WEBVTT 00:00:00.000 --> 00:00:06.640 >> Welcome everybody to this special call meeting of the Denton code review committee 00:00:06.640 --> 00:00:17.000 on Thursday, January 14th, 2020. It is 4.05 in the afternoon. We do have a quorum present. 00:00:17.000 --> 00:00:25.400 We are doing this virtually based on the Governor's orders, allowing us to do it in this manner, 00:00:25.400 --> 00:00:31.400 suspending certain sections of the Texas Open Meetings Act. Our first item of business 00:00:31.400 --> 00:00:37.240 is consider approval of the November 18th, 2020 minutes. And I will go ahead and make 00:00:37.240 --> 00:00:41.400 the motion since I'm the only one of the three councilmembers that was actually there, so 00:00:41.400 --> 00:00:51.160 I can verify it to be true. So if I can get a second. Councilmember Davis. 00:00:51.160 --> 00:00:58.920 >> I'll second. >> All right. We have a motion and a second, 00:00:58.920 --> 00:01:07.040 so we'll do a roll call vote. As Chair, I'm going to aye. Councilmember, or Mayor Pro Tem 00:01:07.040 --> 00:01:10.080 Davis. >> I'll vote aye. 00:01:10.080 --> 00:01:17.520 >> Okay. And Councilmember Johnson. >> We don't know Councilmember Johnson's 00:01:17.520 --> 00:01:22.000 on the call. >> Okay. Well, we do have a majority voting 00:01:22.000 --> 00:01:28.960 in favor of it, so those are approved. We'll go on to item B, receive a report, hold a 00:01:28.960 --> 00:01:30.720 discussion. >> I'm sorry. 00:01:30.720 --> 00:01:34.680 >> It's 3.0. >> 3.0. 00:01:34.680 --> 00:01:39.600 >> Item B, receive a report, hold a discussion related to the purpose of the Denton code review 00:01:39.600 --> 00:01:44.240 committee. >> Great. Thank you, Chair. I'm going to 00:01:44.240 --> 00:01:50.960 go ahead and share my screen for this presentation. 00:01:50.960 --> 00:02:00.660 >> That's not going to work out for me. >> There we go. And again, as the Chair mentioned, 00:02:00.660 --> 00:02:08.200 this is just to go over a little bit about the DCRC. I know that we have two new members, 00:02:08.200 --> 00:02:15.080 Councilmember Johnson as well as Mayor Pro Tem Davis, our new members of the DCRC. And 00:02:15.080 --> 00:02:23.320 as such, we want to make sure that we go over the purpose of the committee and there's a 00:02:23.320 --> 00:02:30.320 couple items that we want to address as well. >> Ron, before you get started, I know Councilmember 00:02:30.320 --> 00:02:40.200 Johnson is on just the phone, so she's unable to see your presentation. Councilmember Johnson, 00:02:40.200 --> 00:02:44.520 if he emailed this presentation, would you have a computer you could follow along on 00:02:44.520 --> 00:02:47.280 with that? >> Yes, that would be great. I'm trying to 00:02:47.280 --> 00:02:52.720 get the Zoom thing to work out, but, you know, my house doesn't really support this whole 00:02:52.720 --> 00:03:02.080 thing. >> Okay. Let me go ahead and do that. I'll do it really quickly and I'll send it 00:03:02.080 --> 00:03:08.880 to you, Councilmember Johnson. >> All right. Thank you. 00:03:08.880 --> 00:03:14.840 >> I guess give me a few minutes to do that and then we'll go ahead and you can see, for 00:03:14.840 --> 00:03:24.920 those that are able to see it, that is the first slide there is the introductions. I'll 00:03:24.920 --> 00:03:48.360 do this quickly. Here we go. 00:03:48.360 --> 00:04:11.360 [ Video playing ] >> Okay. Thank you. I'm going to go ahead and 00:04:11.360 --> 00:04:41.280 do that. Almost there. I don't know where I am. I'm going to go ahead and do that. I'm 00:04:41.280 --> 00:04:51.360 going to send it to you. Okay. Councilmember Johnson, I just sent it to you. You should 00:04:51.360 --> 00:05:04.320 have it in a few seconds. >> All right. Thank you. 00:05:04.320 --> 00:05:12.780 >> So while Councilman Johnson pulls that up, I'll just go ahead and talk a little bit about 00:05:12.780 --> 00:05:18.560 the committee and the make-up of the committee. As you can see, it is made up of three council 00:05:18.560 --> 00:05:24.800 members, Chair John Ryan, Jesse Davis, as well as Berdia Johnson, and then the three 00:05:24.800 --> 00:05:29.200 councilmembers, I'm sorry, commissioners, planning zoning commissioners are Angela Rozelle, Margie 00:05:29.200 --> 00:05:37.320 Yales, who is not able to join us this afternoon, and then Tim Smith as well. The staff that 00:05:37.320 --> 00:05:47.400 makes up the team for the DCRC as far as development code amendments, Scott McDonald, Richard Canone, 00:05:47.400 --> 00:05:54.480 myself and Sean Jacobson, who represent development services. Erin Lial and Mack Rhinewand is 00:05:54.480 --> 00:06:02.360 with our legal department, and Erin is on the call, and I see Erin here. We also have 00:06:02.360 --> 00:06:08.640 Becky DeViney, who is working from the engineering side to give us input when it comes to engineering 00:06:08.640 --> 00:06:14.840 related code amendments. And then we have two consultants that assist us in this process, 00:06:14.840 --> 00:06:23.920 Robert, sorry, Robin Miga and Christian Grillet, who are planners/attorneys, and again, they're 00:06:23.920 --> 00:06:32.840 primary purposes to assist us in any lane use, as well as any development code related 00:06:32.840 --> 00:06:37.160 matters in terms of their experiences. They bring a lot of experiences from other cities, 00:06:37.160 --> 00:06:42.640 so from time to time, they will be participating in presentations and assisting us in answering 00:06:42.640 --> 00:06:52.760 any questions or requests that the council, I'm sorry, the committee has for the team. 00:06:52.760 --> 00:06:57.880 Dr. Johnson, have you gotten the PowerPoint presentation up yet? 00:06:57.880 --> 00:07:01.200 Yes, I have. 00:07:01.200 --> 00:07:07.840 Awesome. Thank you. Does anybody have any questions with regards to the makeup of the 00:07:07.840 --> 00:07:19.840 DCRC and staffs, the staff that's assigned to this committee? Okay. I know that we have 00:07:19.840 --> 00:07:25.520 a few members that are here. I don't know if there are others that may have joined the 00:07:25.520 --> 00:07:33.480 call that I missed. If you have, please let me know. Okay. So Scott's on here and then 00:07:33.480 --> 00:07:39.760 Mac as well. So these are our staff that are, again, going to be responsible for bringing 00:07:39.760 --> 00:07:45.040 forward any items as far as code amendments and any other requests that you all feel that 00:07:45.040 --> 00:07:51.600 is necessary for this effort. So I'll go ahead and again, go back to the presentation and 00:07:51.600 --> 00:08:02.600 go to the next slide. Some of you, I'm sorry, some of you, but for both Mayor Pro Tem Davis 00:08:02.600 --> 00:08:09.240 and Councilman Johnson, the next slide that we're looking at is the DCRC objective. Obviously, 00:08:09.240 --> 00:08:15.840 the purpose of the DCRC is to assist in the code amendments, providing review guidance 00:08:15.840 --> 00:08:21.680 and also prioritizing any of the code amendments that we have proposed, as well as recommending 00:08:21.680 --> 00:08:29.360 any code amendments that you see as necessary. We hope to hold discussions and you providing 00:08:29.360 --> 00:08:34.200 us with the direction that ultimately we will bring forward to both the Planning, Zoning 00:08:34.200 --> 00:08:42.240 Commission and to the full City Council for their consideration. A couple things that 00:08:42.240 --> 00:08:49.240 we want to bring up and I know Scott's on the call, but if he'd like to chime in, essentially 00:08:49.240 --> 00:08:58.160 the DCRC, as approved by the recent resolution that reestablished the DCRC, has a time limit 00:08:58.160 --> 00:09:05.880 as far as when it or the committee was to expire or start, sorry, stop, that is March 00:09:05.880 --> 00:09:14.320 31st is the timeframe that we've identified and also wanting to talk about this ad hoc 00:09:14.320 --> 00:09:23.560 committee as far as continuing, just focusing on a very short time or if there's an entertainment 00:09:23.560 --> 00:09:30.960 to change this a bit. So Scott, if you can just add to that discussion with regards to 00:09:30.960 --> 00:09:36.880 the timeframe for this committee. Absolutely. Good afternoon, Scott McDonald, 00:09:36.880 --> 00:09:44.680 Director of Development Services for those of you that have not met, we have not met. 00:09:44.680 --> 00:09:51.800 What Ron is referencing is this ad hoc committee was created and really reinstituted and through 00:09:51.800 --> 00:10:00.640 that process Council Member Davis had a recommendation to perhaps have this as a standing committee 00:10:00.640 --> 00:10:06.720 and there may be some value in doing that. So just wanted to have that and I don't know 00:10:06.720 --> 00:10:13.560 that Aaron or Mac are aware of that as of yet, but did discuss it with the City Manager's 00:10:13.560 --> 00:10:19.840 office. They thought that it might be a good idea that this committee be available as we 00:10:19.840 --> 00:10:24.480 talk through some of these larger projects or items that are coming forward. So really 00:10:24.480 --> 00:10:29.900 is just kind of a conversation as to whether we continue as an ad hoc or that this become 00:10:29.900 --> 00:10:36.080 a regular committee for the Council. And I know that's a Council decision, but really 00:10:36.080 --> 00:10:41.640 wanted to make sure that the group understood that and then whether Council Member Davis 00:10:41.640 --> 00:10:49.520 chooses to carry that forward with Council to ask and to kind of go from there. 00:10:49.520 --> 00:10:56.400 And I think also along that line and as Ron's PowerPoint represents is that we have a couple 00:10:56.400 --> 00:11:02.260 of new members and we thought it might be best just to have some one-on-one meetings 00:11:02.260 --> 00:11:07.000 to really give you more of the history, a little bit more detail and answer some of 00:11:07.000 --> 00:11:12.440 those specific questions that you may have rather than the group going through a lot 00:11:12.440 --> 00:11:26.300 of that and I'll stand for any questions. Scott, I think I would agree with Council 00:11:26.300 --> 00:11:30.400 Member Davis that this probably, you know, originally started out, we were just going 00:11:30.400 --> 00:11:36.460 to do the new code and now we're, you know, kind of going through and fixing some things 00:11:36.460 --> 00:11:40.560 that we found that aren't working that it probably would be good to be just a standing 00:11:40.560 --> 00:11:46.220 committee because it's just the nature of, you know, the development code is there's 00:11:46.220 --> 00:11:49.720 always going to be a little something and, you know, what process would we need to take 00:11:49.720 --> 00:11:55.540 it through to get it there? So, you know, I would say that's probably 00:11:55.540 --> 00:12:01.840 something we do want to take to full Council and see how they feel about it. 00:12:01.840 --> 00:12:06.560 Thank you, Mr. Chair. I think it's good just as we kind of transition through any number 00:12:06.560 --> 00:12:13.400 of things to have this body available to really kind of vet, get a little bit of the flavor 00:12:13.400 --> 00:12:20.700 of where it is that PNZ is where, you know, several Council members are and so I agree 00:12:20.700 --> 00:12:24.000 and I do like it. Okay. Commissioner Roseau? 00:12:24.000 --> 00:12:29.080 I appreciate it. Just on my two cents on the matter, I'm not sure the historicity of having 00:12:29.080 --> 00:12:34.920 a joint committee between planning and zoning and City Council being standing, but not having 00:12:34.920 --> 00:12:41.240 PNZ offer a vote or real and official say here, I just don't know the merit of asking 00:12:41.240 --> 00:12:47.320 PNZ commissioners to take on a standing meeting apart from the obligations of the current 00:12:47.320 --> 00:12:52.560 PNZ when really, I'm happy to be a sounding board and listen to ideas, but I don't, we, 00:12:52.560 --> 00:12:56.320 the commissioners don't have a vote or real say here. We can certainly tune in via the 00:12:56.320 --> 00:13:02.760 zoom and report back to our own commission and write letters and emails to our Council 00:13:02.760 --> 00:13:10.880 members to add input. So I just don't know my appetite to obligate myself to a standing 00:13:10.880 --> 00:13:20.720 committee in which I'm just a face on the Brady Bunch board. 00:13:20.720 --> 00:13:28.320 Any other questions or comments? Okay. And that might just be part of the discussion 00:13:28.320 --> 00:13:32.800 that we have with the full council is, does this go forward as a joint committee or do 00:13:32.800 --> 00:13:39.240 we just have council only? Especially since that's all of our standing committees are 00:13:39.240 --> 00:13:47.280 just a three member council committee. Okay. 00:13:47.280 --> 00:13:52.620 Well and Ron, I just wanted to add, and again, just because of the timing with, with March, 00:13:52.620 --> 00:13:57.600 you know, we just keep that in mind if we're going to continue as an ad hoc, the likelihood 00:13:57.600 --> 00:14:04.140 that we probably would be going beyond March is there. So we just need to look at it. And 00:14:04.140 --> 00:14:10.560 if we want to continue this group as an ad hoc for an extended period of time, IE, if 00:14:10.560 --> 00:14:15.560 we took it out to the next quarter through June, something to that effect. And then if 00:14:15.560 --> 00:14:21.800 we look at something that's more permanent, that's just council, or if we change that 00:14:21.800 --> 00:14:27.000 structure and Mr. Chair, you'd probably have the best insight to that kind of how we ended 00:14:27.000 --> 00:14:32.280 up where we did having three council members and three P and Z, but only the council members 00:14:32.280 --> 00:14:38.280 being voting. So just, just another thought I wanted to add to that. 00:14:38.280 --> 00:14:43.440 Yeah. And I, and I understand the, the, the feelings of not being able to vote. I don't 00:14:43.440 --> 00:14:51.480 know that we've really taken that many votes per se. It's more of consensus and, and commissioners 00:14:51.480 --> 00:14:57.040 are always welcome to, you know, voice any of their opinions and we've learned many things 00:14:57.040 --> 00:15:00.640 from them. I mean, a lot of things that over the, over the course of the last several years 00:15:00.640 --> 00:15:06.400 have been input from P and Z as well. So, you know, we greatly appreciate having them 00:15:06.400 --> 00:15:12.840 on board with us. Council Member Davis, or Mayor Pro Tem Davis. 00:15:12.840 --> 00:15:18.040 Thank you. Sorry. I thank you for being patient with me. I was actually on a team's call in 00:15:18.040 --> 00:15:25.160 another council committee meeting just a second ago. That's done, full of attention. You know, 00:15:25.160 --> 00:15:28.920 nobody wants to be in a meeting that could have been an email, right? But I can tell 00:15:28.920 --> 00:15:35.220 you it was persuasive when we talked about the R3 setbacks, side yard setbacks on Tuesday, 00:15:35.220 --> 00:15:41.560 it was persuasive that this committee had, had discussed the issue, had vetted it out 00:15:41.560 --> 00:15:47.800 and, and then referred it up to council, you know, and if, if it's a committee, whatever 00:15:47.800 --> 00:15:52.520 the makeup is, if it's a committee that's doing the work and is doing valuable work, 00:15:52.520 --> 00:15:57.360 you know, the council can, can set it up however they choose. I mean, that we can, we've got 00:15:57.360 --> 00:16:01.880 all sorts of wacky boards that have appointees from all sorts of quarters around town. They 00:16:01.880 --> 00:16:06.320 have to be top 20 taxpayer or they have to be this, they have to be that, they have to 00:16:06.320 --> 00:16:10.600 be on the council, they have to be not on the council. We can do it however we like. 00:16:10.600 --> 00:16:19.300 So I, I'm in favor of whatever is best suited to doing the work and moving it forward. 00:16:19.300 --> 00:16:27.480 Chair, just to, to get some direction as far as the, the committee makeup and, and what 00:16:27.480 --> 00:16:33.240 we just talked briefly about, would you, would you recommend that we obviously bring something 00:16:33.240 --> 00:16:39.840 to city council as soon as possible so that we can decide before we start delving into 00:16:39.840 --> 00:16:48.880 some of the code, the code amendments? Yeah, I think that would be a good idea. Okay. Work 00:16:48.880 --> 00:16:58.000 session, a work session item to. Yeah. And I'm sorry, Mr. Chair, Aaron, is that, is that 00:16:58.000 --> 00:17:02.080 the appropriate way for a council committee? Should staff bring that forward or would that 00:17:02.080 --> 00:17:12.000 be one of the council members addressing that? Does it matter? It can be either way. I mean, 00:17:12.000 --> 00:17:17.360 a council member can certainly request a, or, or on behalf of the, of this committee can 00:17:17.360 --> 00:17:23.320 certainly request the work session for the full council or an individual council member 00:17:23.320 --> 00:17:29.800 can bring a one minute pitch. It just, they can bring this forward or staff can do it. 00:17:29.800 --> 00:17:34.540 It doesn't really matter. Okay. I just, I just wanted to validate that because if we're 00:17:34.540 --> 00:17:43.220 talking about a council committee. Yes. Commissioner Smith. Thank you, Chair. I, I echo commissioner 00:17:43.220 --> 00:17:50.440 Roselle's points on planning and zoning commissioners are essentially figureheads on this, but you 00:17:50.440 --> 00:17:56.360 know, commissioner or mayor pro tem Davis's points about there are three setbacks. It 00:17:56.360 --> 00:18:02.360 was also very important during our conversation on PNC last Wednesday, whenever we talked 00:18:02.360 --> 00:18:07.160 about that with the entire commission that, you know, commissioner Roselle, commissioner 00:18:07.160 --> 00:18:12.960 Ellis and myself had been on the DCRC and the discussions about those setbacks. So while 00:18:12.960 --> 00:18:18.200 I'm with commissioner Roselle about this, I think I might throw out there that if we 00:18:18.200 --> 00:18:23.520 could possibly add this as just a quick work session item for planning and zoning commission 00:18:23.520 --> 00:18:27.800 to maybe put it to them to see if it's a, if anybody would have any disagreement with 00:18:27.800 --> 00:18:38.160 us, uh, moving forward. So commissioner Roselle. Yeah. Real fast. Uh, Christopher Davis are, 00:18:38.160 --> 00:18:44.480 uh, mayor pro tem Davis. I don't know what we call people. Um, uh, you brought up excellent 00:18:44.480 --> 00:18:49.080 points. My only, my only thought to that point is I don't know how much longer I have in 00:18:49.080 --> 00:18:54.920 the, it's, it's, it's, it's kind of in months now. And so, um, I would think that if we 00:18:54.920 --> 00:18:59.360 have a standing committee to go back to PNC and kind of put out that expectation of who 00:18:59.360 --> 00:19:02.920 would want to volunteer or be appointed, uh, cause it's one thing to say, Hey, we have 00:19:02.920 --> 00:19:07.680 an ad hoc meeting, uh, committee set up for six months who's in, or it's, we don't know 00:19:07.680 --> 00:19:11.720 the end of this service. You need to commit to two years or during your term on however 00:19:11.720 --> 00:19:17.520 that looks, just allow individuals to be eyes wide open when they are fully committed to 00:19:17.520 --> 00:19:22.120 the committee if PNC goes forward and the subcommittee, just so that, um, there's just 00:19:22.120 --> 00:19:31.120 a good expectation of what's expected of the plan and zoning commissioners. 00:19:31.120 --> 00:19:36.760 And Mr. Chair, I guess if, uh, if we want to get to that point of, of really how it 00:19:36.760 --> 00:19:41.280 is that you'd like to carry this forward staff, uh, we're absolutely willing to, to bring 00:19:41.280 --> 00:19:47.720 it forward as a work session, um, and, and provide some options and kind of the background 00:19:47.720 --> 00:19:55.200 and what it is that, that, um, we hear from consensus here between, uh, ultimately Mayor 00:19:55.200 --> 00:20:00.480 Pro Tem Davis, um, council member Johnson and yourself. 00:20:00.480 --> 00:20:08.440 Yeah, I would say bring it forward to both bodies as work sessions. Um, you know, I know 00:20:08.440 --> 00:20:13.040 throughout the course of the last couple of years, as we've been meeting, there were times 00:20:13.040 --> 00:20:17.880 that, uh, commissioner Roselle was, when we were meeting in person, wasn't able to prior 00:20:17.880 --> 00:20:23.480 to COVID, uh, there's been more since COVID that he's been a little more regular and commissioner 00:20:23.480 --> 00:20:31.960 Smith is not took a commissioner Beck's place, I believe, um, so, you know, we've been kind 00:20:31.960 --> 00:20:38.040 of rotating out. It can be, you know, we change not much, but we do have the ability to change 00:20:38.040 --> 00:20:42.280 committee makeup every year, so it wouldn't necessarily be for your full term. It would 00:20:42.280 --> 00:20:49.280 be for, you know, for a year at a time. Um, and I don't, I think once we get through this 00:20:49.280 --> 00:20:55.320 first round, even though we're standing committee, it may, it's not going to be the weekly meetings 00:20:55.320 --> 00:20:59.640 that we were having in the beginning. It'll be probably more of a monthly by monthly quarterly 00:20:59.640 --> 00:21:09.720 type situation. We'll, we'll, we'll prepare something, bring 00:21:09.720 --> 00:21:17.400 it forward if that's, if that's the, the consensus of the group and as, as you asked, thank you. 00:21:17.400 --> 00:21:26.960 Thank you. So, um, on, on a similar topic or a follow up topic that, um, was mentioned 00:21:26.960 --> 00:21:34.880 by Scott, uh, is for those two new members, um, again, Mayor Pro Tem Davis, as well as 00:21:34.880 --> 00:21:41.640 Councilman Johnson, we would like to bring you up to speed. The DCRC has met, um, late 00:21:41.640 --> 00:21:44.560 last year and there are a couple of things that we've already gone through and we'd like 00:21:44.560 --> 00:21:51.000 to bring you up to speed and, and are proposing a one-on-one meeting with, with you and we 00:21:51.000 --> 00:21:57.240 can schedule that offline so that, um, we, we can, again, bring you up to speed on where 00:21:57.240 --> 00:22:04.640 we've been so far and, and also some of the more recent code amendments. And we'll, again, 00:22:04.640 --> 00:22:14.240 we'll do that offline. Uh, Chair, if we can continue, I think the next slide is related 00:22:14.240 --> 00:22:24.320 to the, uh, schedule, uh, of the meetings and I know you probably need to read the caption 00:22:24.320 --> 00:22:30.160 for that before we get to that discussion. Okay. Uh, then we will open item C, which 00:22:30.160 --> 00:22:36.720 is receive a report, all discussion related to establishing a standing meeting schedule. 00:22:36.720 --> 00:22:44.120 Great. Um, hopefully you all can see the slide in front of you. Obviously, the DCRC meeting 00:22:44.120 --> 00:22:51.840 meetings are being recorded. They are virtual as of now. Um, however, um, I know we were 00:22:51.840 --> 00:22:57.720 talking about, you know, current says we, we want to get your input on how often we 00:22:57.720 --> 00:23:04.160 shall have these meetings and also start to look at days and times of the week to again 00:23:04.160 --> 00:23:10.560 try to schedule these meetings in advance. So, um, open for discussion, um, as to how 00:23:10.560 --> 00:23:15.800 often y'all want to meet. Uh, we do have a number of code amendments that we can certainly 00:23:15.800 --> 00:23:19.740 bring and meet every week, but I don't know if that's something that, you know, the committee 00:23:19.740 --> 00:23:31.320 would like. Uh, we're open to your input on how often you like to have the DCRC convene. 00:23:31.320 --> 00:23:40.960 Any, any comments on this? Councilmember Davis or Mayor Pro Tem Davis. Um, y'all can call 00:23:40.960 --> 00:23:46.560 me anything you like. It's just fine. Um, I've been called plenty of things. Uh, I'd 00:23:46.560 --> 00:23:52.840 say it's, it's really an as needed. Um, I, I suppose that, uh, there could be a point 00:23:52.840 --> 00:23:57.440 in time where there's an issue so sticky that it, it does go to meeting pretty regularly 00:23:57.440 --> 00:24:02.760 or meeting, just have the meeting and spitballing the ideas. But, uh, definitely at this point 00:24:02.760 --> 00:24:11.560 feels like a, as an as needed, maybe even, uh, quarterly or, uh, or a bi-monthly standing 00:24:11.560 --> 00:24:15.400 date. But then like a lot of our committees, you know, they send out the cancellation notice, 00:24:15.400 --> 00:24:20.760 they have the standing date. It doesn't get used all that often. Um, you know, just when 00:24:20.760 --> 00:24:27.960 they're called upon for some statutory duty or something. But, um, I would say infrequently, 00:24:27.960 --> 00:24:40.120 right? Okay. Yeah. I think we do have several items because we, you haven't seen the presentation 00:24:40.120 --> 00:24:43.640 that we had a couple of months ago about all the stuff that they were trying to bring back 00:24:43.640 --> 00:24:48.880 to us. So I would think they're probably going to be, you know, every week or every other 00:24:48.880 --> 00:24:54.560 week in the inner, in the near future. And then they might go where it be every other 00:24:54.560 --> 00:25:04.740 month even, uh, at that point. And, and just for, for, uh, informational purposes, uh, 00:25:04.740 --> 00:25:10.240 when we met in person, if I agreed with him, it was Chris. And if I disagreed with him, 00:25:10.240 --> 00:25:18.560 it was Mr. Mayor. Yeah, I was going to say we were, we were fairly informal, which worked 00:25:18.560 --> 00:25:23.600 well. Um, we, we, we really were just trying to work through the issues and make sure that 00:25:23.600 --> 00:25:32.840 we were clear. So I like that one, Mr. Chair. Uh, commissioner Smith. Thank you chair. Um, 00:25:32.840 --> 00:25:36.120 we are talking about the, we're not, we're talking about the ad hoc piece of this, correct? 00:25:36.120 --> 00:25:40.320 I mean, I know it's, we're talking about the setting the schedule for the items that Ron 00:25:40.320 --> 00:25:44.080 presented to us back in the fall. Correct? We're not really talking about a schedule 00:25:44.080 --> 00:25:49.560 for going forward. If this was a standing committee, um, Ron, how much is left for us 00:25:49.560 --> 00:25:53.600 to go through from that original? How much did we get through from that original meeting 00:25:53.600 --> 00:26:00.320 that you showed us when we reformed the DCRC? I, if I were to quantify it, I would say half. 00:26:00.320 --> 00:26:05.720 And that was over the course of, I think, four, uh, weekly meetings? Probably four. 00:26:05.720 --> 00:26:10.160 Yes. Three or four meetings that we had, uh, to discuss those. And they were pretty packed 00:26:10.160 --> 00:26:18.000 and pretty, uh, involved. From a city staff standpoint with, uh, you know, a March election 00:26:18.000 --> 00:26:24.240 and obviously with, um, with mayor Pro Tem Davis and, um, uh, council member Johnson, 00:26:24.240 --> 00:26:30.880 um, having to, uh, to run again, I believe, uh, in March, um, when would, when would be 00:26:30.880 --> 00:26:36.800 preferable for us to wrap everything up, um, for, uh, for the DCRC if we didn't have to 00:26:36.800 --> 00:26:41.880 go through and have to restart all over again with new members? So if, if, if an election 00:26:41.880 --> 00:26:46.520 was not to go well for either of the members who are up for election, I think actually 00:26:46.520 --> 00:26:51.960 council member, uh, Ryan is also up for election. Right. Uh, you know, when we first started 00:26:51.960 --> 00:26:57.920 this back, uh, earlier or late last year, we put down a spring timeframe. Uh, so now 00:26:57.920 --> 00:27:02.680 that we've kind of, uh, uh, paused a little bit in our reconvening, um, you know, we're 00:27:02.680 --> 00:27:08.040 looking at another, I would say no three months at least to get through the other half, um, 00:27:08.040 --> 00:27:13.040 um, give or take. So that's, that's what we're looking for. So it's obviously going to get, 00:27:13.040 --> 00:27:17.680 uh, it's going to be after March. So we couldn't, we couldn't, we couldn't do four more weekly 00:27:17.680 --> 00:27:21.600 meetings to get to the other half, just like we did the four or five weekly meetings together 00:27:21.600 --> 00:27:26.400 the first half, your estimation. I think it's going to be a little bit longer than maybe 00:27:26.400 --> 00:27:31.560 the first half that we had discussed. Then without being a voting member of the body, 00:27:31.560 --> 00:27:35.440 that thing, I might just recommend we go back to weekly, even though I know we all have 00:27:35.440 --> 00:27:41.200 busy, busy lives and schedules, I'd hate to get through, uh, you know, only half of the 00:27:41.200 --> 00:27:46.400 last half that we've got left to look at it from this, you know, the big pressing items 00:27:46.400 --> 00:27:54.640 and then us have to reset if something were to go poorly for anybody in the election. 00:27:54.640 --> 00:28:01.920 Well, the election's not until May. So I think we're, we're safe on that. We can definitely 00:28:01.920 --> 00:28:05.200 get through, you know, we're looking at three months worth of stuff. We can definitely get 00:28:05.200 --> 00:28:15.240 through that. Um, I think if I recall correctly, we used to meet at, on Fridays at lunchtime 00:28:15.240 --> 00:28:19.880 when we're, when we're meeting every week and that time works well for me. I know, uh, 00:28:19.880 --> 00:28:24.920 these days, obviously we have council meetings and Thursdays I've got a packed agenda. I 00:28:24.920 --> 00:28:33.000 now have meetings every Thursday at some point or another. So Monday, Wednesday or Friday 00:28:33.000 --> 00:28:37.800 would be good for me. Friday seemed to work well in the past. So just to kind of get that 00:28:37.800 --> 00:28:47.460 out there and see what the others think. Uh, Mayor Pro Tem. 00:28:47.460 --> 00:28:51.760 Thank you, Tim, for kind of, uh, narrowing my focus a little bit there. I was a little, 00:28:51.760 --> 00:28:57.400 a little off with the, the topic. Uh, Fridays work well. Nobody else has a claim to Fridays 00:28:57.400 --> 00:29:02.600 so far. Um, people tend to stay away from it. So if we're going to be the workaholics 00:29:02.600 --> 00:29:09.080 that are working Friday afternoons on code review, that works for me. 00:29:09.080 --> 00:29:15.680 Council member Johnson. Friday's good for me as well. 00:29:15.680 --> 00:29:21.640 Commissioner Smith, do you have any or commissioner Roselle? I don't have any. I only have a few, 00:29:21.640 --> 00:29:26.680 a few things on Fridays that will maybe bump me off and be able to join, but in general 00:29:26.680 --> 00:29:31.920 Friday afternoons are best. Yep. Same. 00:29:31.920 --> 00:29:40.720 And commissioner Ellis had indicated that, um, she cannot do Thursday or Friday afternoon 00:29:40.720 --> 00:29:49.760 just for what it's worth. Would Friday prior to lunch work better for, for anyone? Same 00:29:49.760 --> 00:30:00.280 for me. Friday before lunch will not work for me. Okay. 00:30:00.280 --> 00:30:08.400 We were previously doing Wednesdays, uh, Wednesday mid-afternoons, uh, the fall. Yeah. And I, 00:30:08.400 --> 00:30:15.360 that would work fine for me as well. So commissioner Roselle, uh, Wednesday afternoon is generally 00:30:15.360 --> 00:30:23.040 work. Okay. Uh, we might've stumbled on something here. Uh, there, um, council member Johnson 00:30:23.040 --> 00:30:30.440 it would work for me as well. Okay. And mayor Pro Tem, uh, what time are y'all usually using 00:30:30.440 --> 00:30:36.840 on Wednesday afternoons? We were, we were, we were midday, but I know 00:30:36.840 --> 00:30:43.060 that we're trying to accommodate and look at, uh, maybe that two or three o'clock window. 00:30:43.060 --> 00:30:47.320 I can do a Wednesday afternoons. It's easier for me to make it work the earlier it is in 00:30:47.320 --> 00:30:54.280 the afternoon. Um, but I can be, I can be flexible. So with that being said, I guess 00:30:54.280 --> 00:30:59.240 what we did to the past, we were working kind of through lunch. We were actually, um, doing 00:30:59.240 --> 00:31:05.440 lunch. So it was 11 to one window. Um, but we can do a, we can do a noon one o'clock, 00:31:05.440 --> 00:31:11.080 I think. I don't know how that works with others. 00:31:11.080 --> 00:31:18.720 That's just fine for me. I can make that work. So, so what I'm hearing is noon to two. So 00:31:18.720 --> 00:31:31.960 give it, give us a two hour timeframe. Richard, do we, do we want to have maybe a 00:31:31.960 --> 00:31:36.760 option one, option two, just to make sure we can confirm it with DTV to make sure that 00:31:36.760 --> 00:31:42.560 there's nothing else scheduled, um, so that these can continue to be recorded, televised. 00:31:42.560 --> 00:31:48.000 I think Wednesdays might be safe, but, um, we may just need to check with DTV. 00:31:48.000 --> 00:31:53.760 I'm going to, I'm going to send an email as we're working on this. 00:31:53.760 --> 00:32:06.480 Okay. So it sounds like Wednesday, um, afternoon, um, and we'll, we'll work way, work with some 00:32:06.480 --> 00:32:12.280 of those hours. I know, um, noon, probably the earliest start, if not one o'clock and 00:32:12.280 --> 00:32:17.240 then the latest, you know, you know, as soon as we can get done, obviously it'd be a three 00:32:17.240 --> 00:32:24.800 o'clock if, if we can, um, have that as a stopping point. Uh, and then potentially Friday 00:32:24.800 --> 00:32:30.640 afternoon as a second option, uh, until we hear back from DTV and we can run through 00:32:30.640 --> 00:32:37.040 that with, uh, with them before making any final decisions. 00:32:37.040 --> 00:32:49.400 Okay. That sounds good. Uh, were there any other parts of that? I don't remember everything 00:32:49.400 --> 00:32:55.640 that was on that slide. Yeah. Let me, let me put it back up here. Um, 00:32:55.640 --> 00:33:01.320 we got the, the day of the week, we got the potential start times. Uh, we, we typically 00:33:01.320 --> 00:33:05.960 try to schedule a two hour, you know, but most, most likely you'll, will most likely 00:33:05.960 --> 00:33:12.160 have an hour and a half of discussions. Uh, we, when we set up the agenda or the presentations, 00:33:12.160 --> 00:33:16.200 we try to make sure that we not go over to two hour and we want to, we want to make it 00:33:16.200 --> 00:33:20.280 a productive, but at the same time we don't want it to be, we don't want it to run too 00:33:20.280 --> 00:33:27.400 long. Uh, this, the last three items on this list is really, um, the agenda and presentations 00:33:27.400 --> 00:33:33.240 will be sent out to you all, you know, obviously before the meeting, um, when it's posted. 00:33:33.240 --> 00:33:39.600 So you know, as early as possible, but minimum 72 hours, uh, in advance. Uh, and then of 00:33:39.600 --> 00:33:44.360 course, as you already know, the minutes, uh, will be included as part of these efforts. 00:33:44.360 --> 00:33:49.800 So anybody that is wanting to follow up on them, uh, we do have the approved minutes 00:33:49.800 --> 00:34:01.880 available and will be posted similar to all of the other boards and commissions. Um, the 00:34:01.880 --> 00:34:06.600 next item on the agenda or just future agenda items with regarding, with regards to the 00:34:06.600 --> 00:34:10.520 chair and vice chair, I know that we've got two members, two union members as far as city 00:34:10.520 --> 00:34:15.960 council members, and we want to just have the opportunity to bring up the, uh, opportunity 00:34:15.960 --> 00:34:21.440 for, uh, obviously a vice chair, but also considering a chair as well. So we'll include 00:34:21.440 --> 00:34:28.480 that in our next agenda. When we have our next meeting, uh, we will also go over, uh, 00:34:28.480 --> 00:34:34.960 the code amendment lists as we start to look at how we want to address those. Uh, and in 00:34:34.960 --> 00:34:40.240 part of that presentation, we will, I will share with you all where we are on that list 00:34:40.240 --> 00:34:47.280 and to kind of illustrate, uh, commissioner Smith's, uh, request or question, uh, where 00:34:47.280 --> 00:34:52.160 we are. And when you do get that presentation, you'll see how far we've gone and how far 00:34:52.160 --> 00:35:02.840 we need to go still. And that is it as far as, um, my presentation. Are there any questions 00:35:02.840 --> 00:35:18.320 that we can answer? I can answer. Any questions? I'm not seeing any. I make, I make the assumption 00:35:18.320 --> 00:35:27.600 Mr. Chair, if, uh, that, uh, Jesse or Berrio would prefer to have a one-on-one meeting, 00:35:27.600 --> 00:35:34.480 if maybe we might be able to scratch out a time or two that might work or maybe they 00:35:34.480 --> 00:35:42.880 don't. What works best for me is generally, um, getting, uh, you know, three, four, five 00:35:42.880 --> 00:35:47.760 options of when staff's available or when they're thinking about, and then, uh, throwing 00:35:47.760 --> 00:35:53.240 a dart at that board and finding one. Um, I have a few standing things. Y'all are aware 00:35:53.240 --> 00:36:05.120 of most of them. Um, but every week is kind of different from the last. Okay. And yes, 00:36:05.120 --> 00:36:10.520 I would like to do that. And so if you can give me some times that are available, that 00:36:10.520 --> 00:36:15.640 would be great. And we can certainly work around your schedule. So if you want to, if 00:36:15.640 --> 00:36:29.280 you have a couple of times in mind now, we can, we can certainly accommodate. Um, so 00:36:29.280 --> 00:36:35.560 staff had sent me an email. I have not heard from DTV as of yet, but, uh, Jessica has a 00:36:35.560 --> 00:36:41.440 tiers meeting until one 30 every other Wednesday. And then, you know, we ultimately have P and 00:36:41.440 --> 00:36:49.840 Z on the opposite Wednesday, starting at three or after. So, um, it seems as if it may be 00:36:49.840 --> 00:37:01.360 available the same weeks as P and Z. Does that create a problem for either the commissioners? 00:37:01.360 --> 00:37:08.960 Um, it's not ideal to lose every other Wednesday afternoon. Um, but I can certainly, uh, set 00:37:08.960 --> 00:37:14.960 it as a priority to make it happen. 00:37:14.960 --> 00:37:27.200 All right. Um, and I would just ask for, when staff does come up with the time, if he can 00:37:27.200 --> 00:37:33.880 send calendar invites app to everyone so that, you know, I'm, I'm running into this, I didn't 00:37:33.880 --> 00:37:41.440 put this on my calendar and I got the email this morning. I was like, Oh, no, um, I'll 00:37:41.440 --> 00:37:45.040 take responsible for that. This was, it was our coordination meeting. So we, we didn't 00:37:45.040 --> 00:37:48.200 have a standing meeting. We'll definitely make sure that any future meetings, there 00:37:48.200 --> 00:37:53.920 is a meeting invite sent to you all as soon as we have those dates. So we, we again have 00:37:53.920 --> 00:37:58.080 an idea of when that will be in and confirm that your, you, your attendance will be made 00:37:58.080 --> 00:38:07.040 or will be at that meeting. 00:38:07.040 --> 00:38:10.880 We have all the information staff needs. 00:38:10.880 --> 00:38:16.000 Yes. Um, we will, uh, we'll start looking at work session, um, times to bring to the 00:38:16.000 --> 00:38:20.000 city council and the planning zoning commission to talk about the, the makeup of the committee 00:38:20.000 --> 00:38:28.480 and how we want to move forward. And then, um, we will send out, um, some times as to 00:38:28.480 --> 00:38:32.520 when our next meeting will be based on the information that we've received. Obviously 00:38:32.520 --> 00:38:38.920 we still need to confirm with DTV to make sure that those times are available and, um, 00:38:38.920 --> 00:38:42.200 hopefully we can get a meeting scheduled as soon as possible. 00:38:42.200 --> 00:38:50.540 Okay. Um, I've got a question for legal. Um, based on our, our postings, most of the time 00:38:50.540 --> 00:38:55.200 all we're doing is discussion and giving directions. So there's, there are more of work session 00:38:55.200 --> 00:39:03.200 type items. Should we be posted more as work session is or items for individual consideration? 00:39:03.200 --> 00:39:08.300 And most, most of what you're doing in this is, is giving direction on, on what recommendations 00:39:08.300 --> 00:39:16.520 you're making to PNZ and council. And here you, um, I mean, are, are there any, I'd have 00:39:16.520 --> 00:39:21.200 to go back and look at the resolution of whether you're, you have any authority beyond advisory 00:39:21.200 --> 00:39:30.400 to make a final decision on our final action on anything that comes before you. 00:39:30.400 --> 00:39:33.840 And I don't believe, I don't believe there is Aaron. I think it's really just making 00:39:33.840 --> 00:39:42.420 recommendation to council. I mean, we can certainly look at, um, uh, that, 00:39:42.420 --> 00:39:47.640 you know, when we, if we have to renew or extend the, the, the resolution, including 00:39:47.640 --> 00:39:53.400 other topics as raised by two of the commissioners, if the council desires that, um, where we 00:39:53.400 --> 00:39:59.340 could have some type of, of a final decision making authority depending in, in, in what 00:39:59.340 --> 00:40:07.020 parameters that under which that will occur. Okay. Yeah. Cause I, as far as I know, it's, 00:40:07.020 --> 00:40:12.380 it's always just been, we're making recommendations and hashing through all the code issues and 00:40:12.380 --> 00:40:20.200 yeah. Okay. Anything else? Uh, let me call concluding 00:40:20.200 --> 00:40:28.520 items. Anyone have any concluding items? Um, well, I just want to welcome council member 00:40:28.520 --> 00:40:33.960 Johnson and mayor pro tem to, to the team and look forward to working with you in the 00:40:33.960 --> 00:40:40.280 future. No one has anything else and we will stand 00:40:40.280 --> 00:40:44.880 adjourned at 4 46.