we could set something up and take 136 00:14:24,940 --> 00:14:26,700 you over there for sure. 137 00:14:26,700 --> 00:14:33,500 Okay. Okay. And then my other question is more just tongue in tweak, but a million dollars 138 00:14:33,500 --> 00:14:37,680 for land acquisition. How far does that go? 139 00:14:37,680 --> 00:14:45,260 Right now, not very. We've been fortunate. We do have $5 million from the 2019 bond program 140 00:14:45,260 --> 00:14:52,940 that has not been sold. It's scheduled to be sold in '21, '22 and I'm sorry, '21, '22 141 00:14:52,940 --> 00:14:57,660 and then '23, '24 as of right now. We are looking at a number of parcels throughout 142 00:14:57,660 --> 00:15:04,620 the city with the amount of development that's going on. So with, we don't want to lose opportunities, 143 00:15:04,620 --> 00:15:09,660 especially on some of the larger lots throughout the city. So we've master planned where we 144 00:15:09,660 --> 00:15:15,340 think we need city parks, neighborhood parks and linear parks as well. So we're working 145 00:15:15,340 --> 00:15:21,440 on a number of initiatives, whether it's an outright purchase or it's a partnership with 146 00:15:21,440 --> 00:15:25,660 our local developers through our parkland dedication and development ordinance where 147 00:15:25,660 --> 00:15:31,020 we can get land through that process as well. So we have a number of balls in the air in 148 00:15:31,020 --> 00:15:37,180 regards to that effort to try to conserve open space as well as identify active space 149 00:15:37,180 --> 00:15:43,460 for the community, not necessarily now, but maybe 20 years from now as well. 150 00:15:43,460 --> 00:15:54,220 Thank you, Gary. Gary, one question on the tennis center flatwork. 151 00:15:54,220 --> 00:15:58,460 Maybe that rendering wasn't 100% up to date. I'm not sure, but I remember you had brought 152 00:15:58,460 --> 00:16:06,540 us back the information of having to pave that access road in there. And at the time, 153 00:16:06,540 --> 00:16:13,360 I think the Hinkle reconstruction and resurfacing was still going on and now that's completed. 154 00:16:13,360 --> 00:16:20,740 Are there plans to tie in that trail that runs along the west border of that facility 155 00:16:20,740 --> 00:16:25,900 into the Hinkle protected bike lane there? I didn't see any curb ramp or anything in 156 00:16:25,900 --> 00:16:35,780 that rendering so far. Let me bring it back up. 157 00:16:35,780 --> 00:16:45,780 Okay. Are you talking about right here on the south side? 158 00:16:45,780 --> 00:16:52,500 Yeah, on that southwest corner, if you go south from the western on the left side, right 159 00:16:52,500 --> 00:16:57,340 there, just below your mouse is the Hinkle protected bike lane. 160 00:16:57,340 --> 00:17:04,580 Right. We can look at, I don't know, there's stop signs here where you could cross to get 161 00:17:04,580 --> 00:17:10,140 on that bike lane hitting south on Hinkle, but we can work with traffic and see how we 162 00:17:10,140 --> 00:17:19,380 can make sure that that's identified and marked. Yeah, just trying to think of do it once instead 163 00:17:19,380 --> 00:17:23,740 of twice, if you will. The one thing that you don't see here, and 164 00:17:23,740 --> 00:17:28,740 it's not a part of a bond project, is we are planning, doing some master planning for Bowling 165 00:17:28,740 --> 00:17:37,100 Green Park, which ties into North Lakes to put some additional trail that would go north 166 00:17:37,100 --> 00:17:43,740 and Bowling Green and connect to the southern side of Windsor. And then we do have a design 167 00:17:43,740 --> 00:17:50,700 to run that sidewalk east west over to North Lakes and tie into the fireside development. 168 00:17:50,700 --> 00:17:54,940 So that would be a southern side trail that it's obviously not depicted on this that we're 169 00:17:54,940 --> 00:17:58,180 also working on. Okay, thanks. 170 00:17:58,180 --> 00:18:06,620 You're welcome. Any other questions for parks? 171 00:18:06,620 --> 00:18:14,900 Okay. So do we need to, will we talk about the change later or now? 172 00:18:14,900 --> 00:18:24,100 The appropriations will be in a separate PowerPoint after the presentation. 173 00:18:24,100 --> 00:18:32,740 The reallocation request will be item C on your agenda. 174 00:18:32,740 --> 00:18:38,180 And next we're going to have Becky DeViney, our director of capital projects and city 175 00:18:38,180 --> 00:18:44,740 engineer present on the status of the capital projects. 176 00:18:44,740 --> 00:18:49,620 And just a quick reminder, if we can have everyone mute their microphones, we're getting 177 00:18:49,620 --> 00:18:59,660 some feedback. Good afternoon, Becky DeViney, city engineer, 178 00:18:59,660 --> 00:19:04,940 director of capital projects. Today, I have on the phone with me, deputy 179 00:19:04,940 --> 00:19:11,020 director, Rachel Wood, who is the deputy director of capital projects. And then I also have 180 00:19:11,020 --> 00:19:18,340 our deputy director of operations, Danny Kramer, who is over streets, drainage and traffic. 181 00:19:18,340 --> 00:19:38,700 So with that, let me get the presentation. Hey, Nick, let me back out. 182 00:19:38,700 --> 00:19:56,140 I might not have shared correctly. Hold on. I need to share first. 183 00:19:56,140 --> 00:20:12,860 All right. Everybody seeing it? Can you see the presentation? 184 00:20:12,860 --> 00:20:16,060 Yes. All right. Fantastic. It looks a little different 185 00:20:16,060 --> 00:20:21,100 on my end. So sorry about that. All right. So let's move forward the bond 186 00:20:21,100 --> 00:20:25,780 committee capital project overview for the capital projects division. 187 00:20:25,780 --> 00:20:30,140 I'm going to turn this slide over to Cassie and let her go through this slide, and then 188 00:20:30,140 --> 00:20:33,860 I will go through the rest of the presentation for you. 189 00:20:33,860 --> 00:20:41,860 Thanks, Becky. We presented this slide last meeting, and we did include the COs that were 190 00:20:41,860 --> 00:20:48,980 scheduled for issuance this year, the 8.9. Those are included in the left chart for 2014 191 00:20:48,980 --> 00:20:52,580 and '12 bond programs. And just a reminder, this chart is only showing 192 00:20:52,580 --> 00:20:57,700 the street improvement portion of the bonds, and it's related to the funding completion. 193 00:20:57,700 --> 00:21:04,500 So where we're at on the funding component. So the '12 and '14, we've lumped together 194 00:21:04,500 --> 00:21:09,020 between GOs and COs. You can see what's been approved and issued 195 00:21:09,020 --> 00:21:12,940 to date, and then how much has been completed as far as funding. 196 00:21:12,940 --> 00:21:16,900 And then the 2019 bond program, obviously, we've just started, so we have quite a bit 197 00:21:16,900 --> 00:21:20,900 remaining to issue. So if you have any questions, happy to answer 198 00:21:20,900 --> 00:21:29,260 them now or at the end of the presentation. All right, Becky, I'll turn it back over to 199 00:21:29,260 --> 00:21:32,100 you. Awesome. Thank you, Cassie. 200 00:21:32,100 --> 00:21:37,540 So the first thing I wanted to do is go through the update on the 2014 bond proposition one 201 00:21:37,540 --> 00:21:40,780 projects. I'm going to focus in on any of the projects 202 00:21:40,780 --> 00:21:47,220 that you see, the yellow dot or the red dot. The first project that I will discuss is the 203 00:21:47,220 --> 00:21:53,300 Bonnebrae Phase 4B. Currently, we have the schedule shown as yellow, really due to the 204 00:21:53,300 --> 00:21:58,500 fact that we're working with external resources for funding, which is the reason why you see 205 00:21:58,500 --> 00:22:02,740 the budget shown in red. Due to the fact that we're working through 206 00:22:02,740 --> 00:22:08,660 that construction funding piece, obviously, that makes it very difficult to plan the anticipated 207 00:22:08,660 --> 00:22:13,460 schedule. And so until we have that funding in our hands, 208 00:22:13,460 --> 00:22:18,420 we're going to continue to work through that and work with our partners at Cog. So that's 209 00:22:18,420 --> 00:22:22,220 a project that we're working through moving forward on the funding piece and hoping to 210 00:22:22,220 --> 00:22:26,940 give an update on that at the next committee meeting with positive news. 211 00:22:26,940 --> 00:22:31,940 The next project that you see is the Hickory Street project. We have that project shown 212 00:22:31,940 --> 00:22:38,340 yellow simply because we're currently working through with Atmos on some issues that have 213 00:22:38,340 --> 00:22:42,940 come up throughout the project. Some Atmos gas lines needed to be relocated 214 00:22:42,940 --> 00:22:46,820 as a part of that project. We have been meeting with them on a very regular 215 00:22:46,820 --> 00:22:51,660 basis and coordinating with them, but it's taking a little bit longer than we had originally 216 00:22:51,660 --> 00:22:55,540 anticipated. So just wanted to let you know we're of hopes 217 00:22:55,540 --> 00:23:00,620 that they're going to have some of that completed even as early as this week on one of the phases 218 00:23:00,620 --> 00:23:05,500 of the project so that we can move forward. So we're really excited to see that collaboration 219 00:23:05,500 --> 00:23:11,020 with Atmos and we're working really strong with them to help them complete that portion 220 00:23:11,020 --> 00:23:15,500 of their project through their contractor and our coordination efforts. 221 00:23:15,500 --> 00:23:20,900 The next project I'll highlight is the Moore Street project which is from loop 288 to Mayhill. 222 00:23:20,900 --> 00:23:26,540 You see yellow on scope, schedule and budget. The reason for that is we're looking to define 223 00:23:26,540 --> 00:23:32,020 the overall scope of the project. We're also looking to see how that overall 224 00:23:32,020 --> 00:23:36,980 scope will then ultimately impact the schedule and then give us a good idea of what the budget 225 00:23:36,980 --> 00:23:41,900 is going to need to be in order to complete that entire project. 226 00:23:41,900 --> 00:23:48,520 There's several things that are being looked at in that area and we understand from Kimberly 227 00:23:48,520 --> 00:23:54,860 over to Mayhill, we're looking to keep that cross section similar except for adding our 228 00:23:54,860 --> 00:24:00,380 right tour lane at Mayhill and then from Kimberly back to the west at loop 288 and we're looking 229 00:24:00,380 --> 00:24:06,300 at how we can either reconstruct or do some resurfacing to that roadway and so we're working 230 00:24:06,300 --> 00:24:12,660 through a scoping effort on that project which then will ultimately impact and give us some 231 00:24:12,660 --> 00:24:17,180 great path forward on the schedule and the budget. 232 00:24:17,180 --> 00:24:23,420 The next project you see with the yellow and red is the Roodale extension at Mingo. 233 00:24:23,420 --> 00:24:27,300 This is really a project that's been kind of an exciting effort that we've been taking 234 00:24:27,300 --> 00:24:34,100 forward with TWU and we've been meeting with them monthly and collaborating on really looking 235 00:24:34,100 --> 00:24:39,180 at this project from a holistic perspective of all things that are happening in the TWU 236 00:24:39,180 --> 00:24:40,380 area. 237 00:24:40,380 --> 00:24:47,100 We are calling it kind of that TWU area program and because of that it's allowing us the opportunity 238 00:24:47,100 --> 00:24:51,700 to not only see what's happening from Gary's perspective with parks, what projects water 239 00:24:51,700 --> 00:24:58,020 and wastewater might have that need to be replaced in that area, also roadway improvements, 240 00:24:58,020 --> 00:25:03,300 there's some quiet zones that are a part of that, possibly some DME relocations and then 241 00:25:03,300 --> 00:25:08,380 some interesting things that we're working through on Bell as far as some temporary or 242 00:25:08,380 --> 00:25:11,340 possibly permanent roundabouts in that area. 243 00:25:11,340 --> 00:25:15,300 So we're really excited about this new way of kind of looking at it from a holistic approach 244 00:25:15,300 --> 00:25:20,740 so that we're constructing in a matter that makes sense and really phasing that project 245 00:25:20,740 --> 00:25:22,900 out. 246 00:25:22,900 --> 00:25:26,460 Currently you see the scope as yellow simply because we're working to define that scope 247 00:25:26,460 --> 00:25:28,580 into phases like I mentioned. 248 00:25:28,580 --> 00:25:33,140 The schedule is dependent upon the scoping and at this point all of the things that really 249 00:25:33,140 --> 00:25:39,020 need to happen in that area currently do not have complete funding based on the overall 250 00:25:39,020 --> 00:25:41,660 holistic scope for that area. 251 00:25:41,660 --> 00:25:47,220 I'm going to move to the next 2014 bond. 252 00:25:47,220 --> 00:25:48,220 I'm sorry. 253 00:25:48,220 --> 00:25:49,220 Was there a question? 254 00:25:49,220 --> 00:25:50,220 Yeah. 255 00:25:50,220 --> 00:25:55,300 Would that funding for the Rodel extension, would that have to slip into another bond 256 00:25:55,300 --> 00:26:00,380 program or what do you see as the way ahead on that? 257 00:26:00,380 --> 00:26:04,860 We're actually working on that overall scope to look at a phasing and then the constructability 258 00:26:04,860 --> 00:26:11,460 that actually will work through what timeframe of which would make sense. 259 00:26:11,460 --> 00:26:18,320 There may be some portions of it that we'll look at for using actually external resources. 260 00:26:18,320 --> 00:26:22,060 There could always be the possibility that some of that might come back as an additional 261 00:26:22,060 --> 00:26:27,540 bond program in the future, but right now we're trying to focus in on what the original project 262 00:26:27,540 --> 00:26:28,540 was. 263 00:26:28,540 --> 00:26:33,580 There are some utility components that utility is looking to fund, but really at this point 264 00:26:33,580 --> 00:26:37,780 we're trying to focus in on what's the best way to execute that project from a phasing 265 00:26:37,780 --> 00:26:43,660 perspective which ultimately will give us that overall ballpark figure of the entire 266 00:26:43,660 --> 00:26:48,780 budget that's needed to do everything in that area and then we can look into that phasing 267 00:26:48,780 --> 00:26:49,780 approach. 268 00:26:49,780 --> 00:26:55,020 At this time there's several different ways to look at that option and we don't have that 269 00:26:55,020 --> 00:27:00,340 answer completely defined as we look at this from a more holistic approach. 270 00:27:00,340 --> 00:27:05,380 Did that answer your question, sir? 271 00:27:05,380 --> 00:27:10,940 Yeah, for now. 272 00:27:10,940 --> 00:27:11,940 Okay. 273 00:27:11,940 --> 00:27:18,780 So 2014 bond proposition three, the only project really that we have to report on for this 274 00:27:18,780 --> 00:27:23,020 proposition is that downtown storm sewer trunk line phase two. 275 00:27:23,020 --> 00:27:27,780 I'm sure if you've driven along McKinney Street, you can see that downtown storm sewer trunk 276 00:27:27,780 --> 00:27:33,140 line phase one is actively under construction, so we're very excited about that. 277 00:27:33,140 --> 00:27:40,180 The downtown storm sewer trunk line phase two, really from the schedule and the budget 278 00:27:40,180 --> 00:27:45,900 perspective, the schedule's on yellow simply because it's directly impacted on that additional 279 00:27:45,900 --> 00:27:47,900 construction funding that's needed. 280 00:27:47,900 --> 00:27:52,300 Currently there's insufficient funding to complete that project in the order of about 281 00:27:52,300 --> 00:27:58,380 $2 million, and so we're working through some funding opportunities and how we're going 282 00:27:58,380 --> 00:28:05,280 to execute that project. 283 00:28:05,280 --> 00:28:11,500 So the next project that we'd like to talk about is the street construction 2012 and 284 00:28:11,500 --> 00:28:18,180 2014 bond program, and as Cassie mentioned, she kind of walked through with you the overall 285 00:28:18,180 --> 00:28:21,860 funding for this program in particular. 286 00:28:21,860 --> 00:28:28,500 What we've tried to do today is walk through with you and explain to you kind of the approach 287 00:28:28,500 --> 00:28:32,980 of what it's going to take to be able to get the bond program completed. 288 00:28:32,980 --> 00:28:38,460 As you can see, we've broken it down into quarters of this current calendar year and 289 00:28:38,460 --> 00:28:43,620 next calendar year, and what it's going to take for the total remaining segments to be 290 00:28:43,620 --> 00:28:47,620 completed along with the projected segments completed. 291 00:28:47,620 --> 00:28:53,380 And so really our overall goal with explaining this is to let you know that we have been 292 00:28:53,380 --> 00:28:59,540 working on getting projects out the door, and several of those have already come forward 293 00:28:59,540 --> 00:29:00,660 to counsel. 294 00:29:00,660 --> 00:29:06,380 There will be more that will be coming forward in the near future, and our anticipation at 295 00:29:06,380 --> 00:29:14,060 this point is to have the entire '12 and '14 bond program completed by the end of '22, 296 00:29:14,060 --> 00:29:19,620 minus we're really working through, there's seven segments in particular that are currently 297 00:29:19,620 --> 00:29:23,380 being programmed, and we're working through really those completion dates. 298 00:29:23,380 --> 00:29:28,460 And let me explain that to you because I think that deserves some explanation. 299 00:29:28,460 --> 00:29:32,700 So there are two segments that were a part of the original bond program that were on 300 00:29:32,700 --> 00:29:34,860 Mulberry Street. 301 00:29:34,860 --> 00:29:39,940 Mulberry Street is planned to be a part of the PEC for phase three and four project, 302 00:29:39,940 --> 00:29:45,220 and so we want to make sure that we're coordinating that large drainage and utility project in 303 00:29:45,220 --> 00:29:49,580 that area, and we don't replace a roadway that's ultimately going to be torn up as part 304 00:29:49,580 --> 00:29:51,420 of that PEC four. 305 00:29:51,420 --> 00:29:57,020 There's also two segments along Trinity Road, and we're currently coordinating with Textod. 306 00:29:57,020 --> 00:30:01,780 Textod is actually doing a Trinity Bridge project in that area, and so we're waiting 307 00:30:01,780 --> 00:30:06,500 on those segments to be completed until that bridge project is completed. 308 00:30:06,500 --> 00:30:10,860 And then there's three segments that are along Westgate Drive. 309 00:30:10,860 --> 00:30:15,060 We're working through that coordination effort with Bronco Way. 310 00:30:15,060 --> 00:30:19,540 Right now, Westgate really is kind of a dead end as you travel north. 311 00:30:19,540 --> 00:30:25,460 There's no way for residents to go north and connect to the roadway that's due south of 312 00:30:25,460 --> 00:30:27,260 the outlet mall. 313 00:30:27,260 --> 00:30:32,060 And so the project that needs to happen there includes some utility work that needs to be 314 00:30:32,060 --> 00:30:37,040 completed along with some drainage work, and then, of course, ultimately the roadway. 315 00:30:37,040 --> 00:30:41,660 But at this time, until Bronco Way is extended, which will be on the northern side of the 316 00:30:41,660 --> 00:30:48,420 DISD high school, there's not a way for us to construct that project without having a 317 00:30:48,420 --> 00:30:55,260 connection piece so the residents or emergency vehicles would be able to access this neighborhood. 318 00:30:55,260 --> 00:30:58,260 And so we're working through and coordinating with DISD. 319 00:30:58,260 --> 00:31:02,980 We actually have a meeting later today to talk to DISD, so just wanted to let you know 320 00:31:02,980 --> 00:31:08,180 here are seven segments that we're kind of working on from a little bit different perspective. 321 00:31:08,180 --> 00:31:15,900 And as you will recall, there are five segments that were from this 2012 and 2014 bond program 322 00:31:15,900 --> 00:31:20,940 that were moved into the 2019 bond program just for the ability to look at that from 323 00:31:20,940 --> 00:31:29,100 a holistic view and really touching the neighborhoods at one point. 324 00:31:29,100 --> 00:31:33,220 Alrighty let me move to the next slide. 325 00:31:33,220 --> 00:31:41,780 So the next slide goes through the 2019 proposition one, and what I wanted to bring to your attention 326 00:31:41,780 --> 00:31:45,140 is the Bonnie Bray phase five project. 327 00:31:45,140 --> 00:31:48,700 Currently we have the schedule is yellow and the budget is red. 328 00:31:48,700 --> 00:31:56,460 Currently that's simply because we're working with the NCT cog to identify additional construction 329 00:31:56,460 --> 00:31:57,700 funding. 330 00:31:57,700 --> 00:32:02,500 As soon as that funding is allocated, then that will help us facilitate that ultimate 331 00:32:02,500 --> 00:32:05,980 schedule to get that project completed. 332 00:32:05,980 --> 00:32:10,420 For Bonnie Bray phase six, the schedule is really dependent upon all of the right away 333 00:32:10,420 --> 00:32:12,420 acquisition that is needed. 334 00:32:12,420 --> 00:32:16,200 And that's why you see that schedule as yellow. 335 00:32:16,200 --> 00:32:21,060 On the Hickory Creek road phase three, what I will tell you on that one, we have schedule 336 00:32:21,060 --> 00:32:23,360 and budget as yellow. 337 00:32:23,360 --> 00:32:28,460 Net cog has indicated they are providing the $10 million that's needed to complete for 338 00:32:28,460 --> 00:32:31,180 the construction funding of that project. 339 00:32:31,180 --> 00:32:34,680 And so we're very excited to be able to receive that funding. 340 00:32:34,680 --> 00:32:40,260 And we did have a call with them last week and we'll be filling out all the paperwork 341 00:32:40,260 --> 00:32:43,580 to move forward with receiving that $10 million. 342 00:32:43,580 --> 00:32:49,020 And there's potential schedule delays due to an encore transmission line relocation 343 00:32:49,020 --> 00:32:52,460 that needs to happen in advance of the roadway. 344 00:32:52,460 --> 00:32:58,380 On the Ryan road widening, we currently have yellow for the scope schedule and budget. 345 00:32:58,380 --> 00:33:03,740 We're currently working to define that scope and the schedule is dependent upon that scope 346 00:33:03,740 --> 00:33:04,740 and funding. 347 00:33:04,740 --> 00:33:08,500 And it will likely require additional funding. 348 00:33:08,500 --> 00:33:13,260 This project we're actually going to be bringing forward to council in the next couple of weeks 349 00:33:13,260 --> 00:33:18,900 from an overall perspective of getting a 30% design schematic completed. 350 00:33:18,900 --> 00:33:21,980 And it's going to be a project that we're going to be moving forward with a new type 351 00:33:21,980 --> 00:33:29,420 of way for the city to move forward with alternative delivery and looking at using CMAR in order 352 00:33:29,420 --> 00:33:36,020 to execute this project. 353 00:33:36,020 --> 00:33:41,460 And on the 2019 reconstruction bond progress, we have some great news to share. 354 00:33:41,460 --> 00:33:47,980 The phase one and two, which you can see in this kind of a red orange color, that that 355 00:33:47,980 --> 00:33:53,580 area includes Mistywood Lane, Craig Lane, Freedom Lane and Chevy Lane. 356 00:33:53,580 --> 00:33:58,260 We currently are in the process of advertising that project right now. 357 00:33:58,260 --> 00:34:03,100 And that construction is scheduled to be completed by the end of the calendar year. 358 00:34:03,100 --> 00:34:09,500 The other phase is phase two, which you can see in this area in blue and then down here 359 00:34:09,500 --> 00:34:16,180 in blue, that's Lido Way, Balboa, Olympia, Fox Hollow and Timber Ridge. 360 00:34:16,180 --> 00:34:20,940 Phase one and two are both a part of the same bid package. 361 00:34:20,940 --> 00:34:28,940 We're actually bidding this as a concealed competitive sealed proposal solicitation. 362 00:34:28,940 --> 00:34:35,260 And so the reason why these two phases were selected is because these areas do not have 363 00:34:35,260 --> 00:34:40,740 utility relocations from a water/wastewater perspective that need to be completed in advance 364 00:34:40,740 --> 00:34:42,340 of the roadway. 365 00:34:42,340 --> 00:34:46,140 And so we wanted to have an opportunity to go ahead and work through getting some of 366 00:34:46,140 --> 00:34:50,100 these streets constructed and under our belt. 367 00:34:50,100 --> 00:34:57,100 On phase three, which you can kind of see in purple, down in this area is the Hill Martin 368 00:34:57,100 --> 00:35:02,740 Jackson Mill Johnson and then down in the far corner of your screen, you can see the 369 00:35:02,740 --> 00:35:06,180 Winston Waterford Way area. 370 00:35:06,180 --> 00:35:10,540 We're currently working on this overall scope development. 371 00:35:10,540 --> 00:35:16,340 We have an internal meeting scheduled with all departments to see if we can work on an 372 00:35:16,340 --> 00:35:20,420 idea of having this more holistic approach, like I keep mentioning. 373 00:35:20,420 --> 00:35:26,260 We want to make sure that we're including, if it is needed and we can coordinate it, 374 00:35:26,260 --> 00:35:30,180 sidewalks, streetlights, water/wastewater utilities. 375 00:35:30,180 --> 00:35:33,500 And so that schedule meeting is happening next week. 376 00:35:33,500 --> 00:35:39,500 And we're really wanting to have some neighborhood collaboration and receive some feedback from 377 00:35:39,500 --> 00:35:45,540 the neighborhood kind of as what they're interested in, really in this area that we're focusing 378 00:35:45,540 --> 00:35:47,460 in on for phase three. 379 00:35:47,460 --> 00:35:53,740 We're hoping to advertise in 2021 with looking to have construction completed in quarter 380 00:35:53,740 --> 00:36:01,440 three of 2022, but we're still looking at that overall holistic approach and that scoping. 381 00:36:01,440 --> 00:36:05,980 Currently as it scoped, phase one through three comprises about 7%. 382 00:36:05,980 --> 00:36:12,900 We're looking at making that actually a larger portion of the overall 2019 street reconstruction. 383 00:36:12,900 --> 00:36:17,160 As we're thinking, it makes maybe a little bit more sense or there's some more economies 384 00:36:17,160 --> 00:36:22,100 of scale of actually approaching this entire neighborhood that you see in this area at 385 00:36:22,100 --> 00:36:23,740 one time. 386 00:36:23,740 --> 00:36:26,220 And so we're very excited. 387 00:36:26,220 --> 00:36:32,660 After bid package three is advertised for construction, we'll begin the goal to look at actually working 388 00:36:32,660 --> 00:36:40,020 through all of the other phases and programming that entire bond program out with an anticipation 389 00:36:40,020 --> 00:36:43,220 of design and construction completion. 390 00:36:43,220 --> 00:36:48,700 And our hopes are to have it all completed by the end of 2025, but we will be working 391 00:36:48,700 --> 00:36:53,180 through that program. 392 00:36:53,180 --> 00:36:55,700 And with that, I will open it up to questions. 393 00:36:55,700 --> 00:37:00,540 If anyone has any questions for myself or Rachel or like I mentioned, Daniel Kramer 394 00:37:00,540 --> 00:37:02,900 is on the call. 395 00:37:02,900 --> 00:37:11,380 Hey, Becky, on the 2019 street reconstruction, it looks like a lot of good progress. 396 00:37:11,380 --> 00:37:13,480 So thank you. 397 00:37:13,480 --> 00:37:21,140 Do we have sort of a goal of the phasing of that entire program to complete it by 2026 398 00:37:21,140 --> 00:37:25,940 so that we could start to look at linearity along that timeframe as we go forward? 399 00:37:25,940 --> 00:37:31,380 Or is that something that is limited in our ability to project? 400 00:37:31,380 --> 00:37:32,580 Actually that's a great question. 401 00:37:32,580 --> 00:37:38,260 So really, what our goal is at this point is we're looking at it really how can we have 402 00:37:38,260 --> 00:37:42,420 a, you know, that holistic approach I talk about, I really would like to go in and be 403 00:37:42,420 --> 00:37:47,500 able to do street lights, sidewalks, if there's any bike lanes that are needed, you know, 404 00:37:47,500 --> 00:37:52,180 any improvements that are needed also from a utility perspective, water, wastewater. 405 00:37:52,180 --> 00:37:57,860 We actually have hired a consultant to work on programming that entire project from beginning 406 00:37:57,860 --> 00:38:03,220 to end that will have all of the street segments and then we'll be able to give you an anticipation 407 00:38:03,220 --> 00:38:08,380 of we broke it into neighborhoods, this neighborhoods anticipated to be designed in this calendar 408 00:38:08,380 --> 00:38:13,220 year or this quarter with completion in this calendar year or this quarter. 409 00:38:13,220 --> 00:38:15,620 And so that is forthcoming. 410 00:38:15,620 --> 00:38:20,900 We're not quite there yet, but that absolutely is something that we hope to be able to present 411 00:38:20,900 --> 00:38:22,980 to you in the near future. 412 00:38:22,980 --> 00:38:23,980 Sounds great. 413 00:38:23,980 --> 00:38:24,980 Thank you. 414 00:38:24,980 --> 00:38:28,280 I just, I want to make sure that we stay on schedule with that one since we obviously had 415 00:38:28,280 --> 00:38:32,180 funding issues with previous programs due to timing. 416 00:38:32,180 --> 00:38:33,180 So thanks. 417 00:38:33,180 --> 00:38:39,780 That was going to be my question with the growth in the construction market and the 418 00:38:39,780 --> 00:38:44,940 area, what kind of cost pressure are we seeing on our projects? 419 00:38:44,940 --> 00:38:45,940 I'm sorry. 420 00:38:45,940 --> 00:38:46,940 Can you repeat that again? 421 00:38:46,940 --> 00:38:47,940 I didn't. 422 00:38:47,940 --> 00:38:54,620 Yeah, with the rapid growth of the housing market in Denton County and across the area, 423 00:38:54,620 --> 00:38:59,220 what impact are we seeing if any on our construction projects? 424 00:38:59,220 --> 00:39:03,300 You know, at this time, I don't think we're really seeing a whole lot of impact on our 425 00:39:03,300 --> 00:39:05,980 construction projects. 426 00:39:05,980 --> 00:39:10,980 We're really working through trying to make sure that we program the projects. 427 00:39:10,980 --> 00:39:14,940 I will tell you the thing that probably is a little bit different from the way things 428 00:39:14,940 --> 00:39:16,860 that have been done in the past. 429 00:39:16,860 --> 00:39:21,820 And we're very excited about is using, like I mentioned, that competitive SIL proposal 430 00:39:21,820 --> 00:39:23,540 or then alternative delivery. 431 00:39:23,540 --> 00:39:27,960 We're actually looking at for neighborhood three, possibly using that CMAR approach. 432 00:39:27,960 --> 00:39:32,620 So with that comes different ways to deliver projects, which ultimately comes in, you know, 433 00:39:32,620 --> 00:39:36,200 kind of different contractor relationships. 434 00:39:36,200 --> 00:39:39,940 But at this point, we're not really seeing a whole lot of things in the market that are 435 00:39:39,940 --> 00:39:45,300 really impacting our projects and just really working to try to get them completed and move 436 00:39:45,300 --> 00:39:51,860 forward with being able to kind of check those boxes that these projects are moving forward. 437 00:39:51,860 --> 00:39:52,860 Thank you. 438 00:39:52,860 --> 00:39:55,900 No problem. 439 00:39:55,900 --> 00:39:58,900 Anything else? 440 00:39:58,900 --> 00:39:59,900 And I apologize. 441 00:39:59,900 --> 00:40:02,740 I forgot to take my screen down and stop sharing. 442 00:40:02,740 --> 00:40:05,860 I'm having technically technical challenges today. 443 00:40:05,860 --> 00:40:06,860 My apologies. 444 00:40:06,860 --> 00:40:13,180 All right, Cassie is. 445 00:40:13,180 --> 00:40:14,180 Thank you. 446 00:40:14,180 --> 00:40:15,180 Thanks, Becky. 447 00:40:15,180 --> 00:40:21,700 We have one more presentation on the bond program update from facilities. 448 00:40:21,700 --> 00:40:29,380 And so Scott is on the line and we have Nick is going to run the presentation from here. 449 00:40:29,380 --> 00:40:56,700 So give us just a minute to get it set up and then we will will present that. 450 00:40:56,700 --> 00:40:57,700 Good afternoon. 451 00:40:57,700 --> 00:41:00,860 I'm Mark Gray, director of airport facilities and real estate. 452 00:41:00,860 --> 00:41:02,340 Thank you for the opportunity to be here today. 453 00:41:02,340 --> 00:41:06,240 I have a quick presentation on a couple of our bond projects. 454 00:41:06,240 --> 00:41:07,300 Next slide, please. 455 00:41:07,300 --> 00:41:08,620 Next one. 456 00:41:08,620 --> 00:41:14,300 The first one is the 2014 bond proposition number two, which included fire station number 457 00:41:14,300 --> 00:41:18,180 three and the demolition of the existing station. 458 00:41:18,180 --> 00:41:22,860 As you can see, we had some challenges with schedule and budget over the course of this 459 00:41:22,860 --> 00:41:28,100 project, but I'm happy to report that the new station will be completed next week and 460 00:41:28,100 --> 00:41:32,660 the fire department personnel will be moving in in the next few days after that. 461 00:41:32,660 --> 00:41:37,180 And they'll occupy the new facility and start operating from there, which will allow us 462 00:41:37,180 --> 00:41:42,380 to move to the second phase of the project, which is the demolition of the old station, 463 00:41:42,380 --> 00:41:44,020 which you see pictured there. 464 00:41:44,020 --> 00:41:48,740 And then the cleanup of the site landscaping and things of that nature, which will be completed 465 00:41:48,740 --> 00:41:49,740 in April. 466 00:41:49,740 --> 00:41:54,420 So I hope when I return at the next bond meeting, I will be telling you that this project is 467 00:41:54,420 --> 00:41:58,100 complete and we will be moving on to some other projects. 468 00:41:58,100 --> 00:42:04,700 As you can see, the budget of this project was $9.4 million with the split of the GOCOs 469 00:42:04,700 --> 00:42:06,140 to date. 470 00:42:06,140 --> 00:42:11,660 I know that the chief is excited about moving into this building and although not a bond 471 00:42:11,660 --> 00:42:14,980 project, we're finishing a second building here in two weeks after that. 472 00:42:14,980 --> 00:42:19,420 So the fire station will be moving into two different buildings over the next couple of 473 00:42:19,420 --> 00:42:20,900 days. 474 00:42:20,900 --> 00:42:25,260 Any questions on this particular project? 475 00:42:25,260 --> 00:42:27,700 Okay. 476 00:42:27,700 --> 00:42:28,900 Next slide. 477 00:42:28,900 --> 00:42:30,060 Next one after that, please, Nick. 478 00:42:30,060 --> 00:42:31,060 Thank you. 479 00:42:31,060 --> 00:42:38,020 So the next project is the 2019 bond proposition number one project, which was the public safety 480 00:42:38,020 --> 00:42:43,500 buildings, which is actually two different sites, three different buildings. 481 00:42:43,500 --> 00:42:49,940 The first one being the police headquarters building that is co-located in City Hall East 482 00:42:49,940 --> 00:42:55,100 and then the police substation and firing range, which are both located at vintage and 483 00:42:55,100 --> 00:42:56,700 Bonnie Bray. 484 00:42:56,700 --> 00:43:01,820 The notice to proceed of these projects was just done a couple of weeks ago on January 485 00:43:01,820 --> 00:43:02,820 15th. 486 00:43:02,820 --> 00:43:09,360 And then since that time, we've created a lot of havoc over at City Hall East and almost 487 00:43:09,360 --> 00:43:15,740 all of the PD personnel have been relocated within that building so that the construction 488 00:43:15,740 --> 00:43:24,980 crews can start their demolition and construction activities in the existing headquarters footprint. 489 00:43:24,980 --> 00:43:30,140 We expect that all three of these facilities will be substantially completed in the second 490 00:43:30,140 --> 00:43:36,060 quarter of 2022 with completion of the project in the third quarter. 491 00:43:36,060 --> 00:43:43,860 So this bond project was for $61.9 million, which is all three of these buildings and 492 00:43:43,860 --> 00:43:47,900 any of the alternates that were included in that. 493 00:43:47,900 --> 00:43:56,040 So far today we have $47.3 million issued and our construction contractor has just getting 494 00:43:56,040 --> 00:44:00,540 started on the second site, but most of the activity so far has been on the police headquarters 495 00:44:00,540 --> 00:44:01,540 side. 496 00:44:01,540 --> 00:44:04,780 And there's the renderings that I think that I presented the last time and I don't think 497 00:44:04,780 --> 00:44:11,040 anything's changed relevant to the design at this point. 498 00:44:11,040 --> 00:44:14,860 Those are the two projects I had pretty quick and to the point, and I'd be happy to answer 499 00:44:14,860 --> 00:44:22,140 any questions on those projects. 500 00:44:22,140 --> 00:44:23,140 Thank you. 501 00:44:23,140 --> 00:44:24,140 Seeing none. 502 00:44:24,140 --> 00:44:25,140 Thank you very much. 503 00:44:25,140 --> 00:44:30,460 You have a great day. 504 00:44:30,460 --> 00:44:37,020 That is all we had for item B unless there are any other questions. 505 00:44:37,020 --> 00:44:40,260 Okay. 506 00:44:40,260 --> 00:44:42,620 Thank you very much, Cassie. 507 00:44:42,620 --> 00:44:47,540 Moving on to item C, receive report, hold a discussion, give staff direction regarding 508 00:44:47,540 --> 00:44:52,900 the reallocation of project funds and the estimated completion cost for associated projects. 509 00:44:52,900 --> 00:44:56,460 So over to you, Cassie. 510 00:44:56,460 --> 00:45:02,740 And Gary Packin, our director of parks is going to present the reallocation request. 511 00:45:02,740 --> 00:45:09,540 I think we're having some technical difficulties today. 512 00:45:09,540 --> 00:45:29,660 Give us one minute and we'll share the screen. 513 00:45:29,660 --> 00:45:31,740 Can you guys see that? 514 00:45:31,740 --> 00:45:32,740 We can. 515 00:45:32,740 --> 00:45:33,740 Thank you, Gary. 516 00:45:33,740 --> 00:45:34,740 Okay. 517 00:45:34,740 --> 00:45:42,740 All right, so as mentioned earlier, we have a few projects that are anticipated to be 518 00:45:42,740 --> 00:45:47,660 underfunded and some that are overfunded that we have completed. 519 00:45:47,660 --> 00:45:52,580 So I'm going to go through the three requests for reallocation. 520 00:45:52,580 --> 00:45:59,180 So from our playground program, we had $773,000 for replacement of playgrounds. 521 00:45:59,180 --> 00:46:05,400 We did complete that entire list that was in the bond package, and we completed one 522 00:46:05,400 --> 00:46:07,500 additional playground. 523 00:46:07,500 --> 00:46:14,680 So with that in mind, we had $177,000, almost $178,000 remaining. 524 00:46:14,680 --> 00:46:20,400 We like to request $150,000 of that to be transferred to South Lake Park improvements, 525 00:46:20,400 --> 00:46:24,940 and that is the two new tennis courts with lights and the possibility of adding lights 526 00:46:24,940 --> 00:46:32,240 to the existing court to help with that anticipated funding gap that doesn't include a contingency. 527 00:46:32,240 --> 00:46:39,420 That would leave a balance of $27,000 in change in the playground replacement project account 528 00:46:39,420 --> 00:46:43,620 specifically. 529 00:46:43,620 --> 00:46:48,780 We have been pretty aggressive in replacing our playgrounds, so we have been using other 530 00:46:48,780 --> 00:46:51,900 funding sources if we could to match that up. 531 00:46:51,900 --> 00:46:56,660 That is one of the reasons why we had some balance left over to try to use our parkland 532 00:46:56,660 --> 00:47:02,460 dedication and development funds where available specifically gave us the ability to be a little 533 00:47:02,460 --> 00:47:06,860 bit more flexible with that funding and actually have the balance left over and do that additional 534 00:47:06,860 --> 00:47:10,620 play structure at Joe Skiles. 535 00:47:10,620 --> 00:47:16,580 So with that, I'll entertain any questions regarding the request number one. 536 00:47:16,580 --> 00:47:24,020 All right, seeing no questions, Cassie, do we need to take these individually or as one 537 00:47:24,020 --> 00:47:26,700 collective motion? 538 00:47:26,700 --> 00:47:33,980 I believe we did it as one motion last time, but I'll refer to, I'll defer to Mac. 539 00:47:33,980 --> 00:47:37,460 You can do it as one unless you want to break it out separately if you'd like to discuss 540 00:47:37,460 --> 00:47:39,460 them separately, but if you want to handle those ones. 541 00:47:39,460 --> 00:47:43,380 We'll do it as one, if that's all right. 542 00:47:43,380 --> 00:47:44,380 Okay. 543 00:47:44,380 --> 00:47:48,300 So number two is again, the playground replacement fund. 544 00:47:48,300 --> 00:47:57,260 As with request number one, we have a balance of $27,955.29. 545 00:47:57,260 --> 00:48:02,340 We'd like to move that to North Lakes Tennis Center with the anticipated paving of the 546 00:48:02,340 --> 00:48:05,600 road and some other adjustments plus cost increases. 547 00:48:05,600 --> 00:48:09,760 We wanted to make sure we had enough funding to complete all of our projects, so we'd like 548 00:48:09,760 --> 00:48:16,140 to move that money over to North Lakes Tennis Center and we'll close the playground account 549 00:48:16,140 --> 00:48:17,140 out. 550 00:48:17,140 --> 00:48:24,660 So that is buttoned up and then we'll move on to request number two, which ties into 551 00:48:24,660 --> 00:48:26,660 that as well. 552 00:48:26,660 --> 00:48:28,240 Request number three, sorry. 553 00:48:28,240 --> 00:48:31,460 And that is the balance of the Southwest Park Master Plan Design. 554 00:48:31,460 --> 00:48:36,840 Originally, it was $1.2 million for the entire design process. 555 00:48:36,840 --> 00:48:41,200 We do have a balance of $856,000. 556 00:48:41,200 --> 00:48:47,760 Right now, we've hired a consultant to do the master plan for the park itself and we 557 00:48:47,760 --> 00:48:54,620 requested over the past year, two years actually, some funding to be put towards our park recreation 558 00:48:54,620 --> 00:48:57,820 and trail system master plan from this project. 559 00:48:57,820 --> 00:49:03,580 So we're able to do both of those projects as of right now and still have this balance. 560 00:49:03,580 --> 00:49:07,220 We could handle this in two different ways that we could suggest. 561 00:49:07,220 --> 00:49:11,700 One is as presented, move the balance over to North Lakes Tennis Center. 562 00:49:11,700 --> 00:49:16,460 This gives us the funding available to make sure that we hopefully have enough once the 563 00:49:16,460 --> 00:49:23,860 bids come back to complete that bond project or it could remain in the account and be used 564 00:49:23,860 --> 00:49:30,580 for future design whenever additional funding is available for that park. 565 00:49:30,580 --> 00:49:35,820 $856,000 isn't going to be enough for the total design of the entire park. 566 00:49:35,820 --> 00:49:41,300 It could be enough for design of a portion of the park, but at this point in time, we're 567 00:49:41,300 --> 00:49:48,540 not sure when that will be until that process is approved and we're taking our next steps. 568 00:49:48,540 --> 00:49:52,860 At this time, staff's recommending that we move it to the North Lakes Tennis Center so 569 00:49:52,860 --> 00:49:59,940 we can make sure that that project is completed and our 2014 bond program in parks and recreation 570 00:49:59,940 --> 00:50:06,440 is completed as soon as possible. 571 00:50:06,440 --> 00:50:11,500 So in summary, the three requests, two of them coming from the playground replacements 572 00:50:11,500 --> 00:50:17,200 of approximately $177,000 towards South Lake Park Improvement, which is the two tennis 573 00:50:17,200 --> 00:50:21,980 courts and the development of the North Lakes Park Tennis Center. 574 00:50:21,980 --> 00:50:27,860 And then the third one was the Southwest Park Master Plan and $856,000 that's currently 575 00:50:27,860 --> 00:50:34,500 balanced in that account for a total of $1 million that we'd be shifting to other projects 576 00:50:34,500 --> 00:50:36,860 within the bond program. 577 00:50:36,860 --> 00:50:45,900 Gary, why were we so far off in what we estimated the Southwest Park design to be versus what 578 00:50:45,900 --> 00:50:46,900 it actually costs? 579 00:50:46,900 --> 00:50:47,900 I mean, is 580 00:50:47,900 --> 00:50:49,620 Yeah, we, I mean, go back. 581 00:50:49,620 --> 00:50:57,260 We completed all the appropriate steps that we need to with the consultant, the environmental 582 00:50:57,260 --> 00:50:59,020 and the survey work. 583 00:50:59,020 --> 00:51:03,060 The only thing I could think of that that may have been thought about when this was 584 00:51:03,060 --> 00:51:08,060 originally appropriated was the anticipation of doing design work for the construction. 585 00:51:08,060 --> 00:51:16,740 You know, design work is typically 10 to 12% of a project with the plan for that park. 586 00:51:16,740 --> 00:51:21,100 It's going to be a significant investment for improvements that could be broken out 587 00:51:21,100 --> 00:51:26,900 into smaller phases for sure and do some preliminary improvements, but we do not have any funding 588 00:51:26,900 --> 00:51:29,260 for any of the improvements at this time. 589 00:51:29,260 --> 00:51:35,820 So it's really whether we want to hold on to it and see when that happens, or reallocate 590 00:51:35,820 --> 00:51:39,060 it and use the funding for another project. 591 00:51:39,060 --> 00:51:40,060 Okay. 592 00:51:40,060 --> 00:51:41,060 Thank you. 593 00:51:41,060 --> 00:51:44,180 Well, is that the last of the requests? 594 00:51:44,180 --> 00:51:45,180 From Parks and Recreation? 595 00:51:45,180 --> 00:51:47,260 Yes, that is correct. 596 00:51:47,260 --> 00:51:48,260 All right. 597 00:51:48,260 --> 00:51:57,180 Any comments, or can I get a motion to consider this approving? 598 00:51:57,180 --> 00:52:04,340 Gary just one question on the Southwest Park. 599 00:52:04,340 --> 00:52:11,660 What impacts do we have from future park fees that might be collected from development in 600 00:52:11,660 --> 00:52:12,660 that area? 601 00:52:12,660 --> 00:52:17,620 Does that factor into what we think we will have from a future funding capability perspective 602 00:52:17,620 --> 00:52:18,620 in that area? 603 00:52:18,620 --> 00:52:23,060 Or am I stepping out of my understanding? 604 00:52:23,060 --> 00:52:24,660 No, we do. 605 00:52:24,660 --> 00:52:28,940 We do have a development on the north side and a development on the south side of the 606 00:52:28,940 --> 00:52:33,620 park that are in the planning stages in various ways. 607 00:52:33,620 --> 00:52:37,060 Hunter Ranch is directly to our west. 608 00:52:37,060 --> 00:52:42,340 So we do have parks planned for that perspective down the road. 609 00:52:42,340 --> 00:52:45,440 That's a little bit more of a long-term plan. 610 00:52:45,440 --> 00:52:50,540 But as of right now, we are working to update our 9/15/16 or our park land dedication and 611 00:52:50,540 --> 00:52:51,540 development ordinance. 612 00:52:51,540 --> 00:52:56,900 We're hoping to take that to council in March for discussion and consideration. 613 00:52:56,900 --> 00:53:01,540 That would probably take effect in the fall at the earliest. 614 00:53:01,540 --> 00:53:06,100 So we're a little bit ways there, but the funding that would be available for that, 615 00:53:06,100 --> 00:53:12,000 whether it's land acquisition or park development, and if there's not land needed in an area, 616 00:53:12,000 --> 00:53:15,300 we can reallocate that for park improvements. 617 00:53:15,300 --> 00:53:21,100 So we could use that money from there, but there's not a significant amount there for 618 00:53:21,100 --> 00:53:23,460 construction of that park. 619 00:53:23,460 --> 00:53:24,460 Okay. 620 00:53:24,460 --> 00:53:25,460 Thanks. 621 00:53:25,460 --> 00:53:26,460 That helps. 622 00:53:26,460 --> 00:53:35,560 I think it's a big chunk of money comparatively, but given the fact that there's lots of plans 623 00:53:35,560 --> 00:53:43,340 down there, but construction hasn't really started on all those projects yet, I'd hate 624 00:53:43,340 --> 00:53:47,740 to see that much money just sit there and not benefit the community for a long time 625 00:53:47,740 --> 00:53:49,220 as well. 626 00:53:49,220 --> 00:53:57,940 Gary, just for clarity purposes, when this funding, assuming that everybody approves 627 00:53:57,940 --> 00:54:08,020 this, is moved over there to the tennis center, that builds what portion of the master plan 628 00:54:08,020 --> 00:54:14,860 for those courts, and what is unbuilt? 629 00:54:14,860 --> 00:54:17,540 The bond package was 12 courts. 630 00:54:17,540 --> 00:54:25,000 The master plan is more than 18 long-term, plus some pickleball courts. 631 00:54:25,000 --> 00:54:31,220 The way we have that bid is the base bid is 10, just in case, with an alternate of two 632 00:54:31,220 --> 00:54:35,620 additional courts that would get us to the 12, so we could see exactly how much those 633 00:54:35,620 --> 00:54:37,840 two courts would cost us. 634 00:54:37,840 --> 00:54:43,220 And then we also have an option in there for one set of the pickleball courts if we decided 635 00:54:43,220 --> 00:54:45,020 we wanted to build those. 636 00:54:45,020 --> 00:54:50,780 Those pickleball courts were not part of the original bond package, but we wanted to see 637 00:54:50,780 --> 00:54:54,540 what that would cost us if we had the funding and we wanted to do that, we could make the 638 00:54:54,540 --> 00:54:58,780 decision as an alternate and take that under consideration. 639 00:54:58,780 --> 00:55:05,700 But from the bond package, we're obligated to follow up on that, and that's 12 courts 640 00:55:05,700 --> 00:55:08,940 with lights in the pro shop. 641 00:55:08,940 --> 00:55:15,940 And I know that one of the plans included some junior courts. 642 00:55:15,940 --> 00:55:19,180 Are the junior courts in the mix here at all? 643 00:55:19,180 --> 00:55:21,300 The junior courts are the pickleball courts. 644 00:55:21,300 --> 00:55:23,020 We designed them so it would be one and the same. 645 00:55:23,020 --> 00:55:25,000 That was a little more flexibility. 646 00:55:25,000 --> 00:55:34,060 And then we could also mark some of the full-sized courts with the mid-range court as well. 647 00:55:34,060 --> 00:55:35,060 Thank you. 648 00:55:35,060 --> 00:55:36,060 Yes, sir. 649 00:55:36,060 --> 00:55:37,060 Okay. 650 00:55:37,060 --> 00:55:38,060 All right. 651 00:55:38,060 --> 00:55:53,020 Anyone want to put forward a motion to consider this reallocation as presented? 652 00:55:53,020 --> 00:55:54,020 I'll move it. 653 00:55:54,020 --> 00:55:55,020 Okay. 654 00:55:55,020 --> 00:55:56,020 Thank you, Tim. 655 00:55:56,020 --> 00:55:58,060 Do I have a second? 656 00:55:58,060 --> 00:56:00,260 Thank you, Eric. 657 00:56:00,260 --> 00:56:02,260 Any other discussion? 658 00:56:02,260 --> 00:56:11,300 All right, seeing none, all in favor of reallocation of approximately $1 million to the tennis 659 00:56:11,300 --> 00:56:15,740 court projects, please signify by saying, yeah, you're raising your hand. 660 00:56:15,740 --> 00:56:16,740 Yeah. 661 00:56:16,740 --> 00:56:17,740 Janet. 662 00:56:17,740 --> 00:56:18,740 Yeah. 663 00:56:18,740 --> 00:56:19,740 Thank you. 664 00:56:19,740 --> 00:56:20,740 All right. 665 00:56:20,740 --> 00:56:21,740 Anyone opposed? 666 00:56:21,740 --> 00:56:22,740 Same sign. 667 00:56:22,740 --> 00:56:23,740 Motion carries. 668 00:56:23,740 --> 00:56:32,220 Mr. Smith, just to add to that, if, you know, hopefully we don't need all that funding, 669 00:56:32,220 --> 00:56:36,180 but if there is a balance, then we'll come back to the committee with a recommendation 670 00:56:36,180 --> 00:56:40,380 on opportunities or where that could be reallocated. 671 00:56:40,380 --> 00:56:41,380 Thank you, Gary. 672 00:56:41,380 --> 00:56:42,380 Appreciate it. 673 00:56:42,380 --> 00:56:43,380 All right. 674 00:56:43,380 --> 00:56:44,380 Very good. 675 00:56:44,380 --> 00:56:47,380 I think the last item. 676 00:56:47,380 --> 00:56:50,460 Pat, if you don't mind, let me just ask one quick question. 677 00:56:50,460 --> 00:56:58,220 Gary, I believe that there was some funding related to the tennis courts back in 2005, 678 00:56:58,220 --> 00:57:01,220 a 2005 bond package. 679 00:57:01,220 --> 00:57:02,340 Is that correct? 680 00:57:02,340 --> 00:57:03,340 Yes. 681 00:57:03,340 --> 00:57:05,340 That's included in our balance. 682 00:57:05,340 --> 00:57:06,340 Okay. 683 00:57:06,340 --> 00:57:11,900 And so the point, the only point I would want to add to that is that that was something the 684 00:57:11,900 --> 00:57:17,780 voters approved in 2005 and it's finally going to get done in 2022. 685 00:57:17,780 --> 00:57:20,460 And that's a long time to wait on that. 686 00:57:20,460 --> 00:57:26,180 So I think that it's, I just think this is important to move forward on. 687 00:57:26,180 --> 00:57:28,300 Yep. 688 00:57:28,300 --> 00:57:34,540 Okay, moving on, item D, receive a report, hold a discussion, provide information on 689 00:57:34,540 --> 00:57:42,100 the 2020-2021 reimbursement ordinance and updated bond issuance timeline. 690 00:57:42,100 --> 00:57:44,020 Over to you, Cassie. 691 00:57:44,020 --> 00:57:45,020 Thank you. 692 00:57:45,020 --> 00:57:50,420 So we took this item to council actually in January, but we wanted to give the bond committee 693 00:57:50,420 --> 00:57:57,300 an update of where we are and what bond packages or projects were included in the ordinance. 694 00:57:57,300 --> 00:58:00,780 And so we have on the line, Erin Nguyen, our budget manager, who's actually going to give 695 00:58:00,780 --> 00:58:01,780 you the presentation. 696 00:58:01,780 --> 00:58:08,020 And so I will turn it over to her and obviously we'll be here if you have any questions. 697 00:58:08,020 --> 00:58:09,020 All right. 698 00:58:09,020 --> 00:58:10,020 Thank you, Cassie. 699 00:58:10,020 --> 00:58:12,020 Go ahead and get this started. 700 00:58:12,020 --> 00:58:18,860 All right, like Cassie said, I'm Erin Nguyen, budget manager, got a very brief presentation 701 00:58:18,860 --> 00:58:19,860 for you. 702 00:58:19,860 --> 00:58:24,940 We're going to first go over the general obligation projects that were approved and included in 703 00:58:24,940 --> 00:58:26,940 our reimbursement ordinance. 704 00:58:26,940 --> 00:58:30,860 We'll update you on a slight adjustment to our bond issuance schedule and of course, 705 00:58:30,860 --> 00:58:33,320 be able to answer any questions. 706 00:58:33,320 --> 00:58:38,340 So last month, city council approved $168 million reimbursement ordinance. 707 00:58:38,340 --> 00:58:42,860 Essentially, this just gives us permission to spend money now for projects that were 708 00:58:42,860 --> 00:58:47,180 included in the fiscal year of 2020-21 CIP. 709 00:58:47,180 --> 00:58:51,340 We'll pay ourselves back when we issue debt later this spring. 710 00:58:51,340 --> 00:58:55,960 Below are the projects that are funded with GO dollars that were included. 711 00:58:55,960 --> 00:59:00,820 You'll see both the budget amount and also the amount that was approved in the reimbursement 712 00:59:00,820 --> 00:59:05,460 ordinance for street reconstruction, Bonnie Bray and sidewalks. 713 00:59:05,460 --> 00:59:12,620 We got the entirety of the budget amount approved so we can move forward with all of those projects. 714 00:59:12,620 --> 00:59:19,660 The public safety facility, we included $40 million of the almost $43 million that's part 715 00:59:19,660 --> 00:59:20,660 of the budget amount. 716 00:59:20,660 --> 00:59:23,960 We'll talk about that in just a little bit. 717 00:59:23,960 --> 00:59:29,060 This is a table that shows the issuance schedule for the 2019 bond program. 718 00:59:29,060 --> 00:59:36,340 Initially, we had planned to issue $42.9 million for Prop 2 for the 2019 bond program this 719 00:59:36,340 --> 00:59:37,740 fiscal year. 720 00:59:37,740 --> 00:59:42,540 However, after honing in more on the project and what's needed this year in terms of cash 721 00:59:42,540 --> 00:59:46,020 flow, we are reducing that issuance to $40 million. 722 00:59:46,020 --> 00:59:50,020 Essentially, we do not want to issue debt before we need it and we're shifting that 723 00:59:50,020 --> 00:59:53,780 additional $2.9 million to next fiscal year. 724 00:59:53,780 --> 01:00:01,860 So the totals at the bottom, the total issuance for fiscal year 2021 decreased and it increased 725 01:00:01,860 --> 01:00:08,820 for fiscal year 2021-22, but of course the total amount that was voter approved to issue 726 01:00:08,820 --> 01:00:11,260 will stay the same. 727 01:00:11,260 --> 01:00:16,500 Any questions about either the reimbursement ordinance or the updated issuance schedule? 728 01:00:16,500 --> 01:00:24,260 It doesn't appear so Erin, thank you. 729 01:00:24,260 --> 01:00:29,500 Okay, thank you. 730 01:00:29,500 --> 01:00:32,340 So Cassie, that's just for information, correct? 731 01:00:32,340 --> 01:00:35,560 Yes, we don't need any action taken on that item. 732 01:00:35,560 --> 01:00:40,380 We just wanted to give you an update on where we were as far as the bond issuance timeline. 733 01:00:40,380 --> 01:00:44,020 Okay, thank you. 734 01:00:44,020 --> 01:00:50,180 All right, I think we're about ready to complete our work for the day. 735 01:00:50,180 --> 01:00:55,460 Any concluding remarks or comments? 736 01:00:55,460 --> 01:01:00,100 Our next meeting I believe is May 6th at noon, is that correct? 737 01:01:00,100 --> 01:01:02,220 Yes, that is correct. 738 01:01:02,220 --> 01:01:14,100 Okay, can I get a, Randy do you have anything? 739 01:01:14,100 --> 01:01:19,340 Okay, well, hearing none, no other comments, we'll adjourn at this time.