1 00:00:00,000 --> 00:00:10,260 There's Ed. Hi Ed. Morning. It is nine o'clock and we do have a quorum so we're called to 2 00:00:10,260 --> 00:00:17,980 order the December 14th public utilities board meeting for the City of Denton. The first 3 00:00:17,980 --> 00:00:28,080 item on the agenda is our consent agenda items A through, there was a lot, V. Does any board 4 00:00:28,080 --> 00:00:36,960 member wish to pull one of the items? Ed, go ahead. I'd like to pull item Q as in quick. 5 00:00:36,960 --> 00:00:51,520 Okay. And Russ, I saw your hand up. Yes, item O and item P. O, P. Anyone else? Okay. So 6 00:00:51,520 --> 00:01:03,960 then do we have a motion to approve items A through N, R through V? So moved. Second. 7 00:01:03,960 --> 00:01:12,600 All in favor say aye. Aye. Opposed? Those items are approved. We'll start with item 8 00:01:12,600 --> 00:01:23,080 O. So we should have Terry Cater on the phone. So let me check. Terry, you on? This is Terry. 9 00:01:23,080 --> 00:01:41,080 Can you hear me? Yes, sir. Russ, you're on mute. Yep, you're on mute. Okay. This is a 10 00:01:41,080 --> 00:01:47,120 pretty easy one. When I went to the backup under exhibit one, that was the actual, it 11 00:01:47,120 --> 00:01:53,600 was not the background information for the agenda item that we normally see. So I don't 12 00:01:53,600 --> 00:02:01,640 know the background behind this item. I think this is the one that was just emailed. Emailed 13 00:02:01,640 --> 00:02:08,920 to us, yes. I was just checking. She just emailed it to us, Russ. It just got attached 14 00:02:08,920 --> 00:02:15,760 wrong. We didn't have the AIS attached to it, Russ. So you should have it in your email. 15 00:02:15,760 --> 00:02:23,360 Emailed this morning? Yes. Yes, sir. Okay. So can we go over that background real quick 16 00:02:23,360 --> 00:02:50,420 since I haven't read it yet? Yes, sir. Let me get it pulled up here. So basically the 17 00:02:50,420 --> 00:02:56,960 request is for the purchase of two rear load refuse trucks for solid waste. These trucks 18 00:02:56,960 --> 00:03:04,860 are 25 yard Hile bodies on a crane carrier chassis, which is a different type of chassis 19 00:03:04,860 --> 00:03:13,880 than we usually purchase. The reason for that is the ergonomics of getting in and out of 20 00:03:13,880 --> 00:03:23,600 the cab. These are a true low entry cab that Peterbilt does not currently offer. And these 21 00:03:23,600 --> 00:03:31,100 are both fleet replacements that were approved in the 2021 budget. The two trucks going out 22 00:03:31,100 --> 00:03:43,120 of service meet the replacement requirements. Did it have the score in there that your fleet 23 00:03:43,120 --> 00:03:54,920 manager uses to judge when a piece of equipment is to be retired or replaced? I don't think 24 00:03:54,920 --> 00:04:01,440 that was included. It's just a description that it meets replacement requirements and 25 00:04:01,440 --> 00:04:10,360 they've, it gives the lifetime to date maintenance costs for each of those trucks, 101,000 and 26 00:04:10,360 --> 00:04:22,800 808,000 respectively. They were a 2011 and 2012, Russ, if that helps you. Yeah. Oh, yeah, 27 00:04:22,800 --> 00:04:29,760 he was, he was there for a few times. He was, we'd ask him to include a short description 28 00:04:29,760 --> 00:04:38,200 of his retirement criteria. He's got an index that he uses. Requirements and they've, it 29 00:04:38,200 --> 00:04:44,600 gives the lifetime to date maintenance costs for each of those trucks. Yeah. All we wanted 30 00:04:44,600 --> 00:04:50,800 to do was see what that index was for every replacement that he requested. 11 and 2012, 31 00:04:50,800 --> 00:05:02,160 Russ, if that helps you. Yeah. No. Yeah, he was, he was there for a few times. He was, 32 00:05:02,160 --> 00:05:11,800 we'd ask him to include a short description of his. So, staff member, this is Tony. We're 33 00:05:11,800 --> 00:05:17,320 getting some feedback. So, if you have your, if you're on your computer online and you're 34 00:05:17,320 --> 00:05:24,200 on the phone, you need to please turn off your computer or mute it. Sorry about that, 35 00:05:24,200 --> 00:05:30,720 Russ, go ahead. No, that's all I was wondering about was I thought we were going to be getting 36 00:05:30,720 --> 00:05:36,120 that really for every major replacement we had and, and your fleet manager agreed to 37 00:05:36,120 --> 00:05:37,120 do that. 38 00:05:37,120 --> 00:05:45,120 Yes, sir. I'll make sure that's included in every item from now on. I apologize for missing 39 00:05:45,120 --> 00:05:59,000 that on this one. Okay. I have no further comments on that. All right, then item P. 40 00:05:59,000 --> 00:06:07,840 When I read the background on this, if I understood it correctly, one year ago, we bought a new 41 00:06:07,840 --> 00:06:16,320 CAT 304 excavator and the description said it's undersized and now we want a new one. 42 00:06:16,320 --> 00:06:23,080 Why did we buy an undersized feast of equipment just a year ago? It was new because we never 43 00:06:23,080 --> 00:06:31,120 buy anything used. I know that. How did it happen that we bought an excavator too small 44 00:06:31,120 --> 00:06:33,080 for its intended use? 45 00:06:33,080 --> 00:06:43,120 Yes, sir. So, a year and a half or two years ago when we planned that purchase, there have 46 00:06:43,120 --> 00:06:48,040 been a lot of changes in the department that requested that machine. A lot of the people 47 00:06:48,040 --> 00:06:55,360 that were there before that had the idea that that machine would work for them are no longer 48 00:06:55,360 --> 00:06:59,880 in the department and I think the way the department operates has been changed as well. 49 00:06:59,880 --> 00:07:05,680 So, they have different operating parameters and we tried never to do that, but in this 50 00:07:05,680 --> 00:07:11,800 case, this excavator turned out to be undersized for what their intended, actual intended use 51 00:07:11,800 --> 00:07:19,440 is currently and our intention is to repurpose that machine to another department and let 52 00:07:19,440 --> 00:07:23,600 them make good use of it while we get this department a machine that will operate for 53 00:07:23,600 --> 00:07:25,280 them. 54 00:07:25,280 --> 00:07:31,320 So, my follow-up question to that is if we bought something like that we don't need and 55 00:07:31,320 --> 00:07:36,960 rather than just stick it on the sidelines somewhere because we've got it now, we don't 56 00:07:36,960 --> 00:07:42,760 know what to do with it. Why don't we sell it while it's still got a fairly high resale 57 00:07:42,760 --> 00:07:52,600 value? It's only a year old. What's the objection to that and what's really the need for moving 58 00:07:52,600 --> 00:07:55,360 it out for an alternative use? 59 00:07:55,360 --> 00:08:01,800 Well, the only way I would move it out is if we had an actual use for it currently and 60 00:08:01,800 --> 00:08:06,360 we're looking for that in the departments. We're not going to keep it just to have it. 61 00:08:06,360 --> 00:08:14,440 I don't have any objection to auctioning the equipment while it still has a lot of value 62 00:08:14,440 --> 00:08:20,440 to it if we can't find a need for it in the fleet. It would only be to, if we were going 63 00:08:20,440 --> 00:08:26,280 to buy another department that same excavator, then we would keep that one and repurpose 64 00:08:26,280 --> 00:08:31,280 it, but if there's not another department that has one coming up, we won't. 65 00:08:31,280 --> 00:08:36,000 I understand that when you ask a department, "Hey, do you want a new piece of equipment? 66 00:08:36,000 --> 00:08:42,760 It's a year old." Sure, send it over. I can understand the appeal to that proposition, 67 00:08:42,760 --> 00:08:48,320 but I just wonder how smart it is to do that kind of stuff. I would suggest you look hard 68 00:08:48,320 --> 00:08:59,280 at seeing, first of all, if it's really truly going to be used and if not, let's sell it. 69 00:08:59,280 --> 00:09:00,280 That's my suggestion. 70 00:09:00,280 --> 00:09:04,880 Yes, sir. That's exactly what we'll do. I mean, there would have to be justification 71 00:09:04,880 --> 00:09:09,720 to keep the machine if a department said they have a use for it. It's not just, "Hey, I 72 00:09:09,720 --> 00:09:11,440 want it. Here you go." 73 00:09:11,440 --> 00:09:17,600 Can you report back to the PUB at a future date about that evaluation you're going to 74 00:09:17,600 --> 00:09:18,600 make? 75 00:09:18,600 --> 00:09:19,600 I sure can. 76 00:09:19,600 --> 00:09:20,600 Thank you. 77 00:09:20,600 --> 00:09:28,560 Maybe we should go back and get the motion on item O. 78 00:09:28,560 --> 00:09:36,840 Yeah, I move we approve item O. 79 00:09:36,840 --> 00:09:42,100 Was that Barbara or Karen? Karen, were you trying to ... Oh, Barbara. Okay. All in favor, 80 00:09:42,100 --> 00:09:43,100 say aye. 81 00:09:43,100 --> 00:09:44,100 Aye. 82 00:09:44,100 --> 00:09:50,040 Opposed? Okay, that motion carries. How about item P? Do we have a motion to approve item 83 00:09:50,040 --> 00:10:00,000 P, Ms. and Paul? Karen's moving. Do we have a second? Ed's seconding. All in favor, say 84 00:10:00,000 --> 00:10:01,000 aye. 85 00:10:01,000 --> 00:10:02,000 Aye. 86 00:10:02,000 --> 00:10:03,000 Aye. 87 00:10:03,000 --> 00:10:09,440 Opposed? All right, that one carries. Item Q. And Ed, you're muted, so if you want to 88 00:10:09,440 --> 00:10:10,440 unmute. 89 00:10:10,440 --> 00:10:18,080 Yeah, this is for item Q. I have a couple of questions and observations. I wanted to 90 00:10:18,080 --> 00:10:28,440 know if there is any timeline in place for revisiting this solar and storage issue. 91 00:10:28,440 --> 00:10:37,840 Hi, this is Tony. As of right now, I'm not aware of any specific time that we're supposed 92 00:10:37,840 --> 00:10:41,800 to be looking at this, but it's something we continually look at in market studies and 93 00:10:41,800 --> 00:10:48,320 stuff, but as of right now, there's not a specific timeline for another RFP to go out. 94 00:10:48,320 --> 00:10:54,640 Okay. Thank you for that. I'd like to make you aware of, or perhaps you already know 95 00:10:54,640 --> 00:11:02,900 about a program that Austin has called SHINES, and that is short for Sustainable and Holistic 96 00:11:02,900 --> 00:11:15,720 Integration of Energy Storage and Solar Voltakes. This is the sort of thing that we are rejecting, 97 00:11:15,720 --> 00:11:24,380 and what I find interesting is that whereas the funding here, there was really no external 98 00:11:24,380 --> 00:11:31,080 funding for this, such as there is for the Austin program. The Austin gets federal, state, 99 00:11:31,080 --> 00:11:37,400 and city sources from the US Department of Energy Solar Energy Technology Office, and 100 00:11:37,400 --> 00:11:43,960 the Texas Commission on Environmental Quality New Technology Implementation Grant, as well 101 00:11:43,960 --> 00:11:51,720 as a fund that Austin Energy itself has established. So I would request, given the importance of 102 00:11:51,720 --> 00:12:03,920 this technology in reducing our use of fossil fuels, especially, that staff take a look 103 00:12:03,920 --> 00:12:11,280 at the Austin SHINES program and see if there's possibly any avenues toward approaching this 104 00:12:11,280 --> 00:12:16,160 project from the angle at which Austin approached theirs. 105 00:12:16,160 --> 00:12:24,520 Okay. If we can do that. Thank you very much. No problem. 106 00:12:24,520 --> 00:12:31,400 I just had a quick question for staff or anybody whose memory is better than mine. Is this 107 00:12:31,400 --> 00:12:34,600 the item we discussed in closed meeting last month? 108 00:12:34,600 --> 00:12:41,840 Yes ma'am, it is. Okay. So my memory is that essentially it wasn't 109 00:12:41,840 --> 00:12:49,040 cost effective, correct? Yeah. Well, what I'll say too is, what staff can 110 00:12:49,040 --> 00:12:54,160 do is we can go back and take a look at Ed's request and come back and kind of have a discussion 111 00:12:54,160 --> 00:13:00,160 with the full PUB and make sure that there's consensus on us doing anything on that item. 112 00:13:00,160 --> 00:13:04,280 So we'll put that on the list to do some research, come back to you here in the next couple of 113 00:13:04,280 --> 00:13:08,960 meetings and discuss that further with you. Great, thank you. 114 00:13:08,960 --> 00:13:14,640 My name is Terry Gnalti. I just wanted to address one issue that Ed brought up. I think 115 00:13:14,640 --> 00:13:22,200 one thing for PUB to remember is that unlike Austin, Denton is 100% renewable. While we 116 00:13:22,200 --> 00:13:30,260 do have the DEC, Austin is still less than 40% renewable and many of the programs that 117 00:13:30,260 --> 00:13:37,200 they are initiating are in an attempt to try to get to a more carbon neutral footprint. 118 00:13:37,200 --> 00:13:45,120 I think the council and the PUB has been very forward thinking in achieving the 100% renewable 119 00:13:45,120 --> 00:13:52,480 and so a lot of these programs that you're speaking of, Mr. Stouff, may make economic 120 00:13:52,480 --> 00:14:00,320 sense for Austin, but as we presented, I think last time, the economics of these types of 121 00:14:00,320 --> 00:14:10,640 programs without really a high level of public funding, grant money and such would be a bit 122 00:14:10,640 --> 00:14:18,080 Oh, you're muted, Terry. Sorry about that. 123 00:14:18,080 --> 00:14:24,360 I didn't hear the last part of what you said. I said that without that high level of federal 124 00:14:24,360 --> 00:14:31,960 or state funding, the economics probably for us would be very dubious. 125 00:14:31,960 --> 00:14:39,460 May I say something? I agree completely with what Terry has just said about our wonderful 126 00:14:39,460 --> 00:14:47,600 status as being 100% renewable. My concern and what I would like to see further discussion 127 00:14:47,600 --> 00:14:58,360 about is the fact that right now, as of today, according to ERCOT's website, 58% of the grid 128 00:14:58,360 --> 00:15:08,460 of the Texas grid is still fossil fuels. Wind and solar are 24%. Actually, if you break 129 00:15:08,460 --> 00:15:17,560 it down further, wind is 22% and solar is 2%. Whereas Denton is very, very green, the 130 00:15:17,560 --> 00:15:27,360 grid still isn't. I see projects such as Austin's, even though theirs is geared toward getting 131 00:15:27,360 --> 00:15:35,560 to 100% renewable energy, but I see ours is going a step further and continuing to green 132 00:15:35,560 --> 00:15:46,400 the grid. I'm speaking out of, I admit, ignorance now, so someone can educate me. I was wondering 133 00:15:46,400 --> 00:15:54,840 if extra or energy that Denton say generated that we didn't use, that we generated through 134 00:15:54,840 --> 00:16:04,640 renewable resources like a battery solar installation, could the city or DME sell those as wrecks 135 00:16:04,640 --> 00:16:13,560 to other utilities or to other municipalities? But in any case, given the great concern that 136 00:16:13,560 --> 00:16:18,480 there is now about climate change, which is happening, and the fact that we're going to 137 00:16:18,480 --> 00:16:23,940 have a new administration in Washington that is going to be climate friendly, I think we 138 00:16:23,940 --> 00:16:31,720 need to look outside of our own parameters and boundaries and see what we can do to not 139 00:16:31,720 --> 00:16:40,360 only help our own air economy, et cetera, but make the grid better as well. So that's 140 00:16:40,360 --> 00:16:52,760 my concern. Thank you. Okay, any other questions? Do we have a motion to approve item Q? So 141 00:16:52,760 --> 00:17:09,000 moved. Okay, all in favor say aye. Aye. I abstain. Thank you, Ed. That motion does carry though. 142 00:17:09,000 --> 00:17:16,600 Questions for individual consideration. Approval of the November 9th, 2020 minutes. Corrections 143 00:17:16,600 --> 00:17:24,440 or changes? I'll move approval. Thank you, Charlie. Second? Second. All in favor say 144 00:17:24,440 --> 00:17:35,640 aye. Aye. Item C, consider recommending the adoption of the ordinance for the City of 145 00:17:35,640 --> 00:17:41,240 Denton Utility System Extendable Commercial Paper Financing Program and authorizing the 146 00:17:41,240 --> 00:17:47,240 Utility System Revenue Extendable Commercial Paper Note Series A in providing an effective 147 00:17:47,240 --> 00:18:02,200 date. Morning. Cassie Ogden, Director of Finance. Let me share my screen and I'll start. So 148 00:18:02,200 --> 00:18:09,080 if you'll remember, we went through a detailed presentation in November regarding this Extendable 149 00:18:09,080 --> 00:18:15,440 Commercial Paper Program for the utilities. So just a little bit of background. November 150 00:18:15,440 --> 00:18:25,400 2019, the citizens approved our bond election, which we then brought forward a general obligation 151 00:18:25,400 --> 00:18:30,440 Extendable Commercial Paper Program that council approved in April. And now we are coming to 152 00:18:30,440 --> 00:18:38,040 you for a utilities Extendable Commercial Paper Program. So commercial paper, as we 153 00:18:38,040 --> 00:18:48,300 talked about last time, is a short-term financing. It's another tool in our toolbox, if you will. 154 00:18:48,300 --> 00:18:52,760 And if you have specific questions, I forgot to mention at the beginning, we do have our 155 00:18:52,760 --> 00:18:56,920 financial advisors as well as our bond council on the line. So just like last time, if you 156 00:18:56,920 --> 00:19:04,940 have any specific items that we need to get into, they are here to help us. So as we discussed 157 00:19:04,940 --> 00:19:11,640 in November, this is really where our intention is to use it for the appropriation authority. 158 00:19:11,640 --> 00:19:18,360 We're not necessarily looking at actually issuing commercial paper, but it is, like 159 00:19:18,360 --> 00:19:26,460 we said, another tool. So some of the benefits of this program, I'll turn your attention 160 00:19:26,460 --> 00:19:30,480 to bullet two. That's really what we're using it for is the appropriation authority so that 161 00:19:30,480 --> 00:19:37,760 we don't have to have all of the cash on hand at the beginning of when we award the contract. 162 00:19:37,760 --> 00:19:43,120 And so we went through this example last time for the water treatment plant. Just as an 163 00:19:43,120 --> 00:19:50,640 example, we would issue the full $85 million before we awarded the contract. And then the 164 00:19:50,640 --> 00:19:57,040 actual costs would be incurred throughout the life of the project. Whereas if we utilize 165 00:19:57,040 --> 00:20:07,080 commercial paper, we would match our debt issuance with our planned expenditures. And 166 00:20:07,080 --> 00:20:14,600 then projected timeline. So we discussed it in November and now we are seeking your approval 167 00:20:14,600 --> 00:20:21,860 of all of the documents that we will take to City Council in January. If Council approves, 168 00:20:21,860 --> 00:20:28,920 we will apply for and receive our credit rating and then close on the program in February. 169 00:20:28,920 --> 00:20:38,280 And with that, I will pull my screen down. And if you have any questions, any questions, 170 00:20:38,280 --> 00:20:46,080 please feel free to ask. Muted. Here we go. You said we were not the issuer, but in the 171 00:20:46,080 --> 00:20:53,080 document with U.S. Bank, it defines City of Denton as the issuer. So City of Denton would 172 00:20:53,080 --> 00:21:00,720 be legally considered the issuer of these debt obligations, correct? I believe so. Laura, 173 00:21:00,720 --> 00:21:09,000 are you on the phone? Can you clarify? This is Laura Alexander with Hilltop Securities. 174 00:21:09,000 --> 00:21:14,840 The City is the issuer of the commercial paper in terms of that is the correct terminology. 175 00:21:14,840 --> 00:21:19,240 I think the intent was that the City is not going to actually issue commercial paper in 176 00:21:19,240 --> 00:21:23,200 the near term. It's just used for appropriation authority. So that may be where the confusion 177 00:21:23,200 --> 00:21:29,840 came in. Right. So we're going to pass this, but we won't use it, right? That's what you 178 00:21:29,840 --> 00:21:36,800 just told me, sort of. Yeah, it's kind of like a shelf filing, right? Okay. My only 179 00:21:36,800 --> 00:21:43,760 concern about this is the documents we were given to review for backup is one is between 180 00:21:43,760 --> 00:21:48,360 the arrangement between City of Denton and U.S. Bank, and the other one is between City 181 00:21:48,360 --> 00:21:57,520 of Denton and JP Morgan, who's a dealer. This question is not for U.S. Bank or for JP Morgan. 182 00:21:57,520 --> 00:22:04,880 So when we're getting into approaching doing something like this, I think that the City 183 00:22:04,880 --> 00:22:13,600 of Denton should have a very carefully detailed written policy and procedure on who within 184 00:22:13,600 --> 00:22:19,240 the City of Denton is going to administer compliance with all the terms in these other 185 00:22:19,240 --> 00:22:28,400 agreements because unless we're very careful about how this is handled, you have you could 186 00:22:28,400 --> 00:22:34,320 have some financial liability there that you weren't bargaining for. And I think it would 187 00:22:34,320 --> 00:22:45,080 be very important to also consider regular reporting to the council with every on a regular 188 00:22:45,080 --> 00:22:51,320 basis on the fees. I notice the fee schedule that you want us to approve is blank. There's 189 00:22:51,320 --> 00:22:58,760 no fee schedule in the backup information. And so are we supposed to approve a blank 190 00:22:58,760 --> 00:23:06,400 fee schedule? Is that the idea as well? The estimated costs right now are about $255,000, 191 00:23:06,400 --> 00:23:10,720 but we do not have the final cost for our bond council. So that's the outstanding piece. 192 00:23:10,720 --> 00:23:17,240 And we did provide that in the AIS in November when we discussed it. We can we can send that 193 00:23:17,240 --> 00:23:24,240 over to you or the whole board in a separate email. As far as the policies and procedures, 194 00:23:24,240 --> 00:23:28,760 we actually do have an internal written document that dictates our policies and procedures 195 00:23:28,760 --> 00:23:36,160 and who is responsible for what as far as city staff. And we can also forward that to 196 00:23:36,160 --> 00:23:44,880 the board for your review. Okay. Along with bond council has. Yes. And there are there 197 00:23:44,880 --> 00:23:53,000 are annual requirements as far as reporting that we do have to follow. Okay. Well, Russ, 198 00:23:53,000 --> 00:23:58,440 and I also want to say, you know, just to be clear, even though we may not be issuing 199 00:23:58,440 --> 00:24:05,600 the commercial paper, we are using it for appropriation purposes to meet state law requirements 200 00:24:05,600 --> 00:24:11,160 so that we don't have to issue bonds sooner than we need to. So that's really the main 201 00:24:11,160 --> 00:24:16,880 purpose of this program is the appropriation components that we can enter into multi-year 202 00:24:16,880 --> 00:24:22,760 contracts without having to issue the actual bonds before we need them. So I just want 203 00:24:22,760 --> 00:24:27,480 to make sure that we that we're clear on on how the program is going to be used. Yeah, 204 00:24:27,480 --> 00:24:33,920 I understand the desire to smooth out the cash flow needs and make the cash disbursement 205 00:24:33,920 --> 00:24:40,720 more in line with when the expenses are incurred. I understand that. My only concern is let's 206 00:24:40,720 --> 00:24:46,120 let's make sure that the city of Denton is adequately documented documenting the procedure 207 00:24:46,120 --> 00:24:55,720 that city of Denton is going to use to administer all this. And then the the schedule of fees 208 00:24:55,720 --> 00:25:01,980 literally is blank that you gave us to look at. So the documents that you have in front 209 00:25:01,980 --> 00:25:07,020 of you are in the backup were actually our draft documents. Council will not review them 210 00:25:07,020 --> 00:25:12,920 until January. And so we are still we're still doing some due diligence with our financial 211 00:25:12,920 --> 00:25:19,240 advisors and bond council trying to finalize everything. And so we can we can absolutely 212 00:25:19,240 --> 00:25:25,920 give you the schedule of fees whenever that is finalized. If you remember, we had we changed 213 00:25:25,920 --> 00:25:30,720 our timetable when we were originally discussing this in November because of the limited P.U.B. 214 00:25:30,720 --> 00:25:36,080 deans. So we weren't intending to bring this back to you until January. But we're we're 215 00:25:36,080 --> 00:25:42,040 back in December so we can get to council in January now. Because otherwise the schedule 216 00:25:42,040 --> 00:25:50,080 was showing that we got it after the fact from council. And I didn't personally like 217 00:25:50,080 --> 00:25:58,840 that. So you want us to approve the fee schedule that's blank, correct? The free schedule we 218 00:25:58,840 --> 00:26:05,940 have to look at is blank. There's no information on it. We're asking you to approve or recommend 219 00:26:05,940 --> 00:26:13,040 approval to council for the extendable commercial paper program for utilities. But we're approving 220 00:26:13,040 --> 00:26:26,000 the program. Yes. Not the fee structure. So is there a council is there a way that we 221 00:26:26,000 --> 00:26:34,040 can make this approval, but note to city council that we have approved it blank with the intention 222 00:26:34,040 --> 00:26:39,040 that once the numbers are filled in, they'll make a rational decision. Once those numbers 223 00:26:39,040 --> 00:26:44,080 are known, we can provide that information to council. Absolutely. Yeah, I would have 224 00:26:44,080 --> 00:26:51,920 no problem agreeing with the concept at all. The concept I get I understand agree with. 225 00:26:51,920 --> 00:26:57,280 But I agree with Russ's comment that it's an awful lot like signing a blank check. If 226 00:26:57,280 --> 00:27:04,400 we recommend approval of this with the fees blank. I think that's a good catch. And I 227 00:27:04,400 --> 00:27:09,200 realize in order to accomplish this on a timely basis, you can't know all the answers until 228 00:27:09,200 --> 00:27:15,560 the approval process begins. But at this point, it ought to be fairly easiest for us to make 229 00:27:15,560 --> 00:27:22,120 sure that council knows that we have approved it subject to a rational fee schedule being 230 00:27:22,120 --> 00:27:29,200 completed. And I think you could make that motion just that way, Charlie. Okay, I will 231 00:27:29,200 --> 00:27:39,760 move approval of the program with the notation that subject to councils review of the fee 232 00:27:39,760 --> 00:27:48,960 schedule, which is blank at this time. Second. All right. And emotion in a second. All in 233 00:27:48,960 --> 00:27:58,240 favor, say aye. Aye. Opposed. All right. Does that give you what you need? It does to move 234 00:27:58,240 --> 00:28:13,920 forward. Yes, sir. Next item is item C. Execute a contract with Rayrug Pacific Company through 235 00:28:13,920 --> 00:28:20,320 the US communities government purchasing Alliance contract 0254 for the purchase of residential 236 00:28:20,320 --> 00:28:30,800 refuse recycling and yard waste cart carts in the amount not to exceed $3,862,000. Susan, 237 00:28:30,800 --> 00:28:34,060 we have a couple of staff members. Let me let me step in the hallway and grab them so 238 00:28:34,060 --> 00:28:55,080 they can come in and get ready to do that presentation. So I believe we have Adrian 239 00:28:55,080 --> 00:29:00,720 Hill. He's our solid waste operations manager who's going to walk through a brief presentation. 240 00:29:00,720 --> 00:29:05,780 We also have Eugene McKinney, who's our deputy director for solid waste available as well 241 00:29:05,780 --> 00:29:34,280 in the room. So Adrian. Just going to walk up there. We have a presentation. We have 242 00:29:34,280 --> 00:30:02,640 a presentation. Okay. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 243 00:30:02,640 --> 00:30:29,960 Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 244 00:30:29,960 --> 00:30:55,720 Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 245 00:30:55,720 --> 00:31:24,060 Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 246 00:31:24,060 --> 00:31:52,280 Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 247 00:31:52,280 --> 00:31:58,480 Yeah. Good morning. My name is Adrian Hill. I'm the collections manager for the solid 248 00:31:58,480 --> 00:32:02,400 waste and recycling department. I want to run through a quick slides. There's about 249 00:32:02,400 --> 00:32:13,600 four of them. Just some background on this. I'm not going to read it word for word. 2005 250 00:32:13,600 --> 00:32:19,240 the city of didn't began using the cart for the collections department three years later 251 00:32:19,240 --> 00:32:24,360 in 2008. The city of didn't sign a contract with Ray Rick Pacific Company provide the 252 00:32:24,360 --> 00:32:33,000 risk the refuse and recycling carts on October 1st 2019 Ray rig supplied the city of didn't 253 00:32:33,000 --> 00:32:40,120 with yard waste parts for the new yard waste program that we set out. So the past 12 years 254 00:32:40,120 --> 00:32:51,880 we've been using the regular carts containers are are made from 100% recyclable material. 255 00:32:51,880 --> 00:32:57,560 Ray Rick is located in Dallas, Texas. So it's it cuts down on freight as well as delivery 256 00:32:57,560 --> 00:33:08,440 time. Ray Rick also offers a 10 year replacement warranty on all carts and parts. The solid 257 00:33:08,440 --> 00:33:14,900 waste is hoping to sign a new contract with with the Ray Rick Company for five years for 258 00:33:14,900 --> 00:33:20,840 three point eight six two million dollars. This this contract will allow us to continue 259 00:33:20,840 --> 00:33:33,880 a contract with purchasing carts recycle trash and yard waste carts. I'll stop sharing if 260 00:33:33,880 --> 00:33:55,760 you have any questions. Okay. Yes, Ed, go ahead. You're muted. Okay. Thanks, Charlie. 261 00:33:55,760 --> 00:34:02,800 What is the lifespan typical lifespan of these carts? We have carts out there. Like I said 262 00:34:02,800 --> 00:34:07,360 12 years ago we started using these Ray Rick carts and we still have carts out there from 263 00:34:07,360 --> 00:34:19,920 the from the first purchase ever. Over the five years that three million eight hundred 264 00:34:19,920 --> 00:34:25,800 and sixty two dollar contract boils down to seven hundred and seventy two thousand four 265 00:34:25,800 --> 00:34:34,080 hundred dollars per year I believe. Yes, sir. I I you'll have to pardon me but I don't if 266 00:34:34,080 --> 00:34:40,440 there's first of all there's a 10 year replacement guarantee. Well what's the what what the growth 267 00:34:40,440 --> 00:34:48,480 of the city of didn't we're getting maybe 300 new residents assigned cart so every cart 268 00:34:48,480 --> 00:34:54,280 it comes in a set. So that's that's two carts. So that's at least 600 carts that we're we're 269 00:34:54,280 --> 00:34:59,640 putting out a month and that's that's not including any of the damaged carts and before 270 00:34:59,640 --> 00:35:04,520 the the 10 year contract we had a different or before the other contract we had a different 271 00:35:04,520 --> 00:35:09,200 provider and we're having to replace those carts out in the field as well. So let me 272 00:35:09,200 --> 00:35:15,040 get see if I understand this. So this money is not only for replacement parts it's for 273 00:35:15,040 --> 00:35:21,320 new carts as well. Correct. Oh I thought I was saying those are mighty expensive wheels. 274 00:35:21,320 --> 00:35:30,400 There's a guarantees in there. OK. Thanks a lot. I appreciate it. I have a quick question. 275 00:35:30,400 --> 00:35:37,720 When somebody has a problem with their cart does the city do that sometimes for free sometimes 276 00:35:37,720 --> 00:35:47,280 charge you know if somebody is seems to be mistreating it. Yes sir. All carts are replaced 277 00:35:47,280 --> 00:35:51,440 on a call basis so if a customer calls in I have a crack down my cart or a wheel needs 278 00:35:51,440 --> 00:35:57,800 to replace and it's all done for free. It's part of the the rental fee that they're paying 279 00:35:57,800 --> 00:36:04,600 every month or their their the fee that they pay the for the service. I'm sorry. OK. Thank 280 00:36:04,600 --> 00:36:15,560 you. Any other questions. All right. Do we have a motion to approve. I'll move. I'm second 281 00:36:15,560 --> 00:36:25,720 I guess. All in favor say aye. Aye. All right. Next item is consider recommending the adoption 282 00:36:25,720 --> 00:36:30,880 of the ordinance with the city of Denton and Texas meter and device company for meter reading 283 00:36:30,880 --> 00:36:35,880 services for the water department providing for the expenditure of funds therefore providing 284 00:36:35,880 --> 00:36:43,760 an effective date of one year for the option of four more additional years and one year 285 00:36:43,760 --> 00:36:48,240 extensions in the total five year not to exceed amount of two million six hundred and thirty 286 00:36:48,240 --> 00:36:55,520 six thousand dollars. Susan let me let me go grab a Chris Luttrek. He'll be walking into 287 00:36:55,520 --> 00:37:24,080 that presentation. OK. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. 288 00:37:24,080 --> 00:37:46,640 Good morning. P.B. Chris Chris Luttrek executive manager of operations at DME presentation 289 00:37:46,640 --> 00:38:14,720 for you on a contract to provide water water meter reading services. So just a little background 290 00:38:14,720 --> 00:38:19,840 you may be a little confused why the electric fund is here given a presentation on on the 291 00:38:19,840 --> 00:38:25,800 water the water fund issue. But the city of Denton provides water service to residents 292 00:38:25,800 --> 00:38:30,880 by a municipal water utility and currently has about thirty nine thousand four hundred 293 00:38:30,880 --> 00:38:36,440 customers. The current technology used are mechanical water meters. They measure and 294 00:38:36,440 --> 00:38:42,880 track the water as some dials that mechanically spin on the meter. And these meters must be 295 00:38:42,880 --> 00:38:48,760 read manually. So someone must go out open up the can look down in it and see what the 296 00:38:48,760 --> 00:38:56,640 usage is for the given cycle. So that function back in the day DME had electromechanical 297 00:38:56,640 --> 00:39:02,200 meters as well. So when we would send somebody out we'd send out one person they would read 298 00:39:02,200 --> 00:39:06,600 the electric meter and then they would read the water meter at the same house. So it made 299 00:39:06,600 --> 00:39:13,560 sense for that to be done by one utility DME must have drawn the short straw so they got 300 00:39:13,560 --> 00:39:20,160 to read the meters. So but over the last 10 years DME has moved over to a AMI system it's 301 00:39:20,160 --> 00:39:27,040 advanced the meter infrastructure where these meters now are electronic and they use a radio 302 00:39:27,040 --> 00:39:32,840 signal. So whenever we ping them we just send a command and these meters will send the read 303 00:39:32,840 --> 00:39:39,000 in to basically our our billing system so that we don't have to go out and manually 304 00:39:39,000 --> 00:39:45,480 read the meters. Water has has not converted to that technology. So there's still a need 305 00:39:45,480 --> 00:39:50,520 to go out and manually read the meters. That function stayed within the electric fund. 306 00:39:50,520 --> 00:40:01,280 So we have get to the next slide. That that that task is performed by seven FTS when fully 307 00:40:01,280 --> 00:40:07,760 staffed. They are DME employees. They are they are supported by a lead technician a 308 00:40:07,760 --> 00:40:13,100 meter billing coordinator and they're managed by the meter data and billing supervisor. 309 00:40:13,100 --> 00:40:18,800 So what that is is setting up the routes the cycles coordinating who's working that day 310 00:40:18,800 --> 00:40:25,120 and making sure that all of the cycles are read on time. These guys read about 350 meters 311 00:40:25,120 --> 00:40:31,480 per day. They are troopers. They work summers when it's it's 110 degrees and in the winter 312 00:40:31,480 --> 00:40:38,120 and in the rain they walk about four to eight miles per day reading these meters. So our 313 00:40:38,120 --> 00:40:43,640 total reads per year about four hundred and seventy five thousand. And again this is this 314 00:40:43,640 --> 00:40:49,440 is in the DME budget but the water fund has an inner fund transfer every year. And last 315 00:40:49,440 --> 00:40:53,940 year that fund transfer was about nine hundred forty thousand dollars that the water fund 316 00:40:53,940 --> 00:41:00,880 transfers over to the electric fund to cover the expense of reading their meters. So looking 317 00:41:00,880 --> 00:41:07,080 to the future one of the items today on your consent agenda was a feasibility study that 318 00:41:07,080 --> 00:41:13,480 the water fund is undertaking to take a look at what AMI would look like for the city of 319 00:41:13,480 --> 00:41:19,320 didn't in the in the water department. So that that's a study that will go out they'll 320 00:41:19,320 --> 00:41:24,480 tell us is the cost should it be done. And the big thing that we'll look at is being 321 00:41:24,480 --> 00:41:31,080 we already have an AMI system for the electric for electric meters. Can we have a technology 322 00:41:31,080 --> 00:41:37,760 that will service both the electric and the water meters. A key benefit of this is you 323 00:41:37,760 --> 00:41:42,520 don't have to send someone out to manually read the meter and you have the meter to cash 324 00:41:42,520 --> 00:41:49,880 functionality. So the signal will come out will seamlessly flow through the processor 325 00:41:49,880 --> 00:41:56,000 into our North Star and we'll be able to generate a bill. So and if this technology is feasible 326 00:41:56,000 --> 00:42:01,360 so it's determined that financially it's a good deal for the city of didn't the implementation 327 00:42:01,360 --> 00:42:09,280 of this infrastructure is going to take several years. So in the in the transition period 328 00:42:09,280 --> 00:42:14,160 you know what do we do with our FTEs that currently read read meters. So we do have 329 00:42:14,160 --> 00:42:19,960 a plan for that this number here says five current FTEs that is now down to four. One 330 00:42:19,960 --> 00:42:27,960 of our one of our meter technicians just received another position in the city. So in the meantime 331 00:42:27,960 --> 00:42:33,360 we actually currently already using contractors to help out our meter readers. So this summer 332 00:42:33,360 --> 00:42:38,840 we kind of got shorthanded we knew this was coming down coming down the pipeline. We didn't 333 00:42:38,840 --> 00:42:43,280 want to go fill those FTEs and then have to do something with them. So we've been working 334 00:42:43,280 --> 00:42:50,880 shorthanded guys have been working overtime doing double shifts and we brought in a contractor 335 00:42:50,880 --> 00:42:55,200 on just just a single contractor to see how that would work. And it actually has worked 336 00:42:55,200 --> 00:43:02,240 very well so that the contractors provide basically the labor and the vehicle and and 337 00:43:02,240 --> 00:43:07,680 then we provide the rest. So the contracted services going forward will provide the same 338 00:43:07,680 --> 00:43:13,280 service at a substantially lower cost to the ratepayers and that savings is approximately 339 00:43:13,280 --> 00:43:19,340 three hundred and sixty thousand dollars per year. And that is with using their their labor 340 00:43:19,340 --> 00:43:28,560 versus using city FTEs. DME is currently upgraded and we're mostly upgraded to a new a new field 341 00:43:28,560 --> 00:43:34,360 collection system. The old days we had kind of an ITRON handheld computer that looked 342 00:43:34,360 --> 00:43:38,260 like an old brick phone these guys are carrying around and all they did is type in a meter 343 00:43:38,260 --> 00:43:45,700 number and and a value in there. Nowadays we've gone to where that's a smartphone application. 344 00:43:45,700 --> 00:43:51,000 It's the same company it's ITRON but it's it's much easier for them to carry. It has 345 00:43:51,000 --> 00:43:56,200 cellular communication so if they type in miss a digit and it's way out of whack it'll 346 00:43:56,200 --> 00:44:01,240 say hey turn around and walk back and go check that meter again take a picture. So that's 347 00:44:01,240 --> 00:44:06,200 really helped out on our having to send guys back out to do rereads. And then the big benefit 348 00:44:06,200 --> 00:44:12,000 of this is it actually geo locates our meters. So one of the issue we had with going to contractors 349 00:44:12,000 --> 00:44:18,880 is that the the water meters on our system are not located. We generally have a map that 350 00:44:18,880 --> 00:44:23,680 shows this this residence or this business has a meter but it doesn't show exactly where 351 00:44:23,680 --> 00:44:30,860 it is. So actually our our staff knows where these routes are. So it takes a staff member 352 00:44:30,860 --> 00:44:34,900 walking along with a contractor for at least a month showing them where all the meters 353 00:44:34,900 --> 00:44:39,880 are so that we can get them read. With this new system that we just have a couple of bugs 354 00:44:39,880 --> 00:44:45,860 to get worked out the actual handheld device will be like a map. So it'll be able to say 355 00:44:45,860 --> 00:44:52,080 hey walk here now walk over to here and it'll actually be able to locate the the meters. 356 00:44:52,080 --> 00:44:56,600 And finally is is this this this whole intent of bringing the contractors in to do this 357 00:44:56,600 --> 00:45:02,800 service is not to eliminate positions for our staff members that are doing this role 358 00:45:02,800 --> 00:45:08,880 knowing that that probably that we're headed towards an AMI system for water meter technology 359 00:45:08,880 --> 00:45:14,880 at some point. It was just kind of a job that kind of had a end of life date. So we've given 360 00:45:14,880 --> 00:45:19,720 them we've given them notice. We've actually had a couple of staff members that have moved 361 00:45:19,720 --> 00:45:27,320 on and we also have have reopened some positions that used to be at DME. So one of the things 362 00:45:27,320 --> 00:45:32,000 I said earlier was we had electric service when we go out and look at electric meter 363 00:45:32,000 --> 00:45:36,520 you can see around the service you can see something was loose or weather had you actually 364 00:45:36,520 --> 00:45:43,000 put eyes on the meter every month and you could proactively do some maintenance on some 365 00:45:43,000 --> 00:45:47,160 issues be a tree growing around it or something. So the worst example we've had is when we 366 00:45:47,160 --> 00:45:51,980 went to AMI you no longer have to do that. So we went out and had a meter that was not 367 00:45:51,980 --> 00:45:57,240 acting correctly and a tree had grown around the meter and was trying to pull the meter 368 00:45:57,240 --> 00:46:02,960 out of the meter socket. So one of the things one of the positions that we've budgeted that 369 00:46:02,960 --> 00:46:08,280 we're waiting to fill until we get this contract in place is an AMI service inspector. So that's 370 00:46:08,280 --> 00:46:13,880 that's a prime position for one of our meter technicians to move over to where we'll actually 371 00:46:13,880 --> 00:46:18,120 go out and start inspecting meters. So we'll try to put eyes on every meter in the city 372 00:46:18,120 --> 00:46:22,880 of Denton every year to do some proactive maintenance. Is there anything is the display 373 00:46:22,880 --> 00:46:28,400 cracked is it weathered. So to provide a better level of service for our customers where these 374 00:46:28,400 --> 00:46:33,400 failures that we have we find out after the fact after the power goes out to the citizens. 375 00:46:33,400 --> 00:46:41,440 We also have another position where would be a apprentice electrician spot opening up. 376 00:46:41,440 --> 00:46:46,980 So we already have a couple of positions at DME opening up for these guys they could potentially 377 00:46:46,980 --> 00:46:54,280 apply for and then kind of the catch all is if these any any staff members that are still 378 00:46:54,280 --> 00:47:00,320 there when we convert over to the contractor the contractor has a program where they could 379 00:47:00,320 --> 00:47:05,360 apply if they really love reading water meters they can apply with the contractor and if 380 00:47:05,360 --> 00:47:10,240 they meet the contractors requirements they would be taken on to work for the contractor. 381 00:47:10,240 --> 00:47:15,480 So that's that's our plan is to transition those guys make sure they have a job before 382 00:47:15,480 --> 00:47:22,680 we bring in a contractor to to provide that service. So that's the transition period. 383 00:47:22,680 --> 00:47:28,200 So in summer summary the contractor reading service will allow this transition to get 384 00:47:28,200 --> 00:47:32,880 us from where we are today to where we want to be in the future without eliminating any 385 00:47:32,880 --> 00:47:39,640 positions from from DME the service we provided the same level of service at the rate payers 386 00:47:39,640 --> 00:47:44,040 are accustomed to. So our will still have the billing oversight will still be handled 387 00:47:44,040 --> 00:47:51,720 by DME the and the management of this contract will still be done with the DME meter department 388 00:47:51,720 --> 00:47:56,560 and again the the biggest point we have is existing staff will have the opportunity to 389 00:47:56,560 --> 00:48:03,720 migrate to another position in the city. So with that I'll answer any take this down 390 00:48:03,720 --> 00:48:14,080 and answer any questions. Questions. Well you must have done a fabulous job Chris. 391 00:48:14,080 --> 00:48:22,280 Actually I have a couple of questions. Okay. Nothing. Sorry Charlie. Can I get your email 392 00:48:22,280 --> 00:48:32,720 address. Mine. Chris. Yes sir. Chris dot Lutrik at city of Denton dot com. And how does Lutrik 393 00:48:32,720 --> 00:48:45,320 get spelled. L U T R I C K. Okay. And I just want to comment while you're making that I've 394 00:48:45,320 --> 00:48:54,120 been in the city 22 years and have never encountered a misread on a water meter or electric meter. 395 00:48:54,120 --> 00:49:01,040 And so I want to express my thanks to to your team. That's pretty impressive. I've been 396 00:49:01,040 --> 00:49:07,280 in the residential meter reading kind of business in my property management. That's just really 397 00:49:07,280 --> 00:49:16,880 impressive. And are they really able to read every 90 seconds a meter. That 350 per day. 398 00:49:16,880 --> 00:49:21,520 That just sounds amazing. It is. Yes sir it is. And there's actually days where they're 399 00:49:21,520 --> 00:49:28,520 that number pushes 450. So they have some shorter routes that they can get done earlier. 400 00:49:28,520 --> 00:49:34,560 But yeah there's they're out there you know six seven hours a day. All right. When the 401 00:49:34,560 --> 00:49:41,640 other questions are done I'm ready to move for approval. Go ahead. I don't have a question. 402 00:49:41,640 --> 00:49:47,960 I just wanted to thank you for making sure that these fellows who have been doing this 403 00:49:47,960 --> 00:49:52,400 arduous work are still going to be employed in some manner either by the city or by the 404 00:49:52,400 --> 00:49:58,320 contractor. Great. Great for the reputation of the department. Great for the reputation 405 00:49:58,320 --> 00:50:04,480 of the city. Thank you Mr. So that was one of our our our focuses is you know it is we 406 00:50:04,480 --> 00:50:09,880 do have to look out for our ratepayers for money. But how can we do that in a responsible 407 00:50:09,880 --> 00:50:15,080 manner. So that was always one of our kind of our guiding principles. We were not in 408 00:50:15,080 --> 00:50:20,520 a hurry. We've been discussing this for a year but we thought we that this plan worked 409 00:50:20,520 --> 00:50:27,000 out best to transition in a manner that takes care of the ratepayers and it takes care of 410 00:50:27,000 --> 00:50:36,600 our employees. Wonderful. Any other questions. All right. I think you had a motion Charlie. 411 00:50:36,600 --> 00:50:46,200 I move approval. And Ed seconding. All in favor say aye. Aye. Opposed. All right. Motion 412 00:50:46,200 --> 00:50:51,240 carries. Management reports. Thank you for your time. Thank you Chris. It's good to see 413 00:50:51,240 --> 00:50:58,120 your face. I haven't seen it in a long time. Thank you. So Madam Chair and members on the 414 00:50:58,120 --> 00:51:06,000 future public P.B. agenda items currently for January 11th we have you know two obviously 415 00:51:06,000 --> 00:51:11,440 there'll be other items on that agenda but two that we want to highlight. Well finance 416 00:51:11,440 --> 00:51:18,440 will be bringing forward a reimbursement ordinance. This is to authorize approval to move forward 417 00:51:18,440 --> 00:51:26,400 with some of the capital improvement projects that are included in the FY 2021 CIP program 418 00:51:26,400 --> 00:51:32,680 that'll be for water wastewater and electric and then customer services currently working 419 00:51:32,680 --> 00:51:40,320 on an update on some some challenges that we've seen over the last you know a couple 420 00:51:40,320 --> 00:51:48,280 months regarding the online portal. You know we did have a request we did get a request 421 00:51:48,280 --> 00:51:52,200 for that presentation but it was something that we were already planning to do anyway 422 00:51:52,200 --> 00:51:58,960 so we'll be bringing that forward to you through our customer service folks Krista Foster will 423 00:51:58,960 --> 00:52:03,960 be bringing that forward and then for the new business action items to have a few items 424 00:52:03,960 --> 00:52:11,240 on here the first two are related to the solid waste and anticipate that those will be certainly 425 00:52:11,240 --> 00:52:17,880 after the first of the year but in conjunction with the solid waste strategies that we're 426 00:52:17,880 --> 00:52:26,160 working on we have again the online portal challenges listed on here as a request and 427 00:52:26,160 --> 00:52:31,760 we the final item that we're also kind of working on based on your last the last meeting 428 00:52:31,760 --> 00:52:38,640 that we had so questions about you know by by America or made in America and so we we 429 00:52:38,640 --> 00:52:44,080 have met with the finance department and and legal and they're preparing a discussion for 430 00:52:44,080 --> 00:52:50,040 you as well on that particular topic on what what may be available for your consideration 431 00:52:50,040 --> 00:52:55,080 so with that those are the items that we have kind of pending for you I'm happy to answer 432 00:52:55,080 --> 00:52:58,760 any questions or if there's anything else that the that the committee would like or 433 00:52:58,760 --> 00:53:04,680 the board would like to have included happy to discuss that yeah I have a couple of things 434 00:53:04,680 --> 00:53:12,760 first of all I understand that of December 4th all the funds for solar incentives were 435 00:53:12,760 --> 00:53:20,960 used and I just want to congratulate you guys on the success of the program and great community 436 00:53:20,960 --> 00:53:27,800 education people know about this now I went on some solar installer sites and it's prominently 437 00:53:27,800 --> 00:53:33,440 mentioned there as well so the word is out and I understand that the the beginning of 438 00:53:33,440 --> 00:53:40,160 the next fiscal year in October that that the fund will be re will be replenished and 439 00:53:40,160 --> 00:53:45,840 I hope that we can find a way to boost it because there obviously is the demand for 440 00:53:45,840 --> 00:53:54,760 it so I thank you very much for that secondly I would appreciate an update on the situation 441 00:53:54,760 --> 00:54:04,440 with the Givens Creek power plant and sorry and if you allow me I'll let me speak on that 442 00:54:04,440 --> 00:54:13,760 so so last week on Thursday the the TMPA board did approve an asset purchase agreement with 443 00:54:13,760 --> 00:54:21,400 Chara for the sale of that facility we're currently working on on getting an update 444 00:54:21,400 --> 00:54:27,720 to the PEB into the council with that information that that APA is available already on on TMPA's 445 00:54:27,720 --> 00:54:33,920 website so so you can go out there and take a look at it now it is all it was all done 446 00:54:33,920 --> 00:54:40,760 in a public meeting and so but we are preparing that for you and we'll be sending that to 447 00:54:40,760 --> 00:54:46,300 you here if not at the end of this week next the following week but we are we have scheduled 448 00:54:46,300 --> 00:54:52,960 I was not listed on here on January 11th we will be coming to you in work session to have 449 00:54:52,960 --> 00:54:58,720 a discussion with you about that deal and then the plan would be that we would come 450 00:54:58,720 --> 00:55:06,240 back to you to the council on the 12th and then on January 25th to the board and into 451 00:55:06,240 --> 00:55:12,580 the council on the 26th for consideration of approval of that APA that APA does require 452 00:55:12,580 --> 00:55:18,280 that all four member cities approve a unanimously for it to actually be signed and executed 453 00:55:18,280 --> 00:55:23,800 but the board TMPA board did approve that last Thursday and so again those documents 454 00:55:23,800 --> 00:55:30,120 are available on their website today if if you'd like to take a look at them thank you 455 00:55:30,120 --> 00:55:40,880 very much yes sir and I have one more item okay as I understand it there are 525 residential 456 00:55:40,880 --> 00:55:48,760 photovoltaic or solar installations in the city there's 23 commercial and three industrial 457 00:55:48,760 --> 00:55:58,720 what I what am requesting is I would like to see data showing the total amount of electricity 458 00:55:58,720 --> 00:56:10,400 of electricity generated by these installations over the past over the past year over 2019 459 00:56:10,400 --> 00:56:15,400 and I would also like to know how much of that generated electricity was returned to 460 00:56:15,400 --> 00:56:22,520 the grid because it wasn't used by the household or the commercial or industrial facility and 461 00:56:22,520 --> 00:56:29,440 if possible I would like to know how much of that electricity was generated at peak 462 00:56:29,440 --> 00:56:45,120 demand times that's thank you and then rest I you hand right yeah I would like to see 463 00:56:45,120 --> 00:56:49,920 a list if we could get a list of the items that are purchased that are considered to 464 00:56:49,920 --> 00:56:56,680 be sole source we see that term frequently and the items were asked to approve sole source 465 00:56:56,680 --> 00:57:03,080 which means we don't shop for anything we just pay whatever it is the vendor wants and 466 00:57:03,080 --> 00:57:09,200 I'd like to see a list of those for the utility department whether it's hardware or software 467 00:57:09,200 --> 00:57:17,160 or services so I get a better understanding of the size of this it doesn't have to be 468 00:57:17,160 --> 00:57:36,360 January it can be February or or March but that's it Barbara you're on mute 469 00:57:36,360 --> 00:57:51,000 all right how's it good I don't know if there's anything new out there that you thought about 470 00:57:51,000 --> 00:57:57,160 or that you can do something about but our dumpsters continue to have people that fill 471 00:57:57,160 --> 00:58:04,840 up dumpsters that they don't pay for and pile trash around it that the person that 472 00:58:04,840 --> 00:58:10,080 pays for it gets notified that they're to take care of it and basically they're taking 473 00:58:10,080 --> 00:58:15,880 care of other people's trash when they leave it around the dumpster I don't know if there's 474 00:58:15,880 --> 00:58:20,120 let's continue to look and see if there's anything we can do because no one likes to 475 00:58:20,120 --> 00:58:28,040 get a call that someone's put a sofa in front of their dumpster and and it doesn't belong 476 00:58:28,040 --> 00:58:35,880 to the tenants so if you've got anything new on that that would be great yes ma'am thank 477 00:58:35,880 --> 00:58:45,600 you anything else like I guess that was kind of concluding items wasn't it and are there 478 00:58:45,600 --> 00:58:50,840 any other comments or items that a board member would like to see placed on the agenda in 479 00:58:50,840 --> 00:58:58,960 the future well I'd like to say Merry Christmas and Happy Hanukkah to everyone Merry Christmas 480 00:58:58,960 --> 00:59:06,920 to everyone Merry Christmas Happy Holidays I I'm sorry go ahead Barbara next meeting 481 00:59:06,920 --> 00:59:21,680 11th moment okay motion to adjourn so moved okay we are adjourned thank you everybody