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 All right. I'd like to call the meeting of the library board to order. Is there anyone

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 from the public who wishes to be heard? Hearing none, we'll move on. Items for consideration.

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 After approval of the minutes of the October 7th meeting, may I have a motion to approve

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 the minutes? So moved. Who moved?

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 Second. Ling, did you move?

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 Yes. Okay. And Jim seconded. All in favor?

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 Aye. Aye.

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 Opposed? Same sign. All right. They're approved. Receive an informational report and hold a

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 discussion regarding the Emily Fowler Library Foundation. Jennifer?

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 All right. The foundation did receive a $30 donation in November. Their checking account

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 as of the December statement was just over $1,000. They do have a $100,000 CD that rolled

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 over in the spring of 2020. Most of that money was from a bequest and is dedicated towards

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 genealogy and special collections. So they just keep rolling it over and earning some

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 interest on that. The foundation did contribute $15,000 from their checking account to the

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 Nook Park, which is outside the Emily Fowler Central Library. And the foundation's name

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 will be included on the donor wall design that will be going in. And just to make sure

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 that that is a historical building, the donor wall is a freestanding design that won't be

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 attached to the facility. All right. Any questions for Jennifer? Any comments?

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 All right. Then let's move on to receive an informational report and hold a discussion

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 regarding the Friends of the Denton Public Libraries.

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 Well, thanks to COVID, the Friends have not been able to do a lot of the things that they

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 traditionally do. They have the Secondhand Pros Bookstore at the North Branch Library,

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 which has been closed since March when the library's initially closed. The library did

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 have some periods where we were open for walk-in service. However, the bookstore was still

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 closed. That is run by volunteers who tend to be in the high-risk category for COVID-19.

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 So they have not had any income from that. They usually have quarterly book sales. Those

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 book sales, aside from the February book sale, in 2020 were all canceled. They are looking

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 at canceling the February book sale for 2021 also. Just because of COVID, they can't get

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 the staff and it's unsafe. They are discussing via email, making some changes to their bylaws,

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 reducing the number of executive board members from 16 to 10 members. So they are in discussions

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 for that. We usually make a proposal for funding to them each year because the meetings kept

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 getting pushed back through COVID. We haven't made our formal proposal. Initially in discussion,

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 we were going to - they were offering $10,000 for us. Usually we get about $20,000. We were

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 going to use that all for summer reading challenge materials. It looks like we'll only need $6,000

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 for summer reading materials for 2021 though. So at this time, because COVID has now moved

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 into 2021, we are only going to propose for that $6,000. If things do get better and they

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 return to their book sales, we may make a secondary proposal later in the year for the

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 remaining of that $10,000. >> Okay. Any questions or comments? All right.

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 We'll move on to the next. Receive a report and hold a discussion regarding library phased

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 reopening plans during the COVID-19 pandemic. >> So we developed a phased reopening plan,

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 which kind of feels a little bit like a rollercoaster, I'll be honest. We shut down in March of 2020

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 and quickly pivoted to provide curbside and really focus and connect with community organizations

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 and members about our digital materials, which as an aside, I recently did a report. Our

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 digital material circulation went from the previous year, March through December was about 11%

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 of our circulation. Last year's March through December was over 30% of our circulation.

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 So huge jump in digital. I'm glad that we were able to provide that. We tried to open

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 branch by branch to what we call phase three, which would be limited walk-in services where

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 you could walk in to use computers, you wouldn't have to make appointments, browse the shelves,

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 use self-check. And we did that. We made it for north and south. At one point, we did

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 have to close each of those branches separately because staff became ill and we had to put

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 the rest of the staff on quarantine. So we didn't have staff to open the facility. And

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 just about the time we were going to add Emily Fowler to reopen, we had this recent surge.

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 So we are still in phase two services. We've got phase three planned out. We're just waiting

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 for the numbers to show a trend to go down again before we'll enact that. One of the

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 things that has come up with us being closed was the 2020 summer reading challenge prize

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 pickup. So people who read five hours or 10 hours earned either one book or two books

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 provided by the friends. Of course, normally we have carts out where people can browse

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 and pick their own book. There's no browsing option right now for that. So we are about

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 to send an email out to those winners. We kept saying when we open, you can come in,

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 but it's been so long. We're going to send an email to those prize winners to give them

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 two options. Option one is pick a librarian selected book now, and they can fill out a

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 digital form where they put some preferences about genres and age and types of things that

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 they like to read. And then a staff member will pick a book based on those selections

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 for them to pick up through curbside. The other option is pick your book later, which

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 they can pick up their book anytime through the end of April of this year. And we picked

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 April because 2021 SRC will begin towards the end of May. So we have some kind of deadlines

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 to work through there. So those emails should be going out in the next couple of weeks once

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 we get those forms uploaded and have the URLs ready. But we wanted to make sure that those

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 people who did read were able to have an option to pick up those books that they did earn.

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 Can you tell us what is the theme of the upcoming summer reading program?

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 Yes, it is Tales and Tales. It is animal stories. So T-A-L-E-S and T-A-I-L-S, Tales and Tales.

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 Okay. So it's just anything dealing with animals. It could be informational or just a fictional

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 story.

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 A fictional story about animals. Okay. Thank you.

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 What for the second option for that, what if you're still not open for that by April?

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 We will revise that. We are hoping that sometime maybe in May, you know, we're speculating.

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 So I don't have any answers, but in March, we may be able to start doing some limited

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 walk-in service. But it's all up in the air right now. You know, but if we do need to

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 revise, then we will revise. Another option would be once 2021 SRC kicks off, maybe you're

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 just rolled in with those prize books. So we will have an option, whatever the situation

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 calls for.

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 Any other questions or comments? All right. We'll move on. Receive a report and hold a

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 discussion regarding, and I'm not going to read all these off, just Jennifer, you go

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 down the line and tell us which one you're on, please.

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 Okay. The Emily Fowler Central Library moving project is almost totally complete. I included

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 as an attachment kind of a photo walkthrough of the changes. The place looks wonderful.

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 The upstairs is almost completely done. We are working with facilities for some paint

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 touch-up, and at that point, we will install the pictures on the walls. But when you come

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 into the facility, some of the changes that you'll notice are downstairs, there was a

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 small section, two sections for audio books, and those have been moved and removed. And

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 we're going to have a study table there by the fireplace. Where the magazines were are

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 now large print materials, so easy access on the first floor. If you curve around past

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 the circulation desk where Special Collections was, it's now the computer area, and the computers

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 have been set up. And as of today, computer appointments were available. Again, we had

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 to get all of the electrical and network wiring set up for those, but they are up and going.

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 And then if you move back up the stairs, just at the top of the stairs is teen materials,

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 and then towards the right, juvenile fiction and nonfiction. Behind there are the shorter

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 shelves with the picture books, and behind that is a really nice, cozy, enclosed interactive

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 play area for the children. So what was over by the windows before has moved back there.

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 And what's really convenient is it's kind of in a secluded area for families, the noise

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 won't bother anyone, and it's right next to the program room entrance, so families who

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 are coming for programs and story times can zip right in and then zip right back out to

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 continue playing. The computers that were upstairs are all downstairs now, so as you

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 move towards the back of the upstairs area, it will become more quiet. Where the new books

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 were, on one side are Spanish youth materials, and on the other side are the magazines for

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 just pleasure reading or browsing. And then where teen fiction and the gaming system and

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 open area seating was is now special collections. And where languages and biographies have also

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 moved, so all of that equipment is up there, all of the collections are up there, the file

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 cabinets with the microfilm and maps are up there, and then where youth materials were

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 and the youth play area is all adult fiction and adult nonfiction. So it's a much better

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 flow in terms of service and noise level. It's going to be much better as you, again,

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 as you go further back upstairs, it's going to become quieter and quieter, which will

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 be perfect for those adult studiers or genealogy researchers. And then having the computers

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 in one place will be much easier for staff to assist others in a more, in a quicker manner

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 also.

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 Questions or comments? All right, Jennifer, the next?

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 I've got some grant updates. At our last meeting, I believe I talked about the we were applying

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 for the North Texas Book Festival grant, we did get $1,000 for to replace some worn board

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 books and children's titles. Those materials have been ordered and received. The final

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 processing and book plates is happening right now. I believe some are already out on the

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 shelves. Those will be done in the next few weeks. We received $2,500 from the Texas

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 Book Festival for replacement of worn youth and teen and adult materials at Emily Fowler.

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 And those materials, same thing, they have been ordered and received the final processing

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 is being completed. The Texas State Library and Archives Commission text treasures grant

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 for $24,820 to digitize the record Chronicle. This is was our second grant for that project.

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 The microfilm reels have been sent to UNT for digitization, and they are working on

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 that right now. We received $54,058 for the move and expansion of the Forge Makerspace.

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 And for that project, we facilities was actually in the area yesterday, updating the electrical

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 and working on the ventilation exhaust system for the engraving machine. We have ordered

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 the computer tables, collaboration tables, and cabinets. And we are going to begin ordering

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 the equipment starting next week. So those things are going to start coming in soon and

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 we'll get them all set up. In addition to that, I did want to let you know we were approved,

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 we were awarded a dent and benefit grant for $7,307.71. It's a very specific amount for

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 the 1000 Books Before Kindergarten program. We're very excited. Rebecca Ivy from South

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 Branch has been wanting to implement this program for a long time. She wrote this grant

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 and got the funding. She is ready to go. We're just waiting for that deposit to come in to

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 place the order. How that's going to work is once enrollment opens, then families can

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 sign up their babies, toddlers, and preschoolers to participate. They'll get an enrollment

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 folder with a growth chart on it and some instructions and tips for literacy. And then

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 they will begin reading, caretakers will begin reading to the children, tracking the reading

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 at every 250 books. There's a prize incentive to encourage reading and a love of literacy.

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 It's an exciting program. We look to coordinate with Denton ISD, the preschools in the fall

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 semester, and then working with local childcare centers and the hospitals to get those newborn

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 babies involved in the spring of next year. So very excited about that project. And then

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 we were also just awarded, and that is going to City Council 26, I believe, for the Texas

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 State Library and Archives Commission CARES Act Grant Cycle 2. That's $20,929. And that's

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 going to allow us to get Wi-Fi in the library parking lots and the reading nook park behind

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 Emily Fowler, as well as some additional hotspots to circulate, and $7,500 for e-books and digital

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 audio books. Wonderful. Questions or comments? All right. Jennifer, on to the next. Okay.

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 Very courier service. We use a contract courier service to transport materials branch to branch

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 so that our patrons can return anything at any branch or pick up any holds at any branch,

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 whichever is most convenient. We are going to have to put out a bid for that service.

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 So that is going to -- we need to meet some purchasing regulations, so we're going to

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 bid for that service. And it should be a seamless transition, but just wanted to give you all

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 a heads-up that we're going through that process. Questions, comments? Jennifer? We -- I mentioned

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 at our last meeting that we are moving to a one-desk service model, and we were going

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 to start cross-training our LA2s in CERC, plus also our public services LA2s and librarians.

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 Our goal was to start that in the fall. However, with that rising COVID, staff has switched

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 to -- we've got half-staff onsite and half-staff remote working to try to keep separate staff

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 in case anybody gets sick so we can retain operations. So that has kind of slowed down

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 our cross-training, and I just wanted to give you all an update that that is still in our

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 plans, but it's kind of going much slower than we thought until we can get everyone back

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 onsite again to pick that up. Any questions or comments? On to the next, Jennifer. Okay.

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 We are finalizing the purchasing process and contract to update our RFID technology, and

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 that includes our security gates, RFID reading pads and self-check machines, as well as the

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 automated book returns. So we're hoping to have more information. The contract is expected

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 to go to City Council sometime in February, and I should have a more detailed update once

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 that goes to Council. All right. The next, Jennifer? We have -- the City implemented

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 a new copier contract and system last spring. This has affected us. We are always the outliers

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 because we aren't a traditional office environment, so we have staff copiers. Those are no problem.

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 The public copiers, because they do take -- you have their coin and bill operated, we were

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 trying to also include credit card payment option on this, and the new copiers are much

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 more complex and more advanced than our previous ones. So it has taken a while. We now have,

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 as of today, again, we're very excited. The basic copying is working, and fax service

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 is working again, and payment for copies can be made through coin or dollar bills. We are

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 still trying to work out the credit card payment option, so that is still in process, but I

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 am glad that we at least have the copy option. So just like we are having computer appointments,

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 we are going -- we are advertising for copier appointments also. Okay. Questions or comments?

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 The next one, Jennifer? So I attached as part of the agenda the list of 2021 spring classes

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 and events, because we are trying to get back to our traditional program flyer and process

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 for program planning. The attached was what was submitted as of the agenda posting. Traditionally,

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 our deadline for program submission is several weeks before the library board agenda, so

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 I did have a few additional programs. I emailed those to the board, but I did want to go over

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 those just for public record to make sure that everyone was aware that in addition to

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 that attachment, we have the following teen virtual programs. There's the virtual Dungeons

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 and Dragons, virtual Super Smash Brothers tournament, virtual teen advisory board meeting

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 for South Branch, and a virtual Among Us game days. There is also a virtual youth program.

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 It's one of our program minis, a story time for read a crayon story in honor of International

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 Transgender Day of Visibility in March. And so we always bring the programs to the board

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 to take a look at and review and get an approval for moving forward with those programs.

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 All right. May I have a motion that we accept the programs?

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 I'll motion that we. All right. Kate motions. May I have a second?

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 I'll second the motion. All right. And a discussion of any of the programs. Hearing no discussion.

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 All in favor. Aye. Aye. Opposed. Same sign. Okay. They are accepted.

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 And then the next topic is our strategic plan. And I sent out our 2020 strategic plan as

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 action items. Each year we come up with action items that we plan to do. It's based on a

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 calendar year. And even with COVID, we were able to accomplish a surprising amount of

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 those. I was very excited. Several others are in process. They were a little bit delayed.

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 But we're kind of in the middle of them. So I sent out our spreadsheet with those action

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 items. And under each item, there is a yellow, red, or green block. The green means it was

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 accomplished in 2020. The yellow means we are in the midst of that process. So it was

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 in 2020 but also rolling into 2021. And then the red is we were not able to start it. The

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 red and yellow items, we are rolling over into 2021 to continue those. We still think

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 that those were great projects. And so we are rolling those over. But that is a look

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 at what we were able to accomplish in 2020. And then there is also an attachment on the

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 agenda for the 2021 proposed action items. And those are broken up by those strategic

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 initiatives also to list those out. I put it just in a Word spreadsheet since it's -- in

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 a Word document since it's easier to read rather than turning on the screen. But those

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 are our proposed action items. And we were looking for an approval from the library board

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 on going forward with those. >> All right. May I have a motion to approve

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 those items? >> I move approval.

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 >> Jim, move. May I have a second? >> I'll second.

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 >> I'll second the motion. Any discussion? All in favor? Aye. Aye. Opposed? Same sign.

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 The motion carries. >> That was all for that agenda item.

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 >> That is the agenda that we have. If you have any agenda items for the future, please

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 let Jennifer know. Jennifer, I know you sent us an email about new appointments, but could

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 you repeat that for the board, please? >> Yes. So the board appointments usually

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 run -- they run through around September, October-ish. However, because the May 2020

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 elections were delayed until November, everything was delayed. So those elections happened and

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 then there was a runoff. And so now that the council is set for at least a little while

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 until the May election for 2021, those council members should be making their appointments.

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 So if you were already on the library board and your term was coming to a close, but you

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 were eligible for reappointment and you were interested in that, you can contact that council

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 member. Council members will -- once they make their appointment, that would be when

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 any changes happen. Otherwise, until we receive reappointment or new appointment information,

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 the recommendation is that the existing members just continue to participate until that new

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 appointment comes. So I know it's been a long haul, and I appreciate y'all continuing

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 to participate in the midst of so much unknown. >> And then just to clarify, I know I had emailed

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 you about this, but just to make sure I -- and everybody else understands, too. So my appointment

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 doesn't come up until this year, like August, I think, or something. But my appointing member

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 is no longer in the council. So that doesn't matter until --

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 >> Correct. So you will continue on, and then when your term ends, the new council member,

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 you can speak to them, and then they will determine if they will reappoint or appoint

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 someone else at that time. >> Any other questions of Jennifer?

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 >> Just comment. You might want to let Rosa Rios know --

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 >> Jim, back up a little bit. All we're seeing is your brow.

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 >> Okay. You might want to let Rosa know that you're interested in continuing to serve.

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 That way you don't have to fill out the paperwork all over again.

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 >> Yes. Rosa Rios is our city secretary, and she does a great job. If you have any other

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 questions about the process, she's who I call. >> All right. With there being no other business

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 before the board, I consider us to be adjourned. Thank you all for attending.