Dentron 3000 Field Report #113872

Filed March 02, 2021 Filed under: City Council

Mar 02, 2021 City Council on 2021-03-02 2:00 PM
Technical Brief Factual Summary

Meeting Summary: Denton City Council – March 2, 2021

Key Topics and Discussions - Work Session: COVID-19 response update covering active cases, hospitalization trends, vaccine distribution, Governor Abbott’s Executive Order GA-34, phased reopening plans for libraries and parks/recreation, and eviction prevention resources. - Work Session: Departmental review of operations during the February 2021 inclement weather event, including impacts on Information Technology, Solid Waste, Customer Service, and Animal Services. - Work Session: Capital Improvement Program (CIP) status, including bond program completion rates, project scheduling variances, drainage funding shortfalls, and procurement/process improvements. - Work Session: Discussion of a pending council request for an internal audit of the city’s response to the statewide power and water shortage. - Regular Meeting: Proclamations and special recognitions for the Ryan High School football team, outgoing Mayor Chris Watts, and outgoing City Manager Todd Howman. - Regular Meeting: Consideration of consent agenda items, individual consideration items, interlocal agreements, municipal utility district consent, and public hearing postponements.

Motions, Votes, and Outcomes - Consent Agenda: Approved with Item F removed for separate consideration. Vote: 7-0. - Item F (Water Bill Leak Adjustments): Ordinance approved to permit leak adjustments for winter weather-related pipe bursts. Vote: 7-0. - Item A (Energy Trading Consulting): Professional services agreement with MRE Consulting, Ltd. approved. Vote: 7-0. - Item B (Environmentally Sensitive Area Plan): Postponed to March 16, 2021. Vote: 7-0. - Item C (Stonehill Ranch MUD): Resolution to consent to MUD creation, conditional on Denton County subdivision approval, approved. Vote: 7-0. - Item D (DISD Interlocal Agreement): Agreement for DISD storage space at 651 S. Mayhill Road approved. Vote: 6-0 (Mayor Pro Tem Davis recused). - Public Hearings (Items A, B, C): All three items (wastewater discharge ordinance, Rayzor Ranch overlay amendment, and planned development zoning change) postponed to March 16, 2021. Votes: 7-0 each.

Decisions Made - Approved ordinances authorizing contracts for landfill professional services, litter control, heavy equipment maintenance, trailer purchases, wastewater volume calculation amendments, and winter weather water bill leak adjustments. - Authorized phased spring reopenings for libraries and parks/recreation facilities contingent on public health metrics and CDC guidance. - Approved conditional consent for the creation of Stonehill Ranch Municipal Utility District No. 1. - Approved interlocal agreement with Denton ISD for temporary warehouse storage. - Postponed three public hearing items to the March 16, 2021 meeting.

Action Items and Next Steps - Staff to review Executive Order GA-34 and report on local legal and operational implications. - Customer Service to complete backup center construction and implement improved emergency call routing and IVR messaging. - Animal Services to install a backup generator and finalize shelter evacuation protocols. - Staff to compile and present a consolidated after-action report on the February 2021 weather event. - Engineering and project management staff to continue coordinating with regional agencies, pursue additional drainage funding, and advance CIP bid processes. - Council to determine the scope and timing for the requested internal audit of the winter weather emergency response. - Postponed agenda items to be scheduled for consideration at the March 16, 2021 meeting. - Meeting adjourned at 7:48 p.m. No council meeting scheduled for the week of March 9 due to spring break.

Field Journal Entry

Hey there! I just finished tuning into the Denton City Council meeting from March 2, 2021, and I wanted to share my take on what went down. Since we're still navigating COVID-19 protocols, I had to "attend" from home via the video stream— the agenda noted that in-person attendance wasn't allowed, so the Council Work Session Room was likely quiet, but Mayor Hudspeth, Mayor Pro Tem Davis, and all the council members were beaming in via video/teleconference. It's a unique vibe watching city government happen through screens, but we got a lot of important updates.

The day kicked off with the Work Session at 2:00 PM. We dove straight into a COVID-19 response update. Dr. Richardson from Public Health gave us the numbers: about 12,000 active cases and 13 new deaths, but there's good news—the hospital inpatient rate dropped to 12.6%, which is below that critical 15% threshold. The vaccination efforts are ramping up, with the Texas Motor Speedway hub pushing out over 7,000 doses a day. There was a lot of discussion about Governor Abbott's Executive Order GA-34, which is set to lift most restrictions and the mask mandate on March 10. Council directed staff to look into the legal implications and recommend policies for city facilities. It felt like a mix of hope and caution; libraries are staying in Phase 2 for now, but Parks & Rec is planning to reopen outdoor programs in March and pools by May 1.

Then we moved to the February 2021 Inclement Weather Event review—the big freeze. This part really hit home. Department heads walked us through how they handled the crisis. IT kept core systems stable but had issues with a radio tower generator; Solid Waste ran a double-week collection to clear the backlog; and Customer Service staff logged hundreds of hours helping with water main breaks. My favorite moment? Animal Services shared that they rescued 13 animals, boiled 60 gallons of water, and even fed the local ducks! The council emphasized the need for backup generators across the board, and staff promised comprehensive after-action reports. We also touched on a request to audit the city's response to the power shortage, which makes total sense as we look to improve for next time.

The Work Session wrapped with a deep dive into Capital Improvement Projects. There was a lot of talk about bond statuses and project highlights. Some projects are green, but others are yellow or red, like the Bonnie Brae phases and Hickory Creek Road, which are dealing with funding and coordination delays. I noted that archaeological findings on an interceptor route are causing some redesign work—talk about a plot twist for infrastructure!

After a quick Closed Meeting regarding litigation with ERCOT (which we couldn't hear, obviously), we reconvened for the Regular Meeting at 6:30 PM.

The mood lightened a bit with Proclamations and Recognitions. It was great to see Ryan High School honored for winning the 5A Division I State Championship in football! We also had special recognition for former Mayor Chris Watts and outgoing City Manager Todd Hileman for their service and leadership.

During the Consent Agenda, Councilmember Meltzer pulled Item F for a separate discussion. This was the ordinance permitting leak adjustments to water bills for pipe bursts during the winter weather emergency. It passed 7-0, which is a huge relief for residents dealing with burst pipes. The rest of the consent agenda, including contracts for landfill services and equipment, sailed through without objection.

Under Individual Consideration, we approved a professional services agreement with MRE Consulting for the electric department's energy trading software. We also saw a heartwarming vote to approve an interlocal agreement letting the Denton ISD use city warehouse space for storing materials from damaged schools; that passed 6-0 with Mayor Pro Tem Davis recusing himself. The council also consented to the creation of the Stonehill Ranch MUD, passing 7-0.

The Public Hearings were all postponed to the March 16 meeting. This included the wastewater discharge ordinance amendment, the Rayzor Ranch overlay district amendment, and a zoning change for a planned development on Loop 288. It looks like staff and council wanted a bit more time to review those items.

As we wrapped up in the Concluding Items, Councilmember Meltzer gave a nice shoutout to the staff for their response to the recent snow event, which felt like a perfect note to end on. The meeting adjourned at 7:48 PM.

Wrap-up: It was a long meeting, but it felt productive. We're learning from the winter storm, making progress on vaccines, honoring our community heroes, and keeping infrastructure projects moving, even with the bumps in the road. No council meeting next week due to spring break, so we'll catch up again on March 16. Stay safe, everyone!